Purpose Of Job
The Finance & Admin Executive/Manager is responsible for carrying out finance and administrative duties and tasks for Fencing Singapore (the “Association”) with experience
Job Description
(1) Financial duties will include, but not limited to, the following
(a) Handling the day-to-day accounting related activities, including bookkeeping and preparation of monthly, quarterly and annual financial statements
(b) Collection of monies for events
(c) Issuance of invoices to relevant parties
(d) Handle all bank-related matters
(e) Handling the annual audit exercise
(f) Maintain a register of capital equipment and non-capital equipment
(g) Conduct stock-take exercise for assets and consumables
(h) Maintain/monitor Sport SG/SSI annual subsidies usage (data tracker) and coordinate with the General Manager accordingly.
(i) Manage the semi-annual/annual budgeting process and related finance coordination work and reporting with the Sport Singapore together with the General Manager
(j) Handle finance-related human resource functions such as payment of salaries and employment benefits and maintenance of leave records for all staff
(2) Administrative duties will include, but not limited to, the following:
(a) Manage general administrative matters such as but not limited to rental of facilities for coaches/training, purchase of supplies, maintenance of office premises, etc application or renewal of employment passes
(b) Assist during local & locally-organised international fencing competitions
(c) Assist in the organization of overseas training trips / competitions planned by the Association
(d) Update and maintain database on athletes
(e) Upkeep and maintain the office / storeroom
(f) Liaise with affiliates / school clubs of the Association on general admin matters through quarterly updates and ad-hoc correspondences on all matters (e.g. rental of equipment, distribution of magazines, etc)
(3) Provide any required information pertaining to finance and administration when requested for by the President, members of the Association’s Executive Committee, and the Sport Singapore in a timely manner
(4) All duties as laid out as per the Fencing Singapore Operations Handbook supplied and adherence to the Fencing Singapore Codes Of Ethics, Disciplinary Procedures & Safety Guidelines
Job Specification
(1) Qualifications
Diploma preferably in Business Administration, Accountancy, or any other finance-related fields
(2) Experience
Min. 5 years of experience in accounting and administration with experience in NSA accounts
(3) Skills & Knowledge
· Able to speak and write in English
· Good communication skills (both written and spoken)
· Financial management skills
· Competence with computer software, especially with accounting systems, Microsoft Word and Microsoft Excel
(4) Personal Qualities
· A dynamic and mature person with a strong passion for sports
· Outgoing, team player
