Our client, a local bank, is looking for administrative assistant to support the group senior director with administrative and HR support.
Job Type: 1-year contract
Responsibilities:
General Administrative
- Maintain & update of departmental Org chat, Contact list.
- Update and maintain the list of allotment of DBS access card, laptop asset tag and corporate mobile phone.
- Update & maintain Joy Space lockers records
- Procurement of general shared office supplies and equipment for Joy Space.
- Incoming/outgoing courier/mails for JoySpace.
- Assist PA in coordination and implementation of JoySpace office rules and procedures.
PA/Secretarial Support
- Checker-Expenses claim reports submitted for Department Head’s approval.
- Creating & maintaining filing systems.
- Assist in booking of meeting rooms, auditorium & conference facilities, catering, audio & video conferencing.
- Business Travel Arrangement including flights, hotel & VISAs.
- Calendar Management for Rajeev and his direct reports.
HR Support
- Assist with On boarding & Exit Processes –access card and building cards issuance, laptop procurement, AIM application processes, etc.
- Assist in internal staff transfer processes.
- Arrangement for department staff welfare – flora/fruit basket (new born, hospitalisation, condolences, etc.,
- Coordination for staff year-end gift / festive gift – Appreciation Day, CNY red packets & oranges, Diwali, Fruits Day…etc.(Department Head & PA inclusive)
- Company Corporate Gift
Others (Adhoc or as and when required)
- Support in In-house & offsite teambuilding event/activities.
- Raise payment advice with external tax invoices
- BCP Co-Ordinator
- Provide admin support for adhoc events (GLC / DYK / TFest / etc.)
Requirements:
- Degree/Diploma any discipline
- At least 3years in secretarial duties, general administrative duties, Human Resources Support for On/Off boarding
- Strong Microsoft Office skills, SharePoint, Word, Excel, PowerPoint
- Good communication skill with internal and external stakeholders to build
- Ability to multi-task and prioritize work in a dynamic environment, manage multiple priorities
To apply:
Interested candidates please click “Apply Now ” or submit your update resume to [email protected] stating your availability and reason(s) for leaving. We respect your privacy and all communication will be treated with confidentiality.
By sending us your personal data, you are deemed to consent to RMA Consultants Pte Ltd and its affiliates collecting, using and disclosing your personal data for the purposes set out in our Data Protection Policy at http://bit.ly/3GHgskn Strand Privacy Policy at http://bit.ly/3W63rp7. We regret to inform that only shortlisted candidates will be notified.
“This is in partnership with the Employment and Employability Institute Pte Ltd (“e2i”).
e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives. By applying for this role, you consent to RMA Groups’s PDPA and e2i’s PDPA.”
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