HR Coordinator – Operations
1 month ago
Job Summary:
We are looking for a dynamic and experienced HR Coordinatorto lead and manage the HR operations in our Singapore office. The ideal candi..
Job Summary:
We are looking for a dynamic and experienced HR Coordinatorto lead and manage the HR operations in our Singapore office. The ideal candidate will focus on executing operational HR strategies and initiatives that support the business's goals. This includes overseeing employee lifecycle processes, ensuring compliance with local employment regulations and driving HR process improvements. You will work closely with the regional HR team and business leaders to create an efficient, engaging, and productive work environment.
Key Responsibilities:
Work Pass Management:
- Process and manage work pass applications (Employment Pass, S Pass, Work Permit, Dependant Pass, etc.) for foreign employees.
- Ensure timely renewal, cancellation, and updating of work pass details in compliance with Ministry of Manpower (MOM) regulations.
- Act as the primary contact for all work pass-related inquiries from employees and relevant authorities.
- Keep up to date with changes to work pass regulations and ensure the company remains compliant.
OFWAS (Online Foreign Workers Address Service):
- Administer the OFWAS process for foreign workers, ensuring accurate and timely updates to their residential addresses in the MOM system.
- Assist employees in registering and updating their address information via the OFWAS portal.
- Ensure that all foreign worker address-related requirements are met and in compliance with MOM guidelines.
MWOC (Migrant Worker Onboarding Centre):
- Coordinate the onboarding process for migrant workers through the MWOC, ensuring that all workers complete the mandatory onboarding requirements.
- Provide guidance to migrant workers regarding the necessary documentation and steps for onboarding at the MWOC.
- Ensure that all migrant workers' onboarding documents are processed, and related data is uploaded to the MOM portal.
Training Certificates Upload:
- Assist employees in ensuring that required training certificates (such as safety and compliance training) are obtained and correctly uploaded to the MOM portal.
- Ensure compliance with MOM requirements related to training and certifications for foreign workers.
- Track employee training records to ensure that all certifications are up-to-date and uploaded within the required timelines.
General HR Coordination:
- Assist with employee onboarding, ensuring all documentation (contracts, medical checks, and identification documents) is verified and processed.
- Managed foreign workers' related matters such as security bonds, OFWAS, PCP, and air ticket bookings.
- Provide administrative support to the HR team in handling employee queries and ensuring smooth day-to-day HR operations.
Compliance and Reporting:
- Ensure the company’s HR practices comply with the Employment Act, MOM regulations, and other relevant laws.
- Prepare and submit necessary compliance reports to MOM and other relevant authorities as needed.
- Support in internal audits, ensuring all records related to work passes, OFWAS, MWOC, and training certificates are up-to-date and complete.
Qualifications:
- Bachelor’s degree in human resources, Business Administration, or related field.
- Minimum 5 years of HR experience, with a focus on HR operations.
- Strong knowledge of Singapore labour laws and MOM regulations.
- Excellent communication and interpersonal skills.
- Analytical and problem-solving abilities, with a focus on continuous improvement.
- Ability to work in a fast-paced environment, manage multiple tasks, and meet tight deadlines.
- Demonstrated ability to maintain confidentiality and handle sensitive information.
Official account of Jobstore.
