*Temporary 6-months Contract Role
Job Summary:
Operations Coordinator will be responsible for overseeing various operational aspects of course curriculums and projects, ensuring smooth logistics and providing administrative support for a local university campus.
Responsibilities:
- Admin Support Management:
- Recruit and onboard new Administrative Support staff.
- Develop and implement training programs for newly onboarded staff.
- Coordinate and supervise Administrative Support staff for logistics preparation.
- Track staff time and hours for accurate payroll and compliance with Work on Campus Scheme limits.
- Coordinate catering services to provide meals, snacks, and beverages.
- Select caterers and menus that suit course events, allocated budget, and participants’ preferences.
- Conduct site visits to new offsite course venues.
- Ensure the catering area is set up aesthetically pleasing and functional.
- Ensure prompt cleanup, waste disposal, and reinstatement of the catering area to its original condition.
- Procurement & Logistics Support:
- Procure and securely store training materials, stationery, and specialized resources required for courses.
- Ensure timely delivery of materials to support efficient training program delivery.
- Prepare course logistics materials for participants.
- Additional Responsibilities:
- Undertake any other work or projects as assigned by Ops Cluster Leads, including course support deployment.
Qualifications:
- Minamally a Diploma holder in Business Administration or related field.
- Proven experience in operations coordination or management, preferably in an educational or training institution.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Ability to work effectively under pressure and meet tight deadlines.
- Proficiency in Microsoft Office Suite and other relevant software.