Total 63 Senior Executive admin job vacancies in Business Management / Project / Planning category in Singapore

Project Coordinator/ Logistic cum Operations Executive

Responsibilities

- Coordinate daily deliveries and update project team and client directly when there are changes/ hiccup in schedule.
- Direct and follow-up with incoming materials and outgoing finished products to ensure prompt delivery to customers.

- Responsible for the preparation of appropriate and accurate delivery schedule report for Senior Project Managers.

- Attend all coordination meetings and work closely with clients, main contractors, architects, consultants, and subcontractors.

- To liaise with procurement team for procurement of equipment according to project schedule.

- Assist in tender preparations and technical submissions;

- Ad hoc assignment as and when required.
- Assist in office administrative matters

Requirements

- Experience in customer service will be appreciated

- Ability to work with little supervision and track multiple processes

- Outstanding organizational and coordination abilities
- O Level or Diploma in Business or other related field
- Good documentation and communication skills
- Good knowledge in Excel and Word
- Good working attitude and able to work well under pressure and tight deadlines

- Able to start immediately/ within short notice

- Singaporean/ SPR only

Benefits
- Working hours 9-6pm 5 ½ work week
- 13th Month + Variable bonus (Depending on companies performance)

Interested applicants, kindly call Mr. Ng @ 98365278 or Mr. Jordan @88183760 email your resume to: [email protected]/ [email protected]

Role Overview:

The Project Management Executive is responsible for planning, executing, and overseeing projects within an organization. They ensure that projects are completed on time, within scope, and on budget, while meeting the quality standards.

Also to manage daily administrative tasks, coordinate office activities, and support various departments in achieving their objectives

Key Responsibilities:

• Assist in defining project scope, objectives, and deliverables.
• Develop detailed project plans, including timelines and resource allocation.
• Coordinate with cross-functional teams to execute project tasks.
• Monitor project progress, identify risks, and implement solutions.
• Prepare and present project status reports to stakeholders.
• Ensure compliance with project management standards and best practices.
• Assist in budgeting, financial reporting, and expense tracking.
• Coordinate meetings, events, and travel arrangements.
• Prepare and present reports, presentations, and proposals.

Skills & Qualifications:

• Degree in Project Management, Business Administration, or related field.
• Strong organizational, analytical, and problem-solving skills.
• Attention to detail
• Proficiency in project management tools and software.
• Excellent communication and leadership abilities.
• Proficiency in Microsoft office 365 software (e.g., Teams, Excel, Powerpoint, Words).
• Certification in PMP or PRINCE2 is a plus.

Experience:

• 2+ years of experience in project management or related roles.

Job Summary:

As a Project Coordinator, you will play a crucial role in coordinating all operations and projects related matter with various team. You will work closely with internal and external stakeholders to ensure reports and requests are delivered on time.

Job Responsibilities:

• Must Have minutes of meeting experience / knowledge
• Must have Diploma
• Minimum 1 year experience in project admin, HR and/or accounting background
• Proficient in Microsoft Office (Excel, Word, Powerpoint)

Assist in the planning and coordination of project activities, including scheduling meetings, preparing agendas, PowerPoint presentation and documenting minutes.

Provide administrative support as needed, such as managing project-related correspondence and other ad-hoc duties.

• Administrative duties

• Help to set up project meetings

• Handle the minute-taking at meetings

• Keep track of budgets and project expenditures

• Assist with planning

• Keep the project calendar up to date

• Track projects

• Offer suggestions to improve efficiencies

• Assist in quotations and invoicing

• Maintain compliance regulations

• Assess employee performance

• Hire contractors

• Onboarding / Offboarding

Job Descriptions:

- General Administrative Work, e.g., Data Entry, Filing, Record Keeping

- Submission of Documents, Drawings, Letters and Transmittal prepared by Executive Staffs

- Supporting Authority Submission by Executive Staffs

- Regular Updating of Record and Summary to Company Managers

- Maintain Proper Organization of Filing System, Storage of Documentation, and Information

- Handling General Enquiries via Email or Phone

- Other supportive ad-hoc office requirement

Requirements:

- Candidate must possess at least a GCE “O” / “A” levels or Polytechnic Diploma in any field

- No work experience required

- Required Skill(s): Microsoft Office

- Preferably entry level specialized in Clerical / Administrative Support or equivalent

- Good Command of English, Ownership of Tasks

- Friendly and Pleasant Personality

Project Executive

• Working Hours: Monday-Friday [9am - 6pm]
• Location: Kallang
• Salary: $2,500 - $3,000 + Performance Bonus

Requirements:

• Diploma in any industry

Jobs Scope:

• Prepare plan drawing and 3D drawing using AutoCAD
• To do colour scheme confirmation
• To tick off quantity of layouts
• Placing order for projects
• Prepare handover material/checklist for handover
• Prepare Master programme and ensure work progresses in accordance with schedule
• Coordinate all aspects of the project works with client, consultants and subcontractors
• Inspect work in progress on site to ensure quality is in compliance with drawing
• Attend site and coordination meeting
• Ad-hoc administrative tasks

Chew Xing Shan Reg No: R22107044

The Supreme HR Advisory Pte Ltd EA No: 14C7279

WhatsApp: +65 83592812 [Shannon]

Job Title: Project Coordinator

Job Responsibilities:

Minutes of meeting experience

1. Assist in the planning and coordination of project activities, including scheduling meetings, preparing agendas, PowerPoint presentation and documenting minutes.

2. Coordinate with internal and external stakeholders, to ensure timely delivery of project deliverables and resolve any issues or conflicts that may arise.

3. Monitor project progress and identify potential risks or deviations from the plan, escalating to Service Delivery Manager (SDM), Project Director (PD) any necessary requirement from customers.

4. Plan, track and monitor the tasks assigned to the managers, team leaders and members

5. Clear and open communication with customers on operations and project issues or clarifications.

6. Assist in creating of PowerPoint presentation and Excel documents.

7. Provide administrative support as needed, such as managing project-related correspondence and other ad-hoc duties.

Job Skills and Qualifications:

• Diploma or equivalent

• Proven 3 years’ experience in project coordination or project management support roles, preferably in a fast-paced environment.

• Strong organizational skills and attention to detail, with the ability to manage multiple tasks simultaneously and meet tight deadlines.

• Excellent communication skills, both verbal and written in English

• Exceptional interpersonal skills with the ability to effectively collaborate with cross-functional teams and external stakeholders.

• Analytical mindset with the ability to identify issues, analyse data, and propose solutions.

• Advance skill sets in Excel and PowerPoint

• Adaptability and flexibility to navigate changing project requirements and priorities.

• Experience in Government IT projects is a plus.

Nearest MRT: one-North
Contract Duration: 12 Months
Working Hours: 8.30am – 6pm (Mon – Thu), 8.30am – 5.30pm (Fri)
Basic Salary: Up to $3,780 per month

Job Responsibilities:

· Assisting to develop, maintain and update the meeting schedule to ensure timely organisation of events.

· Reserve meeting rooms and gather agendas to facilitate productive discussions.

· Coordinate Organisational Development (OD) engagements by managing logistics and ensuring seamless execution.

· Collaborate with stakeholders to understand event objectives and target audiences and propose innovative ideas to enhance attendee experience and engagement.

· Source and liaise with various vendors (e.g., catering, event planners)

· Conduct regular inventories of office resources, including workstations, lockers, and cabinets

· Maintain and update records of availability and allocation of workplace assets

· Assist to collect and organise project-related data from various sources and assist in data entry and maintenance of programme databases

· Generate and consolidate monthly financial reports, ensuring accuracy and timely submission to the existing dashboard for tracking and analysis.

· Assist in other ad-hoc duties as assigned.

Job Requirements:

· Minimum Diploma in any discipline

· Experience in government sector with finance reporting or resource management would be an advantage.

· Immediate Starters (No Notice Period)

· Only Singaporeans

We regret to inform that only shortlisted candidates will be notified.

Interested candidates, please forward a copy of your resume to: [email protected].

Justin Lee
Registration No: R22107715
APBA TG Human Resource Pte Ltd
EA License: 14C7275

RESPONSIBILITIES

• Coordinate staff training with HR such as Coretrade, Construction Safety Orientation Course (CSOC), BCA bracket license, etc.
• Distribute letters and documents from HR/Finance department to the workers.
• Help workers to check on their HRIS account with HR. (e.g. payslip, password access, etc).
• Compile Risk Assessment (RA) documents in softcopy and hardcopy.
• Call customers to change aircon installation timings when needed.
• Prepare service reports through email when required.
• New workers registration - thumbprint, dormitory, safety shoes.
• Follow-up with HR and Finance on worker's OT claim, parking claim, medical claim, etc.
• Prepare incident report on vehicle accident and work injuries when needed.
• Compile Warranty Service Repair Installation (WSRI) and update in CRM system.
• Tracking of procurement of equipment, materials and tools.
• Handle project administrative works including progress claims, payments, purchase orders, delivery orders, tax invoices, etc.
• Tracking of manpower deployment onsite and between projects.
• Handle all other administrative works which may be assigned by project manager and engineers.
• Any other ad-hoc duties as assigned by the superior.

REQUIREMENTS

• Secondary or equivalent certificate.
• 2 years’ working experience, preferably in construction related.
• Knowledge in Microsoft Office.
• Good communication and interpersonal skills.
• Possess strong organizational skills and problem-solving skills

Free shuttle Bus from Choa Chu Kang MRT & Yew Tee MRT to Gain City Megastore @ Sungei Kadut

Job Descriptions:

- General Administrative Work, e.g., Data Entry, Filing, Record Keeping

- Submission of Documents, Drawings, Letters and Transmittal prepared by Executive Staffs

- Supporting Authority Submission by Executive Staffs

- Regular Updating of Record and Summary to Company Managers

- Maintain Proper Organization of Filing System, Storage of Documentation, and Information

- Handling General Enquiries via Email or Phone

- Other supportive ad-hoc office requirement

Requirements:

- Candidate must possess at least a GCE “O” / “A” levels or Polytechnic Diploma in any field

- No work experience required

- Required Skill(s): Microsoft Office

- Preferably entry level specialized in Clerical / Administrative Support or equivalent

- Good Command of English, Ownership of Tasks

- Friendly and Pleasant Personality

About us:

This SME, established in 1955, operates with a team of 30 to 40 employees and specializes in Traditional Chinese Medicine (TCM). Its core business lies in three retail outlets and the wholesale distribution of in-house branded products. With a focus on preserving cultural heritage, the company is committed to modernizing its trade practices while ensuring high standards of quality in both products and services. The office is located in the heartland of Chinatown.

Job Highlight:

• Join a well-known SME established in 1955, offering stable and secure employment.
• Enhance your skills across diverse areas, from e-commerce and operations to customer service and basic accounting.
• Enjoy working in the cultural heart of Chinatown, surrounded by a blend of heritage and modern commerce.

Duties and Responsibilities:

• Process orders from company’s e-commerce platforms (e.g., Shopee, Lazada and our own website) and overseas orders.
• Oversee the entire order fulfillment process, including order picking, product packing, arranging deliveries, generating payment links, and updating delivery status.
• Ensure consistency and accuracy of product listings across all e-commerce platforms (e.g., product pricing, promotions, images).
• Respond promptly and professionally to customer inquiries via web chat, phone, and email.
• Address customer feedback and handle service recovery when necessary to maintain high service standards.
• Monitor and maintain inventory levels for packaging materials and other operational supplies.
• Place procurement orders for supplies when stock is low to prevent disruptions in operations.
• Assist in in-store operations such as picking and packing products when needed (e.g., festive seasons)
• Perform basic bookkeeping and accounting tasks, ensuring records are accurate and up to date.
• Provide administrative and operations support and other ad-hoc duties as required

Requirements:

• Familiarity with e-commerce platforms and retail operations.
• Exposure to basic accounting and inventory management.
• Strong organisational skills with the ability to manage multiple tasks simultaneously.
• "Can-do" attitude, showing willingness to try new things and adapt to changing situations.
• Excellent communication and interpersonal skills for effective customer engagement.
• Problem-solving mindset with the ability to handle challenges proactively.
• Attention to detail to ensure accurate product listings and order processing.
• General interest in retail, Traditional Chinese Medicine (TCM), and the healthcare industry.

For interested applicants, please email your UPDATED CV to [email protected].

We regret that only shortlisted candidates will be notified.

Careerstar International Pte Ltd

EA License No: 03C3254

EA Personnel No: R23115696

EA Personnel Name: Chin Lee Wei

About us:

This SME, established in 1955, operates with a team of 30 to 40 employees and specializes in Traditional Chinese Medicine (TCM). Its core business lies in three retail outlets and the wholesale distribution of in-house branded products. With a focus on preserving cultural heritage, the company is committed to modernizing its trade practices while ensuring high standards of quality in both products and services. The office is located in the heartland of Chinatown.

Job Highlight:

• Join a well-known SME established in 1955, offering stable and secure employment.
• Enhance your skills across diverse areas, from e-commerce and operations to customer service and basic accounting.
• Enjoy working in the cultural heart of Chinatown, surrounded by a blend of heritage and modern commerce.

Duties and Responsibilities:

• Process orders from company’s e-commerce platforms (e.g., Shopee, Lazada and our own website) and overseas orders.
• Oversee the entire order fulfillment process, including order picking, product packing, arranging deliveries, generating payment links, and updating delivery status.
• Ensure consistency and accuracy of product listings across all e-commerce platforms (e.g., product pricing, promotions, images).
• Respond promptly and professionally to customer inquiries via web chat, phone, and email.
• Address customer feedback and handle service recovery when necessary to maintain high service standards.
• Monitor and maintain inventory levels for packaging materials and other operational supplies.
• Place procurement orders for supplies when stock is low to prevent disruptions in operations.
• Assist in in-store operations such as picking and packing products when needed (e.g., festive seasons)
• Perform basic bookkeeping and accounting tasks, ensuring records are accurate and up to date.
• Provide administrative and operations support and other ad-hoc duties as required

Requirements:

• Familiarity with e-commerce platforms and retail operations.
• Exposure to basic accounting and inventory management.
• Strong organisational skills with the ability to manage multiple tasks simultaneously.
• "Can-do" attitude, showing willingness to try new things and adapt to changing situations.
• Excellent communication and interpersonal skills for effective customer engagement.
• Problem-solving mindset with the ability to handle challenges proactively.
• Attention to detail to ensure accurate product listings and order processing.
• General interest in retail, Traditional Chinese Medicine (TCM), and the healthcare industry.

For interested applicants, please email your UPDATED CV to [email protected].

We regret that only shortlisted candidates will be notified.

Careerstar International Pte Ltd

EA License No: 03C3254

EA Personnel No: R23115696

EA Personnel Name: Chin Lee Wei

Job Description & Requirements

· Provide project administrative support and documentation works.

· Submission to Authorities.

· Prepare and format reports.

· Handle calls and enquiries.

· Liaise with clients, suppliers and authorities

· Perform other administrative work as assigned.

Requirements:

· Diploma or equivalent

· 1-year relevant working experience. Fresh degree / diploma graduates are welcome to apply.

· Good communication, organisational and interpersonal skills

· Able to multi-task, work independently with minimal supervision.

· Meticulous, self-motivated, responsible, proactive, and able to work as team.

Proficient in Microsoft Office application, i.e Word, Excel, Powerpoint, etc

Additional Information:

· 5 days work

· Only Singaporean or PR will be considered

Interested applicants, please apply with full resume, contact number, present/expected salaries, date of availability, recent photo and reasons for leaving last job via myCareers Future website. Applications via email will not be entertained.

We regret that only short-listed candidates will be notified.

RESPONSIBILITIES

• Coordinate staff training with HR such as Coretrade, Construction Safety Orientation Course (CSOC), BCA bracket license, etc.
• Distribute letters and documents from HR/Finance department to the workers.
• Help workers to check on their HRIS account with HR. (e.g. payslip, password access, etc).
• Compile Risk Assessment (RA) documents in softcopy and hardcopy.
• Call customers to change aircon installation timings when needed.
• Prepare service reports through email when required.
• New workers registration - thumbprint, dormitory, safety shoes.
• Follow-up with HR and Finance on worker's OT claim, parking claim, medical claim, etc.
• Prepare incident report on vehicle accident and work injuries when needed.
• Compile Warranty Service Repair Installation (WSRI) and update in CRM system.
• Tracking of procurement of equipment, materials and tools.
• Handle project administrative works including progress claims, payments, purchase orders, delivery orders, tax invoices, etc.
• Tracking of manpower deployment onsite and between projects.
• Handle all other administrative works which may be assigned by project manager and engineers.
• Any other ad-hoc duties as assigned by the superior.

REQUIREMENTS

• Secondary or equivalent certificate.
• 2 years’ working experience, preferably in construction related.
• Knowledge in Microsoft Office.
• Good communication and interpersonal skills.
• Possess strong organizational skills and problem-solving skills

Job Descriptions

• Provide administrative assistance, including organizing meetings and taking meeting minutes, managing schedules, preparing documents, and ensuring smooth day-to-day operations related to business development and project management tasks.
• Track and report on business development initiatives and project milestones, analysing key metrics to ensure timely clientele account receivable/payment performance.
• Oversee the entire lifecycle of projects, from initial concept to final delivery, ensuring timelines, budgets, and resources are effectively managed.
• Build and maintain strong client relationships, acting as the primary point of contact to address concerns, gather feedback, and ensure satisfaction.
• Coordinate with internal teams (admin, finance, IT and operations) to ensure alignment between business development goals and project execution.

Job Requirements

• Minimum “A” levels and above.
• 5 years of working experience is preferred, however fresh graduates are acceptable.
• Proficient in MS Office Suite and basic software applications.
• Possess social and interpersonal skills with corporate clients.
• Possess basic inventory management skills.
• Ability to manage project delivery.
• Excellent attention to detail and perform accuracy in work details.
• Effective communication and strong interpersonal/social skills.
• Able to work independently and able to collaborate work with others.

Privacy Policy Notice

• We regret to inform that only shortlisted candidates will be notified. All applications will be treated with the strictest confidence.
• By submitting any application or resume to us, you will be deemed to have read and agreed to the terms of our Privacy Policy and consented to us collecting, using, retaining and disclosing your personal information in relation to your potential employment with us.
• Please note that should you not consent and provide us with the relevant personal data to fulfil the ‘Purposes’ of collection, use and disclosure of your personal data by the company (including associated companies under the Advancer Group), it may hinder our ability to continue to interact with you. We may not be able to make a decision on your recruitment and employment or comply with the law and therefore, we may not be able to make an offer of employment.
• You may refer and access our website for more information.

Job Descriptions:

- General Administrative Work, e.g., Data Entry, Filing, Record Keeping

- Submission of Documents, Drawings, Letters and Transmittal prepared by Executive Staffs

- Supporting Authority Submission by Executive Staffs

- Regular Updating of Record and Summary to Company Managers

- Maintain Proper Organization of Filing System, Storage of Documentation, and Information

- Handling General Enquiries via Email or Phone

- Other supportive ad-hoc office requirement

Requirements:

- Candidate must possess at least a GCE “O” / “A” levels or Polytechnic Diploma in any field

- No work experience required

- Required Skill(s): Microsoft Office

- Preferably entry level specialized in Clerical / Administrative Support or equivalent

- Good Command of English, Ownership of Tasks

- Friendly and Pleasant Personality

Part of the concierge team to help manage the day to day operations of the office premises for IT developers.

Responsibilities:
This role will require you to provide support as concierge of the office premises in the following areas:

- Office Access administration – Put up security clearance request, manage access to the various locations in the office premises,

- Office Administration – Opening/Closing of office premises, maintain asset register, facilitate carpark application, perform onboarding/offboarding of the staff, conduct awareness brief, manage resource booking and assist in replenishment of office supplies & equipment.

- Office Security – Conduct checks, ensure compliance, visitor management

- Event and Incident Management – conduct/organize fire drills, fire safety roll call, greenmark activities. Respond to office intrusion, power failure incidents and perform follow-up actions. Be part of taskforce for adhoc events e.g. implement and oversee Covid-19 SMM

- Facility Maintenance Administration – Act as Point-of-Contact to activate relevant facilities management agency to attend to reported case of power failure, aircon issue & lighting issues etc. Supervise the office cleaning crew. Attend to building management meetings.

Specific Requirements

- Proficient with MS Office products like Word, Excel, Powerpoint.

- Ability to carry out simple reporting and data analytics.

- Okay with rotating schedule (Monday - Friday: 8.00am – 5.30pm OR 8.30am – 6.00pm OR 9.00am - 6.30pm OR 10.00am – 7.30pm)

- Able to accommodate the odd office operating hours.

- Enjoy meeting people and a team player

- Has a strong sense of purpose to bring an enjoyable and positive work environment experience to the office premises.

About us:

This SME, established in 1955, operates with a team of 30 to 40 employees and specializes in Traditional Chinese Medicine (TCM). Its core business lies in three retail outlets and the wholesale distribution of in-house branded products. With a focus on preserving cultural heritage, the company is committed to modernizing its trade practices while ensuring high standards of quality in both products and services. The office is located in the heartland of Chinatown.

Job Highlight:

• Join a well-known SME established in 1955, offering stable and secure employment.
• Enhance your skills across diverse areas, from e-commerce and operations to customer service and basic accounting.
• Enjoy working in the cultural heart of Chinatown, surrounded by a blend of heritage and modern commerce.

Duties and Responsibilities:

• Process orders from company’s e-commerce platforms (e.g., Shopee, Lazada and our own website) and overseas orders.
• Oversee the entire order fulfillment process, including order picking, product packing, arranging deliveries, generating payment links, and updating delivery status.
• Ensure consistency and accuracy of product listings across all e-commerce platforms (e.g., product pricing, promotions, images).
• Respond promptly and professionally to customer inquiries via web chat, phone, and email.
• Address customer feedback and handle service recovery when necessary to maintain high service standards.
• Monitor and maintain inventory levels for packaging materials and other operational supplies.
• Place procurement orders for supplies when stock is low to prevent disruptions in operations.
• Assist in in-store operations such as picking and packing products when needed (e.g., festive seasons)
• Perform basic bookkeeping and accounting tasks, ensuring records are accurate and up to date.
• Provide administrative and operations support and other ad-hoc duties as required

Requirements:

• Familiarity with e-commerce platforms and retail operations.
• Exposure to basic accounting and inventory management.
• Strong organisational skills with the ability to manage multiple tasks simultaneously.
• "Can-do" attitude, showing willingness to try new things and adapt to changing situations.
• Excellent communication and interpersonal skills for effective customer engagement.
• Problem-solving mindset with the ability to handle challenges proactively.
• Attention to detail to ensure accurate product listings and order processing.
• General interest in retail, Traditional Chinese Medicine (TCM), and the healthcare industry.

For interested applicants, please email your UPDATED CV to [email protected].

We regret that only shortlisted candidates will be notified.

Careerstar International Pte Ltd

EA License No: 03C3254

EA Personnel No: R23115696

EA Personnel Name: Chin Lee Wei

Job Description

- Assist in project admin in all fields.

- To manage a team of Internship Trainees / new site hires

- Prepare test reports, method statements, project implementation work, ad hoc duties etc as required.

- Drafting and checking of Single-Line Drawings

Requirements

- min. Diploma / ITE in Electrical Engineering

- AutoCad experience

- Prior experience in engineering / management preferred

About us:

This SME, established in 1955, operates with a team of 30 to 40 employees and specializes in Traditional Chinese Medicine (TCM). Its core business lies in three retail outlets and the wholesale distribution of in-house branded products. With a focus on preserving cultural heritage, the company is committed to modernizing its trade practices while ensuring high standards of quality in both products and services. The office is located in the heartland of Chinatown.

Job Highlight:

• Join a well-known SME established in 1955, offering stable and secure employment.
• Enhance your skills across diverse areas, from e-commerce and operations to customer service and basic accounting.
• Enjoy working in the cultural heart of Chinatown, surrounded by a blend of heritage and modern commerce.

Duties and Responsibilities:

• Process orders from company’s e-commerce platforms (e.g., Shopee, Lazada and our own website) and overseas orders.
• Oversee the entire order fulfillment process, including order picking, product packing, arranging deliveries, generating payment links, and updating delivery status.
• Ensure consistency and accuracy of product listings across all e-commerce platforms (e.g., product pricing, promotions, images).
• Respond promptly and professionally to customer inquiries via web chat, phone, and email.
• Address customer feedback and handle service recovery when necessary to maintain high service standards.
• Monitor and maintain inventory levels for packaging materials and other operational supplies.
• Place procurement orders for supplies when stock is low to prevent disruptions in operations.
• Assist in in-store operations such as picking and packing products when needed (e.g., festive seasons)
• Perform basic bookkeeping and accounting tasks, ensuring records are accurate and up to date.
• Provide administrative and operations support and other ad-hoc duties as required

Requirements:

• Familiarity with e-commerce platforms and retail operations.
• Exposure to basic accounting and inventory management.
• Strong organisational skills with the ability to manage multiple tasks simultaneously.
• "Can-do" attitude, showing willingness to try new things and adapt to changing situations.
• Excellent communication and interpersonal skills for effective customer engagement.
• Problem-solving mindset with the ability to handle challenges proactively.
• Attention to detail to ensure accurate product listings and order processing.
• General interest in retail, Traditional Chinese Medicine (TCM), and the healthcare industry.

For interested applicants, please email your UPDATED CV to [email protected].

We regret that only shortlisted candidates will be notified.

Careerstar International Pte Ltd

EA License No: 03C3254

EA Personnel No: R23115696

EA Personnel Name: Chin Lee Wei

Job Descriptions:

- General Administrative Work, e.g., Data Entry, Filing, Record Keeping

- Submission of Documents, Drawings, Letters and Transmittal prepared by Executive Staffs

- Supporting Authority Submission by Executive Staffs

- Regular Updating of Record and Summary to Company Managers

- Maintain Proper Organization of Filing System, Storage of Documentation, and Information

- Handling General Enquiries via Email or Phone

- Other supportive ad-hoc office requirement

Requirements:

- Candidate must possess at least a GCE “O” / “A” levels or Polytechnic Diploma in any field

- No work experience required

- Required Skill(s): Microsoft Office

- Preferably entry level specialized in Clerical / Administrative Support or equivalent

- Good Command of English, Ownership of Tasks

- Friendly and Pleasant Personality

Key Responsibilities:

Accounting Support:

• Assist with invoicing, account reconciliations, and tracking expenses • Prepare financial reports and maintain accurate records

• Manage petty cash and support month-end closing processes

HR Administration:

• Maintain employee records, leave management, and assist with payroll processing

• Coordinate recruitment efforts including job postings, interview scheduling, and onboarding

• Help manage employee benefits and address staff inquiries

Purchasing & Procurement:

• Manage office supplies and vendor relationships, including negotiating contracts and placing orders • Track inventory and ensure timely reordering of materials and supplies

• Oversee deliveries and follow up with suppliers on pending orders

Documentation & Reporting:

• Prepare and manage contracts, reports, and company documentation

• Ensure compliance with company policies and legal requirements

• Assist in preparing presentations, reports, and other business documents

Requirements:

• Educational Background:Diploma or degree in Business Administration, Accounting, Human Resources, or a related field

• Experience: Minimum of 1-2 years of experience in an administrative, accounting, or HR role

• Experience in procurement or vendor management is a plus

• Fresh grads are welcomed to apply too

• Skills: Proficiency in MS Office Suite (Excel, Word, PowerPoint)

• Strong organizational and time management skills

• Excellent verbal and written communication skills

• Problem-solving mindset and attention to detail

• Position : Project Admin Assistant or Executive (Salesforce)
• Location : Near Outram MRT
• Working hours : 5 days work week;(8.30am - 6.00pm)
• Salary (commensurate with experience) : Up to $3600+ AWS + Performance Bonus + $60 Mobile reimbursement + Birthday leave + Health insurance
• Duration : Permanent
• Industry : Security system

Main Responsibilities:

• Coordinate with technical team members in updating work progress
• Assist Technical Director in supervising the technical team members and ensure the guidelines are met
• Follow up and update technical documents such as Team KPI reports, attendance tracking, training arrangement and record updates, team org charts, etc.
• Assist in calendar support, team meeting arrangement, record & distribution of meeting minutes
• Assist in development and distribution of job status reports
• Assist in project time tracking and costing reports when necessary
• Facilitate all project logistics and facility needs
• Purchase of PPE items and wish list items through HR / Procurement
• Effectively handle and manage customers’ feedback and complaints
• Responsible to upkeep the service level to ensure service excellence delivery to both internal and external customers and partners
• Other duties assigned by Technical Director

Requirements:

• Min. 1 year of related experience
• Min. ITE or Diploma
• Strong Microsoft Excel report, word and PPT skills
• Bilingual in English and Mandarin to liaise with Chinese clients who can converse in Mandarin only.

Email me at [email protected]

Do visit www.facebook.com/search.personnel and https://www.instagram.com/search.personnel for more job listings and career tips!

***We do not charge our candidates any referral fee nor bind them with any contract.***

Joie Chang

Deputy Consulting Director

Reg no.: R2090601 | EA No: 13C6684

Thank you for your interest in this position. Our shortlisting period is 3 working days. Only shortlisted candidates will be contacted for further consideration.

If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend that you continue your job search to maximize your opportunities. We wish you all the best and should we have any suitable roles that match your experiences/ qualifications/ preferences, we will reach out to you.

About the role:

The Project Administrator/Executive will support the planning, execution, and closing of projects by providing administrative support and coordination. This role involves collaborating with project managers, teams, and stakeholders to ensure that projects are completed on time, within scope, and within budget.

Responsibilities:

• Assist in the development of project plans and timelines.
• Schedule and coordinate project meetings, preparing agendas and meeting minutes.
• IT/System account creation/administration
• Support the project manager with administrative tasks such as filing, data entry, and document preparation.
• Other supporting duties as needed

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https://www.wphdigital.com/notices

Job Descriptions:

- General Administrative Work, e.g., Data Entry, Filing, Record Keeping

- Submission of Documents, Drawings, Letters and Transmittal prepared by Executive Staffs

- Supporting Authority Submission by Executive Staffs

- Regular Updating of Record and Summary to Company Managers

- Maintain Proper Organization of Filing System, Storage of Documentation, and Information

- Handling General Enquiries via Email or Phone

- Other supportive ad-hoc office requirement

Requirements:

- Candidate must possess at least a GCE “O” / “A” levels or Polytechnic Diploma in any field

- No work experience required

- Required Skill(s): Microsoft Office

- Preferably entry level specialized in Clerical / Administrative Support or equivalent

- Good Command of English, Ownership of Tasks

- Friendly and Pleasant Personality

• Tracking projects status and follow-up with team for the action items
• In-charge of project team timesheets and keep track of billling status
• Assist Project Manager in coordinating
• Issuing of sales and ourchase related documents (invoice)
• Responsible of general administration function
• Provide administrative support to teh accounting department
• Daily update in Google Spreadsheet
• Stock taking
• Administrative works about general workers
• Submission for project documents to related parties