• Maintaining and reviewing financial records.
• Ensuring compliance with accounting and tax laws.
• Preparing budgets regularly.
• Monitoring expenditure and profits and providing reports.
• Evaluating internal management systems, procedures, and risks in order to provide recommendations.
• Contact clients and send reminders to ensure timely payments.
• Managing business accounts and preparing financial statements.

Duties & Responsibilities

• To achieve the overall business objectives of the Project/Construction Section.
• To assist the Senior Project Engineer to conduct kick-off, pre-project/project meetings to ensure team members is clear on the objectives, deliverable, Quality, Lead-time, and Safety, requirements, construction and complexities; that carried out the detailed projection execution and contingency plan if any.
• Plan and assist the Senior Engineer to monitor the daily progress of activities to achieve on or before schedule, i.e., by comparing the planned vs actual progress status, identify critical activities.
• Preparation of engineering documents, such as work instructions and progress reports/data, hand over status.
• Together with the execution team prepare the statement/work procedures, RA to specify the detailed work step required for the specific task of the job to be done and identify key risk with the associate risk. A risk mitigation strategy is applied with the whole project construction task.
• Calculate usage of resources, such as labour hours, materials and tools, and other costs to make comparison with budgets and report prognosis to the Senior Project Engineer/Project Manager.
• Understand and evaluate the project requirements and project plans particularly, materials, schedule, equipment and labour loading.
• Assist the Senior Engineer/construction superintendent in assigning tasks to work teams.
• To explain the site situation, technical requirements, project specifications, special engineering requirements, coordination procedures, execution approach and activities priorities to the various work teams to seek contributions for further refinement.
• Ensure that various disciplines (including quality and safety personnel) are carrying out each tasks and tests/inspection in accordance with specification and standards as per the contractual requirements.
• Assist in resolving engineering issues at site, coordinating with the respective engineering support units and referring to the Construction Superintendent for guidance, if necessary report discrepancy (if any) on labour status, equipment, materials etc. to the Senior Project Engineer.
• Prepare the necessary documents for any additional works of V/O’s, F.I. etc.
• To update the project portal regularly.
• Ensure, monitor and maintain site billing and invoicing comprehensive process flow/procedure for client and subcontractors/APs.
• Together with the Assistant Engineer prepare and submit the monthly progress billing to clients
• Carry out other duties as and when assigned by immediate superior or higher management.
• Preparation of project close-out report for the Senior Project Engineer/Project Manager to review before submission to clients.
• Ensure final acceptance of the project by client in accordance with contractual requirements.

Qualification & Experience Generally Required

• Diploma/Degree in Mechanical/Civil/Chemical/ Engineering or its equivalent.
• Minimum 3 years relevant experience in the same capacity, preferable in similar or related industries.
• Good technical competency
• Good Communication skills; both verbal and writing in English
• Knowledge and application of planning tools such as Primavera P6/P3, MS-Project is essential.

• Maintaining and reviewing financial records.
• Ensuring compliance with accounting and tax laws.
• Preparing budgets regularly.
• Monitoring expenditure and profits and providing reports.
• Evaluating internal management systems, procedures, and risks in order to provide recommendations.
• Contact clients and send reminders to ensure timely payments.
• Managing business accounts and preparing financial statements.

The role holder, reporting to the Financial Controller, is responsible for leading and managing the Finance Shared Services Accounts Payable (AP) team to deliver quality services and improve the overall efficiency of AP operations.

(Open to AP leader / assistant manager who has prior shared-service centre exposure!)

Key Responsibilities:

• Lead the establishment of a Finance Accounts Payable Shared Services Department in Singapore.
• Proactively manage and monitor the Group’s Accounts Payable (AP) function to drive accuracy and timeliness of all transactions.
• Key point of contact for the Group’s Procure-to-Payment process.
• Perform monthly Suppliers Statement of Accounts reconciliation and accruals.
• Support and collaborate with internal stakeholders in all areas of AP processes, with the objective of improving operational efficiency.
• Maintain and establish AP policies and procedures for easy guidance and implementation.
• Continuously structure, standardise and optimise financial processes and system to ensure optimum efficiency.
• Lead and motivate a new team to provide high quality services and stipulated turnaround time.

Others

• Assist in the implementation of new ERP system with primary focus on the Accounts Payable modules.
• Ad-hoc duties as assigned.

The Ideal Candidate Should Possess the Following:

Qualification and Experience

• Qualified ACCA / CA with at least 8 years’ experience in Finance and 3 years’ experience in a leadership role

Knowledge and Skills

• Strong knowledge of AP processes with experience in setting up AP shared services.
• Knowledge of Esker and Vendor Invoice Management.
• Strong collaboration mindset as this role requires working with many stakeholders in areas of improvement, compliance with SOPs, suppliers and rectifying payment issues.
• Excellent problem-solving skills and the ability to independently prioritize multiple tasks and bring projects to completion.
• Must be able to lead, motivate and develop the team members and be ready to cover any open positions.

Jessie Hoe Huey Miin

CEI R1103861

EA: 99C4599

• Maintaining and reviewing financial records.
• Ensuring compliance with accounting and tax laws.
• Preparing budgets regularly.
• Monitoring expenditure and profits and providing reports.
• Evaluating internal management systems, procedures, and risks in order to provide recommendations.
• Contact clients and send reminders to ensure timely payments.
• Managing business accounts and preparing financial statements.

Job Description:

• Assist in Data Entry
• Simple filing and other administrative duties
• Assist with day-to-day administative tasks
• Handling onboarding documents
• Handle phone calls, emails and correspondence as needed
• Other ad-hoc duties as assigned
• Other Ad Hoc duties as assigned by supervisor

Job Requirements:

• Min GCE N/O/A Level
• No experience required as on job training in provided

Interested candidates can write in to Ann at [email protected]

Ann Goh Xin Ting
R1875289
Recruit Express Pte Ltd

Job Duties:

• Provides administrative support to CS Facilities. Capture fault reporting/defects (from staff), log in the case reported and generate job sheet for contractor to carry out the work. Track work done.
• Set up mailroom. Maintains the distribution of incoming and outgoing mail/packages.
• Create labels for all the various pigeon holes and cabinets in the Utility Area cum mailroom..
• Provide clerical support to the CS Facilities team i.e. create directional signage posters, name labels, asset tagging of chairs, tables, pedestals and other furniture such as lockers and cabinets.
• Maintains security by following procedures; issuing new access cards and collecting 1-1 exchange of Nexus access cards.
• Set up excel database for the Annex Office.
  Maintains telecommunication system by following manufacturer's instructions for Teams Phone and its corresponding Teams Phone hand sets.
• Set up keys catalog system. Maintain records of key distribution.
• Testing and Commissioning of Pantry Appliances – create records to track serial numbers and warranty
• Asset tag AV equipment, manage equipment and set up instructional posters for utilization.
  

Interested candidate, kindly send a copy of your resume to [email protected]

Adeline Lim Xin Ying [R23112000]

Email Address: [email protected]

Recruit Express Pte Ltd

EA Licence No: 99C4599

Accounts Assistant

• From S$2,300 – S$2,800
• 5 days / 8:15 am – 6 pm
• Joo Koon

Job Scopes:

• Assist to handle partial accounts, ensure transactions are recorded accurately and in a timely manner.
• Data entry of transactions.
• Prepare payment vouchers & cheques.
• Monitor and follow-up with customers on overdue account and arrange for debts collection.
• Liaise with vendors.
• Other ad-hoc accounting duties as assigned.

Requirements:

• Minimum ITE cert in Accounting
• Relevant experience in Accounting.
• Familiar in AP / AR / GL
• Proficiency in Microsoft Excel, Words.

WhatsApp or Email me your latest resume for Immediate Interview Arrangement.

Whatsapp: +65 80231200

✉ [email protected]

Daniel Wong Reg No: R2095781

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Our client is a global manufacturer. Due to business needs, they are now recruiting a Logistics Assistant to be part of their Logistics team for ongoing transformation projects. They are located in the North Area - easily accessible.

Responsibilities:

• Administer receiving tasks (GR) independently.
• Verify deliveries against supplier invoices.
• Assist in MTS/WMS labeling.
• Coordinate with forwarders and suppliers for on-time delivery.
• Ensure compliance with FIFO, 5S, and safety protocols.

Requirements:

• Minimum NITEC in any relevant field
• Experience in mass manufacturing environment materials management

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Recruitpedia Pte. Ltd.

EA License No: 19C9682

EA Reg. No. R2198636 (Oh Puey Xin)

1. To be responsible for the efficient and accurate conduct of operations of the finance department and to assist with accurate, efficient and effective accounting support.
2. Invoice Processing: Receive and review invoices for accuracy, completeness, and proper authorization. Code invoices with appropriate general ledger accounts and enter them into the accounting system for payment processing.
3. Vendor Master Data: Maintain vendor records and ensure all information is up to date. Address vendor inquiries and resolve discrepancies in a timely and professional manner. Establish and maintain positive relationships with vendors to facilitate smooth transactions.
4. Month-end Closing Activities: Assist with month-end closing processes, including accruals, journal entries, and account reconciliations related to the accounts payable function. Collaborate with the accounting team to ensure accurate and timely financial reporting.
5. Reporting: To ensure that the monthly reports are prepared and submitted a day before the deadline.
6. Lead project assignments on internal process improvements and controls.
7. Other ad-hoc duties.

- Responsibilities

Provide general administrative and operational support to the Purchase/Sales order processing

Maintain customer/supplier database and other records.

Follow-up on quotations, enquiries, deliveries, etc

Notify all parties to ensure compliance with their contractual obligations for the completion of the sale transaction.

Coordinate shipments with Shipping Companies and Logistic Companies

Monitor contractor performance (e.g. payments and shipping)

Prepare all related and relevant contract/shipping/payment documents, including LC negotiation documents.

Work with allocated resources to ensure alignment of interest within business activities.

Provide necessary support to the Sales Team.

- Requirements

N level

1 to 2 years proven experience in relevant role

Possess good interpersonal & communication skills, both verbal and written.

Basic knowledge of MS Office

Basic knowledge of International Sale Contract/Incoterms and Letter of Credit.

Basic Knowledge of shipping/logistic and related document

Hands-on experience with ORACLE Netsuite software is a plus

Fast learner and self-motivated with a results-driven approach

Ability to work independently and as part of a team in a fast-paced environment.

Prefer Singaporean/PR or with legal authorization to work in Singapore

- Information required in resume

Expected Salary

Work experience and reason for leaving

Notice period and availability to commence work

Marketing Assistant Manager Job Description

Our company is looking to hire a marketing assistant who will be working closely with our marketing team to develop and implement marketing plans and strategies for our brands. As a successful hire, you will be tasked with helping identify marketing trends and opportunities for growth, as well as creating marketing materials such as white papers and case studies. You will be giving presentations about our ongoing campaigns and provide administrative support to our marketing and sales teams.

To be chosen for this role, you must have a bachelor's degree in marketing, business, or a related field. Prior work experience in administration, sales, or marketing is a plus. Effective written and verbal communication skills and a high level of attention to detail are both important keys to success in this role.

Marketing Assistant Manager Responsibilities:

• Collaborating with the marketing manager, internal teams, clients and partners on marketing strategy.
• Helping identify marketing trends and key opportunities for innovation.
• Learning and working with various types of software for digital marketing.
• Working closely with sales and marketing department.
• Creating marketing materials such as white papers, case studies, and presentations.
• Giving presentations.
• Maintaining a marketing database.
• Providing administrative support to the marketing and sales team.
• Preparing, formatting and editing a range of documents.
• Understanding company product and brand.
• General office duties.
• Creating and interpreting a variety of reports.
• Organizing market research.
• Analyzing questionnaires and other forms of feedback.
• Updating social media accounts.
• Perform any other duties assigned by the director.

Marketing Assistant Manager Requirements:

• Bachelor’s degree in marketing, business or related field.
• Administration or sales and marketing assistant experience.
• Effective written and verbal communication skills.
• A high level of attention to detail.
• Ability to work effectively within a team and independently.
• Experience using computers for a variety of tasks.
• Competency in Microsoft applications including Word, Excel, and Outlook.
• Good organization skills.
• Related job and internship experience.
• Digital marketing experience.
• The ability to work under pressure.
• Availability to work within opening hours (e.g. evenings, holidays, weekends).

We are looking for dedicated and committed cafe crew for our outlets islandwide.

(Halal, local-style cafe)

Locations (nearest MRTs)

• Boon Lay
• Novena
• Farrer Park
• Potong Pasir
• Lavender

Job Description

• Making of hot/cold beverages
• Light baking of pastries
• Taking order/serving customers, cashiering
• Maintain cleanliness of cafe premises

Job Requirements

• Must be able to work in fast-paced environment
• Prior experience in F&B preferred but not required
• Able to stand for long hours
• Able to commit weekends/PH when required

Positions & Remuneration

Part-time

- Minimum 22 hours a week (3-4 days)

- $9-10 per hour (depending on experience/performance)

Full-time

- 44 hours a week (5-6 days)

- Up to $2000 per month, OT available

Interested applicants may apply and we will contact you shortly if shortlisted. We regret to inform that we do NOT have quota for non-locals.

Jolene Lee

EA Licence: 23C1599

Reg. No.: R24120860

Assistant Tax Manager

Location: Telok Ayer MRT
Working Days: 5 days (Mon-Fri)
Working hours : 9:30AM - 6PM
Upon confirmation:
Can choose 8:30AM - 5PM / Default hours
Salary : $5,000 - $6,500 (Experience 6 years)

Job Description:

a. Corporate Taxation

• Support clients on taxation services as follows:
• Analyze Financial Statements & GL to identify strategies to minimize client’s tax costs, ensure tax compliance and accurate tax filing
• Preparation of corporate tax computations for clients from various industries
• Preparation of ECI and Form C/C-S and the filings to IRAS
• Preparation and filings of withholding taxes to IRAS
• Preparation of application of COR for DTA
• Research on various tax matters
• Any other ad hoc works related to corporate tax

b. Individual Taxation services

• Prepare the computation of clients’ individual taxes, preparation of IR8A and IR21 tax clearance
• Responsible for the e-filing of tax return to IRAS
• Preparation of AIS data

c. Supervisory role

• Coach and provide guidance to Senior / Tax Associates and Tax Interns
• Review tax computations and tax related work prepared by Senior / Tax Associates and/or Tax Interns to ensure accuracy and timely submission

d. Handle tax inquiries and audit from IRAS

e. Responsible for the transfer pricing documentations / projects

f. Assist Managers for any other tax related engagements and/or projects as assigned

g. Provide tax advisory services to clients

h. Administrative functions of tax assignments

Requirements:

• Candidates must possess a Degree, preferably in an accounting/business/tax-related field.
• Minimum 6 years of experience in Singapore Corporate & Individual tax compliance, with coaching / supervisory experience.
• Good knowledge in Singapore Tax system and rules
• ATP / ATA holders are advantageous.
• Those with prior experience in professional service firm is advantageous

Lim Jun Yao

Reg No: R1989028

The Supreme HR Advisory Pte Ltd

EA No: 14C7279

Sales Assistant Manager Job Description

We are looking to employ a highly driven assistant sales manager to assist the sales manager with the day-to-day running of our store. The assistant sales manager’s responsibilities include developing strategies to improve sales, effectively handling customer complaints, and assisting with the recruitment of sales staff. You should also be able to delegate tasks to the sales staff in the absence of the sales manager.

To be successful as an assistant sales manager, you should demonstrate exceptional leadership skills and ensure that sales staff comply with company policies and guidelines. Ultimately, a top-performing assistant sales manager should be able to achieve excellent customer service at all times.

Sales Assistant Manager Responsibilities:

• Continually meeting or exceeding sales quotas.
• Supervising and guiding the sales team as well as providing incentives to motivate staff to achieve sales targets.
• Monitoring the performance of the sales team.
• Ensuring that the store is clean and well-maintained at all times.
• Building and maintaining good working relationships with customers.
• Identifying opportunities and strategies to increase sales.
• Regularly attending sales meetings and training sessions.
• Ensuring that the store is adequately stocked with company products.
• Performing all duties of the Sales Manager in cases of absence or emergency.
• Updates managers by consolidating, analysing, and forwarding daily action summaries.
• Assist with the sales process by maintaining a fully stocked store.
• Recommend and display items that match customer needs.
• Manage point-of-sale processes.
• Maintain an up-to-date knowledge of product features and sales promotion
• Tracks sales expenses by tracking, consolidating, analysing, and summarising expenses, and forwarding for reimbursement.
• Update customer records in the company database as required
• Perform any other duties assigned by the director.

Sales Assistant Manager Requirements:

• High school diploma or GED.
• Bachelor’s degree in marketing, communications, or related field is advantageous.
• Proven experience in sales and customer service.
• Proficient in all Microsoft Office applications.
• The ability to work in a fast-paced environment.
• Excellent problem-solving skills.
• Strong management and leadership skills.
• Effective communication skills.
• Exceptional customer service skills.
• The Ability to multitask and work under pressure.
• Availability to work within opening hours (e.g. evenings, holidays, weekends).
• The ability to work under pressure.

Job Description

• As part of a tender proposal team - perform electrical & instrumentation related cost estimation, preparation of commercial price proposals, internal reports, in a timely and effective manner such that quotations are submitted on time
• Attend to queries and clarifications from customers
• Prepare project budgets for project execution

Job Requirement

• Degree/ Diploma in Naval Architecture/ Marine and Offshore / Electrical Engineering, Certificate of Competency (Marine Engineer Officer) Class 1 (Motorship), or its equivalent
• At least 3 years of relevant working experience
• Possess good interpersonal and communication skills
• Able to multi-task and able to work in a fast-paced environment

Working hours & locations:

(Tuas Yard)

Pioneer Sector 1, Singapore 628437

(Islandwide transport provided)

Mon - Thurs: 8:00am - 5:15pm

Fri: 8:00am - 4:30pm

Interested candidates are invited to send us an updated resume with your current and expected salary and earliest availability.

We regret that only shortlisted candidates will be notified.

Please note that your personal data disclosed to Seatrium (SG) Pte Ltd and our groupd of companies, shall be used for the purposes of evaluation, and processing in accordance with our recruitment processes and policies. By providing your personal data, you have consented to the aforesaid purpose under the provisions of the Personal Data Protection Act 2012.

Job Description

• Provide administrative support to the nursing department.
• Maintaining databases and collating of statistical reports.
• To attend to enquiries from internal and external stakeholders.
• Assist the department with service quality related initiatives, corporate functions and ad hoc projects.

Requirements

• Diploma in any discipline / GCE “O” Level with at least 3 years’ clerical/administrative experience
• Proficient in Microsoft Office applications
• A team player with strong organisational, analytical and communication skills

Interested candidates are invited to email your resume to:

[email protected]

Jenalyn Ooi Huai Sian (R1765551)Recruit Express Pte Ltd | Company Reg. No. 199601303W | EA License Number: 99C4599We regret only suitable candidates will be shortlisted for an interview.

Job Mandate

The International and Loans Assistant is primarily responsible for assisting the Head of Loans Unit in the daily operations of International and Loans Unit of the branch. He/She ensures prompt and efficient service delivery in compliance with the Bank’s service standards and internal control.

Duties & Responsibilities

1. Informs clients of new relevant regulatory circulars and reviews their accounts to ensure continuous enhancement of quality service.
2. Performs start and end of day activities as follows :
   a. Prepares and reviews and submits branch reports in accordance with existing policies, procedures and control.
   b. Ensures that the branch operations adheres to the following :

• Bank policies, procedures and controls related to International and Loans transactions are strictly followed by designated personnel to attain an acceptable audit rating and implement Audit rectifications within the department.
• Regulations of Singapore Monetary Authority, Bangko Sentral ng Pilipinas, Anti-Money Laundering Council and other pertinent government agencies.

3. Processing of trade, loans, inward/outward remittances, treasury, and wealth transactions.

4. Daily monitoring and matching of payment and receipts in bank’s nostro accounts.

5. Monitor, process and ensure timely execution of the trades, treasury and wealth transactions.

6. Performs other duties assigned from time to time.

Marketing Assistant Manager Job Description

Our company is looking to hire a marketing assistant who will be working closely with our marketing team to develop and implement marketing plans and strategies for our brands. As a successful hire, you will be tasked with helping identify marketing trends and opportunities for growth, as well as creating marketing materials such as white papers and case studies. You will be giving presentations about our ongoing campaigns and provide administrative support to our marketing and sales teams.

To be chosen for this role, you must have a bachelor's degree in marketing, business, or a related field. Prior work experience in administration, sales, or marketing is a plus. Effective written and verbal communication skills and a high level of attention to detail are both important keys to success in this role.

Marketing Assistant Manager Responsibilities:

• Collaborating with the marketing manager, internal teams, clients and partners on marketing strategy.
• Helping identify marketing trends and key opportunities for innovation.
• Learning and working with various types of software for digital marketing.
• Working closely with sales and marketing department.
• Creating marketing materials such as white papers, case studies, and presentations.
• Giving presentations.
• Maintaining a marketing database.
• Providing administrative support to the marketing and sales team.
• Preparing, formatting and editing a range of documents.
• Understanding company product and brand.
• General office duties.
• Creating and interpreting a variety of reports.
• Organizing market research.
• Analyzing questionnaires and other forms of feedback.
• Updating social media accounts.
• Perform any other duties assigned by the director.

Marketing Assistant Manager Requirements:

• Bachelor’s degree in marketing, business or related field.
• Administration or sales and marketing assistant experience.
• Effective written and verbal communication skills.
• A high level of attention to detail.
• Ability to work effectively within a team and independently.
• Experience using computers for a variety of tasks.
• Competency in Microsoft applications including Word, Excel, and Outlook.
• Good organization skills.
• Related job and internship experience.
• Digital marketing experience.
• The ability to work under pressure.
• Availability to work within opening hours (e.g. evenings, holidays, weekends).

ASSISTANT OPERATIONS EXECUTIVE 1

PILOTAGE SERVICES DEPARTMENT

(MISSION COMMAND CENTRE)

PSA MARINE (PTE) LTD

[This is a full-time permanent role.]

Keen to be part of the team that provides essential maritime services to the Port of Singapore, the world's busiest container transhipment hub?

Assistant Operations Executives play a crucial role in providing excellent service levels and deploying marine resources within Singapore waters!

• Take leadership in the planning and deployment of pilotage, harbour towage and waterboat resource to support 24/7 operations of the busiest port in the world;
• Uphold the efficiency of company’s services which is part of Singapore maritime ecosystem;
• Directly communicate with vessels to coordinate arrival and service timings; and
• Attend to all customer queries and request new orders, amendments and cancellations.

The successful candidate shall preferably:-

• Possess at least a Diploma or equivalent;
• Have good communication and interpersonal skills;
• Be able to remain calm and make logical decisions under stress and emergency circumstances;
• Be proficient in operating computer-based control systems;
• Be proficient in MS Office; and
• Be willing to perform shift work.

As an Accounts Payable Executive, you will play a crucial role in managing and maintaining the financial health of our organization. Reporting directly to the Assistant Finance Manager, you will be responsible for overseeing the entire accounts payable process, ensuring accurate and timely payments to vendors, suppliers, and service providers.

Responsibilities:

• Review and verify invoices for accuracy, completeness, and adherence to company policies.
• Code and enter invoices into the accounting system with attention to detail.
• Prepare and process electronic transfers and payments.
• Reconcile payments with purchase orders, contracts, and supporting documents.
• Communicate effectively with vendors to resolve issues or discrepancies in a timely manner.
• Maintain positive relationships with suppliers while ensuring timely payments.
• Maintain organized and up-to-date records of all accounts payable transactions.
• Generate reports for management on a regular basis.
• Ensure compliance with company policies and relevant financial regulations.
• Assist in audits related to accounts payable activities.
• Preparing management accounts for small entities within the organization, ensuring accuracy and compliance with accounting standards, and assisting with ad-hoc work when required.
• Any other ad-hoc works that required.

Requirements:

• Min Diploma in Finance, Accounting, or related field.
• At least 2- 3 years of proven experience accounts payable or related roles.
• Preferably from FMCG industry.
• Strong understanding of accounting principles and practices.
• Excellent communication and interpersonal skills.
• Detail-oriented with a high degree of accuracy.
• Ability to work independently and as part of a team.
• Familiar with accounting software like QuickBooks will be advantageous.
• Prior audit experience will be an added advantage.

JOB DESCRIPTION:

· Calculating, recording, inputting or processing financial data

· Preparing customer invoices based on accounting procedures

· Researching and investigating discrepancies in invoices to determine the accuracy of charges

· Matching payments to invoice numbers or sales orders

· Handling customer inquiries regarding billing issues

· Managing an Accounts Receivable ledger and Accounts Receivable files

· Submitting daily reports to management on accounts receivable operations

· Maintaining customer accounts

· Working with a billing system generating invoices

· Collecting payments

· Posting receipts in a timely manner

· Securing revenue

· Applying fair credit practices

JOB PURPOSE

To provide administrative, logistics and office support for the Clinical Operations Department

DUTIES & RESPONSIBILITIES

Specific

• Provide secretarial support to Operations and/or Clinical Head of Department such as calendaring, scheduling of meetings, claims, overseas travel arrangements, etc
• Provide administrative support to Department such as:
  • Coordination and collation of department information for record keeping and monitoring purposes e.g. staff training, certifications, vaccination records
  • Secretariat (writing notes of meetings, collation of slides for presentation) and logistics support for department meetings and events (team-bonding, etc)
  • Onboarding for department staff, both clinical and non-clinical staff e.g. arrangement for department passes and desks
  • Procurement of office supplies and support for IT and facility maintenance issues
  • Raising of ePay and purchase requests of med equipment, surgical instruments and consumables to support go live readiness
  • Serve as a liaison with external parties and manage inter-hospital/external billings
  • Staff training claims
  • Maintain subscriptions and licenses and copyright purchases for the department
  • New office admin setup and coordination at future campus including receiving new equipment, handover of space, furniture, etc; shifting of office to new locations, etc
  • Management and tracking of department assets and inventory such as shared EUC and display monitors
  • HR support to monitor staff deployment when undergoing immersion in host institutions
  • Rostering of doctors e.g. to upload of roster in Intranet
  • Assist with research-related administration for the department e.g. collate doctors’ research projects, submission.
  • Coordinate with Clinical Services to monitor and meet requirements for Supervision of conditionally registered medical staff (e.g. assignment and monitoring of assigned supervisors, submission of supervision reports etc.) and Accreditation & Credentialing process including renewals of BCLS/ACLS and other documentation requirements.
  • Maintain overall record-keeping for Continuing professional education (CPE) for doctors (including submission to SMC for CME points), in coordination with Clinical Services and L&D.

General

• Any other duties as assigned by the Reporting Officer

JOB REQUIREMENTS

• Diploma with at least 2-4 years of related experience.
• Healthcare experience is preferred
• Able to multi-task and manage projects.
• Able to communicate effectively at all levels with good interpersonal skills.
• Proficiency in Microsoft Office essential
• Proficiency in data, with an analytical mind for process efficiency an advantage
• Possess a good command of language, both written and spoken.

Interested candidates please send a copy of your resume to [email protected]

Lynn Ho
R23114223

Recruiter's Ref Code: #HHO

Recruit Express Pte Ltd (Healthcare & Lifesciences Division)
EA License: 99C4599

Assistant Sales Manager Job Description

We are looking to employ a highly driven assistant sales manager to assist the sales manager with the day-to-day running of our store. The assistant sales manager’s responsibilities include developing strategies to improve sales, effectively handling customer complaints, and assisting with the recruitment of sales staff. You should also be able to delegate tasks to the sales staff in the absence of the sales manager.

To be successful as an assistant sales manager, you should demonstrate exceptional leadership skills and ensure that sales staff comply with company policies and guidelines. Ultimately, a top-performing assistant sales manager should be able to achieve excellent customer service at all times.

Assistant Sales Manager Responsibilities:

• Continually meeting or exceeding sales quotas.

• Supervising and guiding the sales team as well as providing incentives to motivate staff to achieve sales targets.

• Monitoring the performance of the sales team.

• Ensuring that the store is clean and well-maintained at all times.

• Building and maintaining good working relationships with customers.

• Identifying opportunities and strategies to increase sales.

• Regularly attending sales meetings and training sessions.

• Ensuring that the store is adequately stocked with company products.

• Performing all duties of the Sales Manager in cases of absence or emergency.

• Updates managers by consolidating, analysing, and forwarding daily action summaries.

• Assist with the sales process by maintaining a fully stocked store.

• Recommend and display items that match customer needs.

• Manage point-of-sale processes.

• Maintain an up-to-date knowledge of product features and sales promotion

• Tracks sales expenses by tracking, consolidating, analysing, and summarising expenses, and forwarding for reimbursement.

• Update customer records in the company database as required

• Perform any other duties assigned by the director.

Assistant Sales Manager Requirements:

• High school diploma or GED.

• Bachelor’s degree in marketing, communications, or related field is advantageous.

• Proven experience in sales and customer service.

• Proficient in all Microsoft Office applications.

• The ability to work in a fast-paced environment.

• Excellent problem-solving skills.

• Strong management and leadership skills.

• Effective communication skills.

• Exceptional customer service skills.

• The Ability to multitask and work under pressure.

• Availability to work within opening hours (e.g. evenings, holidays, weekends).

• The ability to work under pressure.

Responsibilities

Housekeeping:

• Oversee and manage all aspects of housekeeping operations within the shopping mall.
• Develop and implement efficient cleaning protocols to maintain a high standard of cleanliness.

Pest Control:

• Coordinate pest control activities, ensuring a pest-free environment.
• Collaborate with pest control vendors to conduct regular inspections and implement preventive measures.

Waste Disposal:

• Establish and manage waste disposal procedures, adhering to environmental regulations.
• Optimize waste management systems for efficiency and sustainability.

Landscaping:

• Supervise landscaping initiatives to enhance the aesthetic appeal of outdoor areas.
• Implement sustainable landscaping practices to support environmental conservation.

Environmental Sanitation Programme:

• Design and execute environmental sanitation programs to promote a healthy and safe environment.
• Conduct regular assessments to identify and mitigate potential environmental health hazards.

Cleaning and Disinfection:

• Set and monitor cleaning standards, ensuring compliance with industry best practices.
• Implement disinfection protocols to maintain a hygienic environment, especially in high-touch areas.

Pest Management:

• Develop and enforce pest management strategies to prevent infestations.
• Monitor and analyse pest control metrics to continuously improve effectiveness.

Waste Management:

• Oversee waste segregation, recycling, and disposal procedures.
• Stay updated on waste management regulations and implement necessary adjustments.

Environmental Hygiene and Food Safety:

• Ensure compliance with environmental hygiene standards and food safety regulations.
• Collaborate with relevant authorities to uphold health and safety standards.

Maintenance of Kitchen Exhaust System:

• Supervise the maintenance of kitchen exhaust systems for optimal functionality.
• Implement preventive maintenance schedules to reduce downtime and ensure safety.

Indoor Air Quality and Water Efficiency:

• Monitor indoor air quality and implement measures to enhance it.
• Implement water-efficient practices and technologies to minimize water consumption.

Contract Review and Renewal:

• Review existing contracts related to housekeeping, pest control, waste disposal, landscaping, and other environmental services.
• Negotiate contract terms, ensuring alignment with sustainability goals and cost-effectiveness.

Vendor Management:

• Collaborate with vendors to ensure the delivery of high-quality environmental services.
• Evaluate vendor performance and address any issues to maintain service excellence.

Cost Optimization:

• Identify cost-saving opportunities within environmental service contracts.
• Streamline processes and negotiate favourable terms to optimize budget allocations.

Environmental Compliance:

• Ensure that all environmental service contracts comply with relevant environmental regulations.
• Stay informed about changes in regulations that may impact service agreements.

Performance Metrics:

• Develop key performance indicators (KPIs) for environmental service contracts.
• Regularly assess and report on vendor performance against established metrics.

Renewable Practices Integration:

• Integrate renewable and sustainable practices into environmental service contracts.
• Encourage vendors to adopt eco-friendly methods and materials.

Contractual Documentation:

• Maintain accurate and up-to-date documentation for all environmental service contracts.
• Ensure that contractual obligations, timelines, and deliverables are clearly outlined.

Stakeholder Communication:

• Communicate contract renewals and changes to relevant stakeholders.
• Foster positive relationships with vendors and internal teams involved in environmental services.

Budget Planning:

• Assist in the development of budgets related to environmental services.
• Monitor expenditures and ensure cost-effectiveness in line with budgetary constraints.

Overall, the Assistant Manager will play an important role in maintaining a clean, safe, and environmentally friendly shopping mall environment while meeting defined cleaning outcome indicators. This includes optimizing water efficiency practices and ensuring review and renewal of environmental service contracts. Fostering sustainability, managing vendor relationships and aligning contractual agreements with both regulatory requirement and the shopping mall objectives

Candidate Requirements:

• Possesses at least a Diploma in Real Estate/Building/Facilities Management, Engineering, or related disciplines.
• Possess 5 to 8 years of relevant experience, preferably in a similar capacity with working knowledge in shopping mall or commercial building’s maintenance, fire safety and security system, local codes, and regulations.
• Able to interact with various stakeholders from all levels.
• A team player who is proactive, result oriented, and possesses excellent communication skills, able to work independently and perform under pressure and tight deadlines.
• Passionate about building facilities management.

We apologize that only shortlisted candidates will be contacted. Thank you.

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