Total 31,480 executive assistant job vacancies in Others category in Singapore

Job Description

We are looking for a Assistant Chef to join our team and prepare delicious meals for our customers.

Chef responsibilities include studying recipes, setting up menus and preparing high-quality dishes. You should be able to delegate tasks to kitchen staff to ensure meals are prepared in a timely manner. Also, you should be familiar with sanitation regulations. If you have experience with advanced cooking techniques and non-traditional ingredients, we’d like to meet you.

Ultimately, you’ll prepare and deliver a complete menu that delights our guests.

Responsibilities

• Set up the kitchen with cooking utensils and equipment, like knives, pans and kitchen scales
• Cook food in a timely manner
• Delegate tasks to kitchen staff
• Inform wait staff about daily specials
• Ensure appealing plate presentation
• Supervise Cooks and assist as needed
• Slightly modify recipes to meet customers’ needs and requests (e.g. reduce salt, remove dairy)
• Monitor food stock and place orders
• Check freshness of food and discard out-of-date items
• Experiment with recipes and suggest new ingredients
• Ensure compliance with all health and safety regulations within the kitchen area.

Requirements

• Proven work experience as a Chef or Cook.
• Hands-on experience with various kitchen equipment.
• Advanced knowledge of culinary, baking and pastry techniques.
• Leadership skills.
• Ability to remain calm and undertake various tasks.
• Excellent time management abilities.
• Up-to-date knowledge of cooking techniques and recipes
• Familiarity with sanitation regulations.

Job Advertisement: Clinic Assistant

Position: Clinic Assistant
Location: Steve Seah Eye Centre, Camden Medical, Orchard Boulevard, Singapore
Employment Type: Full-Time
Salary: $2,200 - $2,400 per month, depending on experience
Application Deadline: 14 October 2024

About Us:
At Steve Seah Eye Centre, Camden Medical, we are dedicated to providing exceptional healthcare services and ensuring the well-being of our patients. Our team is committed to delivering compassionate and professional care, and we are looking for a motivated and skilled Clinic Assistant to join our dynamic team.

Role Overview:
The Clinic Assistant will support our healthcare professionals and ensure the smooth operation of the clinic. This role involves a variety of tasks, including patient interaction, administrative duties, eye tests and assistance with clinical procedures.

Key Responsibilities:
- Greet and assist patients upon arrival.
- Schedule and confirm patient appointments.
- Prepare and maintain patient records and documentation.
- Assist doctor with procedures and eye tests pre-consultation.
- Manage clinic inventory and ensure medical supplies are stocked.
- Perform routine administrative tasks, including phone calls and data entry.
- Ensure the clinic environment is clean, organized, and welcoming.
- Handle patient inquiries and provide information about clinic services.

Requirements:
- O Levels, Diploma; additional certification or training in healthcare is a plus.
- Previous experience in a medical or clinical setting is preferred but not required.
-Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Ability to maintain confidentiality and handle sensitive information.
- Proficiency in basic computer applications (e.g., MS Office, Clinic Assist).
- Positive attitude and a team-oriented mindset.

- Preferbly bilingual for our chinese-speaking patients
- Only Singaporeans and Permanent Residents (PRs) may apply.

- Would prefer available for immediate start ASAP.

Working Hours:
Monday - Friday: 8:30 AM to 5:00 PM
Saturday: 8:30 AM to 12:00 PM (half day)
Sunday & Public Holidays: Off

How to Apply:
Interested candidates should submit their resume and a cover letter detailing their qualifications and interest in the position via WhatsApp text only to 9727 0140 (FOR FASTER RESPONSE) by 14 September 2024. Please do NOT call. Ensure to include “Clinic Assistant Application - [Your Name]” in your message.

-Handle incoming calls and enquiries.

-Provide operations support.

-Manage and update database.

-Provide other administrative duties.

-Good communication and interpersonal skills.

-Any other duties assigned by superior.

1. Preparation of maintenance schedule according to clients master schedule.

2. Preparation of progress report and submission

3. Procurement of material/ parts/ components

4. Technical assessment of systems and introduction of retrofit / replacement recommendation to clients

5. On the job risk analysis and preparation of risk assessment procedure.

6. Preparation of method of statement / process for presentation to clients.

7. Perform checks and inspections of entire systems including control parameters attendance.

8. Troubleshooting of fault / breakdowns and rectification according to authorities / clients requirement.

9. Perform full set of testing complying to authorities / clients requirement.

10. Perform maintenance program and complying to authorities / clients requirementt.

11. Attendance of meeting and or site survey with clients.

12. Submission of quotations / costing to clients within stimulated time frame.

13. Maintenance of good public relationship with vendors / clients.

14. Logistic and manpower planning and arrangement.

Store Assistant duties and responsibilities

Our company is seeking an enthusiastic Store Assistant to work in our store. Duties include helping our customers identify and purchase items, restocking the retail space, and creating appealing merchandize displays. The ideal candidate will have a desire to provide excellent customer service and increase sales. Store Assistants ensure that retail operations are carried out effectively and efficiently for maximum customer satisfaction. Their day-to-day duties include:

· Assists in achieving store recruiting goals

· Run Cash Register

· Drive the achievement of the store’s sale targets while also meeting individual sales goals

· Assist in maximizing the business potential of the store and maximizing sales by department in line with company strategy

· Monitor proper use and ensure the quality of data in the sales staff’s client books, working with sales staff to propose action plans

· Facilitate staff trainings and new hire inductions, ensuring the proper follow up steps are taken

· Deliver exceptional service to all clientele by upholding brand service values and standards while managing customer relationships in a timely, professional manner

· Identifies performance issues and policy violations according to company policy and partners with the Store Manager

· Keeping the store fully stocked

· Maintaining the highest level of visual merchandising and store conditions

· Delivering exceptional sales services for improved customer satisfaction

· Interacting with customers and identifying their needs and preferences

· Operating cash registers and point-of-sale machines

· Receiving and verifying the quality and quantity of new shipments

· Enforcing in-store security and health and safety procedures and regulations

· Perform any other duties assigned by the director.

Store Assistant duties and requirements

• High school diploma or GED is preferred.
• Proven retail sales experience.
• The ability to stand for extended periods.
• The ability to use labeling and pricing equipment as well as Point of Sale (POS) software.
• The ability to work in a fast-paced environment.
• Strong organizational skills.
• Effective communication skills.
• Exceptional customer service skills.
• Detail-oriented.

· Previous specialty retail management experience, preferably in the outdoor industry

· Retail background preferred-previous management experience

· The ability to work under pressure.

· Availability to work within opening hours (e.g. evenings, holidays, weekends).

Key Responsibilities:

• Perform data entries in the accounting system with precision and attention to detail.
• Manage daily operational tasks, including accounts receivable (AR) and accounts payable (AP).
• Assist in preparing monthly and yearly financial schedules, as well as reconciling accounts.
• Support quarterly GST filing, corporate tax submissions, and other statutory compliance matters.
• Undertake any other ad hoc duties as assigned by the supervisor.

Requirements:

• Diploma/Degree in Accounting or equivalent qualification.
• Fresh graduates are welcome to apply; training will be provided.
• Computer proficiency in Microsoft applications, particularly Excel and accounting software.
• Meticulous, with a positive attitude and the ability to work under minimal supervision.
• Willingness to work overtime when required and immediate availability or a short notice period preferred.

· Responsible for partial account – AP function

· Ensure timely recording of suppliers’ invoices, matching of purchase order and delivery notes, coding of expenses to individual cost centres

· Monitor due date and prepare Giro & ad-hoc manual payment

· Monthly reconciliation of all statement of accounts received from suppliers and sub-contractors

· Assist in month-end closing with tight deadline

· Liaise with suppliers on invoice discrepancies

· Liaise with various business unit on the Purchase Order issues

· Matching of sub-contractor invoices

· Prepare intercompany confirmation during month-end

. Other ad-hoc duties as assigned

Job summary: To support AR, daily finance admin tasks so as to ensure smooth daily operation of Finance Department.

Job responsibility:

• Process invoices to customers/ related companies and allocate receipts
  in AR, Matching of Invoices with receiving
• Apply daily payment in system
• Prepare monthly report for On Trade, Off premise sales rebate
• Issuing Credit note for goods return
• Cashiers for cash submission from salesman
• Monitor Ecomm aging report
• Data entry into Accounting System accurately
• Assist in operation for Coin room
• Liaise with internal and external parties on invoices and payment related
  matters
• Perform other finance related ad-hoc duties as assigned by AM

Requirements:

• Basic accounting knowledge
• Experience in accounting (AP, AR) will be in advantage
• Certificate in accounting (LCCI, or related)
• Detail oriented
• Basic knowledge in accounting
• Strong sense of teamwork, integrity, positive attitude, and initiative, willingness to learn
• Proficient with Microsoft office excel

- Able to start work immediately or at short notice would be preferred

We regret that only shortlisted candidates will be contacted.

The Assistant Manager (Operations) assists the management of cleaning operation duties as directed by the manager. This includes managing resources, work procedures, service contracts and work incidents. The candidate is also required to implement and recommend operation plans to improve work processes and service quality for the organization, required to performs site visits and is expected to communicate with relevant stakeholders and clients as part of his role in performing operational duties.

Job scope:

• Coordinate with supervisor and client to ensure quality service delivery
• Ensure cleaning teams adhere to safety measures to during cleaning operation
• Assist in budget planning for cleaning operations
• Compile and analyze relevant data to propose recommendations for cleaning process improvement
• Assist in development and review of operation plans to improve work procedures and quality service
• Review daily cleaning job reports for submission to management
• Allocate equipment and/or technologies and supplies to project sites
• Maintain stock of supplies of materials and equipment
• Identify and recommend suitable equipment and/or technologies to improve cleaning operations
• Implement maintenance schedules for tools and equipment
• Facilitate planning of work schedules and deployment of manpower
• Facilitate effective work processes
• Facilitate the capability development of staff
• Interpret tender specifications and prepare quotations for cleaning operations and assist in terms, conditions and pricing negotiation process
• Liaise between internal and external parties to analyse and solidify an overall contract strategy
• Ensure that budget guidelines set are followed and deviation to these should be communicated with explanations
• Raise requests for purchases as required within agreed limits
• Ensure contractual payments are follow up
• Assist in resolving existing contract conflicts
• Report potential risks on contractual changes to the management
• Guide teams to respond to major incidents and emergencies
• Report and update on major incidents and emergencies to the management

Requirements:

• Secondary school education and above
• Preferably with prior supervisory experience in manpower intensive industry
• Location: Islandwide
• Working conditions: 5.5 days work week

1. Preparation of maintenance schedule according to clients master schedule.

2. Preparation of progress report and submission

3. Procurement of material/ parts/ components

4. Technical assessment of systems and introduction of retrofit / replacement recommendation to clients

5. On the job risk analysis and preparation of risk assessment procedure.

6. Preparation of method of statement / process for presentation to clients.

7. Perform checks and inspections of entire systems including control parameters attendance.

8. Troubleshooting of fault / breakdowns and rectification according to authorities / clients requirement.

9. Perform full set of testing complying to authorities / clients requirement.

10. Perform maintenance program and complying to authorities / clients requirementt.

11. Attendance of meeting and or site survey with clients.

12. Submission of quotations / costing to clients within stimulated time frame.

13. Maintenance of good public relationship with vendors / clients.

14. Logistic and manpower planning and arrangement.

1. Preparation of maintenance schedule according to clients master schedule.

2. Preparation of progress report and submission

3. Procurement of material/ parts/ components

4. Technical assessment of systems and introduction of retrofit / replacement recommendation to clients

5. On the job risk analysis and preparation of risk assessment procedure.

6. Preparation of method of statement / process for presentation to clients.

7. Perform checks and inspections of entire systems including control parameters attendance.

8. Troubleshooting of fault / breakdowns and rectification according to authorities / clients requirement.

9. Perform full set of testing complying to authorities / clients requirement.

10. Perform maintenance program and complying to authorities / clients requirementt.

11. Attendance of meeting and or site survey with clients.

12. Submission of quotations / costing to clients within stimulated time frame.

13. Maintenance of good public relationship with vendors / clients.

14. Logistic and manpower planning and arrangement.

1. Preparation of maintenance schedule according to clients master schedule.

2. Preparation of progress report and submission

3. Procurement of material/ parts/ components

4. Technical assessment of systems and introduction of retrofit / replacement recommendation to clients

5. On the job risk analysis and preparation of risk assessment procedure.

6. Preparation of method of statement / process for presentation to clients.

7. Perform checks and inspections of entire systems including control parameters attendance.

8. Troubleshooting of fault / breakdowns and rectification according to authorities / clients requirement.

9. Perform full set of testing complying to authorities / clients requirement.

10. Perform maintenance program and complying to authorities / clients requirementt.

11. Attendance of meeting and or site survey with clients.

12. Submission of quotations / costing to clients within stimulated time frame.

13. Maintenance of good public relationship with vendors / clients.

14. Logistic and manpower planning and arrangement.

1.) Drafting of memo/email/letter

2.) Preparation of monthly expenses report

3.) Daily administrative work (Operation)

4.) Invoice data entry and preparation of varies monthly reports

5.) General administrative task and filing

6.) Fleeting management

7.) Issue Purchase order

8.) Assist to source for material

9.) Safety equipment maintenance

10.) Equipment calibration maintenance

1. Preparation of maintenance schedule according to clients master schedule.

2. Preparation of progress report and submission

3. Procurement of material/ parts/ components

4. Technical assessment of systems and introduction of retrofit / replacement recommendation to clients

5. On the job risk analysis and preparation of risk assessment procedure.

6. Preparation of method of statement / process for presentation to clients.

7. Perform checks and inspections of entire systems including control parameters attendance.

8. Troubleshooting of fault / breakdowns and rectification according to authorities / clients requirement.

9. Perform full set of testing complying to authorities / clients requirement.

10. Perform maintenance program and complying to authorities / clients requirementt.

11. Attendance of meeting and or site survey with clients.

12. Submission of quotations / costing to clients within stimulated time frame.

13. Maintenance of good public relationship with vendors / clients.

14. Logistic and manpower planning and arrangement.

• Communicating with clients to better understand financial needs and report that information to the Accountant
• Managing basic office administrative tasks including filing, printing, reporting and emailing
• Recording and processing all financial and accounting practices, including profit and loss reports
• Working closely with accounting or financial professional to manage client’s records
• Maintaining bookkeeping and office accounting needs
• Collecting payments and updating accounts payable and receivable records
• Scheduling client appointments and managing important department deadlines

RESPONSIBILITIES:

· Provide material research, programing diagrams, design presentations including mood boards, quick 3D sketching as required.

· Assist on the development of the whole design of the project according to the design intent, client goals and senior directives.

· Participate in design coordination within firm i.e. between architecture, decorators and graphics, and between Owners consultants and the firm.

· Coordination with vendors and manufacturers.

· Provide the production and delivery of quality and timely sets of contract documents being drawings, specifications, sample boards, reports as required for each unique project.

· Responding to RFI’s and interpreting the contract documents to ensure the design intent is met. Resolving problems and issues that arise during construction.

REQUIREMENTS:

· BA/BS minimum degree required.

· Strong skills in creating a Tender set and CD set with clear understanding of detailing.

· Fluency in all Microsoft Office applications, Adobe Creative Suite, AutoCAD; Fluency in Sketchup and 3DMax is a desirable.

· Must be able to work in a collaborative, proactive and multi-tasking environment.

· An important aspect of this position is having a discerning eye for design. Interest in and experience in high end modern residential.

· A range of conceptual and technical design skill sets with a strong tendency towards design and conceptualization.

We are looking for safe and competent drivers for transportation of goods via Container or Loose Packages.

Responsilibities:

• Load and unload goods safely to and from the lorry
• Comply all Road Traffic, Port & Customers rules and regulations.
• Ensure proper housekeeping.
• Ensure the safety and security of the goods during transportation.
• Assist the lorry driver to record and report all goods moved.
• Assist the lorry driver to record and report any incident/ accident.
• Minimum 1 year relevant experience.
• Please contact 63078012 for walk-in interview.

1. Administrative Support:

• Managing Calendars and Schedules:
  • Organize and manage the CEO’s calendar, prioritizing appointments and meetings.
  • Schedule internal and external meetings, ensuring no conflicts.
  • Remind CEO of upcoming appointments, tasks, and deadlines.
• Email and Communication Management:
  • Monitor and respond to emails on behalf of the CEO.
  • Draft, review, and send correspondence as needed.

2. Expense Management :

• Track and manage travel and other related expenses.
• Prepare expense reports for CEO.

3. Projects and Task Management:

• Assisting with Projects:
  • Help coordinate and follow up on projects involving the CEO.
  • Liaise with internal departments or external partners to ensure timely completion of tasks.

4. Confidentiality and Discretion:

• Managing Sensitive Information:
  • Handle confidential information and ensure security protocols are adhered to.
  • Maintain discretion when dealing with sensitive matters related to business operations or personal affairs.

5. Communication Liaison:

• Internal and External Communication:
  • Act as a point of contact between the CEO and Board members, other executives, staff, clients, and stakeholders.
  • Relay messages, decisions, or requests on behalf of CEO.
• Handling requests for counselling appointments with CEO:
  • Replying to client’s WhatsApp request for counselling with CEO .
  • Manage and coordinate clients’ appointments.
• Public Relations Assistance:
  • Assist in managing the CEO’s public relations, including coordinating media appearances.

Any other related administrative roles that may be assigned to you.

STT – Senior Executive

As the Senior Executive, Finance (General Ledger), you will be supporting the general ledger shared services accounting, management accounts and reporting function for Southeast Asia region.

o Perform daily transactions such as posting of journal entries, perform reconciliations, prepare audit schedules

o Manage financial reporting activities in accordance with the organisation's accounting policy and procedures as well as International Financial Reporting Standards.

o Manage and upkeep good internal controls relating to the integrity of data for financial reporting.

o Preparation of monthly general ledger related journals, bank reconciliation clearing and related schedules, and intercompany billing and invoices.

o Preparation of monthly management accounts, including schedules reconciliation, variance analysis and cashflow forecasts.

o Ensure timely and accurate month end closing process, including Group submission.

o Liaise with various stakeholders on necessary operational matters e.g. tax/treasury/operations.

o Preparation of documentations for treasury related transactions e.g. loans drawdown, covenants monitoring and reporting.

o Liaise and support audit requirements (internal/external audits/PCAOB etc).

o Support annual budget & forecast processes.

o Any other tasks as assigned.

Requirements

o Degree in Accounting, with Singapore Chartered Accountant Qualification

o At least 4-7 years of relevant working experience

o Experience with general ledger shared services function and SAP S/4 Hana will be an advantage.

o Proficient in Microsoft Excel

o Meticulous and organized. o Good communication and interpersonal skills

o Self-motivated, driven, and independent learner

Job Responsibilities

1. Product registration: including preparation of registration dossier, design of performance evaluation study and manage execution and communication with CRO (clinical research organization).
2. Be the subject matter expert on medical devices laws and regulations for product registration in company’s regions of interest.
3. Interface the communication with regulatory agencies, e.g. Health Science Authority, Medical Device Authority, Food and Drug Administration, track the progress of product registration, and resolve problems raised by reviewers during the review process.
4. Involve in the process of product testing, clinical verification, data collection and relevant tracking.
5. Submit to agencies scientific special projects on behalf of the company.
6. Establish collaborative and cooperative working relationship with key opinion leaders and the regulatory bodies.
7. Collaborate with cross-functional teams to meet projects goals with overall organizational objectives.
8. Any other ad-hoc duties or projects as required by the management team.

Job Qualifications:

1. A bachelor's degree in Life Sciences, Pharmacy, or a related field with at least 2 years of experience.
2. Familiar with ISO13485 quality management system, solid medical device quality management qualifications, including but not limited to Class B, C and D medical devices.
3. Expert in medical device product registration laws and regulations, able to independently draft registration dossier.
4. You shall have complete registration experience of Class B, C and D medical devices.
5. Familiar with in vitro diagnostic products such as lateral flow immunoassay, PCR, Immunoassay etc.
6. Familiar with IVD product development and commercialization life cycle.
7. Systematically project management, good planning, execution and timely communication. Good presentation skills.
8. Enthusiastic, proactive, and down-to-earth work attitude, strong communication & execution ability, results driven, and a team player.
9. Meticulous and strong sense of responsibility; able to handle stress and tight schedule.

▪ Handle full spectrum of accounting roles, performing full set of

accounts

▪ Prepare month end closing documents such as general ledger, journal,

schedules and bank reconciliations

▪ Ensure all month end closing are timely and in accordance with

accounting standards and company policies

▪ Timely Month-end close and preparation of monthly Financial

Statements and Management Reports

▪ Analysis and interpretation of financial results and performance of the

company

▪ Responsible for generate of customer’s invoices

▪ Administer accounts receivable and accounts payable ledgers

▪ Assist in liaising with external auditors, tax agents and professional

advisors on related matters

▪ Undertake additional tasks and responsibilities when required

Shortlisted will be notify.

Responsibilities

• Schedule, organize meetings [internal & external], sessions and agendas.
• Record and disseminate meeting minutes, ensuring follow-up on action items.
• Assist to prepare PowerPoint slides and reports for presentations.
• Support claims applications
• Assist with tabulation, track, update and generate manpower statics for reporting including staff movement / allocation
• Prepare documents for nurses’ interviews.
• Assist with new staff orientation.
• Assist with budget planning and analyzing Profit and Loss statements of the department/ wards.
• Assist in collating, analyzing and reporting department balance score card.
• Assist in event management such as Nurses’ Day, Team Bonding activities.
• Assist to maintain systematic and efficient operations in the department.

Requirements

• Degree in Healthcare management preferred.
• Proficient in Microsoft Office applications.
• Minimum 3 years of working experience in related industries and / or preferably in healthcare.
• Proactive with a positive learning attitude

Job description:

• Prepare and negotiate the terms & conditions for Sales & Purchase Contract
• Liaise with suppliers, buyers, surveyors, bankers, ship owners/brokers, ship/cargo agents and insurance broker
• Monitoring and manage operations functions such as logistic (liaising with terminals, vessel operator, cargo surveyors, agents and customers on oil loading/discharging operations)
• Pro-active management and recovery of demurrage, oil loss and insurance claims
• Knowledge on trade finance transactions (ILC, TR, freight loan, ELC discounting) will be an advantage

Job Requirement:

• Candidate must possess at least a Diploma
• Required Language(s): Chinese and English
• Able to correspond with Chinese counterparties/banks
• Willing and able to multi-task and work in a fast-paced environment
• Mature, independent, self-motivated and a team player
• At least 2 years trade operations working experiences in energy and/or commodities industry
• Preferable can start work immediately/short notice

COMPANY DESCRIPTION

Who we are

If you're passionate about shaping ideas and communities that build the future, we have an exciting opportunity for you.

Constellar convenes businesses, curates ideas and creates opportunities for sustainable business growth. We are one of Singapore's largest exhibition organisers and the venue manager for Singapore EXPO, based in Singapore with a regional footprint in China and Malaysia. We want to be a global leader headquartered in Asia, helping businesses scale ideas, communities and solutions for global business impact. We do this by curating and developing influential trade and consumer events for key industries and sectors, connecting people, global marketplaces and networks for sustainable growth.

Learn more about us at constellar.co.

What it's like to work here

Meetings, Incentives, Conventions and Exhibitions, or MICE, is a vehicle for new businesses, partnerships and regional co-operation. We're privileged to have a front seat at the intersection of creativity, communities and collaboration, with a unique opportunity to connect a global eco-system of partners, businesses and consumers in the MICE industry daily. Our ambition is to become a global leader made in Asia, and Asia's top MICE company: A vision shared by our shareholders Temasek and Cuscaden Peak Investments.

We recognise the immense opportunity we have to lead with purpose, demonstrate leadership and commitment to sustainable and responsible business practices, and activate impactful networks for sustainable growth.

With about 200 employees we're a growing company with large aspirations to scale in the next five years. It can get intense and it will be messy at times. But few places can give you a seat at the table where you can contribute directly to the development of the business, the cultural DNA of an emerging MNC, and the building of a company proudly made and headquartered in Singapore with global business impact. And with two lines of businesses across events and venues, we provide opportunities for you to cross over from one to the other to build range in your career.

You don't need to have MICE experience to work with us. We're looking for ambitious, entrepreneurial self-starters with a strong sense of ownership, passion and curiosity, driven by our values of care, ownership, trust, passion and innovation.

RESPONSIBILITIES

• Ensure in-house technicians and any contractors have met the workplace, safety & health and fire safety regulations upon carrying out any rectification or replacement work.
• Take charge of incidents during incipient stages before the arrival of appointed person.
• Familiarise with all emergency response, incident & crisis management and business continuity plans and procedures.
• Assist the Fire Safety Manager (FSM) and Site Incident Controller (SIC) in conducting fire drills, evacuation exercise, disaster exercise, table-top exercise and manage real incidents.
• To conduct preliminary investigation on all reported incidents and submit the incident report by end of the day.
• In charge of FCC and supervise the daily operations.
• Manage all ACMV, Lighting, Fire Alarm System, EM Doors, Paging, Lift Monitor System, Carpark System, CCTV in the FCC.
• To delegate respective competent Technicians to carry out daily checks and repair works at every shift.
• To check, prepare and update accurate event technical requirements ACMV and Lighting during work shift and for the following day if required.
• Manage and operate building systems to achieve energy efficiency and water saving and 3 also to reduce & recycling of waste.
• To ensure that the CERT response appropriately and promptly to incidents and emergencies.
• Able to do overtime and work on Saturday and Sunday if required.
• Any other duties as requested by Reporting Officer.

• Minimum NITEC in M&E Engineering and/or Building Services related fields.
• Minimum 2 years relevant working experience.
• Able to communicate and with interpersonal skills. Pro-active and able to work independently and as a team.
• Strong hands-on technical skills.
• Proactive attitude.
• Location: Expo

Key Roles and Responsibilities:

• Receive and assign aircraft scheduling requests in accordance with aircraft capabilities and limitations, and according to CASA and PFS Regulations
• Communicate all aircraft schedule information accurately to PFS flight crewmembers, maintenance personnel and line service
• Communicate information to flight crewmembers as it pertains to flight logistics and customer information.
• Coordinate aero medevac trips by receiving trip information from medical assistance Companies or Sales
• Plan the flight operations work schedule and updates.
• Monitor on day operations and process vendor’s invoices for payment
• Assign flight crew members to aircraft as required under the supervision of the Director of Operations and/or Chief Pilot and per PFS operations manual
• Maintain flight crewmembers’ duty/rest periods
• Arrange crew meals, hotel and transportation as necessary within set guidelines
• Coordinate maintenance schedules on aircraft to ensure compliance of aircraft inspection times while maximizing aircraft availability for customer use
• Flight following of all aircraft in order to maintain operational control as required by CASA regulations
• Promotes active safety culture. Performs duties safely and to PFS’s quality standards
• Cooperate in conduct with the Safety Management System and be instrumental with corrective action plans and preventative measures
• Ensure compliance with applicable rules, regulations, and organizational standards
• Complete and analyse Flight Risk Assessments for all flights
• Complete quote requests from retail and broker clients
• Plan the flight operations work schedule and updates.
• Monitor on day operations and process vendor’s invoices for payment
• On call shifts as needed to provide 24/7 coverage

Other Functions

• Disseminate information to all employees as needed in order to maintain effective level of internal communication
• Ability to exercise discretion and independent judgment with respect to urgent matters while following PFS guidelines and action plan
• Willingness to learn new processes and systems as requested by Management
• Supports other departments i.e. Sales, front desk coverage as needed
• Other duties assigned by management

Required Skills

• Ability to read and interpret aviation weather and flight planning processes
• Strong understanding of CASA regulations
• Ability to handle customer requests/problems
• Ability to work in fast paced environment and perform multiple tasks with close attention to detail
• Ability to interact effectively as a team member with other Flight Control personnel
• Ability to maintain strict confidentiality in all cases involving client aircraft operations and when dealing with sensitive or security issues

Job Requirements:

• Possess a Flight Dispatcher licence from FAA or a relevant Flight Dispatcher/Operations licence