Total 140 secretary job vacancies in Others category in Singapore

ESSENTIAL DUTIES & RESPONSIBILITIES

• Manage the meeting agenda and arrange meetings
• Taking Minutes for all meetings and send out to relevant personnel
• Handling correspondence for Managing Director
• Record & update the salesman's carpark movement
• Check other suppliers' vehicle prices.
• Handling UBI / AML / Carros Rental.

Our client, a Japanese company based in Singapore is currently looking to hire a suitable candidate to join them in the below position.

【Job title】
Secretary＆Admin (Japanese-speaking)

【Job Description】
-Arrange business meetings
-Maintain the electronic and hardcopy filing system of the department
-Translation of documents from Japanese to English
-Assist in the creation of PowerPoint materials for presentations.
-Manage travel-related matters, i.e. flight booking, hotel booking,car booking, visa application
-Assist with the preparation and/or processing of payments through the SAP system and thesubmission/circulation of internal documents.
-Assist with any administrative matters

【Requirements】
• Minimum Diploma in any field.
• Business level of Japanese(N1-N2 level) is a must as required to communicate with Japanese stakeholders.
• Good communication skills
• Able to work independently and in a team.
• Proficient in Microsoft Office (Word, Excel).

【Others】
Salary: SGD 4-5K, depending on the experience +Bonus
Working hours: Mon-Fri
Work Arrangement: Hybrid work model

Interested candidates who wish to apply for the above positions, please click "Apply now"

We regret to inform applicants that only shortlisted candidates will be notified.
Thank you for your understanding.

JAC Recruitment Pte. Ltd.
EA License Number: 90C3026
EA Personnel: R2198870
Haruka Wada

• Provide secretarial support to the director
• Draft, review, and proofread various documents, including correspondence, reports, presentations, and meeting minutes, ensuring accuracy and clarity.
• Prepare and organize travel arrangements, including flights, accommodation, visas, and transportation, ensuring a seamless travel experience for the Director.
• Handle and submit expenses and claims for the director.
• Managing director’s personal matters.
• Other ad-hoc duties that may be assigned.
• Assist the Directors on confidential documents.
• Liaison with lawyers, consultants and government authorities.
• Maintain contacts information on Outlook
• Handling of incoming and outgoing Mails
• Assist on preparing and distribution of hampers and gifts to business associates

Requirements

• Excellent communication and interpersonal skills.
• Possess a background in financial expertise or relevant work experience.
• Accept frequent overseas business travelling.
• Excellent organizational and time management skills.
• Positive and cheerful personality.
• Ability to multitask and prioritize effectively.
• Strong problem-solving and analytical skills with attention to detail is a must.

Key Responsibilities

• Manage a portfolio of corporate secretarial clients
• Handle full spectrum of corporate secretarial duties including company incorporations, striking-off of companies, winding up of companies, preparation of directors'/shareholders' resolutions etc
• Perform Customer Due Diligence to ensure compliance with relevant statutory and regulatory requirements.
• Able to communicate with clients and ensuring clients receive prompt responses to requests and queries.
• Maintain statutory records, registers and other relevant documents required by laws and regulations of Companies Act
• Preparation of XBRL Financial Statements

Key Requirements

• Relevant diploma, university degree, ICSA, LLB or other relevant qualification
• Candidate with ICSA qualification or currently pursuing ICSA course will be an added advantage
• Have at least one year relevant working experience or fresh graduate are welcome to apply
• Competent in MS word and MS Excel software
• Competent in both written and spoken English
• Have a positive attitude towards challenges, is highly motivated to perform, able to work independently and multitask
• Possess strong communication and interpersonal skills to service clients and work as a team

Responsibilities:

• Manage the schedules and calendars of the Senior Management
• Plan the logistics for the Senior Management
• Manage Senior Management's meetings and participation in various events.
• Arrange travel for Senior Management, coordinate activities during their business trips
• Prepare internal submissions such as routings, documents, accounts, for review and approval by Senior Management.
• Handle claims payment for Senior Management team
• Support the Manager as a liaison in connection with significant stakeholders.
• Help in meeting and event coordination as delegated by the respective team members.
• Assist the Manager in arranging and execution of meetings.
• Keep sensitive information confidential.
• Perform other secretarial duties as needed.

Requirements:

• Bachelor or Diploma in Secretarial or Business Administration
• At least 5 years of experience as Executive Assistant or Secretary, with experience supporting C-level executives.

Interested candidates who wish to apply for the advertised position, please send in your resume to [email protected].

EA License No: 13C6305

Reg. No.: R1654399

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

Responsible for handling the company's daily affairs and external public relations， Our industry involves decoration business, pet food marketing business

• Providing secretarial and administrative support to lawyers including updating various records, keying in daily time sheets & replying to correspondence / mails / faxes / billings, etc
• Scheduling of meetings/appointments
• Perform secretarial and general administrative duties
• Any other matters/projects that the management may require assistance with from time to time

Requirements:

• Minimum an ‘O’ level or Diploma in Business Admin or LCCI Private Secretary Certificate
• Minimum 1 year of secretarial working experience
• Good command of spoken and written English
• Good work attitude and team player

Please visit our website at www.drewnapier.com for more information.

Kindly email your detailed resume in MS Word format only, stating full details of qualifications, experience, current and expected salaries to [email protected].

(We thank all applicants for writing in. Only shortlisted candidates will be notified. All applications will be treated with the strictest confidence).

78/115/140/87/13

Job Description & Requirements

Job Scope:-

- Rendering secretarial and administrative support for the filing and registration of patent applications.

- Collation of material, preparation of documents, letters, emails and billing.

-Entry and tracking of official deadlines.

-Preparation and submission of official documents.

-Files management for patent applications.

-Scanning and printing of documents.

Requirements:

-Candidates should have at least an "O" level with credit in English and fresh Diploma graduates arewelcome to apply.

-Candidates must be proficient in Microsoft Office and in the English language (both oral and written).

-Training will be provided.

-Candidates with relevant experience will be given preferential consideration.

-Possess good administrative and organizational skills.

-Meticulous.

-Ability to work independently.-Willingness to learn.

-Singaporean or PR holder preferred.

We are looking for1 secretary positions to support the company Management, based in Jurong Island.

Working hours: 60 per week, from Monday to Saturday.

Main duties:

• Handle and manage confidential matters, information and documents pertaining to projects and other matters
• Organize and co-ordinate meetings, conferences and other events as well as take minutes of meetings when needed
• Research and organize travel arrangements for the Head, Property and the Property team, including planning complex itineraries
• Manage calendar and appointments
• Provide Project Admin’s function, which includes filing of documents relating to the Property development, maintenance and sales & leasing.
• Prepare and organize presentation materials and documents
• Submit expense claims and disbursements on a timely basis
• Any other duties as assigned from time to time

Main requirements:

• At least 3 years of experience in a secretary or administrative position
• Full command of English Language
• Organized and meticulous at work
• Able to multi-task and problem solve with high quality of work
• Capable of maintaining high level of confidentiality
• Pro-active and collaborative

Our client, a listed company is seeking for an EXECUTIVE ASSISTANT/SECRETARY.

Requirements:

• Minimum diploma qualification
• Minimum 5 years of experience supporting C-suites/Top Mgmt.
• Ability to write and read in Mandarin is an advantage to communicate with
• Mandarin speaking guests and business partners
• Arrange and coordinate appointments and meetings
• Arrange and coordinate travel arrangements (i.e. flights, accommodation, visa, etc.)
• PREFERABLY Technologically savvy.
• Attend to Company’s VIPs and guests
• Provide general administrative and secretarial support
• Well organised and eye for details.
• Must be independent, highly proactive and eye for details.
• Good communication and interpersonal skills

Others:

• 5 work days
• Central West
• UPTO $5,000 + VB

Interested applicants to email updated resume to [email protected]

Responsibilities:

• To act as company secretary & CorpPass administrator of the listed entity and other Singapore-incorporated subsidiaries.
• Required to manage a full spectrum of corporate secretarial work for the group, including coordination and facilitating quarterly board meetings, minutes writing and resolution, and providing advice and support to board members.
• Convening and servicing Annual General Meeting, producing agendas and recording of the proceedings.
• Ensure that the statutory records of a group of companies in Singapore are updated and maintained on time.
• Administrate an online board portal for conducting meetings for Board members and organise director training, where appropriate.
• Act as SGX authorised user/representative, prepare and release SGX announcements, and submit required documents to SGX RegCo.
• Maintain Group Secretary profile with the Accounting and Corporate Regulatory Authority and perform lodgements on BizFile+.
• Coordinate with various parties on producing the Annual Report and Sustainability Report, including drafting, where necessary.
• Manage, update and maintain the Company’s corporate website.
• Liaise with corporate service providers, auditors, lawyers, joint venture partners and other external parties
• Support Management and Board members in all aspects of corporate secretarial and compliance and handle ad-hoc projects assigned from time to time.

Requirements:

• Bachelor's Degree in a related field and an Institute of Chartered Secretaries and Administrators (ICSA) qualification.
• At least 8 years of experience managing corporate secretarial matters in a listed entity, preferably in the real estate industry.
• Good knowledge of the Singapore Companies Act 1967 and SGX Listing Rules.

Applicants who are keen to apply , pls send your resume in MS Word format to ;

[email protected]

Job Responsibilities

· Handle full range of conveyancing matters such as purchase & sales, development projects, mortgages, transfers, leases, powers of attorney, stamp duties

· Prepare legal conveyancing documentation and handle e-lodgement/e-stamping etc

· Provide administrative support in legal documentation and secretarial work, conducting searches, billing, keeping deadlines.

· Communicate with clients, banks and related parties relating to the conveyancing process

· Ensure smooth completion of conveyancing transactions

· Perform data entry, filing, photocopying, faxing and binding of documents

· All other secretarial / administrative duties assigned

Job Requirements

· Candidate must possess at least Professional Certificate/NiTEC, Diploma/Advanced/Higher/Graduate Diploma, Bachelor's Degree/Post Graduate Diploma/Professional Degree

· Good command in written and spoken English

· At least 2 Year(s) of working experience in the related field is required for this position

· Ability to work in a fast-paced environment

· Meticulous, attention to details and strong sense of responsibility

· Able to work independently, good communication skill and proactive

· IT savvy and proficient quality work

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/ or resume by the company (or its agent) for the purpose of the processing and administration by company relating to this job application.

Interested applicant, please email your detail resume which include your expected salary to Mr Junason Chang at [email protected]

Only shortlisted candidate will be notified.

Roles & Responsibilities

Job Description

- Able to handle Litigation document independently

- Able to start work immediately is a plus factor.

Job Requirement

- 3 to 5 years of working experiences in litigation transactions.

RESPONSIBILITIES:

Typing of annual reports and tax computations.

Filing and handling of documents

Scanning of documents

Liaising with clients and answering calls

REQUIREMENTS:

Accuracy and Speed

Hardworking and cooperative

Knowledge of Excel and Word

Meticulous and neat

Friendly, polite and nice nature

• Providing secretarial and administrative support to lawyers including updating various records, keying in daily time sheets & replying to correspondence / mails / faxes / billings, etc
• Scheduling of meetings/appointments
• Perform secretarial and general administrative duties
• Any other matters/projects that the management may require assistance with from time to time

Requirements:

• Minimum an ‘O’ level or Diploma in Business Admin or LCCI Private Secretary Certificate
• Minimum 1 year of secretarial working experience
• Good command of spoken and written English
• Good work attitude and team player

Please visit our website at www.drewnapier.com for more information.

Kindly email your detailed resume in MS Word format only, stating full details of qualifications, experience, current and expected salaries to [email protected].

(We thank all applicants for writing in. Only shortlisted candidates will be notified. All applications will be treated with the strictest confidence).

78/115/140/87/106

Responsibilities

• Manage the schedules and calendars of the Senior Management
• Plan the logistics for the Senior Management
• Manage Senior Management's meetings and participation in various events.
• Arrange travel for Senior Management, coordinate activities during their business trips
• Prepare internal submissions such as routings, documents, accounts, for review and approval by Senior Management.
• Handle claims payment for Senior Management team
• Support the Manager as a liaison in connection with significant stakeholders.
• Help in meeting and event coordination as delegated by the respective team members.
• Assist the Manager in arranging and execution of meetings.
• Keep sensitive information confidential.
• Perform other secretarial duties as needed.

Requirements

• Bachelor or Diploma in Secretarial or Business Administration
• At least 5 years of experience as Executive Assistant or Secretary, with experience supporting C-level executives.

Interested candidates who wish to apply for the advertised position, please send in your resume to [email protected]

EA License No: 13C6305

Reg. No.: R1654399

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

To report to Senior Manager, assist in project/contracts documentation. To prepare supply agreement, letter of awards, contract agreement, bi-weekly report and to assist in Tender bidding exercise. To monitor project insurance, performance bond and warranty and ad-hoc duties

Requirements

• Diploma/GCE ‘A’/’O’ level
• Proficient in MS Office
• Relevant working experience in building & construction/main-con industry preferred

Interested candidates, please forward your updated resume in MS WORD format to [email protected]

EA Licence: 00C5393 Registration no. R1109318

Job Highlights

• Flexible workplace
• Work-life balance
• Carer Growth

Job Responsibilities:

1. Responsible for rendering secretarial and clerical services as required.

2. Draft and prepare correspondence, reports, and presentations on behalf of the Company, handling general corporate and commercial matters such as agreements and employment matters

3. Maintain clear and professional communication with internal teams, clients, partners, and stakeholders.

4. Handle sensitive and confidential information with the utmost discretion and professionalism.

5. Maintain a high level of integrity and ethical standards in all interactions and responsibilities. Keep confidential information CONFIDENTIAL

6. Support Patent Attorneys, and ensure synchronization of patent rights formation with product development.

7. Conversant in English & Mandarin to communicate with Mandarin-speaking stakeholders.

8. Any other duties as and when assigned by the management to liaise with the Finance team.

To apply, please submit your detailed CV with the following details for faster processing:

• Reason for leaving
• Expected salary
• Earliest availability date

Job Description :

- Perform day-to-day administrative and secretarial duties

- Provide translation and administrative assistance to company’s delegate/associate

- Run administrative errands or representing the company when necessary

- Attend work-related social events, functions or training when necessary

-Willing to work on off days if necessary

ESSENTIAL DUTIES & RESPONSIBILITIES

• Manage the meeting agenda and arrange meetings
• Taking Minutes for all meetings and send out to relevant personnel
• Handling correspondence for Managing Director
• Record & update the salesman's carpark movement
• Check other suppliers' vehicle prices.
• Handling UBI / AML / Carros Rental.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Manage the meeting agenda and arrange meetings
• Taking Minutes for all meetings and send out to relevant personnel
• Handling correspondence for Managing Director
• Record & update the salesman's carpark movement
• Check other suppliers' vehicle prices.
• Handling UBI / AML / Carros Rental.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Manage the meeting agenda and arrange meetings
• Taking Minutes for all meetings and send out to relevant personnel
• Handling correspondence for Managing Director
• Record & update the salesman's carpark movement
• Check other suppliers' vehicle prices.
• Handling UBI / AML / Carros Rental.

Responsibilities:

• To act as company secretary & CorpPass administrator of the listed entity and other Singapore-incorporated subsidiaries.
• Required to manage a full spectrum of corporate secretarial work for the group, including coordination and facilitating quarterly board meetings, minutes writing and resolution, and providing advice and support to board members.
• Convening and servicing Annual General Meeting, producing agendas and recording of the proceedings.
• Ensure that the statutory records of a group of companies in Singapore are updated and maintained on time.
• Administrate an online board portal for conducting meetings for Board members and organise director training, where appropriate.
• Act as SGX authorised user/representative, prepare and release SGX announcements, and submit required documents to SGX RegCo.
• Maintain Group Secretary profile with the Accounting and Corporate Regulatory Authority and perform lodgements on BizFile+.
• Coordinate with various parties on producing the Annual Report and Sustainability Report, including drafting, where necessary.
• Manage, update and maintain the Company’s corporate website.
• Liaise with corporate service providers, auditors, lawyers, joint venture partners and other external parties
• Support Management and Board members in all aspects of corporate secretarial and compliance and handle ad-hoc projects assigned from time to time.

Requirements:

• Bachelor's Degree in a related field and an Institute of Chartered Secretaries and Administrators (ICSA) qualification.
• At least 8 years of experience managing corporate secretarial matters in a listed entity, preferably in the real estate industry.
• Good knowledge of the Singapore Companies Act 1967 and SGX Listing Rules.

Applicants who are keen to apply , pls send your resume in MS Word format to ;

[email protected]

Responsibilities

• Manage the schedules and calendars of the Senior Management
• Plan the logistics for the Senior Management
• Manage Senior Management's meetings and participation in various events.
• Arrange travel for Senior Management, coordinate activities during their business trips
• Prepare internal submissions such as routings, documents, accounts, for review and approval by Senior Management.
• Handle claims payment for Senior Management team
• Support the Manager as a liaison in connection with significant stakeholders.
• Help in meeting and event coordination as delegated by the respective team members.
• Assist the Manager in arranging and execution of meetings.
• Keep sensitive information confidential.
• Perform other secretarial duties as needed.

Requirements

• Bachelor or Diploma in Secretarial or Business Administration
• At least 5 years of experience as Executive Assistant or Secretary, with experience supporting C-level executives.

Interested candidates who wish to apply for the advertised position, please send in your resume to [email protected]

EA License No: 13C6305

Reg. No.: R1654399

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

Our client, a listed company is seeking for an EXECUTIVE ASSISTANT.

Requirements:

• Minimum diploma qualification
• Minimum 5 years of experience supporting C-suites/Top Mgmt.
• Ability to write and read in Mandarin is an advantage to communicate with
• Mandarin speaking guests and business partners
• Arrange and coordinate appointments and meetings
• Arrange and coordinate travel arrangements (i.e. flights, accommodation, visa, etc.)
• PREFERABLY Technologically savvy.
• Attend to Company’s VIPs and guests
• Provide general administrative and secretarial support
• Well organised and eye for details.
• Must be independent, highly proactive and eye for details.
• Good communication and interpersonal skills

Others:

• 5 work days
• Central West
• UPTO $5,000 + VB

Interested applicants to email updated resume to [email protected]