Total 17 administrator job vacancies in Quality Assurance / Control category in Singapore

Job Description

• To conduct compliance check for functions involving Post-IA, Placement, Retention and offload checks to ensure that all procedures are complied
• To conduct historical data and compliance check
• To main and submit Quality Assurance Reports (Error Analysis/Action Plan/ICMS and CHI Syntax and etc)
• Creating and updating Standard Operating Procedures.
• Involved in Committee Meetings with external partners, comfortable in taking minutes.
• To review established work procedures (workflow) with the aim to improve overall processes.
• Assist in system updating of clients records and registration.
• Involved in ad-hoc projects/task assigned by superior

Requirements

• Warm engaging personality with at least 3 years of working experience.
• Applicant must be at least a Diploma/equivalent holder in any principle
• Excellent Microsoft Office skills, especially Excel
• Strong and demonstrable attention to detail with a methodical approach to task completion
• Confident in audit and quality assurance practices
• Experience in data security processes and policies
• Ability to work independently as well as in a team and meet deadlines
• Strong written and verbal communication skills
• Familiar with Data security/Data protection
• Strong process orientation: must be logical and able to follow processes and adapt to changes
• Experience of working in a similar capacity.

• Singapore Based (Suntec)
• 5 Days, 9 – 6 PM
• Junior :$4000 - $5,000 + AWS / Senior : $5,000 - $6,800+ AWS
• Experience in handling trust administrative, legal documents or fund investment.

**Family Office Environment in managing fund, investment and charity from the budget given**

Summary:

• To perform this job successfully, the individual is expected to handle highly sensitive and confidential information while exercising professionalism and discretion.
• Reporting and supporting the Executive Director and will work closely with and supporting the principal.
• Ideal candidate from trust consultancy firm, law firm, banking industry or accountancy firm.
• Preferred working experience as legal secretary, trust specialist, corporate secretary.
• Experience in handling trust administrative, legal documents or fund investment are highly preferred.
• Assist manager in going through legal documents from law firm and reply to outsource lawyer if have any omission.

Job Duties:

1. Assist in providing administrative support / services as well as solutions meeting the needs for the Company and the Group.
2. Assist in creating, formatting, and proofread documents, including letters, reports, memos, and presentations to ensure accuracy and professionalism in all written materials.
3. Transcript of voice recording of meetings / phone conferences.
4. Draft, review & comments emails / agreements / documents for Executive director’s consideration.
5. Comfortable to identifying and evaluating legal and compliance risks within the company and the group.
6. Monitor and report on regulatory changes and developments.
7. Record and monitor deadlines, update status and tracking internal database / reports of relevant tasks / project assigned.
8. Administer and maintain databases / files; renaming, reorganizing, and maintaining files, folders, documents, and internal database (spearhead converting largely to digitally).
9. Assist in office management.
10. Carry out other ad-hoc tasks / projects assigned by Executive Director

Kylen Seah Reg No: R24124248

The Supreme HR Advisory Pte Ltd EA No: 14C7279

A career at PwC is more than “just” a job. It’s about being part of a culture that is committed to making a difference for each other, our clients, and our community — by empowering you to be the best version of yourself and investing in your growth. You’ll be able to develop as a leader, be well-connected, work in a great environment, explore our benefits and make a positive contribution.

With PwC, you’ll ignite a meaningful career while being supported by a strong coaching and people-oriented culture, our Flex policies (Flex Space, Flex Dress and Flex Time), innovative learning and development programs (training programs, digital upscaling) as well as our secondment opportunities. If you would like to be involved in activities outside of work, you can join our Sports and Recreational Club, Toastmasters and more!

How will you value-add?

The Independence Office is responsible for processes that include interpretation of policy, communication, consultation and disciplinary actions in support of compliance with independence policies by firm's partners and employees.

Checkpoint is the main independence platform used to assist the firm’s partners and employees manage their independence. It is a web-based, automated tool that identifies investments that might impair independence and indicates the action required, if any, for a PwC individual to avoid or resolve a violation.

Your role is to provide administrative support to the Independence Office, primarily in respect of administration of the Checkpoint system for PwC Singapore partners and staff.

Responsibilities:

1. Provide support to the administration of Checkpoint:

• Review various exception reports and investigate anomalies
• Research and review permissibility of securities
• Manage self reported matters
• Perform data quality checks
• Liaise with the Acceleration Center staff who assist with Checkpoint monitoring activities

2. Other duties:

• Compliance monitoring activities such as independence compliance testing support
• Report extraction / Filing
• Compile reporting information
• System updates
• Ad-hoc projects

About you:

• Holding at least a Diploma-level qualification.
• Candidates with previous administrative working experience will be preferred.
• Good communication skills (written and oral) in managing daily communication with partners and staff and other PwC network firms
• Good working knowledge of Microsoft Office (Excel in particular).
• Good project management skills, ability to manage project timelines and work independently with minimal supervision.
• Must have a positive attitude, be meticulous, organised, careful/discreet in handling sensitive information and able to work under pressure, including the flexibility to adjust and react to changing priorities

*Only shortlisted candidates will be notified due to the high number of applicants for this role.

Intern - Quality Assurances & Quality Control Administrator

ARYZTA Singapore is a multinational company, supplying buns and other baked products to QSR restaurants and other wholesale customers. We currently have a position open for an Intern - Quality Assurances & Quality Control Administrator.

Your duties will include:

1. Administer all Quality Assurances data and documents into the system
2. Assist in product evaluation and analysis of project samples to complete the projects to validate/change the process.
3. Assist with product (R&D samples) evaluation to complete shelf life evaluation and compute data (physical measurement).
4. Assist in finished products inspection to ensure the quality of finished products complies with APMEA and clients' expectation
5. Support related departments, for example, the Product Development team, with tasks/projects as assigned.
6. Input QA data and update QA reports by modifying and developing specifications.
7. Provide support with the Product Monitoring program- Moisture test, calibration, Bun Sensory Evaluation etc
8. Attend store visits, vendor audits, photo shoots etc., as necessary.
9. Assist with any other tasks/projects as assigned
10. Other ad-hoc duties assigned

Job Requirements:

· ITE/Degree/Diploma Holder Food Science & Technology Studies or equivalent

· No Working Experience Required. Students are welcome.

· Energetic individual, interpersonal skills and communication skills

· Problem Solving and People-oriented

· Well-versed with MS Office.

We are looking for a person who enjoys dealing with and working with various levels of management and external vendors.

12 Months contract

Onsite/ Non Hybrid

Responsibilities
• Manage and drive the z/OS Unix (Mainframe Access Management operations and Audits.
• Drive and operationalize to complete z/OS initiatives like MFA, STIG
• Ability to write scripts/JCL to automate tasks & improve processes
• Manage identity and access management processes, standards and procedures to ensure control effectiveness and service quality

Requirements
 Bachelor’s degree in IT or equivalent. Major in IT security or related areas would be an added advantage.
 Atleast 10 years of work experience and at least 5 years of experience in Mainframe Security (RACF) administration/operations provided by z/OS UNIX system services (USS), CICS, DB2 and WebSphere MQ with hands-on regulatory compliance knowledge.
 Strong understanding of zSecure Admin and zSecure Audit modules.
 Good working knowledge of Access Management lifecycle and process
 Strong hands-on experience in Microsoft Excel
 Experience in banking or financial services institution

Job Details:

• Duration: Immediate - Feb 2025
• Working Location: Clementi Industrial (Pandan Ave)
• Working hrs: Mon to Fri Office hrs
• Salary Range: $2,800 - $3,000

Job Scope:

• Provides administrative support by conducting research, preparing statistical reports and addressing routine to complex information requests.
• Gathers, compiles and verifies information and enters it accurately into documents such as reports, presentations or forms; and office systems such as databases or spreadsheets.
• Completes data collection, data entry and report generation on various departmental related activities. Performs associate functions as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.
• Responds to, or redirects, routine to complex inquiries from external or internal sources about the
• organization/department, its activities, or processes so callers/visitors are answered promptly and accurately.
• Prepares documentation for payment of vendors, suppliers and other third parties as applicable; submits documentation and enters request for payments into accounting system; responds to inquiries from accounts payable and payees.
• Documents and maintains departmental policies and procedures.
• Participates as a team member on departmental related business improvement assignments and projects as needed.
• Performs other routine to complex administrative activities as needed per the established procedures of the organization and/or department. Act as an informal resource for colleagues with less experience.

Qualifications:

• Demonstrates knowledge of basic quality management systems , ISO9001, and Power BI.
• Possesses significant relevant work experience or specialized skills obtained through education.

Interested candidate please click "APPLY"to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile https://go.persolkelly.com/job/apply/7744

Should you be interested in this position, please contact Coco at 8121 4759 your resume directly for fast respond.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • UEN No. 200007268E • EA License No. 01C4394 • EA Registration No. R23117223 (Poh Siew Ling)

Key responsibilities:

• Provides administrative support by conducting research, preparing statistical reports and addressing routine to complex information requests.
• Gathers, compiles and verifies information and enters it accurately into documents
• Completes data collection, data entry and report generation on various departmental related activities.
• Performs associate functions as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.
• Responds to, or redirects, routine to complex inquiries from external or internal sources about the organization/department, its activities, or processes so callers/visitors are answered promptly and accurately.
• Prepares documentation for payment of vendors, suppliers and other third parties as applicable; submits documentation and enters request for payments into accounting system; responds to inquiries from accounts payable and payees.
• Documents and maintains departmental policies and procedures.
• Participates as a team member on departmental related business improvement assignments and projects as needed.
• Performs other routine to complex administrative activities as needed per the established procedures of the organization and/or department.
• Facilitates, follows up on, and ensures completion of tasks related to the Quality Management System (QMS), including internal audits.

Qualifications:

• Demonstrates knowledge of basic quality management systems , ISO9001, and Power BI.
• Possesses significant relevant work experience or specialized skills obtained through education.

Interested candidate please click on the following link to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. Reg No: R1656523 (NG YI TENG)

Wipro Limited is a leading global information technology, consulting and business process services company. We harness the power of cognitive computing, hyper-automation, robotics, cloud, analytics and emerging technologies to help our clients adapt to the digital world and make them successful.

A company recognized globally for its comprehensive portfolio of services, strong commitment to sustainability and good corporate citizenship, we have over 220,000 dedicated employees serving clients across six continents. Together, we discover ideas and connect the dots to build a better and a bold new future.

Control M Administrator

The Control-M Administrator maintain and run The Control-M and Control-M Enterprise Manager software that supports.The automated batch scheduling system for The data centre. This includes installing, upgrading, configuring, maintaining and controlling Control M infrastructure.

Responsibilities

• Analyse and resolve Control-M system production problems and execute Control-M utilities as required
• Create reports using The Control-M/EM Reporting Facility
• Control-M Administration, Installation of Control-M server/EM/agents/CM Modules
• Perform Control-M/Enterprise Manager (EM) and Control-M database maintenance
• Implement application-related functionality and The associated Control Modules
• Implement Control-M cluster failover
• Installation and maintenance of Control-M Components.
• Migration of Control-M environment
• Shell Scripting
• Scripts / Tools maintenance and Upgrade
• UNIX & Windows Administration

Requirement

• Hands On experience in Migration/Upgrade of Control-M environment
• Should be well versed with Scripts / Tools maintenance and Upgrade
• Manage resource definitions and Implement Load Balancing
• Good understanding in Control-M API and Workbench
• Documentation skills
• Basic Knowledge on UNIX and Windows OS, Networking and Databases
• Should be well versed with recovery planning and implementation
• Basic ITIL Knowledge for process
• Control-M server administration.
• Basic Knowledge of DB and Network
• Experience in Ansible Playbook
• Experience in Kubernetes / Docker
• Experience in DevOps framework

We thank all applicants for your interest but regret to inform that only shortlisted candidates would be notified.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, caste, creed, religion, gender, marital status, age, ethnic and national origin, gender identity, gender expression, sexual orientation, political orientation, disability status, protected veteran status, or any other characteristic protected by law.

Core Responsibilities

• To perform routine release of finsihed product batches as Receiving Countries QA for SG, AU and RSA.
• Lead or participate in investigations for OOS.
• Coordinate end-to-end samples sending and receiving from manufacturing site to third-party testing

Work Experience

• Minimum of 1-2 years’ experience in QA within Biologics/Pharmaceutical environment
• Demonstrate a commitment to quality including a good understanding of all aspects of Quality
• Knowledge of current GXP guidelines (GDP and GMP)
• Experience with data review
• Prior work experience in monitoring and evaluation across functional groups will be advantageous.

Academic Qualification

• Diploma or Bachelor Degree in related field of Science or equivalent

Primary support for the QHSE team, ensuring timely dissemination of QHSE documents and maintenance of online QHSE resources in UniSea & SharePoint. Responsible for QHSE data collection and publication of monthly safety publications and reports.

Responsibilities

• Prepare TIMS manuals for new build deliveries
• Arrange for the timely distribution of relevant material (incl. TIMS documentation and other associated ISM & ISPS documents) to TDW’s fleet.
• Prepare and register the provision of Visitors Passes as requested & required by vessels
• Distribute in a timely manner TIMS, Circulars and Safety flashes through UniSea and emails; track & follow up on Dispatch notes (Fleet)
• Diligent & timely filing of documents in line with Company requirements & guidelines
• Update documents in the SharePoint
• Point of contact for One Ocean; collate, distribute & track monthly updates
• Oversee SMC, ISSC, MLC Certification in DNV portal
• Responsible for updating the APAC office ESR monthly; collate & verify ESR data for Vessels
• Maintain HSE stock inventory in the compactors
• Compile Safety Commendations
• Manage ‘Leading by Example’ recognition & rewards program including award of certificate, allocation of monetary reward & recognition in The Bridge
• Process invoices raised for and against the department
• Collate & Compile HSE data for HSE monthly report
• Quarterly QHSE Plan compilation
• Maintain SharePoint for vessel access; liaise with relevant stakeholders to ensure the latest version of the supporting documents are readily available
• Coordinate seafarers’ in-house training.

Education: Nitec / Higher Nitec / Diploma in a relevant field such as Nautical Studies, Maritime Operations, Marine Engineering, etc

Technical Skills:

• Basic understanding of maritime regulations and QHSE best practices.
• Willingness to learn and apply knowledge of TIMS (Tidewater Integrated Management System) principles.
• Interest in maritime safety documentation, including TIMS (Tidewater Integrated Management System), circulars, and safety flashes.
• Ability to learn and use relevant software applications for data entry and document management (e.g., UniSea, SharePoint).

Soft Skills:

• Strong communication and interpersonal skills, demonstrating a willingness to learn from experienced colleagues.
• Excellent organizational skills with the ability to prioritize tasks and meet deadlines.
• Attention to detail and accuracy to ensure proper data entry and document handling.
• Eagerness to learn and contribute to a safety-focused environment.
• Basic computer literacy and a willingness to learn new software.

Responsibilities

Maintain Quality Systems

• Administer CAPA (Corrective and Preventive Actions), DCR (Document Change Requests), Internal Audit, and CCR (Customer Complaint Records) processes within the organization.
• Assist the quality manager in managing Quality systems.

Compliance Management

• Ensure compliance with regulatory requirements including MOH Healthcare Services Act and other relevant regulations.
• Maintain compliance with accreditation and certification standards such as AABB, FACT, GDP-MDS SS 620, and other relevant standards.

Quality Monitoring and Reporting

• Monitor and review quality indicators and quality control reports across departments.
• Perform deviations/non-conformances (CAPA) follow-up for root cause analysis, rectification, and process improvement.
• Conduct risk assessments for company activities.

Audit Management

• Perform Internal Audits and support External Audit to ensure compliance with regulatory and accreditation standards.
• Support supplier/vendor qualification and audits.
• Assist regional office on quality matters.

Document Control and Reporting

• Manage the Document Control system and ensure staff compliance with the use of controlled and approved documents.
• Maintain electronic and written records/reports.
• Support change control activities.

Requirements:

• Min diploma with 3 years of relevant experience in Quality System, preferably in Healthcare and/or Health Services.
• Demonstrated experiences in administering quality systems (CAPA, DCR, Internal Audit, and CCR)
• Familiarity with certification standards such as AABB, FACT, GDP-MDS SS 620

Interested applicants, please include the following information in your resume:

• Reasons for leaving last 3 employment
• Salary drawn for last 3 employment (including current)
• Expected Salary
• Notice Period

We regret that only short-listed candidates will be contacted.

EA License No: 14C7092
EA Registration No: R2199193 (Frieda Chan)

Job Responsibilities:

• Responsible User Access Compliance, ensuring timely onboarding and offboarding of access throughout the lifecycle.
• Provide end-to-end support in resolving end-user queries and issues related to application access
• Coordinate with internal stakeholders in recruitment and posting activities
• Ensure access compliance in accordance with company policies and procedures
• Act as the point of contact for end-user access monitoring and investigation
• Perform secretarial duties, including organizing and coordinating meetings
• Assist the department in performing administrative tasks, such as procuring new items and compiling budget requirements.
• Perform ad hoc duties as assigned

Job Requirements:

• Diploma in IT, Computer Science or related field
• Working knowledge in IT governance, risk and compliance systems
• Experience in IT Audit OR implementing IT governance framework / policy, IT Security will be an advantage
• Meticulous and process good logical, analytical and process flow skills
• Ability to work collaboratively with diverse groups and different levels of stakeholders
• Proficient in MS365 Office; especially on Microsoft Excel
• Excellent written and oral communication skills desired

To apply, please visit www.gmprecruit.com and search for Job Reference: 24341

To learn more about this opportunity, please contact Yi Fang at [email protected]

We regret that only shortlisted candidates will be notified.

GMP Technologies (S) Pte Ltd | EA License: 11C3793 | EA Personnel: Law Yi Fang | Registration No: R1113115

Responsibilities

• Production of access cards – OLAE requests.
• Act as programmer for access control operations
• Emboss / print / affix applicant image on access cards.
• Pack cards for distribution.
• Record daily inventory of return of access cards.
• Manage and respond timely on helpdesk requests and emails.
• Perform any access control related tasks assigned by managers or team lead.
• Liaison with business units and building landlords on access card matters.
• Requisition of access control consumable and office supplies.
• Overseeing maintenance for card printer.
• CoB and Emergency – participate in CoB / Call Tree exercise and testing.
• Other responsibilities as assigned by the CSIS.

Qualifications

• Tertiary education in any discipline.
• At least 5 years of relevant experience in managing security access control systems, general office administration, record management and customer service.
• Knowledge in security systems would be an advantage.
• Possess high level of integrity.
• Strong Command of English.
• Good written, verbal, analytical, interpersonal and presentation skills
• Proficient in Microsoft Office application, i.e. Word, Excel, PowerPoint, etc.

Please indicate in your profile your expected salary as you apply. Thank you.

• Assist to Project Quality team and handle administration works and documents.
• Assist Vendor Inspection Coordinator (VIC) on the vendor related inspection activity documentations
• Assist VIC to raise Work Assignment Sheets.
• Assist VIC to distribute Notice of Inspection (NOI) to all interested parties.
• Maintain records of all Vendor related inspection records, Observations and documentations.
• Compilation and follow up on the Vendor related punch lists.
• Report KPIs on monthly basis to Project Quality Manager.
• Perform other duties as assigned by the Quality Manager

Educational Qualification:

• ITE / Diploma or equivalent
• Minimum 3 years of experience

Responsibilities

• Production of access cards – OLAE requests.
• Act as programmer for access control operations
• Emboss / print / affix applicant image on access cards.
• Pack cards for distribution.
• Record daily inventory of return of access cards.
• Manage and respond timely on helpdesk requests and emails.
• Perform any access control related tasks assigned by managers or team lead.
• Liaison with business units and building landlords on access card matters.
• Requisition of access control consumable and office supplies.
• Overseeing maintenance for card printer.
• CoB and Emergency – participate in CoB / Call Tree exercise and testing.
• Other responsibilities as assigned by the CSIS.

Qualifications

• Tertiary education in any discipline.
• At least 5 years of relevant experience in managing security access control systems, general office administration, record management and customer service.
• Knowledge in security systems would be an advantage.
• Possess high level of integrity.
• Strong Command of English.
• Good written, verbal, analytical, interpersonal and presentation skills
• Proficient in Microsoft Office application, i.e. Word, Excel, PowerPoint, etc.

Please indicate in your profile your expected salary as you apply. Thank you.

Job Description

• Manage Halal/ISO certification processes and ensure company compliance with standards
• Maintain accurate Halal/ISO records and documentation
• Ensure all kitchen processes and ingredients meet Halal/ISO Standards.
• Verify Halal status of ingredients from suppliers
• Manage supplier invoices
• Attend to Halal/ISO related enquiries
• Assist with customer service duties, if needed.
• Assist with admin duties (Label printing/issuing invoices etc.)
• Help out with production line, if needed.

Requirement

• Pior experience a plus
• Attention to detail
• Positive working attitude & willing to learn.
• Comfortable in Central Kitchen working environment
• Strong organisational and documentation skills
• Basic computer skill (MS Office)
• Knowledge of Halal/ISO standards and regulations or HCAcertify will be an advantage

As a Quality Management System (QMS) Administrator specializing in ISO 13485, you will play a pivotal role in ensuring the effective implementation, maintenance, and continuous improvement of the Quality Management System within the organization. Your focus will be on compliance with ISO 13485 standards, and you will work closely with cross-functional teams to uphold and enhance quality processes.

General Responsibilities:

1. ISO 13485 Compliance: Oversee the implementation and maintenance of the Quality Management System in accordance with ISO 13485 standards.
   Ensure organizational compliance with regulatory requirements related to medical devices.
   
2. Documentation and Record Keeping: Develop, review, and update quality documentation, including procedures, manuals, and records.
   Maintain a comprehensive and up-to-date repository of quality records.
   
3. Internal Audits: Plan, conduct, and report on internal audits to assess compliance with ISO 13485 and identify areas for improvement.
   Collaborate with internal stakeholders to address audit findings and implement corrective and preventive actions.
   
4. Training and Awareness: Develop and deliver training programs on quality standards, procedures, and best practices.
   Foster a culture of quality awareness and continuous improvement among staff.
   
5. Change Management: Facilitate the change management process, ensuring that changes to the Quality Management System are effectively evaluated, approved, and implemented.
   
6. Risk Management: Support the identification, assessment, and mitigation of risks related to the QMS and product quality.
   
7. Supplier Quality Management: Collaborate with the procurement team to establish and maintain effective supplier quality management processes.
   
8. Regulatory Compliance: Stay abreast of changes in regulatory requirements and ensure that the QMS is adapted accordingly.
   

Functional Skills and Knowledge:

1. In-depth knowledge of ISO 13485 standards and regulatory requirements for medical devices.
2. Strong understanding of quality management principles and practices.
3. Experience in conducting internal audits and managing audit programs.
4. Proficient in document control and record-keeping procedures.
5. Familiarity with risk management processes within a medical device context.
6. Excellent communication and interpersonal skills.

Requirement:

• Bachelor's degree in a relevant field, such as Quality Management, Engineering, or a related discipline.
• Certification in Quality Management (e.g., Certified Quality Auditor) is a plus.
• Minimum of 2-3 years of experience in a similar role within the medical device industry, with a focus on ISO 13485 compliance.
• Proven ability to drive continuous improvement in quality processes.
• Strong problem-solving skills and attention to detail.
• Ability to work collaboratively with cross-functional teams.