Total 16 administration assistant job vacancies in Sales / Marketing category in Singapore

Job Summary:

We are seeking a highly organized, energetic, and proactive Senior Associate/Assistant Manager to join our SIFBI Corporate Administration team. The ideal candidate will provide comprehensive administrative support for the institute, as well as assisting the Corporate Admin group to ensure the smooth operations of the institute.

Key Responsibilities:

1. Administrative Support for Senior Management:

a. Assist with preparation of documents and reports.

b. Assist with proper documentation, tracking and record keeping.

c. Organize and plan departmental events.

d. Manage and coordinate calendars for senior management.

e. Schedule meetings, appointments, and conference calls.

f. Resolve scheduling conflicts and ensure timely reminders.

g. Book flights, accommodations, transportation, visa applications and other travel-related

h. services for work trips for senior management.

i. Support for personal requests where required.

2. Office and Pantry Management:

a. Conduct daily walkabouts to check on office tidiness and cleanliness.

b. Ensure the office and pantry are well-stocked and organized.

c. Order and maintain inventory of office supplies and pantry items.

d. Coordinate with vendors and service providers for office maintenance and pantry supplies.

e. Ensuring tidiness of storerooms and maintenance of storeroom inventories.

f. Perform monthly fridge cleaning.

g. Perform weekly laundry collection and top-ups.

h. Assist with mail collection and courier services.

3. Onboarding/Offboarding

a. Conduct basic orientation briefings for new joiners and creation of onboarding video.

b. Prepare on/offboarding notifications to the relevant parties

c. Conduct the issuance and return of items relating to on/off boarding as well as the update of all relevant trackers

d. Ensure smooth flow of onboarding/offboarding processes and positive experience for staff.

4. Goods Receipt Officer:

a. Verify received goods against purchase orders and perform goods receipt in a timely manner.

b. Ensure proper documentation of goods receipt performed.

c. Coordinate with the requestor and procurement team to resolve any discrepancies.

5. General Administrative Support:

a. Provide day-to-day administrative support for the institute.

b. Handle correspondence, prepare documents, and manage office communications.

c. Perform filing, data entry, and maintenance of office records and trackers.

d. Assist in coordination of meeting and venue bookings by internal and external parties.

e. Maintenance and updating of the SIFBI Intranet.

f. Assist in event logistics, setup of event venues, manage attendee lists, and any other required tasks to ensure a smooth flow of activities.

g. Any other administrative duties assigned.

Job Requirements:

· Qualification & Field of Study: Diploma in any discipline

· Min Years of Experience: 2

· Experience as a personal assistant and/or administrative role.

· Tech savvy and comfortable with learning new applications independently.

· Able to troubleshoot to solve problems independently or with minimal supervision.

· Flexible and adaptable in dealing with unexpected challenges.

· Excellent organizational and multitasking skills.

· Strong written and verbal communication abilities.

· Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

· Ability to handle sensitive information with confidentiality.

· Meticulous and attention to detail.

· Ability to work independently and as part of a team.

The above eligibility criteria are not exhaustive. A*STAR may include additional selection criteria based on its prevailing recruitment policies. These policies may be amended from time to time without notice. We regret that only shortlisted candidates will be notified.

Job Summary:

We are seeking a highly organized, energetic, and proactive Senior Associate/Assistant Manager to join our SIFBI Corporate Administration team. The ideal candidate will provide comprehensive administrative support for the institute, as well as assisting the Corporate Admin group to ensure the smooth operations of the institute.

Key Responsibilities:

1. Administrative Support for Senior Management:

a. Assist with preparation of documents and reports.

b. Assist with proper documentation, tracking and record keeping.

c. Organize and plan departmental events.

d. Manage and coordinate calendars for senior management.

e. Schedule meetings, appointments, and conference calls.

f. Resolve scheduling conflicts and ensure timely reminders.

g. Book flights, accommodations, transportation, visa applications and other travel-related

h. services for work trips for senior management.

i. Support for personal requests where required.

2. Office and Pantry Management:

a. Conduct daily walkabouts to check on office tidiness and cleanliness.

b. Ensure the office and pantry are well-stocked and organized.

c. Order and maintain inventory of office supplies and pantry items.

d. Coordinate with vendors and service providers for office maintenance and pantry supplies.

e. Ensuring tidiness of storerooms and maintenance of storeroom inventories.

f. Perform monthly fridge cleaning.

g. Perform weekly laundry collection and top-ups.

h. Assist with mail collection and courier services.

3. Onboarding/Offboarding

a. Conduct basic orientation briefings for new joiners and creation of onboarding video.

b. Prepare on/offboarding notifications to the relevant parties

c. Conduct the issuance and return of items relating to on/off boarding as well as the update of all relevant trackers

d. Ensure smooth flow of onboarding/offboarding processes and positive experience for staff.

4. Goods Receipt Officer:

a. Verify received goods against purchase orders and perform goods receipt in a timely manner.

b. Ensure proper documentation of goods receipt performed.

c. Coordinate with the requestor and procurement team to resolve any discrepancies.

5. General Administrative Support:

a. Provide day-to-day administrative support for the institute.

b. Handle correspondence, prepare documents, and manage office communications.

c. Perform filing, data entry, and maintenance of office records and trackers.

d. Assist in coordination of meeting and venue bookings by internal and external parties.

e. Maintenance and updating of the SIFBI Intranet.

f. Assist in event logistics, setup of event venues, manage attendee lists, and any other required tasks to ensure a smooth flow of activities.

g. Any other administrative duties assigned.

Job Requirements:

· Qualification & Field of Study: Diploma in any discipline

· Min Years of Experience: 3

· Experience as a personal assistant and/or administrative role.

· Tech savvy and comfortable with learning new applications independently.

· Able to troubleshoot to solve problems independently or with minimal supervision.

· Flexible and adaptable in dealing with unexpected challenges.

· Excellent organizational and multitasking skills.

· Strong written and verbal communication abilities.

· Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

· Ability to handle sensitive information with confidentiality.

· Meticulous and attention to detail.

· Ability to work independently and as part of a team.

The above eligibility criteria are not exhaustive. A*STAR may include additional selection criteria based on its prevailing recruitment policies. These policies may be amended from time to time without notice. We regret that only shortlisted candidates will be notified.

The Institute of Sustainability for Chemicals, Energy and Environment (ISCE2) was established by A*STAR in 2022 to support Singapore's sustainability goals, including the Singapore Green Plan and Zero Waste Masterplan, through strong international partnerships with industry, public agencies, and academia. ISCE2 is located at Jurong Island.

You will play a key role in supporting the monthly manpower report, grant management, grant utilisation and financial planning of ISCE2. As part of day-to-day operations, you will also be involved in updating of manpower allocation in SAP and coordinating with various stakeholders for manpower budgets and projection. In the process of stakeholders' engagement, you will have the opportunities to interact with senior management and researchers directly, as well as various counterparts in HQ e.g. Finance, HR etc.

Job description:

• Analyse monthly manpower reports, monitor grants utilisation for manpower and prepare for presentations as and when needed
• Perform short- and long-term financial projections for the Institute
• Update of manpower allocation in SAP on a timely basis
• Prepare and submit Fund Requisitions and Final Statement of Accounts
• Ensure proper allocation of bonuses to projects
• Attend to queries from grantors and auditors on manpower charging
• Checking of budget and headcount availability of manpower requisition for staff to be hired
• Perform billing and charging of services provided
• Other duties as may be assigned

Requirements:

• Diploma/Degree in Finance/Business Administration/Accountancy with at least 2 years of experience in resource or grant management
• Highly proficient in Microsoft Office, especially in Excel and PowerPoint
• Good interpersonal and communication skills
• Able to work independently and as a team
• Impeccable attention to details
• Experience in SAP will be an advantage
• Hybrid work arrangement
• Willing to work at Jurong island (2-way transport from five locations: Boon Lay, Choa Chu Kang, Clementi, Jurong East and Outram Park)

The above eligibility criteria are not exhaustive. A*STAR may include additional selection criteria based on its prevailing recruitment policies. These policies may be amended from time to time without notice. We regret that only shortlisted candidates will be notified.

The Institute of Sustainability for Chemicals, Energy and Environment (ISCE2) was established by A*STAR in 2022 to support Singapore's sustainability goals, including the Singapore Green Plan and Zero Waste Masterplan, through strong international partnerships with industry, public agencies, and academia. ISCE2 is located at Jurong Island.

You will play a key role in supporting the monthly manpower report, grant management, grant utilisation and financial planning of ISCE2. As part of day-to-day operations, you will also be involved in updating of manpower allocation in SAP and coordinating with various stakeholders for manpower budgets and projection. In the process of stakeholders' engagement, you will have the opportunities to interact with senior management and researchers directly, as well as various counterparts in HQ e.g. Finance, HR etc.

Job description:

• Analyse monthly manpower reports, monitor grants utilisation for manpower and prepare for presentations as and when needed
• Perform short- and long-term financial projections for the Institute
• Update of manpower allocation in SAP on a timely basis
• Prepare and submit Fund Requisitions and Final Statement of Accounts
• Ensure proper allocation of bonuses to projects
• Attend to queries from grantors and auditors on manpower charging
• Checking of budget and headcount availability of manpower requisition for staff to be hired
• Perform billing and charging of services provided
• Other duties as may be assigned

Requirements:

• Diploma/Degree in Finance/Business Administration/Accountancy with at least 2 years of experience in resource or grant management
• Highly proficient in Microsoft Office, especially in Excel and PowerPoint
• Good interpersonal and communication skills
• Able to work independently and as a team
• Impeccable attention to details
• Experience in SAP will be an advantage
• Hybrid work arrangement
• Willing to work at Jurong island (2-way transport from five locations: Boon Lay, Choa Chu Kang, Clementi, Jurong East and Outram Park)

The above eligibility criteria are not exhaustive. A*STAR may include additional selection criteria based on its prevailing recruitment policies. These policies may be amended from time to time without notice. We regret that only shortlisted candidates will be notified.

To gear A*STAR up for the innovation-driven economy set out by the Research Innovation & Enterprise 2025 Masterplan, the Business Division (“Tech-Biz”) was being established in the Institute of Sustainability for Chemicals, Energy and Environment (ISCE2) . The BD role will further strengthen ISCE2 in generating economic and societal impact for Singapore.

Importantly, the BD role will seek for new business opportunities to translate chemical solutions from early stage activities to handling of contractual agreements for R&D, licensing and grant management. BD will also play a national role in terms of grants preparations and support whilst , working closely with other divisions in A*STAR, as well as actively supporting I&E efforts in the wider ecosystem.

As part of the Business development team, you will:

Job Responsibilities

• Responsible for meeting business targets of achieving incoming industry revenues.
• Host company visits and arrange for site tours.
• Review of technologies, prioritization and establish strategies to commercialize A*STAR ISCE2 intellectual properties in the area of chemicals, decarbonisation and built environment.
• The candidate is required to manage, encourage, support the development and protection of intellectual property and establish IP and business strategies to assist in assessment of inventions, identification of potential markets and competitive technologies.
• Candidate will be required to also build business partnerships and technical collaboration opportunities to commercialise technologies out from research labs and to build the value chain, establishing the value chain with various key stakeholders.
• The candidate is expected to be proactive in scoping/ supporting and manage specific projects to develop initiatives in innovation, IP management creating an impact, including acquiring industrial grants and contracts through meetings with researchers and external entities.
• The candidate will need to demonstrate passion to work with scientists and industries to understand key challenges and find the right solutions to build relationship and understand the technology landscape, highlighting key trends to accelerate spin-out, licensing, and provide leadership and oversight to achieve desired success. The candidate should have strong negotiation skills.
• The candidate should have strong interests with technologies and demonstrate the ability to grasp quickly new scientific concepts and technologies and to identify the commercial potential would be require.
• To participate and support sustainability, decarbonisation events which may be hosted by the cluster or A*STAR

Job Requirements:

• Bachelor or higher degree in Science or Engineering
• Strong background, preferably 5 years of working experience in Chemistry or Chemical Engineering
• At least 4-5 years of Business experience, with strong industry network would be desirable
• Experience in product development and commercialization in industry or start-up preferred.
• Knowledge in handling intellectual property and management including identification, due diligence and protection of IP
• Experience in handling commercial contracts negotiations, project management skills to handle multiple projects efficiently and to work with local and international clientele.
• Key account management skills
• Effective oral, strong writing and communication skills to weave the value propositions for grants and power point skills would be important.
• Passionate with commercialising cutting edge technologies and creative problem-solving skills and ability to demonstrate initiativeness

As a research institute within the Agency for Science, Technology and Research (A*STAR), IME bridges the gap between academia and industry. Our mission is to accelerate innovation in advanced packaging, piezoMEMS, SiC, RF/mmwave GaN, and photonics & sensors, and to develop talent and inspire in Singapore.

We are looking for a highly skilled and experienced Assistant Director/Senior Assistant Director of Corporate Services to join our dynamic team. The successful candidate will manage the corporate services functions at IME, which include administration, purchasing, budgeting, resource planning, and other corporate support, ensuring efficient and effective operations.

Job Responsibilities:

• Oversee and manage the Corporate Services functions.
• Lead the annual budget exercise and forecast reporting. Oversee the preparation, monitoring and management of funds.
• Provide financial insights and strategic advice to support business planning and decision making.
• Drive transformation efforts by proactively reviewing and suggesting improvements to operational efficiency and cost control.
• Maintains strong internal controls and governance, balancing public accountability, prudent use of funds, and operational efficiency.
• Mentor your team and foster a positive and productive work environment.
• Undertake ad-hoc tasks as assigned.

Job Requirements

• Preferably at least 8 years of relevant experience, with minimum of 3 years in a supervisory role.
• Strong strategic and analytical thinking skills in decision making.
• Excellent interpersonal and communication skills (written and verbal).
• Highly motivated, detail-oriented, and results-driven.
• Familiar with SAP and proficiency in data analytics/visualization tools like Power BI will be beneficial.

As a research institute within the Agency for Science, Technology and Research (A*STAR), IME bridges the gap between academia and industry. Our mission is to accelerate innovation in advanced packaging, piezoMEMS, SiC, RF/mmwave GaN, and photonics & sensors, and to develop talent and inspire in Singapore.

We are looking for a highly skilled and experienced Assistant Director/Senior Assistant Director of Corporate Services to join our dynamic team. The successful candidate will manage the corporate services functions at IME, which include administration, purchasing, budgeting, resource planning, and other corporate support, ensuring efficient and effective operations.

Job Responsibilities:

• Oversee and manage the Corporate Services functions.
• Lead the annual budget exercise and forecast reporting. Oversee the preparation, monitoring and management of funds.
• Provide financial insights and strategic advice to support business planning and decision making.
• Drive transformation efforts by proactively reviewing and suggesting improvements to operational efficiency and cost control.
• Maintains strong internal controls and governance, balancing public accountability, prudent use of funds, and operational efficiency.
• Mentor your team and foster a positive and productive work environment.
• Undertake ad-hoc tasks as assigned.

Job Requirements

• Preferably at least 8 years of relevant experience, with minimum of 3 years in a supervisory role.
• Strong strategic and analytical thinking skills in decision making.
• Excellent interpersonal and communication skills (written and verbal).
• Highly motivated, detail-oriented, and results-driven.
• Familiar with SAP and proficiency in data analytics/visualization tools like Power BI will be beneficial.

As a research institute within the Agency for Science, Technology and Research (A*STAR), IME bridges the gap between academia and industry. Our mission is to accelerate innovation in advanced packaging, piezoMEMS, SiC, RF/mmwave GaN, and photonics & sensors, and to develop talent and inspire in Singapore.

We are looking for a resourceful and motivated individual to join our dynamic team. As a member of the Corporate Services (CS) team, you will manage the purchasing function in IME, ensuring operations run efficiently and effectively.

Job Responsibilities:

• Manage the tender documentation and processes, working with stakeholders on tender requisition, evaluation, seeking approval for award and contract management.
• Implement Procurement Policies and Procedures to align with business needs, offering guidance to stakeholders to support informed purchasing decisions, while balancing public accountability, prudent use of resources and operational efficiency.
• Conduct training of Procurement Policies and Procedures to stakeholders.
• Perform demand aggregation in partnership with stakeholders.
• Manage purchase orders, track delivery timelines, and ensure timely receipt of goods and services.

Job Requirements:

• Minimum 3 years of relevant experience in procurement.
• A good understanding of Government Procurement Policies will be advantageous.
• Familiar with SAP and proficiency in data analytics/visualization tools like Power BI will be beneficial.
• A resourceful individual with active listening skills to gather information and anticipate next steps.
• A motivated individual with clear communication skills for stakeholder and management reporting.

We are seeking a highly organized, energetic, and proactive Associate/ Senior Associate to join our Corporate Administration team. The ideal candidate will provide comprehensive administrative support for the institute, as well as assisting the Corporate Admin group to ensure the smooth operations of the institute.

Key Responsibilities:

1. Office and Pantry Management:

a. Conduct daily walkabouts to check on office tidiness and cleanliness.

b. Ensure the office and pantry are well-stocked and organized.

c. Order and maintain inventory of office supplies and pantry items.

d. Coordinate with vendors and service providers for office maintenance and pantry supplies.

e. Ensuring tidiness of storerooms and maintenance of storeroom inventories.

f. Perform monthly fridge cleaning.

g. Perform weekly laundry collection and top-ups.

h. Assist with mail collection and courier services.

2. Onboarding/Offboarding

a. Conduct basic orientation briefings for new joiners and creation of onboarding video.

b. Prepare on/offboarding notifications to the relevant parties

c. Conduct the issuance and return of items relating to on/off boarding as well as the update of all relevant trackers

d. Ensure smooth flow of onboarding/offboarding processes and positive experience for staff.

3. Goods Receipt Officer:

a. Verify received goods against purchase orders and perform goods receipt in a timely manner.

b. Ensure proper documentation of goods receipt performed.

c. Coordinate with the requestor and procurement team to resolve any discrepancies.

4. Calendar Scheduling, Travel Arrangements and Booking:

a. Secondary support for ED, as well as covering officer for ED PA.

b. Manage and coordinate calendars for senior management.

c. Schedule meetings, appointments, and conference calls.

d. Resolve scheduling conflicts and ensure timely reminders.

e. Book flights, accommodations, transportation, and other travel-related services for work trips for senior management.

5. General Administrative Support:

a. Provide day-to-day administrative support for the institute.

b. Handle correspondence, prepare documents, and manage office communications.

c. Perform filing, data entry, and maintenance of office records and trackers.

d. Assist in coordination of meeting and venue bookings by internal and external parties.

e. Maintenance and updating of the SIFBI Intranet.

f. Assist in event logistics, setup of event venues, manage attendee lists, and any other required tasks to ensure a smooth flow of activities.

g. Any other administrative duties assigned.

Job Requirements:

Qualifications & Field of Study: Diploma or Degree, any discipline

Min. Years of Experience: 1

Other Requirements (e.g. Skills, Competencies):

· Experience in an administrative role.

· Tech savvy and comfortable with learning new applications independently.

· Experience with using Pigeonhole, Mentimeter, Kahoot, FormSG and similar applications will be beneficial.

· Flexible and adaptable in dealing with unexpected challenges.

· Excellent organizational and multitasking skills.

· Strong written and verbal communication abilities.

· Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

· Ability to handle sensitive information with confidentiality.

· Meticulous and attention to detail.

· Ability to work independently and as part of a team.

The above eligibility criteria are not exhaustive. A*STAR may include additional selection criteria based on its prevailing recruitment policies. These policies may be amended from time to time without notice. We regret that only shortlisted candidates will be notified.

Job description:

• Analyse monthly manpower reports, monitor grants utilisation for manpower and prepare for presentations as and when needed
• Perform short- and long-term financial projections for the Institute
• Update of manpower allocation in SAP on a timely basis
• Prepare and submit Fund Requisitions and Final Statement of Accounts
• Ensure proper allocation of bonuses to projects
• Attend to queries from grantors and auditors on manpower charging
• Checking of budget and headcount availability of manpower requisition for staff to be hired
• Perform billing and charging of services provided
• Other duties as may be assigned

Requirements:

• Diploma/Degree in Finance/Business Administration/Accountancy with at least 2 years of experience in resource or grant management
• Highly proficient in Microsoft Office, especially in Excel and PowerPoint
• Good interpersonal and communication skills
• Able to work independently and as a team
• Impeccable attention to details
• Experience in SAP will be an advantage
• Hybrid work arrangement
• Willing to work at Jurong island (2-way transport from five locations: Boon Lay, Choa Chu Kang, Clementi, Jurong East and Outram Park)

The above eligibility criteria are not exhaustive. A*STAR may include additional selection criteria based on its prevailing recruitment policies. These policies may be amended from time to time without notice. We regret that only shortlisted candidates will be notified.

Job Description:

• Provide administrative and secretarial support to assigned Division(s) and Senior Management
• Plan, organize, coordinate and support meetings, presentations, visits and corporate events.
• Prepare travel arrangements and ensure claims are submitted in accordance to company policy.
• Ensure day-to-day smooth running of the office and administrative services are delivered to meet the needs of the organization.
• Apply and arrange Jurong island passes for visitors.
• Coordinate monthly invoicing status and raise tax invoices for clients.
• Prepare AR Aging report for monthly updates.
• Route agreements for endorsement and track approval processes
• Participate in ad hoc assignments and projects as and when required.

Job Requirements:

• Diploma/Degree in Business Administration or equivalent
• 5-10 years of relevant working experience in secretarial and office administration
• Experience in project or event management will be advantageous.
• Excellent in MS Office applications and online meeting tools
• Maintain high level of confidentiality.
• A good team player with excellent interpersonal skills and communication skills (both oral and written)
• Effective in communication across different teams/divisions, HQ departments and external parties
• Resourceful, self-motivated, independent, result-oriented, organized, meticulous and a good team player.
• Able to multi-task and work under pressure
• Hybrid working arrangement.
• Willing to work at Jurong island (2-way transport from five locations: Boon Lay, Choa Chu Kang, Clementi, Jurong East, and Outram Park)

Job Description:

• Provide administrative and secretarial support to assigned Division(s) and Senior Management
• Plan, organize, coordinate and support meetings, presentations, visits and corporate events.
• Prepare travel arrangements and ensure claims are submitted in accordance to company policy.
• Ensure day-to-day smooth running of the office and administrative services are delivered to meet the needs of the organization.
• Apply and arrange Jurong island passes for visitors.
• Coordinate monthly invoicing status and raise tax invoices for clients.
• Prepare AR Aging report for monthly updates.
• Route agreements for endorsement and track approval processes
• Participate in ad hoc assignments and projects as and when required.

Job Requirements:

• Diploma/Degree in Business Administration or equivalent
• 5-10 years of relevant working experience in secretarial and office administration
• Experience in project or event management will be advantageous.
• Excellent in MS Office applications and online meeting tools
• Maintain high level of confidentiality.
• A good team player with excellent interpersonal skills and communication skills (both oral and written)
• Effective in communication across different teams/divisions, HQ departments and external parties
• Resourceful, self-motivated, independent, result-oriented, organized, meticulous and a good team player.
• Able to multi-task and work under pressure
• Hybrid working arrangement.
• Willing to work at Jurong island (2-way transport from five locations: Boon Lay, Choa Chu Kang, Clementi, Jurong East, and Outram Park)

NQO (National Quantum Office) is a national platform set up to drive National RIE quantum strategy. I&E in NQO is a key function driving the Quantum Innovation and Enterprise development agenda for Singapore.

NQO is hosted in A*STAR and the Office works in partnership with various stakeholders, such as NRF, MCI agencies, MTI / Economic agencies, A*STAR research institutions (RIs), Institutes of Higher Learning (IHLs), CQT etc. as well as companies to achieve value capture for Singapore in the form of new products and services, increased quantum company presence and activities, creation of valuable IP/TD and good jobs.

Responsibilities

The responsibilities include but are not limited to the following:

• Assist the Chief Innovation and Enterprise (I&E) Officer in developing and implementing a go-to-industry strategy for Quantum.
• Support various Quantum initiatives in achieving their I&E outcomes.
• Engage with relevant companies to understand their businesses, products, service offerings, and technology needs.
• Engage with local research performers in Singapore to understand their capabilities and relevance to companies.
• Facilitate industry partnerships with local research performers at an ecosystem-level through mechanisms such as research collaboration agreements.

Requirements

• >10 years of working experience in product development and/or commercialization in a deep-tech field related to Quantum (such as semiconductors, computing, AI).
• Keen interest in cutting edge science & technology
• Effective and thoughtful communicator
• Strong problem solving and analytical skills
• Strong organizational and administrative skills
• Resourceful and able to work with minimal supervision, independently and in a team
• Willing, adaptable, and flexible to take on required/necessary tasks beyond the job description
• A self-starter and problem solver who can proactively address any situation
• Able to identify and contextualize stakeholder issues, and manage them appropriately
• Manage key account relationships

Job Description:

1. Training & Development

Oversee the entire training cycle including:

• Organizes group training based on annual training plan
• Update and track monthly training expenditure vs allocated budget
• Works with employees to ensure training application process is adhered to
• Works closely with procurement and finance team on payment and reimbursement of training
• Learning Admin for training platforms
• Any associated admin tasks needed to complete the process

2. Team Building

• Coordinates with vendors and managers to organize regular team building activities
• Raising of purchase orders

3. Employee Recognition

• Lead employee recognition initiatives

4. Sponsorships and Scholarships

• Consolidates sponsorship applications
• Arranges for local interview with panel members
• Update and track internship expenditure vs allocated budget
• Coordinate with HQ for sponsorship applications

5. ODE Admin

6. Any other task/initiatives as assigned

Job Requirements:

• Diploma or bachelor’s degree in related field or business administration
• 2-3 years’ experience in training (preferred) or human resources
• Highly self-aware, self-regulated, and strong relationship management
• Excellent written and verbal communication skills
• Detail-oriented and a keen problem solver
• Adaptable and able to thrive in a dynamic and fast working environment

JOB DESCRIPTION

This position is responsible for Project Development and Facilities Management of the workplace (research and office), aligned with A*STAR?s strategic goals in research.

The job scope encompasses project development and manage project life-cycle from space/concept planning to building facilities which are of quality and incorporated smart features. Post project development, the job holder will take lead in contract management and ensuring A*STAR's facilities are managed in a safe and sustainable manner, and value-for-money.

KEY ACCOUNTABILITIES

• Formulate development strategies on space management, infrastructure planning, project development and management in ensuring optimal and sustainable design to facilitate world-class scientific research.
• Translate users' requirements to design brief & technical specifications, establish project budget for the procurement of consultancy services and construction contracts.
• Advise and evaluate the technical specifications to ensure sound engineering approach and / or technologies are exploited at reasonable cost.
• Oversee and control construction timeline to ensure that the projects are completed safely, on schedule, fulfill budget marksmanship and meets the specified (quality) standards.
• Manage project meetings between project team, users, consultants, contractors for effective execution of project milestones.
• Establish and define requirements for facilities maintenance, establish maintenance programs factoring environmental sustainability and cost effectiveness.
• Be a champion in leading green practices and promote sustainability in operations and maintenance of building & facilities.
• Implement and review maintenance engineering initiatives to achieve higher reliability, maintainability and serviceability.
• Establish contracts in support of facilities management & maintenance of various infrastructure e.g. ACMV / M&E services, BMS, Gas and Chemical Systems, Security Access Control, Cleaning & Pest Control, Landscaping, General Building services etc.
• Engage internal stakeholders and various external parties e.g. Landlord, Contractors, Supplier in keeping A*STAR facilities relevant and vibrant.

JOB REQUIREMENT

• Minimum Bachelor Degree in Engineering or related fields
• Possess at least 3 years of relevant experience in project development and / or facilities management in research and/ or industrial facility.
• A self-driven and meticulous individual who has the strong ability to multi-task.
• Good time management skills and ability to deliver results under tight timelines.
• Possess strong interpersonal, oral and written communication and organization skills.
• Confident to communicate at all levels and able to thick creatively and apply strategic thinking to tasks.

Job Description

· Discharge the duties of a Workplace Safety and Health Officer (WSHO) in accordance to the Workplace Safety and Health (WSH) Act and the WSH (WSHO) Regulations.

· Develop/implement WSH management system and risk management plans pertaining to the research and general activities in the workplace.

· Develop/implement programmes to steer WSH culture, habits and norms of the organisation.

· Develop WSH training programmes and conduct safety trainings.

· Provide advice to Management with respect to changes in the Acts, Regulations, Codes of Practice and Standards, and make recommendations on any aspects of workplace safety & health and environment protection matters.

· Carry out WSH inspections and evaluate WSH non-compliance, unsafe work conditions and practices to identify WSH performance gaps.

· Facilitate the management of risk in the workplace, recommend, implement actions and review effectiveness of measures to improve WSH performance and control risks.

· Implement emergency preparedness and response plans and communicate plans to stakeholders.

· Conduct incidents investigations and make recommendations to address root cause of incidents.

· Act as the secretariat and facilitate the operations of the WSH committee.

· Work closely with cross-functional teams to integrate safety measures into operations and collaborate with external agencies when necessary.

Job Requirement

· Bachelor's Degree in Science, Engineering, Occupational Safety and Health, or related fields

· At least 7 years of proven experience in a similar WSH role.

· MOM registered Workplace Safety and Health Officer

· Extensive knowledge of Singapore's and International WSH Standards and Regulation.

· SCDF registered Fire Safety Manager, MOH certified Biosafety Coordinator will have an added advantage

· Self-driven, meticulous, analytical mindset with strong ability to multi-task

· Possess strong organisational and interpersonal skills

· Excellent oral and written communication skills