Total 3 job vacancies by Advanced Cae Pte. Ltd.

• To ensure proper purchasing procedures are carried out in accordance to company ISO procedure including implementing controls to reduce risk of unnecessar purchases
• Track the status of requisitions, contracts and orders by follow up with suppliers to schedule or expedite deliveries and resolve shortages, missed or late deliveries
• Review requisition orders to verify accuracy, terminology, and specifications tally to BOM item code
• Prepare, maintain and review purchasing files, reports and price lists
• Compare prices, specifications, and delivery dates to determine the best bid among potential suppliers and negotiate for quantity discount
• Match PO with shipping document to ensure correct costing and quantity procured before arranging for supplier payment
• Manage key supplier and contractor relationships
• Conduct periodic stocktake to ensure physical inventory tallies to record
• Perform Suppliers’ Survey for new purchase and conduct yearly Suppliers' evaluation based on ISO audit requirement.

Job Responsibilities

• Responsible for full Accounts Payable function
• Matching of suppliers’ invoices with purchase orders and delivery orders
• Prepare payment vouchers and issue cheques/remittances
• Reconciliation of PO listing and PO clearing account
• Support procurement and contract managements reports
• Monitoring/updating cashbook and cashflow reporting
• Perform Bank reconciliations
• Processing of staff claims and petty cash payments
• Data entry into accounting system and ensure all documents are properly filed
• Maintain inventory listing and coordinate with store for stocktakes
• Monthly and yearly finalization of accounts for audit/tax purpose
• Liaise with auditor and prepare audit schedules
• Perform periodic reconciliation of suppliers’ statements and AP ledger.
• GST/MES reporting and ensure all transaction comply with IRAS’s regulations
• Assist in HR Admin function
• Any other ad hoc duties as assigned

Job Responsibilities

• Prepare Purchase Orders and send copies to suppliers including urgent purchases
• To ensure proper purchasing procedures are carried out in accordance to company ISO procedure including implementing controls to reduce risk of unnecessary purchases
• Contact suppliers to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems
• Review requisition orders to verify accuracy, terminology, and specifications
• Prepare, maintain and review purchasing files, reports and price lists
• Compare prices, specifications, and delivery dates to determine the best bid among potential suppliers
• To consolidate all purchases to obtain quantity discount
• Track the status of requisitions, contracts and orders
• Ensure acknowledgement of all issued purchase orders from suppliers
• Ensure daily purchase orders are updated into in-house system
• Calculate cost of orders, prepayment or deposits and forward invoices to appropriate accounts
• Manage key supplier and contractor relationships
• Maintenance of AccPac Inventory Control System and creation of BOM item code
• Perform Suppliers’ Survey prior to first purchase and conduct yearly Suppliers' evaluation basing on ISO audit requirement