Total 3 job vacancies by Asa Consultancy Pte. Ltd.

Job Responsibilities:

• Responsible for full spectrum of office administrative/ procurement functions including offices services and supplies, insurance, IT, repair and maintenance, leasing and tenancy renewal, office improvement/renovation work, courier service, etc.
• Maintain filing and documentation system.
• Update Office assets inventory list
• Liaise with vendors for administration/corporate matters.
• Appointment scheduling and coordinate appointments for the team with prospects and clients.
• Handle hotel and flight bookings and itineraries for management team who travel frequently for business.
• Perform ad-hoc tasks as required.

Requirements:

• Minimum diploma or a Bachelor's degree in business or a related field.
• Relevant experience in office administration, property management, facilities management, and maintenance.
• Ability to multitask and prioritize tasks efficiently
• Minimum 2 years of working experience in the administrative field.
• Proficiency in Microsoft Office

Reports To: Finance Director

Job Overview: The Accountant will be responsible for maintaining financial records, preparing reports, and performing accounting tasks that ensure the accuracy and compliance of the company’s financial practices. This role is essential in supporting the financial operations of the bunker industry, which includes the procurement and supply of marine fuel.

Key Responsibilities:

Financial Reporting:

• Prepare and analyze financial statements, including profit and loss statements, balance sheets, and cash flow statements.
• Generate monthly, quarterly, and annual reports for management review.
• Ensure all financial transactions are recorded accurately and in a timely manner.

Accounts Payable & Receivable:

• Manage invoicing, payments, and collections related to bunker transactions.
• Reconcile accounts payable and receivable ledgers to ensure accurate account balances.
• Review and verify vendor invoices and payment requests.

Budgeting & Forecasting:

• Assist in the preparation of budgets and financial forecasts.
• Analyze variances between actual and budgeted figures and provide explanations.

Compliance & Auditing:

• Ensure compliance with local, state, and federal regulations, as well as industry standards.
• Assist in internal and external audits, providing necessary documentation and explanations.
• Maintain records for tax purposes and ensure timely tax filings.

Financial Controls:

• Implement and maintain internal financial controls and procedures.
• Review and recommend improvements to financial processes and systems.

Collaboration:

• Work closely with the trading and operations teams to ensure the accuracy of financial data related to bunker transactions.

Miscellaneous:

• Stay updated with industry trends, including fluctuations in fuel prices and their potential impact on financial operations.
• Perform other related duties as assigned by the Finance Director.

Qualifications:

• Bachelor’s degree in Accounting, Finance, or related field.
• Minimum of 3-5 years of accounting experience.
• Strong understanding of financial reporting.
• Proficient in accounting software and Microsoft Excel.
• Excellent analytical skills with a high level of attention to detail.
• Strong organizational and time management skills.
• Ability to work independently and as part of a team.

Work Location: In person

Responsibilities

o Maintain data entries and filing of documentations

o Work with different teams to generate invoices

o Process payments received and payment claims

o Liaise with different teams and clients to ensure smooth flow of operations

o Answering of phone calls, data entry and filing.

o Any other ad-hoc duties.

Requirements

o Min a GCE N/O/A levels or ITE or Diploma or equivalent

o Basic computer knowledge (ie Excel and Word)

o Highly organised and meticulous

o Able to work independently or in a team and take initiative

o Able to work in fast paced environment