Total 3 receptionist job vacancies in Singapore

Contract Period: From 1 Jan 2025 to 31 Dec 2025.

Working hours:

· Mondays to Thursdays: 7:00am to 4:00pm, inclusive of 30 mins lunch break

· Fridays: 7:00am to 3:30pm, inclusive of 30 mins lunch break

· Service not required on Saturdays, Sundays and gazetted public holidays

Scope of Services:

Manning of General Office counter;

· Attend to queries from students, parents or members of public (phonecalls & walk ins)

· Assist in general administrative and student related duties

§ Follow up with absentees

§ Checking of documents for Financial Assistance application

§ Inform parents on Financial Assistance outcome

§ Guide staff for incident report

§ Preparing early dismissal slip for unwell students

§ Updating of daily student attendance

· Assist in records management (incident report and late list)

· Assist in other office or admin duties assigned

Qualification, Skill & Experience:

· At least 1 years of working experience as a receptionist or doing admin in a secondary school environment.

· At least GCE ‘N’ level certification

· Able to communicate and write well in English and at least one other language.

· Possess good communication skills and able to work independently as well as a team player.

· Able to use Microsoft Office applications such as Word and Excel

Contract Period: From 1 Jan 2025 to 31 Dec 2025 with option to extend the Contract for a further period of 12 months.

Working hours:
*Mondays to Thursdays: 7:00am to 4:00pm, inclusive of 0.5 hr lunch break
*Fridays: 7:00am to 3:30pm, inclusive of 1 hr lunch break
*Service not required on Saturdays, Sundays and gazetted public holidays

Scope of Services:

Reception
*Cover front desk customer service duties for Primary School and MOE Kindergarten.
*Answer phone calls, attend to walk-in visitors, takes messages, responds to enquiries and provide general useful information (in a dynamic environment where high calls volume can be expected during peak hours).
*Maintain customer related information when required, eg phone log.
*Communicate with teachers regarding parents’ feedback/ messages from phone calls or walk-in parents.
*Handle daily varied demands and queries from parents/ students/vendors/ staff etc.
*Render first level assistance to walk-in students’ needs including attending to sick and injured students, early dismissals. To escalate such cases to other colleagues in the office immediately if it is beyond superficial cases
*Handle/ support situation when student(s) vomited and soiled their clothes.
*Assist students in times of need, e.g. handling lost & found items, change of uniform, contacting teacher/ parent, locating classroom.
*Assist in receiving of goods and incoming mails.
*Maintain tidiness of the reception area at all times.
General Administration
*Assist in the counting / sorting / packing / distribution of brochures or leaflets/items to the teachers and students.
*Assist in the dissemination of information: school circulars, parents’ messages.
*Inventory management of spare uniforms and first aid items.
*Assist with the updating of Organisational Chart when new staff joins, or resigning staff leaves.
*Assist with updating the attendance system on a daily basis, using the IT-enabled system of attendance tracking.
*Any other duties assigned by School Leaders, Administrative Managers (AM) or Operation Managers (OM), including supporting school key personnel as assigned by the AM.

Qualification, Skill & Experience:

*Minimum 3 GCE “N” Level Passes including English and Mother Tongue language.
*Must be proficient in computer applications such as MS Word, MS Excel.
*Possess customer service oriented disposition with good interpersonal and communication skills.
*Shall have at least 3 years of relevant experience in administrative role and/or front desk reception, preferably with prior working experience in an educational institution.
*Able to relate well with young children.

Contract Period: From 1 Jan 2025 to 31 Dec 2025 with an Option to Extend for a further period of 1 year.

Working hours:

· Mondays to Fridays: 8:00am to 2:00pm

· Service not required on Saturdays, Sundays and gazetted public holidays

Scope of Services:

Reception

1. Frontline Service like attending to students, parents and walk-in visitors

2. Handle calls and enquiries to the General Office from stakeholders such as parents, public, teachers and students

3. Accept Goods delivery to the reception counter on behalf of staff

General School Administration

1. Preparation and verification of documents

2. Reconciliation of accounts and data

3. Data Entry duties

4. Maintaining and updating of records

5. Compilation of statistics

6. Filing and typing of School’s documents

7. Drafting of correspondences

8. Perform any other duties assigned by School Leaders and Administration Managers

Qualifications, skills and experience:

1. GCE ‘O’ Level qualifications

2. Basic IT skills, proficient in Microsoft Office (Words, Excel and etc)

3. General Admin and Customer Service experience

4. 3 years of working experience in a school environment