Total 5 job vacancies by Lys Energy Solutions Pte. Ltd.

Job Responsibilities:

• Handle corporate data management tasks, including maintaining records related to office maintenance schedule, corporate insurance policies, ISO certifications, and any compliance-related data management, ensuring timely renewal or submission;
• Manage incoming and outgoing mail and courier services, ensuring timely delivery and distribution;
• Maintain and procure employee uniforms, office supplies inventory, including stationery, office, food and cleaning supplies;
• Track and manage employee attendance records, ensuring accuracy and compliance with company policies;
• Provide direct administrative support not limited to HR duties but also tasks related to Operation & Maintenance (O&M) and Project Management administration such as forms filling, authority submission, etc.;
• Contribute to employee engagement initiatives, fostering a positive work environment, and promoting team cohesion;
• Undertake any other assigned duties from the HR Team or designated officers as necessary to support the overall functioning of the office.

Job Requirements:

• Candidate must possess at least Professional Certificate / NITEC, Diploma / Advanced / Higher / Graduate Diploma in any field;
• Minimum 1-3 years of experience in office administration, clerical support, or similar roles;
• Entry level candidates are welcome to apply;
• Proficiency in office software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook);
• Excellent communication and interpersonal skills;
• Ability to handle multiple tasks simultaneously, efficiently prioritize them, and adjust to shifting priorities;
• Familiarity with corporate data management control and procedures;
• Flexibility to take on new tasks or responsibilities as assigned by management;
• Experience with employee engagement initiative is a plus;
• Demonstrate teamwork, a strong sense of responsibility and willingness to learn;

Job Descriptions:

• Preventive maintenance of PV plants to ensure plants are in optimal and safe operating condition
• Corrective maintenance from fault detection to fault rectification, including liaising with the client’s HSE/facility team, subcontractors, suppliers, and logistics partners
• Other maintenance task to ensure optimal plant performance
• Credential management to ensure equipment credentials are trackable
• Health and Safety Execution to ensure adherence to workplace safety practices
• Setting up and ensuring smooth operation of public displays
• Supporting Testing and Commissioning activities for newly installed projects to ensure PV system is built to specification and safe for operation
• Performance monitoring of PV System to ensure all systems are within expected operating conditions
• Ensuring all documents are created and organized accordingly.
• Data analysis to identify root cause of system faults
• Reporting inclusive monthly/performance report and service/inspection report
• Inventory management to ensure all spare part are tracked

Job Requirements:

• Candidate must possess at least professional certificate/NiTec, diploma in engineering or equivalent qualification
• 1-2 years of experience in the Solar O&M industry or electrical industry will be a plus. Entry level candidates are welcome to apply
• Excellent communication and interpersonal skills
• Proactiveness and self-driven with good working attitude
• Team player with strong sense of responsibilities
• Ability to work under pressure and adaptable to changes is necessary
• Strong command in English

Job Responsibilities:

Executive Support:

• Manage calendars and schedules for COO and DCOO, prioritizing appointments, travel arrangements, and meetings.
• Prepare meeting agendas, draft minutes, and follow up on action items.
• Handle confidential documents and information with discretion and professionalism.
• Anticipate and proactively address the needs of Senior Management.

Project & O&M Management Support:

• Provide comprehensive administrative support to the Project and O&M Management team, including scheduling meetings, coordinating communication, and managing project documentation.
• Assist with report generation, and data analysis.

ISO Recertification:

• Support the ISO recertification process by revising and managing relevant documents.
• Track document versions and maintain accurate records.
• Assist with internal audits and external assessments.

Greenhouse Gases (GHGs) Emissions Data Collection:

• Drive collection of GHGs emissions data from operating countries (Malaysia, Vietnam, Indonesia, Singapore, Cambodia, and Thailand).
• Liaise with internal stakeholders on emissions-related matters.

Additional Duties:

• Any other ad hoc duties as and when delegated by the Project or O&M team or such other officer(s) as the Employer may designated.
• Support with coordinating office activities and maintain a professional work environment.
• Perform other administrative tasks as assigned.

Job Requirement:

• Minimum Diploma in any field
• Minimum 3 years relevant work experience
• Experience working in the renewable energy sector or international business is a plus.
• Fluency in English is required; additional Southeast Asian language proficiency is a plus.
• Understanding of ISO standards and certification processes is required
• Excellent communication and interpersonal skills, with the ability to build positive relationships at all levels
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and project management software
• Ability to work independently and as part of a team
• Strong attention to detail and accuracy
• Proactive and resourceful problem-solving skills

Job Responsibilities:

• Provide administrative support to the Management Team including travel and meeting arrangements
• Collaborate with project managers to ensure the timely completion of PV solar projects
• Coordinate project scheduling, resource allocation, and budget management. Monitor project progress and address any issues or delays
• Provide administration support not limited to projects and O&M; forms filling; authority submission etc
• Coordinate and follow up on assigned projects and collaborations within the entities and support the timely, high quality, successful execution of each assignment
• Coordinate with the Regional Management Team in tracking and following through region-wide or local market projects and deliverables
• Support projects in areas such as marketing, business development activities when needed
• Support Management in ISO documentation review, updates and collation, including during audits
• Any other ad hoc duties as and when delegated by the Project or O&M team or such other officer(s) as the Employer may designate

Job Requirement:

• Minimum 3-5 years relevant work experience
• Excellent English written and verbal communication skills
• Possesses good proofreading skills
• Good Proficiency in Microsoft Office Suite
• Excellent people and organization management skills
• Ability to maintain and cultural positive relationships within the office
• Meticulous and detailed
• Resourceful and independent
• Willingness to learn and grow in an exciting and fast paced industry

Responsibilities:

• Assist senior project managers in coordinating and managing solar PV projects, ensuring they are completed on time and within budget.
• Participate in project planning activities, including creating project schedules, timelines, and resource allocation plans.
• Collaborate with cross-functional teams, including engineering, procurement, and construction, to ensure seamless project execution.
• Help identify and mitigate potential risks that could impact project timelines or quality.
• Support the preparation and submission of project documentation, permits, and regulatory compliance requirements.
• Assist in monitoring project progress, tracking milestones, and reporting on key performance indicators.
• Contribute to effective communication with internal and external stakeholders, providing updates and addressing inquiries as needed.
• Participate in site visits and inspections to gain hands-on experience and understand project challenges.
• Learn to use project management software and tools to organize tasks and monitor project status.

Qualifications:

• Bachelor's degree in Engineering, Business, or a related field is preferred.
• 0-3 years of relevant working experience. Fresh graduates are welcome to apply.
• Strong interest in renewable energy and solar PV technology.
• Excellent organizational skills and attention to detail.
• Strong communication and interpersonal abilities.
• Ability to work well in a team-oriented and collaborative environment.
• Basic understanding of project management concepts is a plus.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint).