Total 18 administration assistant job vacancies in Singapore

Job Descriptions:

• Assist the credit control team in maintaining full and timely payments from clients
• Conduct regular client account reconciliations
• Work collaboratively with the team to action payment queries and disputes from clients
• Monitor and follow up on debtors' balances
• Manage customer invoices and prepare statements for distribution
• Prepare aging reports and escalate potential credit risks
• Ensure timely and accurate filing of relevant document
• Assist with managing and maintaining the debt collection process.
• Monitor and action the credit control inbox.
• Maintain customer account details and records.
• Resolve invoice and payment discrepancies.
• Build strong relationships with customers and internal stakeholders.
• Provide feedback and support to the credit control team as required.
• Perform other administrative duties as required.

Requirements:

• N/O Level/ITE/Diploma in any field
• At least one year of experience in a finance-related role
• Strong organizational, communication, and interpersonal skills
• Proficient in Microsoft Office, especially Excel
• Detail-oriented and comfortable ensuring that work meets quality standards
• Ability to work under pressure and handle multiple tasks simultaneously
• Excellent problem-solving and analytical skills

Chan Chee Meng
EA 07C3069
R1110620

• Full spectrum of administrative/secretarial/ duties/support to management/ management duties
• Responsible for all aspects of the recruitment process, including screening of resume, interview arrangement, selection and placement
• Assisting in all Work-Permit/EP (application / issuance /recording / renewal)
• Ensure all records are updated and reports are timely and accurate
• Admin support/ coordination / data entry into HRIS
• Good coordination works
• Data Entry

Requirements:

• Minimum ITE/ Diploma in HR/ Business Studies
• Able to work under stress and face pace environment
• Able to work independent and multitask
• Good communication skills/ presentable/Willing to work hard
• Attractive career progression for those who are interested.
• Training will be provided for those withut experience

Chan Chee Meng

07C3069 R1110620

Royal Ocean Marine is looking for an Account Assistant / Associate to join our client an MNC company. In this role, you will play a vital part in ensuring financial transactions are recorded accurately and contribute to the overall success of the accounting department. This position is ideal for individuals who are detail-oriented and eager to grow their careers in the maritime industry.

Key Responsibilities

• Assist in the preparation and processing of financial documents such as invoices, payment vouchers, and receipts.
• Handle AP accounts function
• Liaise with other department colleagues and suppliers (where necessary)
• Assist in month-end closing
• Liaise with auditors on audit matters and audit schedules
• Perform other ad hoc duties as assigned

Requirements

• Possess a diploma or lower in Accounting, Finance, or a related field.
• Prior experience in an accounting role is preferred but not mandatory.
• Strong understanding of accounting principles and practices.
• Proficient in Microsoft Office, especially Excel.
• Excellent attention to detail and organizational skills.
• Strong communication and interpersonal skills.
• Able to work well under pressure and meet deadlines.
• Able to handle high-volume transactions
• Good interpersonal skills and meticulous
• Fast learner
• Open to those with accounting education but do not have experience and are eager to learn

Near to MRT
5 days work week with 2 days hybrid work from home
13th month pay including AWS and high Variable bonus
Good attractive package with superb benefits

Benefits

Chan Chee Meng

EA 07C3069

R1110620

Reports to Technical Manager

Responsibilities

1. Be part of a team responsible for the smooth, efficient and safe operation of all vessels assigned by Management
2. Assist Superintendent in overall administrative support in technical management of all vessels include coordinating, scheduling and management of vessel certificates both Flag/Class, trading, servicing and any related inspections.
3. Assist Superintendent in monitoring machinery running hours where machinery redundancy is available.
4. Arrange, follow up and reporting technical support of specialized engineers if so necessary in consultation with Senior Superintendent and Technical Manager.
5. Assist Superintendent in monitoring machinery performance, PMS forms and highlight/report warnings for appropriate actions in consultation with Senior Superintendent and Technical Manager.
6. Plan in ample time and attend to the assigned ships periodical and occasional docking.
7. Attending to vessel docking, repair and surveys when required or assigned by Technical Manager.
8. Assist superintendent in monitoring and update of lube oil/bunker analysis, and highlight to the vessel non-conformities and recommendations in consultation with Senior Superintendent and Technical Manager.
9. Assist Superintendent in following up and close out within the due dates, the audited nonconformances and observations as documented in the reports.
10. Attend to and follow up to close up any requirements on ship matters relating to third party claims.
11. Assist in incident investigation and work closely with the port captain to complete the investigation report.
12. Coordinate with vendor and arranging service engineers to attend to vessel for servicing when required.
13. To assist Superintendent on issuance of purchase requisitions.
14. Assist as required to support the functions of the other departments.
15. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Chan Chee Meng
EA 07C3069
R1110620

This role involves managing a range of office administration tasks, secretarial support for the Country Manager, health and safety coordination, and continuous improvement activities.

Office Administration

• Oversee general office administration, ensuring tasks meet set targets and deadlines.
• Manage office supplies, equipment, post, courier services, and vendor arrangements.
• Administer business cards, petrol cards, and coordinate with 3rd party facilities vendors.
• Handle supplier invoices, payments, and coordinate with the accounting team.
• Issue IT assets to staff and maintain notice boards.
• Create purchase orders and coordinate on-site audits.
• Provide administrative support for interactions with authorities (e.g., MOM, Bizsafe, NEA, PUB).

Secretarial Functions

• Perform secretarial duties for the Country Manager, including calendar management, expense claims, and managing expat services.
• Coordinate travel arrangements, and ensure continuity of key duties during absences.
• Coordinate housing and air-conditioning services for expats.
• Support the organization of company events.

Health & Safety Coordination

• Support the development and implementation of safety, health, and environmental policies.
• Serve as a Safety Council representative and assist in promoting a safe work environment.
• Coordinate maintenance of fire hoses, extinguishers, exit lights, and government license renewals.

Continuous Improvement

• Monitor and maintain standard procedures, identifying and addressing deviations promptly.
• Actively participate in improvement activities to enhance operational efficiency.

Requirements

Education

• Diploma in Business Administration, Office Management, or related field.

Experience:

• Minimum 2-3 years of experience in office administration, secretarial support, or related roles.
• Experience coordinating health & safety or facilities management is a plus.

Skills:

• Strong organizational and multitasking skills, with attention to detail.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Ability to manage schedules, travel arrangements, and handle administrative tasks efficiently.
• Familiarity with handling purchase orders, supplier invoices, and vendor coordination.

Health & Safety Knowledge

• Basic understanding of safety policies and procedures; experience with safety regulations and protocols preferred.

Interpersonal Skills

• Professional demeanor with the ability to communicate effectively with internal teams, management, and external vendors.

Chan Chee Meng
EA 07C3069
R1110620

Marine safety, quality and efficient operation

• Supervise and monitor vessels for safe navigation
• Creating company warning / circular issued by Marine Department, and promulgate to ship manager
• Trouble, incident report analysis and formulation of proper counter measures
• Monitoring operating vessels and provide safety alerts and/or weather warnings for safe navigation
• Performing vessel inspections and office audit for ship managers
• Safety meeting with ship managers
• Summarize KPI and HSEQ analysis
• Review Tank cleaning plan and monitor tank cleaning progress
• Documentation & Routines
• Suggesting improvement/changes to procedure and internal/external manual where required
• Collecting information about new marine regulation, safety, Security Marine circular issued by 3rd parties
• Creating company application of approval

Requirements

• Degree, Maritime Academy, Marine deck officer
• Minimum 2 – 3 years of relevant experience working with tankers or with tanker companies
• Navigation 1st officer's COC on tankers, experience with Chemical Tankers or Tankers is strongly preferred, at least 5 years’ experience on board Tankers
• Strong proficiency in Microsoft Office applications
• Strong verbal and written communication skills in English
• Good interpersonal and communication skills
• Candidates are required to complete online assessment prior to interviews

Chan Chee Meng
EA 07C3069
R1110620

• We are seeking a Marine Safety Assistant Manager to assist in overseeing and managing the safety operations of our marine vessels. The successful candidate will be responsible for implementing safety policies and procedures, conducting safety inspections, and ensuring compliance with all safety regulations and industry standards including tank cleaning.
• The Marine Safety Assistant Manager will work closely with the Marine Safety Manager and other team members to support a culture of safety and continuous improvement. This role requires a strong knowledge of marine safety and a proactive approach to identifying and mitigating potential risks.
• If you have a passion for safety and are seeking a challenging role in the maritime industry, we encourage you to apply.

• Bachelor's degree in Maritime Studies, Marine Engineering, or a related field.
• Minimum of 3 to 5 years of experience in marine safety management.
• Strong knowledge of international maritime regulations and safety standards.
• Experience conducting safety inspections and audits.
• Excellent communication and teamwork skills.
• Strong problem-solving and analytical abilities.
• Attention to detail and a commitment to quality assurance.
• Certification in relevant safety courses is preferred.
• Proficiency in Microsoft Office Suite and other relevant software.
• Tankers or COC in tanker is preferred

Chan Chee Meng

EA 07C3069

R1110620

Royal Ocean Marine, a prestigious maritime company, is seeking an Assistant Accountant to join our client finance department . As an Assistant Accountant, you will play a crucial role in maintaining accurate financial records and assisting in the preparation of financial statements. This is a fantastic opportunity for an ambitious individual with a strong background in accounting who is seeking to advance their career in the maritime industry.

Key Responsibilities

• Assist in the preparation of financial statements and reports
• Analyze financial data and provide insights to support decision-making
• Ensure compliance with accounting regulations and principles
• Process accounts payable and receivable
• Prepare budgets and forecasts
• Maintain accurate and up-to-date financial records
• Support the finance team in various tasks as required

• Bachelor's degree in accounting or related field
• Proven experience in accounting or bookkeeping
• Solid understanding of accounting principles and regulations
• Proficiency in Microsoft Office, particularly Excel
• Strong analytical and problem-solving skills
• Excellent attention to detail and accuracy
• Ability to work independently and as part of a team
• Effective communication and interpersonal skills
• Experience in accounting will be advantageous

Chan Chee Meng

EA 07C3069

R1110620

Brief Job Descriptions

• Handles AP/AR functions
• Review and validate work done by Accounts Executive
• Monthly closing of books
• Monthly Corporate Reporting
• Liaising with Auditors/Tax matters
• Monthly shipman collation
• Liaise with Banks (if required)
• Other ad hoc duties as assigned 

Qualifications/Experiences/Skills Required

• Diploma/Degree in Accounting or equivalent
• 2 years of experience in AP/AR/Payments roles
• Able to close full sets of accounts
• Handle tight deadlines
• Able to handle high volume of work
• Able to handle auditor (Internal and External)
• Able to lead a team
• Strong Interpersonal skill.
• Process knowledge and experience in MS Excel, Word.

Chan Chee Meng
EA 07C3069
R1110620

• Check accuracy of creditors’ invoices.
• Record journal entries (purchase and cash payments) and assign costs to designated accounts.
• Manage email account for receiving creditors’ statements of account.
• Reconcile creditors’ statements of account and follow up with creditors and respective departments on matters relating to creditors’ invoices.
• Retrieve invoices for scheduled payments.
• Prepare payment vouchers for COD and scheduled payments.
• Issue cheques for COD and scheduled payments.
• Update PO system with date of payment.
• File payment vouchers with respective invoices.
• Update creditor payments in SAP, reconcile with cash books.
• Prepare detailed schedules for assigned accounts.
• Any other duties as instructed by the management.

Requirement

• Minimum Diploma holder in Accounting.
• Must be able to commit 6 months.

Chan Chee Meng
EA 07C3069
R1110620

Royal Ocean Marine, a reputable maritime company, is seeking a highly motivated and organized Fleet Assistant to join our client's team. As a Fleet Assistant, you will provide support to the fleet management team and assist in the smooth operation of the fleet.

Responsibilities:

• Assist in coordinating vessel operations, including scheduling, crew changes, and port clearance.
• Maintain accurate records of vessel activities, including voyage reports and crew details.
• Monitor vessel performance and fuel consumption, highlighting any concerns or discrepancies.
• Assist in the procurement of spares, supplies, and services for the vessels.
• Liaise with internal departments, suppliers, and service providers to ensure timely delivery and resolution of issues.
• Organize and maintain vessel certificates, licenses, and permits.
• Support in the preparation and submission of regulatory and compliance reports.
• Assist with financial administration, including verifying invoices and managing vessel budgets.
• Provide general administrative support to the fleet management team.

• Minimum Diploma in Maritime Studies or related field.
• 1-2 years of experience in the maritime industry, preferably in fleet management.
• Knowledge of vessel operations, maritime regulations, and port procedures.
• Strong organizational and multitasking skills.
• Proficient in MS Office applications.
• Excellent communication and interpersonal skills.
• Positive attitude and eagerness to learn.

Singapore Citizen and Singapore residents will be given priority in the selection process. Only the shortlisted candidate will be contacted within 2 weeks' time. If you have not received any call or email from our recruitment team, assume that you are not shortlisted for the position

Chan Chee Meng
EA 07C3069
R1110620

Accounts Payable-

• Sort, code and match invoices.
• Set invoices up for payment & filing.
• Enter and upload invoices into the accounting system.
• Track expenses and process expense reports.
• Prepare and process electronic transfers and payments.
• Ad-hoc tasks as & when required.

G/L data entries –

• To generate G/L details for closing team
• To assist closing team for audit schedule preparation
• SPV monthly closing

Job Requirements:

• Some practical experience in working with accounts/bookkeeping.
• Diploma or its equivalent
• 1 year of experience in account, experience in a shipping industry would be a distinct advantage/ fresh graduates with a diploma in accounting (or similar) would be welcome too.
• Proficient in Microsoft Office
• Practical experience in Microsoft Business Central preferred
• Ability to work in a team, meticulous and responsible.

Chan Chee Meng
EA 07C3069
R1110620

• Assist in managing and supervising the workshop personnel in performing maintenance and repair services to marine vessels including routine maintenance, mechanical and electrical repairs, and inspections.
• Ensure adherence to health and safety regulations, policies, and procedures.
• Assist in planning and scheduling workloads and assigning tasks to workshop staff.
• Maintain a clean and organized workshop, ensuring all tools and equipment are in good working condition.
• Ensure efficient communication with clients for job updates, estimates, and inquiries.
• Assist in managing inventory and ordering replacement parts, materials, and supplies.
• Perform other tasks as assigned by the Marine Workshop Manager.

Requirements:

• Bachelor’s degree in Maritime engineering or a related field.
• At least 3 years of experience in marine vessel maintenance and repair.
• Strong knowledge of technical marine engineering and general maritime principles.
• Ability to read and interpret blueprints, schematics, technical manuals, and wiring diagrams.
• Strong leadership and organizational skills.
• Excellent communication and interpersonal skills.
• Ability to work effectively in a fast-paced, high-pressure environment.
• Proficient in MS Office Suite and other relevant software applications.

Chan Chee Meng
EA 07C3069
R1110620

• Assist in managing crewing operations and ensuring the availability of qualified and competent crew for the Company's managed vessels.
• Coordinate with manning agents and recruitment agencies for crew selection, recruitment, and deployment.
• Manage crew scheduling, rotation, and crew changes.
• Ensure compliance with all relevant regulations and industry standards related to crewing.
• Handle crew documentation, contracts, and payroll.
• Assist in identifying and addressing crew training and development needs.
• Collaborate with other departments to ensure smooth crewing operations.
• Participate in crew meetings and provide support for crew-related matters.
• Keep updated with industry trends and developments in crewing practices.
• Assist in maintaining accurate crewing data and records.
• Perform other duties as assigned by the Crewing Manager.

Requirement:

• Bachelor's degree in Maritime Studies, Human Resources, or a related field.
• Minimum 3 years of experience in crewing operations, preferably in the maritime industry.
• Strong knowledge of crewing regulations and requirements.
• Excellent organizational and time management skills.
• Good communication and interpersonal skills.
• Proficient in Microsoft Office applications.
• Ability to work well in a team and adapt to a fast-paced environment.

Chan Chee Meng
EA 07C3069
R1110620

• As part of vessel IT team, you will provide day-to-day onsite and remote support to ships on IT, Satellite communication, networking, hardware and software related problems
• Comfortable to travel on sea to vessel’s location for day-to-day IT job
• Follow up and close all the incidents/ issues/ requests accordingly
• To assist in Marine IT related projects or activities (such as implementation, upgrades, changes and maintenance)
• Able to standby after office hour support, if required
  

Requirements

• Diploma/ Degree in Information Technology
• At least 2 years of hands-on working experience in IT infrastructure support
• Working experience in shipping industry will be advantageous but not mandatory
• Experience in Windows Server and PC O/S, Active Directory and Office 365
• Familiar with networking concepts and basic troubleshooting & configuration
• Knowledge on IT security solution
• Good communication and interpersonal skills to work with all levels of internal and external users

Chan Chee Meng
EA 07C3069
R1110620

Royal Ocean Marine, a leading headhunting /recruitment agencies company in the maritime industry based in Singapore, is seeking a Account Assistant to join the client's team in Singapore.

• Process and verify customer invoices and credit notes
• Ensure accurate and timely preparation of customer statements and aging reports
• Follow up on outstanding customer payments and resolve any billing discrepancies or disputes
• Manage customer accounts receivable balances and ensure timely collection of payments
• Prepare and maintain relevant documentation and records related to customer accounts
• Assist with month-end closing activities including reconciling accounts receivable balances
• Provide support to the Accounts Receivable team as needed

• Minimum of a Diploma in Accounting, Finance or related field
• Prior experience in accounts receivable or related role is preferred
• Strong attention to detail and accuracy
• Good communication and interpersonal skills
• Proficient in Microsoft Office applications
• Ability to work independently and meet deadlines

Singapore Citizen and Singapore residents will be given priority in the selection process. Only the shortlisted candidate will be contacted within 2 weeks' time. If you have not received any call or email from our recruitment team, assume that you are not shortlisted for the position

Chan Chee Meng

EA 07C3069

R1110620

Responsibilities

Assist the Technical Manager in overseeing and managing day-to-day technical operations
Collaborate with the team to develop and implement technical strategies and improvements
Manage technical projects, ensuring timely completion and adherence to budget
Monitor and maintain up-to-date knowledge of technical advancements, industry trends, and regulations in the automotive field
Provide technical guidance and support to the automotive team
Ensure high-quality standards and customer satisfaction in all automotive services
Identify areas for process improvement and implement best practices

Requirements
Bachelor's degree in Automotive Engineering /Mechanical /. electrical or electronic or a related field
Previous experience in a technical role in the automotive industry will be added advantage
Strong knowledge of automotive systems and components/ repair /maintenance
Excellent problem-solving and analytical skills
Ability to effectively communicate technical information to team members and clients
Experience in project management and leading technical teams
Knowledge of industry regulations and standards
Ability to prioritize tasks and manage multiple projects simultaneously
Strong leadership and interpersonal skills

Chan Chee Meng

EA 07C3069R1110620

Royal Ocean Marine is seeking an Assistant Technical Manager (Automotive) to join our client team. As an Assistant Technical Manager, you will contribute to the smooth operation of our automotive department, ensuring technical excellence and customer satisfaction.

In this role, you will work closely with the Technical Manager and collaborate with the maintenance team to handle technical tasks, drive continuous improvement, and provide excellent customer service. You will be responsible for overseeing the technical operations and ensuring that all automotive services meet the highest standards of quality and safety.

If you have a passion for the automotive industry, strong technical skills, and leadership abilities, we would love to hear from you.

Responsibilities

• Assist the Technical Manager in overseeing and managing day-to-day technical operations
• Collaborate with the team to develop and implement technical strategies and improvements
• Manage technical projects, ensuring timely completion and adherence to budget
• Monitor and maintain up-to-date knowledge of technical advancements, industry trends, and regulations in the automotive field
• Provide technical guidance and support to the automotive team
• Ensure high-quality standards and customer satisfaction in all automotive services
• Identify areas for process improvement and implement best practices

• Bachelor's degree in Automotive Engineering /Mechanical /. electrical or electronic or a related field
• Previous experience in a technical role in the automotive industry will be added advantage
• Strong knowledge of automotive systems and components/ repair /maintenance
• Excellent problem-solving and analytical skills
• Ability to effectively communicate technical information to team members and clients
• Experience in project management and leading technical teams
• Knowledge of industry regulations and standards
• Ability to prioritize tasks and manage multiple projects simultaneously
• Strong leadership and interpersonal skills

This position is only open for Local Singaporean/local permanent resident as first priority. If you do not hear from us in 2 weeks, please treat this application as unsuccessful.

Chan Chee Meng

EA 07C3069

R1110620