Total 5,930 Senior Executive admin job vacancies in Singapore

Awarded Best Employer of the Year 2023/2024- InfluentialBrands

About the role

At FunWorks Pte. Ltd, we are seeking a talented and experienced Senior HR & Admin Executive to join our team. In this full-time role, you will play a pivotal part in shaping the HR function of our dynamic and growing company located in the Pasir Ris Park East Region.

What you'll be doing

• Perform full spectrum of HR & Administration Support functions.

HR

• Perform staff recruitment via various means to meet the company manpower needs.
• Familiar with recruitment requirements, able to identify potential candidates, conduct selection, interviews, job offer and signing of employment contract.
• All Onboarding and Offboarding matters such as Staff Inductions, Staff equipment issue, staff pass, arrange exit interview and exit clearance.
• Maintain and update employees’ records in InfoTech HRM system and P Files
• Able to draft HR related letters and notices and communicate well with staff and related government agencies.
• Familiar MOM policy and perform MOM work permit/pass applications, renewal, and cancellation.
• Liaise with MOM to resolve work pass related issues.
• Manage staff attendance, leave administration, payroll computation and income tax clearance submission via InfoTech HRM system.
• Handle employees’ welfare and benefits, organize company events and activities for employees.
• Perform staff engagement and survey.
• Handle staff disciplinary and grievances related issues.
• Training registration and maintain a proper training records.
• Facilitate work performance review and staff appraisal.

Admin

• Familiar with Government Supports and Grants application
• Update and Maintain Workflow charts and SOP
• Facility Maintenance (e.g. vendor contracts renewals, Copier machine, fire safety equipment, etc)
• Manage outlets’ monthly Bulk Purchases
• Manage group insurance, staff expenses and Transport claims
• Any other Admin task from Director

What we're looking for

• A minimum of 5 years of experience in a generalist HR role, preferably in a fast-paced, dynamic environment
• Excellent knowledge of HR best practices, labour laws, and compliance requirements
• Strong analytical and problem-solving skills, with the ability to provide practical and pragmatic solutions
• Proficient in INFOTECH HRM systems, Microsoft Office suite and Adobe.
• Excellent communication and interpersonal skills, with the ability to effectively liaise with employees at all levels
• A hands-on, proactive, and solution-oriented approach to work
• Adaptable and able to thrive in a constantly evolving business environment

What we offer

At FunWorks Pte. Ltd.', we are committed to creating an environment where our employees can thrive. We offer competitive remuneration, comprehensive benefits, and ample opportunities for professional development and growth. Our company culture is characterised by collaboration, innovation, and a strong focus on work-life balance.

Benefits:

• Long Service Bonus/ Gratuity Payout
• Performance bonus
• Medical- Unlimited GP & AE visits
• Employee discount
• Parental Leave
• Birthday Leave

Working Hours

8.30am to 5.30pm (Monday to Friday)

Job Highlights

• 44 hours, 5 days week
• Free staff meals
• In-house gym facility
• Short walking distance from Tuas Link MRT

Roles & Responsibilities:

Administrative Support Tasks

Scheduling

• Schedule maintenance and repair appointments events and work closely with the head technician & Barista on the schedule
• Coordinate with service providers and customers to ensure timely service.
• Track and manage repair requests and service calls.
• Work closely with the sales team on the equipment installation and coffee tasting schedule.

Customer Service

• Respond to inquiries and complaints related to coffee equipment.
• Respond to the equipment & POSM ordering and delivery for clients or internal
• sales team requests.
• Address any recurring issues to improve customer satisfaction.
• Reporting
• Generate reports on equipment performance, common issues, and service trends. If necessary
• Work closely with the sales department for coffee equipment and servicing contract purposes.

Administrative Tasks

• Handle invoicing and billing for repair services and parts.
• Provide quotations for and follow up on orders.
• Manage contracts with service providers and suppliers.
• Coordinate with other departments (e.g., sales, finance, technicians, procurement, IT) as needed.
• Maintain detailed records of service requests, repairs, and maintenance.
• manage key in-service reports
• Document: Technician over time & claims/service reports and service contract /
• Invoicing, RO, DO, etc

Customer Relationship Management

• Develop and maintain strong relationships with customers and clients.
• Address any recurring issues to improve customer satisfaction.
• Technical Support Tasks
• Troubleshooting
• Handling technical admin phone to assist Sales & Client requests.
• Provide solutions to common problems via phone, email, or person.

Equipment Installation

• Work closely with the sales team on the installation schedule request.
• Oversee and schedule on coffee machines installation with the head of
• technician
• Ensure all the documents and contracts are done before the installation.

Equipment and Asset Management

• Asset Tracking and Inventory Management
• Procurement and Disposal
• Reporting and Documentation
• Parts and Supplies Management
• Order and manage inventory of spare parts and supplies.
• Maintain records of parts used and replaced.
• Liaise with suppliers, procurement, and finance on spare parts and related orders.

Job Requirements:

• High school diploma or equivalent; an associate degree in Business
• Administration, Hospitality Management, or a related field is a plus.
• 1–3 years of experience in administrative support, ideally in the food service or hospitality industry, with F&B equipment knowledge.
• Basic understanding of IT systems and software, proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), and experience with project management software are a plus.
• Strong organizational and time-management abilities, with attention to detail and accuracy.
• Excellent written and verbal communication skills to interact effectively with internal teams and external vendors.
• Ability to troubleshoot minor technical issues and think critically to manage competing priorities.
• Strong interpersonal skills with the ability to work collaboratively in a team environment

Job Description

• Industry/ Organization Type: Event Organizer
• Position Title: Admin cum Accounts Executive
• Working Location: Robinson Road
• Working Hours: Monday – Friday, 9.30 am – 6 pm
• Salary Package: Basic Salary + Performance Bonus
• Duration: Permanent

Key Responsibilities

• Manage general administrative tasks.
• Organize and save account data in shared folders.
• Communicate with vendors and suppliers for quotes.
• Handle documentation and simple processing tasks.
• Assist with company events and transportation arrangements.
• Prepare customer credit limit reports.
• Arrange cheque deposits and courier services.
• Enter supplier invoices into SAP.
• Send monthly Statements of Account and reminder emails.
• Prepare payments and transfers via online banking.
• Monitor and follow up on client billings and vendor payments.

APPLY NOW!!!

• Minimum Nitec in Finance, Accounting, or Business Administration (or equivalent).
• At least 1 year of relevant experience is a plus.
• Proficient in Microsoft Excel and email platforms like Gmail.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to [email protected]. Please indicate #70472 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

• Well established brand company, strong network
• Direct assess to leadership in a lean team setup

About Our Client

Our client, a well-established brand Singapore-based company, specialised in interior designs. With a strong network of clients, they have successfully delivered high-profile residential and commercial projects across Asia.

Job Description

Accounting Responsibilities:

• Oversee the full set of accounts, including General Ledger (GL), Accounts Receivable (AR), and Accounts Payable (AP).
• Manage accounts payable and receivable duties, such as preparing invoices, issuing payments, filing, and bookkeeping.
• Track and manage cash flow, handle bank reconciliations, and conduct general record-keeping.
• Prepare annual documents for IRAS filing in collaboration with an external accountant.
• Compile monthly, quarterly, and annual management reports for Directors and Shareholders.
• Prepare financial statement forecasts, cash budgets, and submit GST reports.
• Ensure corporate compliance with relevant laws and regulations.

Administrative Responsibilities:

• Provide admin & HR support including preparation of Payroll
• Responsible for the oversight of onboarding/resignation management of employees and facilitation of office related affairs such as application of pass, employee's claims, compliance checks
• Organize office supplies, pantry management, and vendor coordination.
• Carry out and assume any other duties or responsibilities

The Successful Applicant

• College or Professional Certificate/Diploma/Graduate Diploma in Accountancy/Finance or related field
• Minimum 4 years of relevant experience in managing full-sets of accounts, administrative matters.
• Independent and reliable, with a high sense of integrity and work ethics
• Comfortable working in a lean team with good organizational skills
• Good communication skills, proactive and ability to multitask

What's on Offer

This is a permanent role with an esteemed company in the creative designs industry. Enjoy work stability in a culture that values trust, autonomy, and collaboration, where your independence and contributions are genuinely recognized.

Contact

Swee Kee Chu (Lic No: R21103443/ EA no: 18C9065)

Quote job ref

JN-112024-6583023

Phone number

+65 6416 9889

Page Personnel Recruitment Pte. Ltd.| Registration No. 201736642C

Key Responsibilities

• Data entry
• Scanning, filing, photocopying and sorting of document
• Keying invoices into Excel
• Other ad hoc duties assigned

Minimun Qualification

• O-level / Diploma Holder
• No experience needed, training provided

TELE me at @renovatingmyhouse or WA me at https://wa.me/+6586882353 NOW!

Interested candidates, please submit your resume to [email protected]

Celine Liew

Outsourcing Team

Recruit Express Pte Ltd (EA Licence No.: 99C4599)

Location:
Novena

Salary:
$10/h

Working Hours:
Mon to Fri, Office hours

Job Scope:

• Mainly admin work, assisting the MRO (Medical Record Office) for checking of patient records, etc.

Requirements:

• Have some admin experience in healthcare preferred

WA me at https://wa.me/+6584998483 NOW!

Interested candidates, please submit your resume to [email protected]

JeAnn Leow
Outsourcing Team
Recruit Express Pte Ltd (EA Licence No.: 99C4599)

Job Description & Requirements

Roles & Responsibilities

• AR / AP / GST / IR8 / IR21
• Data entry all transcation for external Accountant
• Invoices / Reports / contact customers
• Good working knowledge of Singapore Employment Act and local HR practices
• Good knowledge of Government legislations (MOM, CPF and IRAS)
• Assist in recruitment processes including job postings, screening candidates, and scheduling interviews.
• Conduct new employee orientations and manage the onboarding process.
• Maintain and update employee records and HR databases.
• Coordinate and assist for project deployment.
• Manage payroll processing and ensure timely and accurate salary payments.
• Organize and maintain personnel files and ensure confidentiality.
• Timely renewal and cancellation of work permits for foreign workers.
• Carries out work permit applications, renewals and cancellations of foreign workers in a timely manner;
• Follows up with purchase or cancellation of workers’ bond guarantees;
• Any other HR & Account functions as assigned

Requirements:-

• Candidates must possess at least a Diploma in Business or HR Management or equivalent qualifications.
• Minimum 1 years of relevant working experience is required.
• Understanding of Singapore employment laws and HR practices.
• Good command of written and spoken in English and Mandarin to interact with Chinese speaking employees.
• Possess integrity, “Can Do” attitude with passion and a global mindset
• Able to work overtime as required.
• 5 days’ work in office.

Interested candidates are invited to submit their CVs, preferably including the following:

1) Current & Expected Salary

2) Date of Availability

3) Reason(s) for Leaving current/ previous job

(We regret that only shortlisted candidates will be notified)

Job Description & Requirements

Roles & Responsibilities

• AR / AP / GST / IR8 / IR21
• Data entry all transcation for external Accountant
• Invoices / Reports / contact customers
• Good working knowledge of Singapore Employment Act and local HR practices
• Good knowledge of Government legislations (MOM, CPF and IRAS)
• Assist in recruitment processes including job postings, screening candidates, and scheduling interviews.
• Conduct new employee orientations and manage the onboarding process.
• Maintain and update employee records and HR databases.
• Coordinate and assist for project deployment.
• Manage payroll processing and ensure timely and accurate salary payments.
• Organize and maintain personnel files and ensure confidentiality.
• Timely renewal and cancellation of work permits for foreign workers.
• Carries out work permit applications, renewals and cancellations of foreign workers in a timely manner;
• Follows up with purchase or cancellation of workers’ bond guarantees;
• Any other HR & Account functions as assigned

Requirements:-

• Candidates must possess at least a Diploma in Business or HR Management or equivalent qualifications.
• Minimum 1 years of relevant working experience is required.
• Understanding of Singapore employment laws and HR practices.
• Good command of written and spoken in English and Mandarin to interact with Chinese speaking employees.
• Possess integrity, “Can Do” attitude with passion and a global mindset
• Able to work overtime as required.
• 5 days’ work in office.

Interested candidates are invited to submit their CVs, preferably including the following:

1) Current & Expected Salary

2) Date of Availability

3) Reason(s) for Leaving current/ previous job

(We regret that only shortlisted candidates will be notified)

Job Description

• To coordinate various administrative, facility matters

• To communicate and update various departments on facility matters, related to on-site facilities management.

• To work closely with in-house Integrated Facilities Management

• To manage maintenance issues and conduct daily inspections to ensure quality standards are being maintained.

• To assist in facility projects with minor Additional and Alteration works and office renovation as assigned by reporting supervisor.

• To source for appropriate vendors, handles procurement request orders

• Assist in Admin related work as assigned.

• To undertake ad-hoc/cross functional projects.

REQUIRED QUALIFICATIONS AND EXPERIENCE

• Minimum Diploma or Degree in related field

• Min 5 years of relevant experience in similar Office, Admin, Facilities Settings

Interested candidates please send in your resume to:

[email protected]

EA Personnel: Valerie Yong Kian Fung

CEI No.: R1103704

Recruit Express Pte Ltd, EA License No.: 99C4599

Overview: -

• Basic Salary: UP $3.8K + AWS + VB
• Woodlands - Senoko
• 5 Days (Monday to Friday), 9am to 6.10pm

Your Responsibilities: -

• Handle customer inquiries through phone, email, or other communication channels, providing accurate and timely responses.
• Process customer orders efficiently and accurately, ensuring customer portals are up-to-date and accessible.
• Generate and manage invoices, ensuring accurate and timely billing.
• Oversee marketing-related purchase orders and invoices, ensuring timely processing and payment.
• Manage customer complaints, coordinating with relevant teams for quick and effective resolution.
• Assist in the planning and execution of marketing activities such as promotions, events, and product launches.

You will need: -

• Min. Diploma or equivalent
• 3 years experience, marketing admin is a plus
• Able to utilize Microsoft Office Suite

Interested applicants may click "Apply Now" or email to [email protected] to submit your application.

By submitting your personal data and/or resume, you will be deemed to have agreed and consented to us collecting, using, retaining, and disclosing your personal information to prospective employers for their consideration.

We regret to inform that only shortlisted candidates would be notified. We wish you the best of luck!

Recruit Lync Pte. Ltd. | EA Licence Number: 22C1000

Jonathan Chang Sing Erh | EA Personnel Licence: R22110541

Role

An exciting opportunity with a growing company to handle a dynamic scope including Executive Assistance to the management team, office management work and some HR admin matters. The Singapore corporate office size is less than 15 people hence this scope is manageable and will keep the incumbent sufficiently engaged.

Responsibilities

Executive Assistance

• Executive Secretarial support to a lean management team.
• Schedule appointments, maintaining calendars, and sending reminders.
• Maintaindatabases, keeping records, maintaining correspondence.
• Liaise with internal departments, answering calls, and making travel arrangements.

Office Administration

• Order office supplies, managing mail and courier services
• Facilities Management

HR Administration

• Liaise with external HR vendor on matters related to payroll, insurance management, annual leave, CPF etc.
• You may be required to perform other ad-hoc tasks or project work that may be deemed necessary.

Requirements

• At least 8 years experience in Executive assistance and HR admin/Office Management and/HR admin work
• Proven experience working in a cosmopolitan working environment
• Able to demonstrate high level of discretion
• Professional maturity and able to be preemptive
• Excellent written and verbal communication skills
• Strong interpersonal skills
• Suitable amount of resilience and ability to take constructive feedback if needed

Interest and referrals to [email protected]

Reg: R1544641 Lic: 116S8060

The position will report directly to Head of Finance & Admin.

Responsibilities:

• Handle closing of accounts and prepare full set of accounts within tight deadline
• Perform data entry of Purchasing Invoices, Receipts, Payments and Journal Entries in Dynamics 365 Business Central system
• Raise payment vouchers and journal vouchers for various disbursements for approval
• Handle travelling claims and billing issues
• Monthly monitoring of cashflows
• Perform bank reconciliation of all bank accounts for the companies
• Maintain Fixed Asset Register and ensure that the sub-ledger tie to the general ledger
• Raise debit/credit note to related parties for payments on their behalf
• Prepare and submit Quarterly GST, WHT
• Review proper transaction journals for closing of other entities within the group
• Assist and prepare relevant supporting for internal and external auditor
• Prepare annual budget report in Dynamics 365 Business Central system
• Liaise with external parties such as vendors, landlord, banks, auditor and relevant statutory/ regulatory authorities
• Handle compliance matters with MAS such as quarterly filing, assist in representative license application, response to MAS Queries and Surveys
• Assist in ad-hoc admin tasks
• Provide support in any other matters that the Management and the department/division head requires including ad-hoc projects etc.

Requirements:

• Diploma in Accountancy or equivalent
• Minimum 3 years of full set of accounts experience
• Proficiency in MS Excel and Dynamics 365 Business Central knowledge will be advantageous
• Able to work independently and as a team

Interested candidates who wish to apply for the advertised position, please click on “Apply”. We regret that only shortlisted candidates will be notified.

EA License No.: 01C4394 (PERSOLKELLY Singapore PTE LTD)

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

Role Summary:
We are seeking a detail-oriented and proactive Admin Executive to support our daily operations. This role involves updating daily sales data into our location statistics and handling various administrative tasks to ensure smooth workflows. This is an excellent opportunity for someone looking to join a dynamic team and contribute to our company’s success immediately.

Key Responsibilities:

• Update and maintain daily sales records in location statistics accurately and promptly.
• Handle general administrative tasks, including data entry, document management, and office coordination.
• Support team members with ad-hoc administrative needs to maintain efficient daily operations.
• Assist with tracking and reporting on key metrics related to sales and performance.

Requirements:

• Prior experience in an administrative role or similar position.
• Proficient in Microsoft Office Suite, especially Excel, for data management and reporting.
• High attention to detail and accuracy in handling data.
• Strong organizational skills with the ability to manage time and tasks efficiently.
• Able to start immediately and hit the ground running.

<✏️World's Leading Marketing Service Provider, Global Leader with Proven Track Record>

Find Out Even More At: https://tinyurl.com/mindflex-fulltime
Office Location: 28 Sin Ming Lane, Midview City (Bright Hill/Marymount/Bishan MRT)
Quick Apply: You may send your Resume/CV to [email protected] or apply via MyCareersFuture.

Details:
- Assist in shortlisting and recommending suitable tutor profiles to parents
- Coordinate & arrange 1st tuition lesson between client and tutors
- Assist with day-to-day Admin and Operations of company
- 4 Weekdays, 1 Weekend OR 3 Weekdays, 2 Weekends, 9.00AM to 6.30PM
- Able to commit for minimum 1 year
- $2,700-$4,300/Month (Inclusive of Regular Team Incentives)
- Base from $2,500-$3,500/Month & Monthly Incentives ($200-$800/Month)
- Management positions start from $4,000/Month base salary (for candidates identified with leadership potential)
- Clear Salary Progression & Annual Salary Review (Min 5-10%)
- Casual attire, relaxed setting, positive company culture
- Strictly no Overtime, no Bring Work Home
- Office with Modern & Fun Entertainment Facilities

• MNC Company
• Basic $3000 - $3500 + AWS + Variable Bonus
• Excellent Welfare and Benefits + Career progression
• Working location: Tai Seng
• Working days: Monday to Friday
• Working hours: 9am to 6pm

Job Responsibilities:

• Full spectrum of HR & Administrative duties
• Assist to manage employees’ matters in areas of compensation matters, appraisal for annual increment and performance bonus
• Manage HR Administrative duties in areas of preparation of all HR related letters, insurance, maintaining HR Documentation, etc
• Ensure timely processing of monthly payroll for employees
• Journal entries for payroll, OT, bonus accrual and related
• Assist in coordinating in training programme and liaise with nominated trainees on training requirements
• General office administration and management
• Any ad hoc duties as assigned

Job Requirements:

• Possess minimum Nitec/Diploma in Human Resource, Admin or related field with minimum 1-2 years of relevant experience

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted

Leong Wei Ling (R23117584)

EA Recruitment Pte Ltd

EA License No: 21C0492

Find Out Even More At: https://tinyurl.com/mindflex-fulltime
Office Location: 28 Sin Ming Lane, Midview City (Bright Hill/Marymount/Bishan MRT)
Quick Apply: You may send your Resume/CV to [email protected] or apply via MyCareersFuture.

Details:
- Assist in shortlisting and recommending suitable tutor profiles to parents
- Coordinate & arrange 1st tuition lesson between client and tutors
- Assist with day-to-day Admin and Operations of company
- 4 Weekdays, 1 Weekend OR 3 Weekdays, 2 Weekends, 9.00AM to 6.30PM
- Able to commit for minimum 1 year
- $2,700-$4,300/Month (Inclusive of Regular Team Incentives)
- Base from $2,500-$3,500/Month & Monthly Incentives ($200-$800/Month)
- Management positions start from $4,000/Month base salary (for candidates identified with leadership potential)
- Clear Salary Progression & Annual Salary Review (Min 5-10%)
- Casual attire, relaxed setting, positive company culture
- Strictly no Overtime, no Bring Work Home
- Office with Modern & Fun Entertainment Facilities

Job Overview:
The HR & Admin Executive will support Metta Welfare Association’s HR and administrative functions by coordinating training programs, managing employee engagement activities, and handling essential administrative tasks. This role includes overseeing training applications, submitting grant claims, compiling monthly HR reports, and ensuring smooth execution of staff events.

Key Responsibilities:

1. Training Coordination

• Manage and track training applications to ensure timely registration for all employees.
• Submit grant claims through the SGGrant Portal for CCTG funding by specified deadlines (end of Feb and May 2025, if applicable).
• Organize and coordinate a PDPA training session for new hires before the end of March 2025.

2. Employee Engagement & Reporting

• Compile monthly HR reports, covering on-the-job training, group training, and staff recreation activities.
• Maintain updated records and prepare presentations on the Employee Engagement Scheme (ESS) and Compliments & Complaints (C&C) for monthly reviews.
• Schedule and coordinate regular Staff Dialogue Sessions to promote open communication.

3. Event Management

• Plan and execute annual and monthly events, including the Chinese New Year lunch, monthly fruit distribution, and monthly recreation or wellness activities.
• Prepare and distribute monthly birthday vouchers for employees as part of the engagement program.

4. Administrative Support

• Process administrative tasks such as payment approvals, purchase orders, and verification of invoices.
• Coordinate schedules for HQ drivers and handle monthly rental payments.
• Ensure all operational aspects of HR are efficiently managed to support organizational needs.

5. Additional Duties

• Provide support in fundraising activities as required.
• Perform ad-hoc tasks assigned by the HR Manager or Assistant Director.

Job Requirements:

• Experience: Minimum of 3 years in HR and/or Administrative roles.
• Education: Diploma in Business Administration, HR Management, or a related field.
• Languages: Proficiency in English and a second language is preferred.
• Strong organizational and time management skills.
• Ability to work both independently and collaboratively within a team.
• Professionalism and reliability in managing tasks.
• Excellent communication and interpersonal skills.
• Detail-oriented, proactive, and highly responsible.

Find Out Even More At: https://tinyurl.com/mindflex-fulltime
Office Location: 28 Sin Ming Lane, Midview City (Bright Hill/Marymount/Bishan MRT)
Quick Apply: You may send your Resume/CV to [email protected] or apply via MyCareersFuture.

Details:
- Assist in shortlisting and recommending suitable tutor profiles to parents
- Coordinate & arrange 1st tuition lesson between client and tutors
- Assist with day-to-day Admin and Operations of company
- 4 Weekdays, 1 Weekend OR 3 Weekdays, 2 Weekends, 9.00AM to 6.30PM
- Able to commit for minimum 1 year
- $2,700-$4,300/Month (Inclusive of Regular Team Incentives)
- Base from $2,500-$3,500/Month & Monthly Incentives ($200-$800/Month)
- Management positions start from $4,000/Month base salary (for candidates identified with leadership potential)
- Clear Salary Progression & Annual Salary Review (Min 5-10%)
- Casual attire, relaxed setting, positive company culture
- Strictly no Overtime, no Bring Work Home
- Office with Modern & Fun Entertainment Facilities

Admin Executive x 1. Consultant Firm. 5 days week

Tai Seng/ Macpherson

Job Description

• Administrative Support. Manage day-to-day office operations, including scheduling meetings, maintaining records, and handling correspondence.

• Project Claim Tracking. Proactively trace project claims by liaising with engineers individually to update project status and prepare progress claims.

• Prepare quotations using Xero software, ensuring accuracy and compliance with company standards.

Basic Administrative Tasks for Project Coordination

• Inform all relevant parties upon receiving permit approvals.

• Arrange for the purchase of drawings from the Building and Construction Authority (BCA).

• Forward emails from CORENET to the respective project engineer in charge.

Customer and Client Relations

• Handle inquiries and maintain good communication with clients and stakeholders.

• Assist with scheduling and tracking project deadlines and liaising with other departments to meet project requirements.

• Coordinate with engineering team members to support their administrative needs.

• Assist in the organization and management of project documents.

Job Requirements:

Minimum 1-2 years of experience in an administrative or accounting role, preferably in an engineering or construction firm.

Skills

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).

• Familiarity with Xero software is a strong advantage.

• Basic knowledge of accounting software (e.g., QuickBooks) is a plus.

• Strong organizational skills and attention to detail.

• Excellent communication and interpersonal skills.

• Ability to work independently and prioritize tasks.

• High integrity and commitment to confidentiality.

• Adaptable and able to manage multiple responsibilities.

• $3200 - $3600 + AWS + Variable Bonus

• Working hours: 5 Days – 8:30am – 6pm (Monday - Friday)
• Working location at Changi Airfreight Centre

• Excellent Welfare & Benefits

• MNC Freight Forwarding Company

Job Scope

• Record and posting of customer payment/receipts
• Update daily cash book
• Send Monthly SOA to customers every 1st week of the month
• Manage relationship with customers, include attending to queries and resolve disputes
• Liaise with internal department to resolve issues and disputes
• Send weekly update AR report to HQ (Friday) and respective salesman for review
• Distribution & allocation of Customers funds to various internal station
• Update of weekly foreign exchange rate into in house system
• Handle internal settlement with other subsidiary stations
• Issue cheque upon request.
• Arrange bank transfer upon receive of payment requisition.
• Update of staff leave.
• Arrange delivery quantity of distilled water on every Monday
• Email GST payment status on every Friday.
• Reimbursement claims for staffs
• Print out time sheets on 21st of every month
• Place order for NTUC stuffs/stationery/warehouse stuffs
• Accrual entry for staff claim.
• Attend to general repair works requested for office / warehouse.
• Daily visitors pass & airport pass application.
• Provide support to HR.

Requirement

• Diploma in Accountancy and above
• 2 – 4 years of relevant work experience

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume:

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

KHOO SOT MEI (R21102604)

EA Recruitment Pte Ltd

EA License No: 21C0492

Working Location: Airline Road

Responsibilities:

• Understand and follow up with all MOM rules and requirements for employment
• Attend courses when required and feedback all MOM updated information to the company
• Work closely with employment agencies and source for good candidates when required
• Perform interview and select the right candidate for the company
• Keep record of staff leave etc.
• Handle all office administrative work.
• Handle all office purchases, like stationeries, pantry needs, etc.
• Ensure office cleaner does her job.
• To source for good vendors for the company if needed and upkeep all company's assets, renewal of memberships, vehicle VPC and roadtax and insurance.

Requirements:

• Minimum Diploma in Human Resource Management or equivalent
• Experience in HR functions / HR Operations
• Initiative, self-motivation, independent and hard working
• Good communication, interpersonal and organisational skills

Qualified or interested candidates, please submit your updated resume in MS format by using the Apply Now Button or email to [email protected]

Candidates are also encouraged to contact our office where our approachable Consultants will address any inquiries and advice you with relation to this job advertisement. Our dedicated HR Consultants will get in touch with shortlisted candidates for a confidential discussion!

R22103985 | EA License 16C7883

Job Description

• Industry/ Organization Type: Security System Service Provider
• Position Title: HR & Admin Executive
• Working Location: East (Nearest MRT: Tai Seng)
• Working Hours: 5 days (Monday-Friday, 9 am-6 pm)
• Salary Package: Up to SGD2800 + Bonus
• Duration: Permanent

Key Responsibilities

• Assist in monthly payroll processing and recruitment activities, including sourcing candidates and conducting interviews.
• Manage work pass applications, renewals, and cancellations.
• Responsible for online submission of IR8A/IR21 forms and filing of HR documents.
• Keep employee records up to date.
• Monitor the expiry of worker training certifications.
• Handle incoming and outgoing mail, Order office pantry supplies and stationery, Answer incoming calls, and arrange business travel (flights, hotels, etc.).
• Prepare project contracts (tender documents), Process invoices, quotations, purchase orders, and delivery orders for customers.
• Prepare shipping documents, coordinate with freight forwarders for incoming and outgoing shipments, ensure on-time delivery to customers, and prepare commercial invoices for overseas suppliers.
• Perform any other HR functions as needed.

APPLY NOW!!!

• Min. Diploma in a related field
• Min. of 1 year of working experience in a similar role

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Please indicate #68466 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Celine Tan | EA Reg No.: R1873694

Job Description

• Industry/ Organization Type: Wholesaler & Manufacturer/ AV Equipment
• Position Title: Sales Admin Executive
• Working Location: Kallang
• Working Hours: 5 Days (Mon – Fri, 9 am – 6 pm)
• Salary Package: Basic Salary + Variable Bonus
• Duration: Permanent

Key Responsibilities

• Support administrative matters for the Project Sales, Service Sales and Marketing Team.
• Manage incoming sales calls/ emails and handle lead administration.
• Source new leads from tender portals and compile, create, and submit tender documents.
• Help with the preparation of quotations and proposals.
• Prepare maintenance contracts for renewal notices, and service sales reports to monitor contract renewals.
• Help in the development of marketing materials.
• Assist in marketing projects and event coordination.
• Support the Head of Operations and Managing Director with all other administrative tasks.
• Match supplier invoices with related documents and input them into the system.
• Perform ad-hoc duties as assigned.

APPLY NOW!!!

• Minimum GCE A-Level or above.
• Proficient with MS Office and MS Teams.
• Must be able to work independently.
• Candidates without experience are welcome to apply, training will be provided.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Please indicate #70067 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

Food Safety Compliance:

• Ensure food safety meets local, national, and international standards (e.g., HACCP, ISO22000, FSMS).
• Conduct audits and inspections for compliance.
• Identify risks and develop action plans.
• Monitor performance and recommend improvements.
• Collaborate on corrective actions and enhance protocols.
• Stay updated on food safety trends and regulations.

Administrative Support:

• Answer phone/email inquiries and redirect as needed.
• Assist with training materials, schedules, and resource coordination.
• Manage post-course documentation, feedback, and follow-up.
• Handle administrative duties (data entry, filing, etc.).
• Maintain records of participants and schedules.
• Assist with course-related correspondence and ensure records are current.
• Prioritize experience with TPGateway and SSG for registration, claims, and related processes.
• Provide course-related information to clients and participants.
• Perform other ad-hoc duties as assigned.