Total 177 Senior Executive administration assistant job vacancies in D23 Hillview, Dairy Farm, Bukit Panjang, Choa Chu Kang

Job Title: HR, Administration & Operations Executive

Location: Singapore

Mode of working: Full-time

About the Company:

Amoy Diagnostics Co., Ltd. (AmoyDx) is an R&D based diagnostic company, focusing on molecular diagnostics for oncology precision medicine. With completely independent intellectual property rights of ADx-ARMS®, Super-ARMS®, ddCapture® and ADx-HANDLE® technologies, AmoyDx has a market-leading portfolio of molecular diagnostic assays.

At AmoyDx, our mission is to improve healthcare and patients' lives with superior & innovative products and services. Our vision is to be one of the global leading and most reliable suppliers of quality diagnostic products and services for personalized healthcare.

Position Overview

We are seeking an HR, Administration & Operations Executive to take on a critical role in managing the Company’s human resources, office operations, and strategic programs. This hybrid position requires a highly organized and detail-oriented individual who can oversee HR processes, manage office operations, and lead the coordination of key strategic projects and programs. The ideal candidate will thrive in a dynamic environment, working closely with senior management to drive operational efficiency and support the Company’s most important initiatives.

Key Responsibilities

Human Resources

1. Draft, review, and manage employment contracts, offer letters, and other HR documentation.
2. Ensure employment agreement templates are updated in the common folder.
3. Oversee onboarding and offboarding processes, ensuring compliance with Company policies and a positive employee experience.
4. Maintain and update employee records, including leave management and benefits administration.
5. Address HR-related inquiries and liaise with external vendors as required.
6. Ensure compliance with local employment laws and regulations.
7. Prepare monthly payroll files for the Singapore office before the payroll cutoff date.
8. Manage the full work pass lifecycle, from job posting to renewal, where necessary.
9. Collaborate daily with the HR and Finance Teams in the China offices (Xiamen and Shanghai) to ensure smooth communication.

Office Administration & Operations:

1. Support cross-departmental projects to ensure operational alignment with business objectives.
2. Process expenses and coordinate vendor payments in the Company’s financial system in a timely manner.
3. Develop and implement process improvements to enhance operational efficiency.
4. Monitor adherence to Company policies and local regulations.
5. Ensure office supplies are adequately stocked.

Executive Support:

1. Provide high-level administrative support to senior management, including calendar management, meeting scheduling, and event coordination.
2. Document minutes for meetings upon request and track action items.
3. Serve as the primary point of contact for internal and external communications on behalf of senior leadership.
4. Lead or assist with special projects and initiatives as assigned by senior leadership.

Other Duties:

1. Act as a backup for other roles when needed to maintain operational continuity.

Qualifications and Skills

1. Education: Higher Nitec or Diploma in Business, HR, or Accounting.
2. Experience: Minimum 3 years of experience in a similar HR, administration, and operations role.
3. Technical Skills: Proficiency in MS Office (Word, Excel, PowerPoint, SharePoint, OneDrive, Outlook).
4. Language Proficiency: Excellent communication skills in English and Mandarin, both written and verbal.
5. Key Competencies:

• Self-starter with the ability to work independently.
• Able to work with a culturally diverse team.
• Strong knowledge of HR practices and local employment laws.
• Project management skills, including planning, execution, and progress tracking.
• Exceptional organizational, multitasking, and time-management abilities.
• Proactive, solution-oriented, open-minded, and detail-oriented.
• Demonstrated ability to handle sensitive information with integrity and professionalism.

This role is a unique opportunity for a driven and resourceful professional to make a significant impact within a dynamic and growing organization. If you are ready to take on a multi-faceted role that combines HR, administration, and operational responsibilities, we look forward to receiving your application!

Who We Are

As Singapore's first institute for lifelong learning, the Singapore University of Social Sciences (SUSS) champions inclusivity to bring education to all and ensure that they are given equal opportunities to develop to their fullest potential in our diverse learning environment.

We advocate for the same for our people. We believe everyone should have equal opportunities and develop to their fullest potential in their careers.

Embark on an exciting lifelong journey with us in making a positive difference in your career and serving our society.

For more information on Singapore University of Social Sciences, please visit www.suss.edu.sg.

About The Role

The shortlisted candidate will report to the Manager and provide administrative support to the department.

What You Will Be Doing

• Curriculum Operations Oversight: Participate in the operations of curriculum approval & updates, course fees, academic rules, quota, course registration and acquisition & delivery of course materials, course fees. Resolve issues with precision and timeliness.
• Process Coordination: Co-ordinate and maintain efficient process for operations and activities within the department and supporting operations to ensure effectiveness and compliance with standards.
• Stakeholder Liaison: Act as a liaison between internal and external stakeholders, facilitating communication and collaboration on administrative matters pertaining to eCR, Curriculum-related activities.
• Student Support: Address enquiries from Student Services promptly, providing comprehensive solutions for routine and escalated cases, fostering a positive and supportive environment for student success.
• Data Analysis and Reporting: Prepare statistics and generate reports for both internal data requests and reporting purposes, ensuring accuracy and timely delivery of information.
• Digitalisation & Documentation: Engage proactively in identifying processes for refinements and digitalisation. Document and continuously improve work procedures for departmental activities, optimizing efficiency and effectiveness.
• System Testing and Support: Provide support for data migration and conduct essential pilot testing for new system functionalities. Resolve major issues before roll-out, ensuring a smooth transition for the team and making necessary adjustments.
• Guides and Training Material Development: Create comprehensive guides, FAQs, and workflows for internal staff and students, aiding their understanding and usage of new systems effectively.

Job Requirements

The successful candidate will assist in the day-to-day operations and assist with University-wide activities (when required).

• Degree holder with relevant working experience.
• Good organizational and analytical skills.
• Meticulous with an eye for detail and excellent follow-up skills.
• Resourceful team players who are able to work independently and display initiative.
• Possess good interpersonal and communications skills.
• Proficient in Microsoft Office applications.
• An effective planner and organizer.
• Exposure in Higher Education environment is advantageous.

What We Offer

At SUSS, we advocate the Spirit of Learning and pride ourselves as lifelong learners. You will gain access to various learning platforms and plenty of development opportunities to support your growth in a meaningful career!

Besides that, you will also get:

• Competitive Pay Package
• Hybrid Work Arrangement (Subject to Job Role)
• Medical Benefits
• Flex Benefits
• Family Care Leaves
• Volunteer Service Leaves
• Wellness & Recreation Activities
• Lifelong Learning Opportunities
• Career Development Opportunities through Internal Job Postings and Transfers

This role offers a unique opportunity to blend traditional executive support with a strategic planning focus, contributing to the organization’s long-term goals and decision-making process. You will be supporting the conducting of research, analysing data, and providing valuable insights to the Senior Leadership team to facilitate strategic planning and business growth.

Responsibilities:

Administrative Support

• Administrative support to Top management, including but not limited to calendar management, meetings (internal/external) coordination, travel arrangements, expense claims.
• Manage sensitive and confidential information with discretion
• Plan day-to-day schedule in an efficient and error-free manner
• Organize, plan and coordinate management events and meetings.
• Collaborate with key management team across divisions and countries to ensure alignment of initiatives and communications
• Provide divisional administrative support relating to general administration, organizational changes and business continuity.

Strategic Support

• Support the Senior Leadership team in the organization’s strategic planning, transformation and change management initiatives.
• Conduct research to identify trends, opportunities and risks that impact the organization’s strategic goals.
• Analyse relevant data sets extract meaningful insights to support strategic initiatives and decision-making processes.
• Keep abreast of current affairs, economic & industry trends, market dynamics, and emerging technologies that may impact the organization’s strategic direction
• Preparation of reports/presentation materials

Requirements:

• Bachelor’s degree in any discipline.
• Minimum 3-5 years of relevant working experience
• Excellent communication skills, with the ability to present complex information in a clear and concise manner
• Professional C-level (& secretaries) communication skills across Asia regional countries
• Strong proficiency in MS Office Suite and Dala Analysis tools.
• Meeting convention and event organization skills
• Strategic thinker with strong business mindset
• Discreet and ability to handle confidential information
• Fast worker and street-smart in problem solving
• Possess good initiative and pleasant disposition
• Exceptional organizational and multi-taking abilities
• Adaptable and with ability to work in ambiguous and fast-paced environment.
• Positive learning attitude, a strong team player
• Self-driven & fast learner
• Good time management and ability to prioritize tasks
• Experience working in a regional office preferred
• Proficiency in Japanese (read, converse and write) would be an added advantage as this position will need to liaise with Japan HQ on a frequent basis, on matters which may include but not limited to day to day matter, translation of document from Japanese to English (vice versa).

Job Description:

• Support procurement process at DxD Hub, ensuring technical and policy compliance as well as value-for-money.
• Structuring requirements for procurement process: Translate purchase requests from technical team to online procurement systems.
• Perform and/or support activities throughout procurement process. Example activities include creating internal approval memos and justification, preparing external documents (e.g. Invitation to Quote, Tenders).
• Support proposal evaluation: work with users to perform structured assessment of vendor proposals and recommend proposal to award.
• Partner with executives in other functions including Procurement and Finance to ensure efficient operations.
• Collate and track data to support analysis, including maintaining databases and hard copy records.
• Ensure that database is updated in a timely and accurate manner.
• Provide general administrative and clerical support to DxD Hub Team ensuring safe and comfortable DxD Hub operations.
• General administrative and clerical support to DxD Hub Team.
• Manage and monitor inventory of office and pantry supplies and re-order as needed.
• Track non-scientific equipment and assets (e.g. video conferencing system, furniture) and work with vendors for maintenance.
• Monitor facilities vendors (e.g. cleaning, telecom) to ensure a comfortable office environment for staff including light clean-up as needed.
• Work closely with SpIA and HR for the issuance of staff card for new hires and ensure that the staff has access to all DxD office sites.

Job Requirements:

• Diploma holder with a certificate in professional secretarial skills/ finance.
• Minimum 2 years of relevant experience in similar capacity.
• Experience in purchasing of biomedical consumables and equipment would be an advantage.
• Proficient in MS Office Applications, including Word, Excel, PowerPoint, and Outlook.
• A team player with excellent interpersonal, communication and organisational skills.
• Able to communicate effectively, multi-task, and work in a dynamic environment.
• Well organised and good written communication skills.
• Awareness of workplace health and safety would be an advantage.
• Meticulous and able to work independently in a fast-paced environment.
• Individual who is self-motivated, and results driven.
• Proactive and takes ownership of projects.
• Adaptable and able to work under pressure.

The above eligibility criteria are not exhaustive. A*STAR may include additional selection criteria based on its prevailing recruitment policies. These policies may be amended from time to time without notice. We regret that only shortlisted candidates will be notified.

Job Description:

• Support procurement process at DxD Hub, ensuring technical and policy compliance as well as value-for-money.
• Structuring requirements for procurement process: Translate purchase requests from technical team to online procurement systems.
• Perform and/or support activities throughout procurement process. Example activities include creating internal approval memos and justification, preparing external documents (e.g. Invitation to Quote, Tenders).
• Support proposal evaluation: work with users to perform structured assessment of vendor proposals and recommend proposal to award.
• Partner with executives in other functions including Procurement and Finance to ensure efficient operations.
• Collate and track data to support analysis, including maintaining databases and hard copy records.
• Ensure that database is updated in a timely and accurate manner.
• Provide general administrative and clerical support to DxD Hub Team ensuring safe and comfortable DxD Hub operations.
• General administrative and clerical support to DxD Hub Team.
• Manage and monitor inventory of office and pantry supplies and re-order as needed.
• Track non-scientific equipment and assets (e.g. video conferencing system, furniture) and work with vendors for maintenance.
• Monitor facilities vendors (e.g. cleaning, telecom) to ensure a comfortable office environment for staff including light clean-up as needed.
• Work closely with SpIA and HR for the issuance of staff card for new hires and ensure that the staff has access to all DxD office sites.

Job Requirements:

• Diploma holder with a certificate in professional secretarial skills/ finance.
• Minimum 5 years of relevant experience in similar capacity.
• Experience in purchasing of biomedical consumables and equipment would be an advantage.
• Proficient in MS Office Applications, including Word, Excel, PowerPoint, and Outlook.
• A team player with excellent interpersonal, communication and organisational skills.
• Able to communicate effectively, multi-task, and work in a dynamic environment.
• Well organised and good written communication skills.
• Awareness of workplace health and safety would be an advantage.
• Meticulous and able to work independently in a fast-paced environment.
• Individual who is self-motivated, and results driven.
• Proactive and takes ownership of projects.
• Adaptable and able to work under pressure.

The above eligibility criteria are not exhaustive. A*STAR may include additional selection criteria based on its prevailing recruitment policies. These policies may be amended from time to time without notice. We regret that only shortlisted candidates will be notified.

Interested applicants are invited to apply directly at the NUS Career Portal

Your application will be processed only if you apply via NUS Career Portal

We regret that only shortlisted candidates will be notified.

Job Description

This role provides essential administrative support for the Graduate Research Programme, assisting in all stages from admissions to thesis submission and oral defence.

Duties & Responsibilities
The successful candidate will work closely with both faculty and students, ensuring smooth operations, efficient event planning, and logistical coordination, ultimately contributing to the success of the programme and its participants throughout the academic journey.

Admissions and Scholarships

• Assist with the admissions process for graduate research programmes, from application to enrolment.
• Coordinate and provide secretariat support for the admissions and scholarship committees.

Programme Administration

• Support students throughout their journey, including milestone tracking, thesis submission, and defence coordination.
• Provide administrative support to faculty and students, ensuring smooth operations across all stages of the programme.
• Collate and maintain data for student performance, thesis progression research progress, course feedback, and quality indicators for reporting purposes.

Event Planning, Logistics, and Administrative Support

• Plan and support office-related and student-focused events, including orientations, workshops, and networking sessions.
• Assist with timetabling, booking facilities, and arranging logistics for assessments, thesis defences, and other activities.
• Provide secretariat support for Education Office meetings, including agenda preparation, minute-taking, and follow-ups.
• Undertake any additional duties as assigned by the Vice Dean (Education).

Qualifications

• Hold a good basic degree from a recognised institution, with at least 2 years of relevant experience. Prior work experience in an educational institution will be advantageous.
• Proficient in Microsoft Office applications such as Word, Excel and PowerPoint.
• Pleasant disposition, meticulous, pro-active.
• Able to multi-task and manage simultaneous deadlines.
• Able to work independently as well as a good team player.

Summary

The objective of the position is to:
• Provide a full spectrum of secretarial and administrative support and ensuring business operations runs smoothly.

What you'll do

The holder of the position is mainly responsible for the following areas in coordination with his / her superior:
• Manage priorities and support critical initiatives
• Analyse internal and external data, to support and recommend new ideas and solutions to executive leadership in decision making and problem solving
• Draft presentations, reports, briefing materials; translation and work on confidential documents in three languages (English, German and Chinese)
• Coordinate and liaise with both internal (both regionally and globally) and external parties
• Plan and organize meetings and other events from the executive office
• Be able to maintain sensitive and confidential information
• Monitor effectiveness of current procedure of the department, streamline to improve efficiency and productivity to meet actual business needs
• Monitor and make sure the above activities are performed according to company guidelines
• Act as thought planner, proactively proposing improvements and new ideas
• Provide full spectrum of secretarial and administrative support to our executive leader by managing/ maintaining up-to-date schedules of appointments, business functions and travel arrangement
• Manage and support projects and duties as assigned

What you'll need

• Good University degree holder
• Minimum 8 years solid and relevant experience in a multinational company
• Good command of spoken and written English, Chinese and German would be desirable
• Mature, strong organisation skills and analytical mindset
• Excellent communication skills and able to interact with all levels of management, strong in conflict management
• Strong analytical skills and an experienced user of Microsoft Office suite, especially Excel
• Able to work independently and deal well with ambiguity

What you'll receive

We are dedicated to fostering a family-friendly culture and work environment. We are an equal opportunities employer and welcome applications from all candidates with the required skills and experience. We enable fair pay within the company by creating non-discriminatory salary systems. Working at Lidl & Kaufland Asia is rewarding, in every sense, because we give you the training to succeed in your role and plenty of opportunities to progress your career here. We are accredited as a Fair and Progressive employer by the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP).

Market Leading Remuneration Package:

• Annual wage supplement and discretionary bonus
• Life Insurance
• Medical Insurance

Supportive Environment:

• Out of Office leave for important appointments
• In-house training courses
• Training sponsorship scheme

Work-life Balance:

• 5-day week
• Competitive Annual Leave
• Charity, Community and Sporting Events

If you are not invited for an interview within 4 weeks, we regret that your application was not suited to this vacancy.

For more company information, please feel free to visit: http://www.lidl.asia

Personal data collected will be used for recruitment related purposes only and will be destroyed after 12 months.

Responsibilities

• Must be able to handle Full Set of Accounts independently for 3 companies
• Handle accounts receivable and issue invoices timely
• Perform day-to-day accounting activities, maintain records & data entry
• Perform month-end closing
• Perform monthly bank reconciliations and monthly/annual stock count
• Compile and analyse financial information for Manager review
• GST preparation & submission
• Familiar with the use of AutoCount system
• Any ad-hoc duties as assigned from time to time

Job Requirements

• Diploma or degree in Finance or Accounting
• Minimum of 2 years of relevant working experience with full sets of accounts
• Good knowledge of accounting concepts and double entries
• High degree of accuracy and attention to details with an analytical acumen
• Independent, well organized, have an open mindset and a strong team player

Executive Assistant/Secretary (Technology)

We are representing a global leader in the Technology industry in search for an Executive Assistant to support the team.

Job responsibility

• Perform full spectrum of secretarial and business support to senior management
• Maintain strict confidentiality and interact professionally with all level of management, staff, business partners and external parties
• Perform administrative duties such as travel, accommodation, meal arrangements, expense claims, documentation, etc.
• Provide hospitality to business partners and visitors
• Perform research on various topics
• Assist senior management on personal and family related matters
• Other ad hoc duties as assigned

Requirements

• Bachelor’s Degree or above
• 2-5yrs relevant experience in MNC and tech, hospitality or airline industry preferred
• Fast learner with excellent planning, time management and organizational skills to meet strict deadlines
• Positive working attitude, proactive and resourceful
• Flexible and adaptable to working hours and environment, able to travel when required
• High level of integrity and discretion in handling confidential information and dealing with people

Regret to inform that only shortlisted candidates will be notified.

www.dadaconsultants.com

EA Registration Number: R1878287

Business Registration Number: 201735941W.

Licence Number: 18S9037

Interested applicants are invited to apply directly at the NUS Career Portal

Your application will be processed only if you apply via NUS Career Portal

We regret that only shortlisted candidates will be notified.

Job Description

The incumbent will act as the Programme Manager for the Master's programmes at the NUS Faculty of Science in response to the suite of Programmes' rapid expansion. The dedicated person will help to ensure the smooth delivery of the sought-after self-financing programmes and ensure their service standard. By working with the Programme Directors and Dean's Office at the Faculty of Science, he/she will manage the Programmes' end-to-end administration including admission, job placement, alumni relations, and other related portfolios. Duties and responsibilities include, but are not limited to the following -

• Work closely with Programme Director(s) and Dean's Office, to take charge of the overall administration of the Master's programmes throughout the student lifecycle.
• Contribute to the outreach efforts in promoting the degree programmes in Singapore and the region, including organizing programme briefings, managing the programmes' marketing collaterals and other social media content.
• Collaborate with the Programme Director, faculty members and Dean's Office to manage the programmes' admission cycles to upkeep the programmes' quality.
• Liaise with both external and internal stakeholders to promote the Programmes' career services, to assist to secure internship/full time job opportunities for students.
• Act as the contact point to cultivate the Programmes' alumni relations and enhance the community cohesion, aligned with Programmes' overall branding strategy.
• Undertake other administrative duties related to the Programmes if needed.

Qualifications/Requirements/Other Info

• Degree from a recognized university.
• Programme management experience, preferably 1+ year of experience as programme coordinator and partnership development in the higher education sector.
• Organizational skills.
• Strong oral and written communication skills.
• Networking and event management skills.
• Motivated, self-starter with ability to contribute to strategic planning, and perform duties independently.

- Remuneration is based on a 12-month salary structure, with annual variable bonus which is subject to incumbent’s performance and the University/School’s prevailing remuneration policies.

- The incumbent will be emplaced at an appropriate appointment grade based on his/her individual merits.

At REACH Senior Service, our core belief is every senior is valuable and able to live life to their fullest potential. At our Senior Centre Centre, we aim to build a community of care for seniors residing in Bukit Panjang by providing daycare and physiotherapy services to meet their physical and mental needs.

JOIN US and be part of a team that contributes to building a community of seniors that improves mutual social cohesion, empowers the seniors, and maintains their health and mental wellness.

You are responsible for the clinical safety and well-being of all clients in the centre as well as the care environment. You will oversee and supervise the performance of tasks in care plans by care team members and provides input in developing and reviewing care plans with the social service and/or healthcare professionals. The supervision includes the administration, daily operations, and maintenance of the care environment and provides advice on measures to ensure clients observe house rules as well as mitigate risk to the elders.

You are also the primary assessor for admissions and referrals to the Senior Care Centre and the primary reviewer for care plans proposed by the care team and the rehab team.

Key Responsibilities:

· Assist in the efficient day-to-day operations of the centre, ensuring adherence to SOPs and policies, as well as relevant statutory requirements.

· Responsible for the preparation of MOH inspection, audits and licensing.

· Ensure clients’ welfare and safety through risk management.

· Perform intake assessment for all referrals and manage caregivers on admission procedures.

· Assist clients with financial aid applications and support schemes.

· Identify and implement operational improvements.

· Ensure efficient administration, compliance with regulations, and adherence to internal controls.

· Lead and supervise staff, ensure proper scheduling, and conduct regular meetings.

· Oversee staff development, training plans, and performance reviews.

· To liaise and maintain a positive network and relationship with stakeholders.

· To perform intake assessment for all referrals coming in from IRMS.

· To speak to next-of-kin and primary caregivers and ensure that admission procedures are followed.

· To provide support to clients who require financial support, by applying schemes such as Medifund (MF), Senior Mobility Fund (SMF), Medication Assistance Fund (MAF), Financial Assistance Scheme (FAS) etc.

Requirements

· Possess a degree in social work.

· Minimum 3 years of relevant experience in supervisory work managing an allied health team, or managing a centre.

· Experience in medical social work and familiarity with schemes such as Medifund (MF), Senior Mobility Fund (SMF), Medication Assistance Fund (MAF), Financial Assistance Scheme (FAS) will be an advantage.

· Fully conversant in English and Mandarin, or any 2nd and 3rd language will be an advantage due to clients being seniors.

· Good communication, interpersonal and organisational skills

· Outgoing, energetic, self-motivated independent worker

· Proficient in the use of Microsoft Office Application

· Must be a good team-player, with a passion to work with seniors

· Only Singaporeans

Provide administrative support to the regional community operations in leading a healthy lifestyle within the community.

Job Responsibilities

• Data entry, scheduling appointments and billing of services

• Staff on-boarding / off-boarding

• Receive and respond to all enquiries

• Inventory management of consumables and equipment

• Ensure data entry and billing activities are promptly and accurately captured in the respective database and/or systems within the stipulated timeline

• Ensure staff receives the appropriate access and equipment on the first day of work

• Ensure all relevant access and equipment are reclaimed / terminated on staff’s last day of work

• Ensure all enquiries are promptly and professionally handled within the stipulated timeline

• Ensure all relevant consumables and inventory are adequate to meet operational needs

• Any other duties assigned

Requirements
• Diploma in any discipline

• At least 2 years of working experience
• Self-motivated and strong team player
• Meticulous and strong organizational skills
• Proficient in Microsoft Office (PowerPoint, Word and Excel)

• Effective written and verbal communication skill
• Able to work on weekends

Job Title: Account Assistant / Executive (ID3467)
Location: Jalan Buroh
Working Hours: Mon - Fri: 8:30am-5:30pm
Salary： $2500-$3000

JOB RESPONSIBILITIES
• Preparing and processing invoices, payments, and other accounting transactions in a timely and accurate manner
• Preparing stock inventories, conduct stock take on monthly basis, stock reconciliation
• Preparing tax computation for GST
• Reconciling bank statements and maintaining accurate financial records
• Assisting with the preparation of monthly and annual financial reports
• Providing administrative support to the accounting team, including data entry and filing
• Prepare audit schedules and fixed asset schedule
• Liaising with internal and external stakeholders to resolve any accounting-related queries or issues
• Ensuring compliance with relevant financial regulations and company policies

REQUIREMENTS
• Minimum of 1-2 years of experience in an accounting or finance-related role
• Strong attention to detail and excellent numerical skills
• Proficient in the use of accounting software and Microsoft Office applications
• Good communication and interpersonal skills, with the ability to work collaboratively in a team
• Ability to work under pressure and meet deadlines
• Relevant accounting qualifications

Job Title: Logistics Assistant/Executive (ID1601)
Location: Woodland, walking distance from Admiralty MRT
Working Hours: Mon to Fri, 9am to 6pm
Salary: $2500-$3000
Benefit: 14 days AL with additional 1 day every subsequent year, up to max 18 days, Variable Bonus

Job Description
• Oversee end-to-end air freight logistics operations, planning and booking to tracking and delivery, ensure timely shipment of goods.
• Receiving and sorting of incoming goods
• Collaborate with warehouse for inventory and shipping.
• Ensure proper storage allocation for incoming goods.
• Arrange transportation for local deliveries.
• Monitor and manager current stock levels, generating reports to track inventory movement.
• Ensure on-time delivery of goods to customers.
• Any other ad-hoc duties as and when is required.


Requirement:
• Proficient in Microsoft Office
• Excellent writing and verbal communication skills.
• Ability to multi-task and work in a fast pace environment
• Confident, self-motivated and result-oriented.

Responsibilities

• Must be able to handle Full Set of Accounts independently for 3 companies
• Handle accounts receivable and issue invoices timely
• Perform day-to-day accounting activities, maintain records & data entry
• Perform month-end closing
• Perform monthly bank reconciliations and monthly/annual stock count
• Compile and analyse financial information for Manager review
• GST preparation & submission
• Familiar with the use of AutoCount system
• Any ad-hoc duties as assigned from time to time

Job Requirements

• Diploma or degree in Finance or Accounting
• Minimum of 2 years of relevant working experience with full sets of accounts
• Good knowledge of accounting concepts and double entries
• High degree of accuracy and attention to details with an analytical acumen
• Independent, well organized, have an open mindset and a strong team player

Job Title: SHIPPING CUM ADMIN ASSISTANT/EXECUTIVE (IMPORT/EXPORT DOCUMENTATION ( ID6016)
Location: Central Location
Working Hour: Mon-Fri 9am -6pm
Basic Salary: $2,800 - $3,500

Job Highlights
Central Location, 5 Days Week, Immediate Vacancy.
Good Career Development and Great Learning Opportunities
Small-Size Company and Friendly Working Environment

Job Descriptions
• Handle all import/export documentation, shipping procedures, and coordination, including shipment planning.
• Issue purchase orders and delivery orders.
• Manage shipping documents, customs declarations, permits, and compile invoice data.
• Ensure supporting certificates are ready before shipment.
• Coordinate with shipping companies and freight forwarders for transport scheduling and documentation.
• Ensure timely delivery of shipping documents to relevant parties (banks, shipping companies, etc.).
• Communicate with suppliers and customers to ensure smooth and timely shipment delivery.
• Collaborate with the Accounts Department on finance-related matters.
• Perform other administrative and ad hoc duties as required.

Qualifications
• At least tertiary education with 1-2 years of working experience in the related field is preferred for this position.
• Proficiency in Microsoft Office and Good Knowledge of Advanced MICROSOFT EXCEL Skills preferred.

Join Our Growing Team!

The SKYLINK Group is a premier all-in-one mobility solution provider for retail sales of passenger cars and commercial vehicles, all vehicle leasing, Motor insurance, credit Hire Purchase financing, Motor workshop with full capacity of MRO (Maintenance, Repair and Overhaul) services, and vehicle body engineering works for all commercial and passenger vehicles.

Since 2017, SKYLINK Group has been rapidly expanding its offerings and fleet. We have served over 5,000 corporate customers including major industry leaders in logistics, distribution, F&B, marine, construction, sanitation, and government services.

With a commitment to fleet modernization, we have expanded our offerings to EV and Hybrid vehicles, and continuously aspire to provide greater value to our customers.

Be a part of the SKYLINK family and kick-start your career growth and progression in the mobility space today.

Job Description:

• Assist with leasing sales admin process and coordinating with inter-department for day-to-day work
• Handling of incoming calls and providing customer service
• Administer and handle the latest Enterprise Resources Planner (ERP) and Customer Relationship Management (CRM) systems
• Responsible for accuracy data entry input; filing for all data record documentation in the ERP & CRM systems
• Prepare printed materials and compilation of reports
• Liaising with vendors, suppliers & partners for administrative & payment arrangements
• Good problem solving and analytical skills
• Excellent understanding of processes and able to quickly grasp system flows
• Follow up closely with the team's work progress

Requirements

• Min qualification diploma with 2 years’ experience in admin work
• Similar experience in the automotive industry is an advantage
• Strong computer skill, including Microsoft Word, Excel and Power Point
• Bilingual in English and Chinese, with the ability to communicate with customer
• Strong communication and interpersonal skills, with the ability to interact with staff at all levels.
• Fast in respond and able to handle multiple task efficiently in a fast-paced environment
• Flexible, resilient and positive mindset

Join Our Growing Team!

The SKYLINK Group is a premier all-in-one mobility solution provider for retail sales of passenger cars and commercial vehicles, all vehicle leasing, Motor insurance, credit Hire Purchase financing, Motor workshop with full capacity of MRO (Maintenance, Repair and Overhaul) services, and vehicle body engineering works for all commercial and passenger vehicles.

Since 2017, SKYLINK Group has been rapidly expanding its offerings and fleet. We have served over 5,000 corporate customers including major industry leaders in logistics, distribution, F&B, marine, construction, sanitation, and government services.

With a commitment to fleet modernization, we have expanded our offerings to EV and Hybrid vehicles, and continuously aspire to provide greater value to our customers.

Be a part of the SKYLINK family and kick-start your career growth and progression in the mobility space today.

Job Description:

• Assist with leasing sales admin process and coordinating with inter-department for day-to-day work
• Handling of incoming calls and providing customer service
• Administer and handle the latest Enterprise Resources Planner (ERP) and Customer Relationship Management (CRM) systems
• Responsible for accuracy data entry input; filing for all data record documentation in the ERP & CRM systems
• Prepare printed materials and compilation of reports
• Liaising with vendors, suppliers & partners for administrative & payment arrangements
• Good problem solving and analytical skills
• Excellent understanding of processes and able to quickly grasp system flows
• Follow up closely with the team's work progress

Requirements

• Min qualification diploma with 2 years’ experience in admin work
• Similar experience in the automotive industry is an advantage
• Strong computer skill, including Microsoft Word, Excel and Power Point
• Bilingual in English and Chinese, with the ability to communicate with customer
• Strong communication and interpersonal skills, with the ability to interact with staff at all levels.
• Fast in respond and able to handle multiple task efficiently in a fast-paced environment
• Flexible, resilient and positive mindset

Responsibilities

• Must be able to handle Full Set of Accounts independently for 3 companies
• Handle accounts receivable and issue invoices timely
• Perform day-to-day accounting activities, maintain records & data entry
• Perform month-end closing
• Perform monthly bank reconciliations and monthly/annual stock count
• Compile and analyse financial information for Manager review
• GST preparation & submission
• Familiar with the use of AutoCount system
• Any ad-hoc duties as assigned from time to time

Job Requirements

• Diploma or degree in Finance or Accounting
• Minimum of 2 years of relevant working experience with full sets of accounts
• Good knowledge of accounting concepts and double entries
• High degree of accuracy and attention to details with an analytical acumen
• Independent, well organized, have an open mindset and a strong team player

Interested applicants are invited to apply directly at the NUS Career Portal

Your application will be processed only if you apply via NUS Career Portal

We regret that only shortlisted candidates will be notified.

About Us

The Student Life Office at the School of Computing is dedicated to creating a vibrant and supportive environment for our students. Committed to enriching the student experience, we foster a supportive and inclusive atmosphere by integrating diverse student communities and promoting holistic development through active engagement with student groups and activities. We provide essential wellness and wellbeing support, pastoral care, and cultivate strong alumni relations while spearheading development and fundraising efforts for the school.

As part of our team, the Executive/Senior Executive will play a crucial role in providing administrative support for this diverse range of initiatives, ensuring smooth and effective operations within our dynamic office. Join us in making a significant impact on the student journey and contributing to a thriving university community.

Job Description

• Gift Processing Administration: Oversee and manage the administration of gift processing and reporting, ensuring accuracy and compliance with university policies.
• Crafting Writeups: Develop compelling and well-structured write-ups for funding needs, communicating effectively with stakeholders to support the Office's initiatives.
• Event and Logistics Administration: Assist in the planning, coordination, and execution of Student Life Office events. Manage logistics to ensure smooth operations and successful outcomes.
• Finance and Procurement: Support and handle procurement for Student Life Office events and submit and process finance claims.
• Other Duties: Support various events organized by the Student Life Office and the school, and participate in special projects as assigned.

Qualifications

• Diploma/Degree in any discipline: At least 2 years of relevant administrative experience.
• Excellent Command of English: Strong written and verbal communication skills are essential, with the ability to craft clear and engaging content.
• Attention to Detail: Meticulous and thorough in all tasks to maintain high standards of accuracy and quality.
• Diligence: A proactive and dedicated approach to work, ensuring responsibilities are met efficiently and effectively.
• Team Player: Ability to collaborate and work effectively within a team, contributing positively to the Office's dynamic environment.
• Independent Work: Capable of working independently, taking initiative, and managing time effectively to meet deadlines.
• Employment type: Initial 2 years' contract, subject to renewal

Only shortlisted candidates will be notified.

• Pasir Panjang
• 5 days (44 hours a week)
• Basic salary SGD2000-2500
• Fast-track Career Progression
• Company Industry – Luxury Watch Store

Interested applicants can send your resume to ✉ [email protected] or WhatsApp: +65 97972413.

Job description:

• Daily store operation & housekeeping
• Inventory check
• Attending client inquiries, shipping, operation etc
• Provide customer service
• Assisting client repair request and follow up on the process
• Daily opening and closing (follow company SOP)
• Cash counting
• Opening closing safe box
• Complete task assigned by manager
• Doing basic paperwork, invoicing, stock in, stock out, data entry, filing & excel sales report, repair, Auction, private sales etc
• Daily settlement

Requirements:

- 1 year experience

- Fluent in English, Mandarin

- Fast leaner, able to work independently with minimal supervision

Job Description:

Be part of an exciting team working on cutting-edge advanced packaging process technologies. Participate in process development and integration solution to enable advanced packaging process technologies in the world of mobile, IoT, consumer and high-performance computing area. Partner and work with various teams from inside and outside of IME to help develop leading-edge packaging solutions for our customers, taking the solutions from concept to mass production. Responsibilities will include assisting in operations support in clean room to make sure projects are completed successfully and delivered on time.

This position is based in Singapore.

Responsibilities:

• Operate semiconductor equipment to perform processes, measurement, and inspection of wafers. (Include equipment setup, loading and unloading of wafers)
• Monitor basic equipment/process errors and perform recovery.
• Work with internal and external parties to align for tool time, execute process sequence and collect data to feedback to integration owner.
• Logistically transport wafer lots between equipment within cleanroom and between worksites.
• Identify and address potential areas for improvements such as cycle time, utilization, and cost.
• Perform chemical change/ top-up for equipment under supervision.
• Understand and follow all Environmental, Health and Safety (EHS) procedures and requirements.
• The candidate may be required to perform shift work (Mon-Fri).

Experience:

• NITEC/ Diploma in Electrical/Mechanical/Chemical Engineering
• Basic understanding on semiconductor process is preferred
• 1-3 years of experience in semiconductor processes (Litho, Etch, CVD, PVD, Plating, Metrology etc.) will be added advantages

As part of the national HealthierSG initiative to transform the way healthcare is delivered, NUHS Regional Health System Office (RHSO) is setting up a Care and Call Centre (CareHub) to support the western population through phone calls, telemedicine and digital communication platforms to become healthier and take charge of own health.

You will be responsible to support the smooth operations and administration of CareHub. Your exceptional organizational skills, discretion, and ability to handle complex tasks will be instrumental in ensuring operation success. You will be instrumental in supporting the monitoring of CareHub’s key performance indicators (KPIs) and ensuring that CareHub’s service standards are met to deliver a positive customer experience for residents and community partners who reach in to CareHub for support to age well in the community.

You will also participate in the development, implementation and review of CareHub’s functions and initiatives, as well as be a knowledge champion to continuously support our call centre officers to obtain and maintain competency in managing resident and partners’ queries within KPIs and standards. You will have the opportunity to be part of a dynamic team and we are looking for like-minded individuals to join us who are positive, passionate about service experience with a quality improvement mindset.

Roles and Responsibilities include but not limited to:

1. Knowledge champion: Part of the first line which Call Centre Officers can approach for complex queries and clarification on CareHub’s workflows.
2. Curate and review knowledge based on cases and upcoming initiatives in a timely manner with proper documentation and tracking of when and which articles are due for review. This involves the creation, review and upload of articles to ensure a relevant knowledge management system to support the Call Centre Officers.
3. Support the training and refresher of CareHub team for new and existing staff. For example, being one of CareHub trainer to the creation and implementation of knowledge quizzes and competency refresher sessions.
4. Conduct audits on call and email cases to ensure standards are met with proper documentation and basic visualization charts to support high-level reporting to management.
5. Support in the identification of training and service gaps through analysis of call centre’s data and collaborate with team to implement initiatives to close gaps.
6. Troubleshoot basic IT issues and escalate complex IT incidents to the appropriate parties in accordance with workflow / protocol and follow-through till resolution.
7. Coordinate and facilitate staff training programs and workshops, ensuring proper documentation and tracking of training activities and budget.
8. Support in the manpower planning and scheduling to ensure there is sufficient manpower helming the CareHub’s hotline and email.
9. Asset management which includes the update and maintenance of asset record on a regular basis.
10. Support procurement activities by researching and identifying potential suppliers. You will be responsible for requesting and reviewing price quotations, negotiating terms, and making purchase recommendations. Your role will also involve maintaining inventory records and ensuring the timely delivery of goods and services.
11. Play a vital role in the on-boarding process of new employees, handling administrative tasks such as coordinating paperwork, updating and coordination of the training plan and schedule, updating email distribution lists, setting up workstations, and providing necessary resources. Additionally, you will be responsible for managing off-boarding activities, including the collection of company assets, conducting exit interviews, and updating relevant records.
12. Collaborate with other departments to support the operations and administration of CareHub eg. work with the finance department to track and monitor budgetary expenditures.
13. Coordinate and schedule meetings which will involve the booking of rooms, arranging necessary equipment, and ensuring all logistical aspects are well-organized.
14. Undertake additional administrative tasks as required. These may include data entry, filing, and providing general office support. You will also have the opportunity to support other departments with various projects and initiatives on an as-needed basis.

Qualification Required and Area of Discipline

• At least Diploma qualification
• Positive attitude with a customer experience mindset
• Highly independent, self-motivated and collaborative in team setting
• Good interpersonal communication and writing skills
• Highly adaptable and good situational judgement.
• Meticulous
• Experience in training and audit related roles in call centre or service line will be advantageous.
• Ability to speak various languages will be advantageous.
• Proficiency with Microsoft suite of applications
• Open to work extended hours eg weekends
• Note: Current working location is in the West.

We are looking for 16 Temp Assistant Executives to support the Dept of Student Services. Submit your application now!

What you will be working on

• Rigorous processing of financial assistance applications online including check supporting documents, calculate household Per Capita Income, contact applicants for follow ups, if necessary.

• Support FA team with other administrative tasks including collation of form responses and thank you notes, contact students for donors’ interviews.

What we are looking for

• Tertiary qualification in any discipline. Candidates with no prior experience may also apply

• Possess good communication and interpersonal skills

• Service-oriented and adept at problem solving

• Have a pleasant disposition and is passionate about helping others

• Ability to work independently and capable of being an effective team player

• Proficient in Microsoft Office Applications and IT savvy

Contract Period

(i) 02 Apr (Wed) – 27 Jun (Fri) 2025

(ii) 16 Apr (Wed) – 11 Jul (Fri) 2025

Working Hours

Mon - Thur 8.30am-6.00pm

Fri 8.30am-5.30pm

Salary

$2,000 per month

Interested applicants are invited to apply directly at the NUS Career Portal

Your application will be processed only if you apply via NUS Career Portal

We regret that only shortlisted candidates will be notified.

Job Description

The incumbent will act as a key member for one of the most sought-after Master’s programmes at the NUS Faculty of Science. The dedicated person will work with the programme manager to ensure the smooth delivery of the self-financing programme and ensure its service standard. By working with the Programme Manager, Programme Director and the Deanery members at the Faculty of Science, he/she will contribute to the Programmes’ end-to-end administration including admission, programme management, alumni relations, and other related portfolios. Duties and responsibilities include, but are not limited to the following -

• Work closely with the Programme Manager, Programme Director and Dean’s Office for the overall administration of the Master’s programmes throughout the student lifecycle.
• Contribute to the daily management of the MSc programme, from programme administration, teaching matters, course registration, exams, to graduation.
• Help manage the programmes’ admission cycles by handling document verification, application enquiries, and assisting in the selection of candidates, to upkeep the programmes’ quality.
• Organize student activities such as orientation, workshop and gatherings.
• Undertake other administrative duties related to the Programmes/Centre for Data Science & Machine Learning if needed.

Qualifications/Requirements/Other Info

• Degree from a recognized university, postgraduate degree preferred
• Programme management experience, preferably 2+ years of experience as programme coordinator and partnership development in the higher education sector
• IT-savvy and proficient in MS Office
• Meticulous and possess good organizational skills
• Motivated, self-starter with ability to contribute to strategic planning, and perform duties independently

- Remuneration is based on a 12-month salary structure, with annual variable bonus which is subject to incumbent’s performance and the University/School’s prevailing remuneration policies.

- The incumbent will be emplaced at an appropriate appointment grade based on his/her individual merits.