About our client
Our client is a leading port group and trusted partner to cargo stakeholders. Their global network encompasses 160 locations in 42 countries around the world. The Group’s portfolio comprises over 60 deep-sea, rail and inland terminals, as well as affiliated businesses in supply chain management, logistics, marine and digital services.
Training and Facilities Administration Manager
Job Overview:
As a member of the team, you will be part of a diverse and global team at the forefront of creating cargo solutions to enable more agile, resilient and sustainable supply chains. Experience first-hand and drive supply chain transformation from Singapore through client’s global network of ports, logistics and supply chain solutions.
You will be responsible for overseeing training and staff administration functions, maintaining office and training facilities to ensure the work premises are well kept/maintained, running efficiently and complying with the required regulations, procedures and processes.
Job Responsibilities:
Office and training facilities administration
- Oversee the smooth upkeeping of training and office facilities through scheduled maintenance and upgrading programs.
- Develop, implement and ensure compliance with all regulatory requirements and company’s policies, procedures and guidelines.
- Provide administrative and logistic support including maintaining of office assets and inventory.
- Liaise with relevant internal and external stakeholders/contractors and administer maintenance contracts or the renewal of the contracts for office and training administration supplies and equipment, purchase of fixed assets, maintenance of facilities and renovation of the premises.
- Ensure the accountability of office supplies, equipment and assets including performing verification exercise.
- Co-ordinate activities to ensure continuity of business and training operations.
Staff administration
- Provide administration support on staff and personnel matters to management. To supervise and provide guidance to the office/training administration/facilities assistants, including performance review where appropriate.
- Assist in managing and maintaining employee relations.
Training and other administrative functions
- Co-ordinate and monitor department and training budgets including operating and capital expenditures and highlight any issues or concerns to management where required.
- Be responsible for timely compilation and submission of required reports and training statistics and expenditures/budgets at agreed/pre-determined intervals. To monitor training statistics and evaluation and ensure the timely dissemination of information to relevant stakeholders to meet training targets/needs.
- Oversee and ensure timely applications and processing of training subsidies and funding with relevant agencies.
- Administer training sponsorship schemes for staff training and development including the necessary follow up.
- Co-ordinate and organise specific training programs including logistic and other arrangements.
- Assist in the administrative and logistic support for training and department functions/events such as catering for meals, sourcing for venues, souvenirs, etc.
- Co-ordinate external visits and necessary follow ups.
- Assist in the review of existing training and administrative processes and develop and implement process and productivity improvements for continuous improvement.
- Undertake any other duties and tasks that may be assigned.
Job Requirements:
- Possess a degree with at least 6 years of relevant working experience.
- Proactive, independent and strong drive for results.
- Resourceful, hands-on and able to multi-task with strong planning, organisation and implementation skills.
- Detailed and meticulous with attention to details.
- Good communication and writing skills.
- Able to interact with different levels of people and across different functions.
- Able to work independently and as a team.
- Proficient in MS Office Suite and keen to learning new skills and knowledge.
Added Advantage
- Knowledge of facilities management and general administration.
- Familiar with procurement procedures, contract terms and conditions and managing vendors and suppliers.
Are you ready for a challenging and exciting endeavour that will require the investment of a lot of hard work, dedication and all your experience? Are you ready to bring your skills and competencies to support the establishment and enhancement of our client’s business? If yes, you might be exactly the new team member they are looking for!
Please submit your updated and comprehensive CV in MS WORD FORMAT ONLY (NOT PDF) with full career details, stating current or last drawn salary with full breakdown such as base, incentives, AWS, etc. and expected salary, contact details, educational qualifications, working experiences, reasons for leaving each past employment(s) and availability date to:
[email protected]
What our client offers
Develop Your Potential:
They emphasise and offer exciting rotations, learning and development opportunities, which will fuel your career aspirations and complement your business exposure across their global network.
Diverse, Equal Opportunity:
They build a sustainable work culture where their people feel welcome, valued, respected and able to express their ideas and beliefs freely. They believe that diversity of thought and approaches in their workplace makes them stronger as a team.
Competitive Compensation and Benefits:
They are committed to recognising and rewarding your contributions to the business. They benefits packages aim to improve your quality of life by providing support for medical, dental, recreation, among others.
Personal Data Protection Statement for Job Applicants
Please be informed that the personal data you provided by way of your job application to Benchmark will be collected, used and disclosed by or on behalf of Benchmark to determine or investigate your suitability, eligibility or qualifications for employment with Benchmark and/or its clients and manage your application for employment with Benchmark and/or its clients including identifying you as potential candidate for future suitable positions and/or notifying you of any such positions, either existing or in the future.
Thank You!
We thank all applicants for their interest in a career with our client. Due to the high volume of incoming applications, we will not be able to respond to all applicants. Therefore, only shortlisted applicants will be notified for interviews. All applications will be treated with the strictest confidence.
THOMAS CHAN | MOM CEI No: R1766693 | Benchmark Staffing Solutions | MOM EA License: 21C0679 | UEN: 53435609E
