Total 938 administration assistant job vacancies in D20 Bishan, Ang Mo Kio

The Assistant supervisors should relayinformation quickly, articulately, efficiently andthoroughly, so that employees are kept abreastof all relevant information and understandwhat's expected of them at all times.

1. In-Charge of Closing and Opening.

2. Knowledge in Cash-In Cash-Out, Cash RegisterMachine.

3. Making Traditional Coffee, Tea, Beverages.

4. Serving Drinks and Foods.

5. Able to Work Long Hours, Standing LongHours.

6. Can Communicate, Work, Train Staff.

7. Ensure Workplace is Clean and Hygiene at allthe Time.

8. Ensure Stocks is enough for Daily Operations.

9. Assisting with other administrative tasks,when required.

JOB REQUIREMENTS

1. At least 5-10 years of relevant experience inthis related fields is required.

2. Excellent verbal and written communicationinterpersonal skills.

3. Good work ethics ability to multitask & workefficiently under pressure.

4. Able to work in a fast-paced environment.

Job Overview

We are hiring a Warehouse Assistant for our esteemed client, a global leader in high-performance connectivity solutions. Join a dynamic team and contribute to innovative technologies that power data centres and networks worldwide. Be a part of building a smarter, connected future!

As a Warehouse Assistant, you’ll play a vital role in ensuring smooth operations in our fast-paced supply chain environment. This position offers an opportunity to contribute to cutting-edge solutions in the optical communication industry, helping to build a more efficiently connected world.

Responsibilities

• Responsible for independently implementing standardized operations according to SOP and 6S standards, and guiding subordinates to complete orders on time to ensure delivery of orders
• Responsible for dealing with problems in the delivery process, proactively reporting and timely obtaining solutions in case of problems that cannot be solved independently to ensure the timely flow of orders
• Responsible for completing all kinds of orders in and out of the warehouse and delivery work on time, familiar with all kinds of operation requirements, and regularly summarize and classify the delivery situation, abnormal orders and other data, and timely feedback
• Responsible for following up the progress of maintenance orders, sorting out and filing and handing over documents, and organizing inventory counting
• Responsible for the daily work system optimization requirements, solve abnormal problems, optimize work efficiency
• Responsible for 6S management on site and assist the person in charge

Job description:

• Assist in the design, development, and testing of engineering projects under the supervision of a Senior Engineer.
• Conduct preliminary surveys and collect data for project planning.
• Prepare engineering plans, drawings, and specifications using CAD software.
• Perform regular inspections of equipment and ensure maintenance schedules are followed.
• Collaborate with other engineers and technicians to troubleshoot and solve technical issues.
• Monitor project progress and ensure adherence to safety standards and regulations.
• Maintain detailed reports and documentation related to projects.

Requirements:

• Diploma in Engineering (preferably in Precision Engineering).
• Strong analytical and problem-solving skills.
• Practical experience with CAD software.
• Ability to work collaboratively in a team environment.
• Good communication and organizational skills.

About ST Engineering

ST Engineering is a global technology, defence, and engineering group with offices across Asia, Europe, the Middle East, and the U.S., serving customers in more than 100 countries. The Group uses technology and innovation to solve real-world problems and improve lives through its diverse portfolio of businesses across the aerospace, smart city, defence, and public security segments. Headquartered in Singapore, ST Engineering ranks among the largest companies listed on the Singapore Exchange.

Our history spans more than 50 years, and our strategy is underpinned by our core values – Integrity, Value Creation, Courage, Commitment and Compassion. These 5 core values guide every aspect of our business and are embedded in our ST Engineering culture – from the people we hire, to working with each other, to our partners and customers.

About our Business – Unmanned & Integrated Systems

Our Unmanned & Integrated Systems business offers holistic solutions in system engineering and integration. We pioneer maritime robotics and autonomy solutions, provide system integration for complex naval and island air defence System-of-Systems (SoS), and take care of the operation and maintenance of Command, Control, Communications, Computers Intelligence (C4I) systems. We cater to the needs of Defence, Public Safety & Security, and Commercial clients worldwide, providing seamless and innovative services that redefine possibilities.

Together, We Can Make A Significant Impact

You will be involved in design, implement, maintain, upgrade and manage our system development environment, server system hardware and networks. Resourcefulness is a necessary skill in this role. The candidate should be able to diagnose and resolve problems quickly. He/she should also have the patience to communicate with a variety of interdisciplinary teams and users.

Be Part of Our Success

• Design, configure, deploy, and maintain Wintel and Linux server environments.
• Conduct server hardening for both Windows and Linux systems.
• Lead and collaborate with the teams to implement and oversee server hardware, virtualization technologies, and storage solutions to ensure availability and scalability.
• Lead virtualization initiatives using industry-standard platforms such as VMware vSphere, Hyper-V, or KVM.
• Optimize virtualization environments for efficiency, performance, and resource utilization.
• Design and manage Storage Area Networks (SAN/NAS) and backup solution, ensuring data availability, integrity, and optimal performance.
• Implement and administer storage solutions, including storage provisioning, zoning, and troubleshooting.
• Implement security best practices for infrastructure components and virtualized environments.
• Ensure compliance with industry standards and regulations related to infrastructure and data storage.
• Manage and remediate the VA and PT findings and GITSIR
• Develop and maintain scripts and automation tools to optimize IT infrastructure.
• Monitor system performance, troubleshoot, and resolve issues related to the IT infrastructure.
• Design and deploy functional networks (LAN, WLAN, WAN).
• Familiar with network and backup devices (switches, routers, etc.)
• Maintain complete technical documentation.

Qualities We Value

• Knowledge in Computer Science / Information Systems / Information Technology or related field.
• Minimum of 5 years of experience in IT infrastructure engineering with a focus on Windows Server and/or Linux Server administration.
• Backup Implementation Experience with Dell EMC is a plus.
• Proven experience in designing on-prem data center architectures.
• Proficiency in configuring, managing, and troubleshooting Windows Servers and/or Linux environments.
• Solid background in network administration and architecture.
• Professional network certification (e.g. CCNP, CCDP) and cloud certification is a plus.
• Singaporean only

Our Commitment That Goes Beyond the Norm

• An environment where you will be working on cutting-edge technologies and architectures.
• Safe space where diverse perspectives are valued, and everyone’s unique contributions are celebrated.
• Meaningful work and projects that make a difference in people’s lives.
• A fun, passionate and collaborative workplace.
• Competitive remuneration and comprehensive benefits.

Location: Ang Mo Kio

Job Description & Requirements

Administration Manager job brief

We are looking for an experienced Administration Manager to supervise daily support operations of our company and plan the most efficient administrative procedures. You will lead a team of professionals to complete a range of administrative duties in different departments.

A great administration manager has excellent communication and organizational skills. The ideal candidate will be well-versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently.

The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.

Administration Manager Responsibilities

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Recruit and train personnel and allocate responsibilities and office space
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Manage schedules and deadlines
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Monitor costs and expenses to assist in budget preparation
• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)
• Organize and supervise other office activities (recycling, renovations, event planning etc.)
• Ensure operations adhere to policies and regulations
• Keep abreast with all organizational changes and business developments
• Perform any other duties assigned by the director.

Administration Manager Requirements and skills

• Proven experience as administration manager
• In-depth understanding of office management procedures and departmental and legal policies
• Familiarity with financial and facilities management principles
• Proficient in MS Office
• An analytical mind with problem-solving skills
• Excellent organizational and multitasking abilities
• A team player with leadership skills
• BSc/BA in business administration or relative field
• The ability to work under pressure.
• Availability to work within opening hours (e.g. evenings, holidays, weekends).

Salary range: $2500 - $3200, no OT required

Location: AMK

Job Description:

• Monitor warehouse assistants on the safe receipt, storage, retrieval and timely dispatch of

goods;

• Identify all areas of improvement and maximize productivity;

• Prepare and manage SAP system to optimize time management;

• Closely monitor all deliveries for raw materials for production. Ensure all stocks are arranged

and delivered based on FIFO system;

• Handle and prepare for Delivery Order and Packing List;

• Assist on incoming and outgoing cargo;

• Maintain completed detailed warehouse materials identifications;

• Ensure that the minimum level of parts is identified and maintained at all times and planning

for future capacity requirements;

• Prepare and support production department for withdrawing raw material/packaging

material based on stock out request form and BMR List;

• Raise purchase order when required and ensure timely arrangement of maintenance for

forklift and stacker

• Conduct physical monthly inventories cycle counts and audit;

• Provide monthly inventory reports on the level of raw material, packaging material and

finished goods by end of the month; finished goods inventory list to be provided upon

management request;

• Responsible for the internal and external audit process and documentation

• Ensure health, safety, cleanliness and security of the warehouse/receiving and distribution

goods area at all times;

• Handle and manage GMP and ISO 9001, 14001 & 45001 guidelines, policy and SOPs;

• Conduct and provide refresher training for warehouse staff for cGMP and ISO SOPs;

• Plan, supervise all warehouse staff and assign their work schedule and inventory;

• Highlight, feedback or suggest during and/or after the monthly staff meeting;

• Other projects and assignments instructed or delegated by management and director.

Job Requirements:

• Candidate must possess at least a Diploma in Logistic Supply Chain/Warehouse Management

• Required skill(s): MS Excel, MS Word, Computer literate

• At least 5 year(s) of working and supervision experience in the related field

• Possess Forklift License

• Able to do manual job and have problem solving skills

Other information:

• AWS & Variable Bonus

• Medical and dental benefits

• Working location: Ang Mo Kio area (3 bus stops from Yio Chu Kang Interchange)

• Working days: 5.5 days’ work week

• Working hours: Monday to Friday 9am to 6pm, Saturday 9am to 1pm

For quick reply, please contact me at +65 85878287

Registration Number: R21100938 (Tan Jie Bei)

EA Licence No: 22C1301 (Unisearch Services Pte Ltd)

We’re seeking a friendly and professional Dental Assistant to join our team at the Ang Mo Kio branch! We want to hear from you if you’re passionate about providing great patient care and ensuring smooth clinic operations.

Responsibilities:

• Patient Care: Be welcoming to patients and ensure they feel comfortable and cared for.
• Patient Support: Answer questions, handle concerns, and create a positive experience.
• Professionalism: Maintain a neat appearance and represent the clinic positively.
• Confidentiality: Handle patient records and clinic documents with care and discretion.
• Front Desk Duties: Manage appointments, phone calls, and financial tracking. Keep the clinic tidy and inviting.
• Clinic Support: Assist dentists during procedures and ensure supplies are stocked. Prepare treatment room and instruments required for dental procedures. Chair-side assisting during treatment procedures.
• Communication: Interact professionally with patients, staff, and external partners.
• Compliance: Follow company policies and support day-to-day clinic operations.

Training will be provided.

Looking for candidates who can work on evenings of Tuesday, Thursday

Our clinic is located in Bishan

Job Responsibilities

• Attend to walk-in patients and clinic enquiries
• Manage front desk patient registration, answer phone queries and emails
• Provide administrative support and scheduling appointments
• Process prescription accurately and dispensing of medication to patients
• Cashiering and process billing transactions under different government schemes and managed care programmes
• Assist Doctor with procedures whenever necessary
• Manage inventory and replenish of medicines and consumable items
• Maintain a clean and organized clinic environment
• Assist with other ad hoc duties assigned by Doctor

Requirements

• Singaporean or Permanent Resident
• Candidate must possess at least "O"/"N" Level or equivalent
• Minimum 2 years of relevant working experience in a healthcare or clinic work environment.
• Proficient in English. Ability to speak Mandarin or dialect is a bonus as there are patients who do not speak English.
• Good knowledge and experience on claims submissions (eg. Third Party Administrator Portal, Insurance Provider Portal, Mediclaim Portal etc) will be an added advantage
• Excellent customer service and communication skills
• Responsible, well-organized and proactive
• Strong attention to detail and ability to maintain accurate records
• Computer literacy
• Remuneration is based on per hour rate and will be adjusted based on experience and performance.

Interested candidates please send your updated resume to [email protected]

Only shortlisted candidates will be notified for an interview.

MISSION

The Executive Assistant assists the direction in the management and administrative organisation of tasks related to the proper functioning of the secondary school.

RESPONSABILITIES

Under the supervision of one of the Vice principals, the Executive Assistant shall:

Provide administrative support to the direction's activities:

• Managing schedules, filtering enquiries from parents/teachers/students
• Handling communication with parents/teachers/students (memoranda/briefing notes, mail, emails, dashboard)
• Attending educational board meetings (attendance, writing and sending of minutes)
• Being present at monthly secretarial meetings
• Ensuring regular correspondence with the different administrative departments
• Managing and keeping up with administrative departments in MAJE
• Helping in the practical organisation of educational projects: SIMUN, etc...
• Attending conventions with people outside of the School
• Coordinating and handling logistics for Defence and Citizenship Day
• Writing the secondary school periodical
• Planning and updating year calendars
• Writing and updating service procedures

● Handle follow-up of administrative and educational files of students:

• Preparing documents for parent-teacher conferences, follow up on warnings
• Handling arrivals and departures of students
• Preparing, managing and tracking orientation liaison forms
• Preparing for the ‘’Change of Class” Commission, Commission for Admission into the International Section, and the Appeals Commission in June (inquiry into files and follow-up)
• Requesting for school textbooks from institutions for new students
• Handling school reports
• Handling students enrolled in CNED (follow-up on enrolment, transcript)
• Handling the Citizenship, Commitment and Merit Prize and high school diplomas
• Handling parent enquiries regarding issues with connecting to PRONOTE, various certificates, change of options, requests for meetings, updating personal particulars...

● Ensure the administrative and pedagogical follow-up of teachers:

• Managing teachers' absences and replacements (preparatory documents, reception, equipment, email address, communication with the department and the teaching team)
• E-mailing to families and reorganizing of schedules
• Managing of travel and course catching up
• Updating databases in monitoring tools and software made available

Assist in the Exam Department

• Assisting in the conducting of mock and actual exams (replacement of teachers, shifting of classes, reallocation of classrooms, communication with teachers/parents/students)
• Organizing of internship report presentations for students in Secondary classes in conjunction with the orientation counsellor.

SKILLS, APTITUDES, TRAINING REQUIRED FOR THE POSITION

• 2 years of validated higher education in management assistance or equivalent is required
• Former experience in management assistance
• Knowledge of office tools and education tool as EDUKA and EDT tools would be an advantage
• Experience in handling customer relations
• Good communication skills (working closely with the administration, management, educational, general departments)
• Precision, sense of organisation and efficiency
• Ability to work in a team
• Sense of diplomacy
• Proficiency in French and English required (written and oral)
• Discretion
• An experience in the school environment would be ideal

Job Scope:

• Communicate and coordinate with customers regarding sales orders and inquiries.
• Provide high level telephone, email and web chat support to our customers
• Handle invoicing, purchase orders (P/O), delivery orders (D/O), and manage purchasing and receiving tasks.
• To coordinate with operations management to carry out customer requests/appointments/changes etc effectively and efficiently.
• Process customer orders efficiently.
• Perform general administrative duties.
• Complete other ad-hoc tasks assigned by management.

Requirements:

• Minimum ‘O’ Level or at least 1 year of relevant experience.
• Possess a service-oriented mindset with excellent customer service skills.
• Proficient in Microsoft Office

- To answer occasional phone calls from public

- Station on Site to attend to feedbacks

- Attend monthly site meeting and prepare minutes of meeting

- Need to do site administration work:

Purchase orders, compilation of Delivery oders, Workers attendance and Work pass and safety course attendance

- Minimum 2 Years experience in public relations service or hospitalities and tourism field

- 5 Days work week

Site Office Location:

Ang Mo Kio

COMPANY DESCRIPTION

Established since 1981, Care Corner Singapore has been a steadfast pillar of support for those in need and the less privileged within our community. Our journey spans over decades, dedicated to making a meaningful difference in the lives of others. At the heart of what we do is our core values of integrity, Compassion, Authenticity, Respect and Excellence as we continuously strive to develop new innovative programmes to support the needs of our community.

At Care Corner, we offer a positive and collaborative work environment that promotes staff wellbeing and believes in the development and growth of our people. We recognise that our employees are our greatest asset.

Join our team and be part of an innovative organisation where every role contributes to making a meaningful difference in the lives of individuals and families. Whether you are an experienced professional or just starting your career, if you are seeking a rewarding opportunity to be part of something bigger than yourself, we invite you to apply today.

Visit us at www.carecorner.org.sg to learn more about our organisation and available opportunities.

RESPONSIBILITIES

• This role will support the Manager to oversee the quality of practice and professional practice in the CCKS Team

• Supervise the programme intervention, provide consultations on design and delivery of the programme to ensure that the delivery of services matches government and community priorities for the social service sector.

• Provide practice supervision to senior staff/ peers/ and external parties and institutions, develop supporting mechanisms to support capability development and overall service quality adopting best management principles and practices.

• Possess and impart in-depth knowledge in the area of practice in which the professionals operate, drive practice governance within team, service group/organisation and training needs analysis at the centre/service group level.

• Provide internal training to practitioner and conduct external training that will enhance the competency of the profession within the sector.

• He/she is expected to represent Care Corner in national and sectoral platforms for senior practitioners.

• Perform any other duties as assigned by the supervisor to support the objectives of the organisation.

SERVICE DEVELOPMENT

• Develop, implement, and help maintain a consistent practice approach and competency standard at group/centre level, including organisation level where appropriate.
• Develop and implement a consistent series of in-house professional development programme at group/team level, including organisation level where appropriate. This includes induction programme for all newly onboard practitioners.
• Develop and review existing documentation and data management processes that reflect practice processes and goals.

PRACTICE & GOVERNANCE FUNCTIONS

• Oversee service delivery processes, programme interventions and practice standards in the CCKS team.
• Provide supervision to the KidSTART Practitioners, Lead Practitioners and external parties and institutions (where applicable)
• Oversee and drive the capability development in the team.
• Mentor staff and develop supporting mechanisms to support capability development and overall service quality.
• Ensure practice and implementation governance within team, service group/organisation.
• Perform training needs analysis and resources for the team/service group.
• Deliver training for staff and other stakeholders.
• Drive practice related development within organisation and sector.
• Identify and deliver training and skill development required to support delivery of advocacy and effective systems leadership.

TEAM LEADERSHIP

• Contribute as a key member of CYS leadership team and advocating strong and robust practice and processes in support of service delivery.
• Support the Manager and Assistant Director in engaging and enhancing relations with funders and stakeholders (e.g. NCSS, SG Enable, MOE, MSF, MOH and its related Institutions e.g. ECDA, KSL, KSAs, SSOs/Comlink+ etc).
• Support the Manager and Assistant Director in staff engagement and aligning various pieces of work with CYS's overall direction viz-a-viz organisational direction.
• Support the Manager and Assistant Director in conducting performance management of staff.Serves as the role model for fellow practitioners in the same vocation / service domain.
• Supports in the leading of CCKS meetings, including driving certain agenda items.

Graduate or Grad Diploma holder

People, Process and Program management experience

Thank you for your interest and your application. We regret that only shortlisted candidates will be notified for interview.

Job Description:

We are looking for an experienced and dedicated Logistics Director to lead and oversee operations in the logistics department of the company. He/She will create logistical plans and procedures to ensure internal and external customer requirements are satisfied. The job of a Logistics and Distribution manager entails more than just organizing products storage and distribution. You will make certain that the proper product is used and you will ensure that the right products are delivered to the right location at a reasonable cost. You may also be involved in sales, transportation, stock control, warehousing and monitoring the flow of goods.

Responsibilities:

• Responsible for the overall financial and operational excellence for the various departments: Logistics, Warehouse, Delivery and Customer Service.
• Perform strategic planning including the setting of specific KPIs for each department.
• Plan and ensure continuous improvements of service & operational delivery processes.
• Take ownership of & be involved in the annual budget process.
• Ensure that all contractual deliveries are fulfilled.
• Responsible for work safety measures & risk assessment for various departments.
• Ensuring the business operates within the company mission statement.
• Investigating customer satisfaction and reporting any issues.
• Working with department heads and senior management to get the best performance from staff.
• Responsible for business development of logistics related segment.
• Any other ad-hoc projects and duties as assigned by reporting manager and/or management.

Requirements:

• Minimum a bachelor's degree in Logistics and Supply Chain or equivalent
• Has at least 5 years of management experience

About Allkin

Founded in 1978 as Singapore's first family service centre, Allkin Singapore (formerly known as AMKFSC Community Services) is a leading community-driven social service agency that believes everyone has the potential to create positive change, regardless of age, race, or background.

Through our service offerings, strategic partnerships, and community initiatives, we unlock opportunities for vulnerable individuals and families to overcome life's challenges, pursue a brighter future, and inspire others to do the same. Today, Allkin uplifts and journeys with diverse communities such as children, youths, families, and seniors at close to 40 touchpoints across Singapore.

The Operations Assistant is responsible for supporting daily shelter operations and handling essential administrative tasks across two shelter locations. Key responsibilities include overseeing tenant intake and discharge, addressing tenant issues, and ensuring compliance with shelter rules. The role also involves coordinating vendor services, managing supply inventory, processing invoices, and tracking expenses.

Roles & Responsibilities:

Operational Administration:

• Support the daily operations of the shelter.
• Organize and schedule vendor appointments, deliveries, and essential services.
• Prepare essential documents, including notifications, warning letters, incident reports, and meeting minutes.
• Manage inventory for operational supplies.
• Assist with submission and follow-up of procurement processes.

Shelter Operations:

• Help maintain the shelter premises by liaising with vendors for repairs and maintenance.
• Manage tenant intake and discharge processes.
• Address to shelter operations requests.
• Assist in resolving tenant conflicts or issues.
• Conduct routine checks on shelter units and enforce rules and regulations.
• Oversee vendor activities, ensuring quality service.

Finance Administration:

• Process invoices and purchase orders.
• Track monthly expenditures required for shelter operations.

Candidate Profile:

• Female candidate required to conduct routine checks in female-occupied units.
• O-level, ITE, or Diploma in any discipline.
• Comfortable traveling between work locations and occasionally working at different work hours.
• Proficient in MS Office (especially Word and Excel).
• Good time management, organizational, and multi-tasking skills.
• Attention to detail and problem-solving abilities.
• Proficient verbal and written communication skills.

Job Description – Sales assistant

1. Assist the CEO and Director of the company in responding to emails from the customer
2. Assist in sales by generating and following up on business leads
3. Identify potential customers, reach out to them with business proposal etc
4. Follow-up via emails and phone calls and assist with enquiries
5. Support client acquisition and retention by understanding customer requirements
6. Work closely with the Sales Support team in a fast-paced environment to execute sales activities
7. Technical knowledge of telecommunication equipment or IT will be an added advantage
8. Performing administrative tasks such as filing, data entry and answering phone calls
9. Has to be driven, resourceful and collaborative
10. Fresh graduate or Diploma holder is preferable. Degree in electrical or electronics will be an added advantage
11. Has to have the right attitude to learn and support
12. No specific technical knowledge or skill is expected in this role

Company Profile:

As Singapore’s leading provider of comprehensive life insurance for over 90 years, they have attained world accredited accolades in providing security to consumers’ lives. They have delivered a suite of product offerings and expert advisory through their extensive network of financial consultants and bank partners. This role is a back-end support to financial consultants.

Work location: Hybrid or On site (depending on allocation during interview) - Newton, Somerset, Lorong Chuan, Nicoll Highway

Working hours: Flexible (Catered to your schedule – average 52 hours per month)

Key Responsibilities:

• Assisting sales team to provide sales support for their own pool of clients & schedule appointments.
• Assist to generate new sales leads.
• Learning from various departments to understand the nature of business.
• Maintaining an updated client database & generating detailed weekly reports for review by senior management.
• Submission of business & reimbursement policy forms with great efficiency.
• Writing an essay report on current financial trends (if required).

Requirements:

• MUST be able to commit for minimally 1 month, convertible to full-time permanent role!
• MINIMUM QUALIFICATIONS: local diploma
• Comfortable in liaising with existing clients

By submitting your personal data and/or resume, you give consent to the collection, use, and disclosure of your personal data and/or resume by the company (or its agent) for the purpose of the processing and administration by the company relating to this job application.

Please be notified that only shortlisted candidates will be notified.

Your recruiter for this job: Stella

WhatsApp me @ 8772 4117 for a prompt response to your enquiry!

Stella Aw Yong See Hui | R24121552

Recruit Now Singapore Pte Ltd | EA No: 21C0845

Key Responsibilities:

1. Food Preparation:Assist with basic food preparation tasks such as chopping vegetables, preparing salads, and portioning ingredients.
   Follow specific instructions from chefs for more complex preparation tasks.
   
2. Cleaning and Maintenance:Regularly clean and sanitize all kitchen surfaces, equipment, and tools.
   Promptly and thoroughly wash dishes, utensils, pots, and pans.
   Maintain cleanliness in storage areas, including refrigerators and the pantry.
   
3. Stock Management:Help organize and stock kitchen supplies and ingredients.
   Monitor inventory levels and inform the kitchen manager of any shortages or expired items.
   
4. Support Kitchen Operations:Assist in the plating and presentation of dishes during service times.
   Help keep kitchen workstations organized and clean.
   Perform additional tasks as required by kitchen staff or management.
   
5. Health and Safety Compliance:Adhere to all health and safety regulations and guidelines in the kitchen.
   Ensure proper handling and storage of food to prevent contamination.
   Report any safety hazards or equipment malfunctions to the Head Chef or Kitchen Manager immediately.
   

Requirements:

• Experience: Previous experience in a kitchen or food service environment is beneficial but not mandatory.
• Skills:Basic understanding of food preparation and kitchen hygiene.
  Ability to follow instructions and work as part of a team.
  Strong organizational skills and attention to detail.
  Physical stamina to handle long hours of standing, lifting, and moving items.
  
• Personal Attributes:Reliability and punctuality with a strong work ethic.
  Adaptability to changing demands in a fast-paced environment.
  Commitment to maintaining high hygiene and sanitation standards.
  Positive attitude and ability to work cooperatively with team members.
  

How to Apply:

Interested candidates should submit your resume and a cover letter detailing your relevant experience and motivation for applying to [email protected] or WhatsApp 98620979.

Job Overview:

The Association Management Administrator is responsible for the day-to-day management and administration of the association’s operations. This role ensures efficient functioning across all departments, provides support to members, and implements initiatives aligned with the association’s goals. The ideal candidate will have excellent organizational and communication skills, and the ability to manage multiple tasks in a fast-paced environment.

Key Responsibilities:

• Administrative Support:Manage and oversee daily administrative operations of the association, including scheduling meetings, preparing reports, and maintaining records.
  Serve as the primary point of contact for members, handling inquiries, registrations, renewals, and other requests in a timely manner.
  Maintain the association's membership database, ensuring accurate records and preparing membership statistics and reports as needed.
  Assist in managing the association’s website and social media platforms, keeping content up to date and relevant.
  Organize and prepare for meetings, conferences, workshops, and events, including taking minutes, managing logistics, and coordinating with vendors and stakeholders.
  
• Member Services:Respond to member inquiries and provide exceptional customer service to maintain a positive relationship with all members.
  Support the development and execution of membership engagement strategies to increase recruitment, retention, and satisfaction.
  Assist in coordinating membership drives and campaigns to grow the association’s member base.
  
• Financial & Operational Management:Assist with budget preparation, financial tracking, and reporting, working closely with the finance team to ensure compliance and financial health of the association.
  Manage invoicing, payments, and renewals for membership, events, and sponsorships.
  Oversee procurement of office supplies, event materials, and other resources as needed.
  
• Board and Committee Support:Provide administrative support to the Council /EXCO and various committees, including scheduling meetings, distributing agendas, and following up on action items.
  Assist with the preparation of board meeting materials and reports.
  Coordinate communication between the board, committees, and members to ensure smooth operations.
  
• Event Coordination:Assist with planning and execution of association events such as annual meetings, conferences, networking sessions, and educational programs.
  Manage event logistics, including venue selection, catering, registration, and on-site support.

Qualifications:

• Bachelor’s degree in Business Administration, or related field (preferred but not required).
• 1-2 years of experience in an administrative or management role, preferably within an association or non-profit organization.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to manage multiple tasks and prioritize workload effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Familiarity with budgeting and basic financial management.
• Ability to work both independently and as part of a team.

Key Competencies:

• Customer Service-Oriented: Focus on building strong relationships with members and providing high-quality service.
• Organized: Ability to handle multiple projects, set priorities, and manage deadlines.
• Proactive: Able to anticipate needs, solve problems independently, and adapt to a changing environment.
• Attention to Detail: Ensure accuracy and quality in work, particularly in managing databases, reports, and financial information.

Working Conditions:

• Office-based role with occasional travel for meetings and events.
• May require evening or weekend work during events or special projects.

Job Scope

• Handle general administrative tasks such as filing, data entry, and document management.
• Manage incoming calls, emails, and correspondence.
• Maintain and update vendor list and profiles.
• Organize and maintain office operations and procedures.
• Support the accounting team with basic bookkeeping tasks.
• Process invoices, receipts, payments, and expenses.
• Ad-hoc duties as assigned.

Requirements:

• Higher Nitec in Accounting & Finance or equivalent.
• At least 1 year of experience in accounting & finance.
• Basic knowledge of accounting principles and bookkeeping.
• Proficiency in Microsoft Office (Excel & Word).
• Strong organizational skills with the ability to multitask and prioritize.
• Good communication and interpersonal skills.
• Ability to work independently.

Job Description

• To assist in the daily function of an Architect in design; design development and administration of the Architectural projects.
• Assist the Architect in Concept and Schematic design stage including research; conceptualizing; presentation and design development of architectural projects.
• Assist the Architect in production of drawing for onward submission to Authority, and procurement of Contractor.
• Submit and obtain required Authority Approval under supervision of the Architect.
• Assist the Architect in administration of construction projects leading to its completion.

Job Requirements

• Able to work independently
• Well versed with AutoCAD
• Knowledge of Sketchup/ REVIT a strong advantage
• Good working attitude, proactive and hardworking.
• Good command of English

Please send your CV & portfolio to [email protected] if you are interested in the position. Thank you!

Your Role on Our Journey

As an Accounts Assistant, you will be at the forefront of maintaining financial accuracy and supporting our accounting operations. Your primary focus will be on managing accounts payable processes, performing reconciliations, and collaborating with various departments to ensure seamless financial transactions. Your meticulous attention to detail and ability to meet deadlines will help drive our continued success.

Your Day-to-Day Adventures

• Process and review invoices, payments, and expense claims accurately and in a timely manner.
• Ensure proper documentation and authorization of payments in line with company policies and relevant regulations.
• Perform regular reconciliation of accounts payable, supplier statements, and bank accounts to maintain data accuracy and integrity.
• Respond promptly to supplier and internal inquiries related to accounts payable matters, resolving discrepancies and providing support where needed.
• Collaborate with cross-functional teams to ensure efficient and smooth financial workflows.
• Assist in month-end closing activities by preparing relevant reports and documentation, contributing to overall financial accuracy and compliance.

What Makes You a Perfect Fit

• Minimum 1-2 years of experience in an accounting role, with a strong focus on accounts payable and reconciliation.
• Highly organized and detail-oriented, with a commitment to maintaining financial accuracy.
• Proficiency in accounting software and Microsoft Excel, with the ability to learn new systems quickly.
• A collaborative mindset and a proactive approach to problem-solving.
• Ability to prioritize and meet deadlines in a fast-paced, dynamic environment.

Ready to Drive the Extra Mile?

Send your resume that showcases your unique spark to us today. If your journey aligns with ours, we'll get in touch soon!

Job Title: Executive Assistant to CEO/COO and Office Coordinator

Job Overview: We are seeking a highly organized, proactive, and detail-oriented individual to serve as the Executive Assistant to the CEO and COO, while also taking on the role of Office Coordinator. This hybrid role will provide critical administrative support to the leadership team while ensuring the efficient operation of the office environment. The ideal candidate will have strong communication skills, the ability to multitask, and a passion for delivering excellent service.

This position is based in Singapore and reports to the COO.

Key Responsibilities:

Executive Assistant to CEO/COO:

• Calendar & Schedule Management - Manage and organize complex calendars for the CEO and COO, including scheduling meetings, appointments, and conference calls.
• Meeting & Event Coordination - Manage all logistics related to meetings, including location, catering, AV equipment, and meeting agendas.
• Travel Coordination - Book flights, accommodations, and transportation for the CEO and COO, ensuring all arrangements align with company policies and are cost-effective.
• Expense reconciliation - Prepare and submit expense reports for travel and other business-related expenditures.
• Communication & Liaison - Serve as the primary point of contact between the CEO, COO, and internal/external stakeholders.
• Project Assistance - Assist in planning and executing internal projects by coordinating tasks, tracking milestones, and ensuring deadlines are met.
• Alternate HR support

Office Coordinator:

• Oversee the daily operations of the office, ensuring it runs smoothly and efficiently.
• Provide administrative support to the leadership team and staff, including organizing files, managing data, and preparing reports.
• Organize and coordinate company events, including team-building activities, office celebrations, and other employee-related events.
• Handle office supplies, equipment, and vendor relationships, including ordering supplies and managing maintenance schedules.
• Ensure the office environment is organized, clean, and conducive to a productive work environment.
• Required Qualifications:
• Proven experience as an Executive Assistant, Office Coordinator, or similar role, ideally supporting senior executives (CEO/COO).
• Experience managing travel and complex calendars for senior executives.
• Strong organizational skills with the ability to multitask and meet deadlines.
• Excellent communication skills (written and verbal).
• High level of professionalism and discretion with confidential information.
• Proactive, independent, and strong problem-solving skills.
• Strong interpersonal skills and ability to collaborate across teams.
• Background in office management, event coordination, or project management.

In Summary

• Salary of up to SGD6,000. Flexible working arrangements over a 5 weekday work week (work from home 2 days a week)
• Medical/dental claims, basic hospitalization insurance cover are provided
• An annual training programme tailored to enhance your skillsets is provided.
• The Assistant Manager works in a close-knit team of 7 local finance team members.
• Two thirds of the team member’s time in this role will be to perform Finance related tasks. With the remaining one third of time spent on HR related tasks.
• The Assistant Manager will report to our Finance Manager whom will be providing the necessary training to assimilate the successful applicant into the style of work and expected duties here.

For more information about our company and the brands we manage, please visit www.corlison.com

Finance Responsibilities

Note that this position is an addition to the team and all responsibilities below are currently handled by the finance manager and other finance team members; whom will be able to provide direction on their accomplishment over time.

• Manage full sets of accounts including preparation of journal entries, balance sheets, income statements & other reporting schedules
• Monthly and yearly closing of accounts
• Prepare and provide analysis of monthly financial and sales reports including accruals & provisions
• Perform monthly inventory reconciliations and participate in yearly stock take activities.
• Quarterly review of GST submissions
• Manage accounting system (Note that we use the Sage 300 ERP system) including tasks within such as yearly creation/backup, revaluation, user/brand/ic/code creation, etc
• Liaise with company secretary, bankers, auditors, tax agencies, and relevant authorities on finance related matters

HR Responsibilities

Note that this position will entail taking over all responsibilities from our current part-time HR manager. In execution of most of the responsibilities here, the assistant manager will be mainly clarifying/coordinating and reporting to the managing director.

For reference our current company headcount sits close to 100 team members (all located locally).

• Employee records maintenance: Maintain and update employees' personal data in HR portal
• Payroll & benefits administration: Manage employee benefits, including insurance, leave, and other compensation matters.
• Reports: Prepare monthly headcount report for management review
• Regulatory: Responsible for MOM-related matters, manage the application, issuance, renewal, and cancellation of work passes etc.
• Policy Development & Compliance - Ensure compliance with existing and new Singapore employment laws. And consequently, implement and update HR policies accordingly.
• Employee Relations: Together with the managing director and respective heads of departments; address employee queries and concerns regarding HR policies and procedures and resolve workplace conflicts.
• Talent Acquisition & Onboarding: Together with the managing director and respective heads of departments, oversee manpower planning and recruitment processes for various roles.
• Training & Development: Together with the managing director and respective heads of departments, identify training needs and coordinate implementation of employee development programs. Then handle all related administrative matters including training course applications, submissions, grant approvals, etc.
• Administrative: Handle all HR related administrative matters. Including preparing employee documents and HR letters; managing on-boarding and exit processes; employee orientation and confirmations

Requirements

• The candidate MUST have at least 5 years’ experience in a HR and/or Finance related role
• The candidate must be highly skilled in use of Excel spreadsheets.

Salary and Remuneration

• Monthly Basic Salary of up to SGD6,000
• Mobile phone allowance. Medical/dental claims. Basic hospitalization insurance cover.
• Annual fully company-sponsored training programme

Working Hours and Office Location

• This is a permanent full-time position.
• Flexible working arrangements (work from home 2 weekdays a week. Other 3 weekdays in office)
• Our office is located in the Serangoon / Ang Mo Kio area.

Company Description

• Corlison is one of the largest fully Singapore owned personal/health care distributors. We also own Pearlie White, which is the first Singapore oral care brand and the only oral care brand that manufactures in our country. We are a unique hybrid of distributor and global brand owner.
• The products we market are used by consumers every day. Learn more about the two here www.corlison.com and www.pearliewhite.com

Interested applicants should apply by responding to this job posting. Please state experiences, educational qualifications, current and expected salary.

Key Responsibilities:

· Lead BIM-focused projects, ensuring adherence to industry standards and project requirements.

· Write and uphold BIM Execution Plans, maintaining project consistency and quality.

· Integrate BIM into Integrated Digital Delivery (IDD), Virtual Design Construction (VDC), and Integrated Project Delivery (IPD).

· Generate clash reports and lead BIM coordination meetings with clients and consultants.

· Oversee multidisciplinary coordination, including Phase Planning (4D) and Cost Estimating (5D).

· Troubleshoot issues with models and projects, ensuring timely resolution.

· Oversee the BIM team, providing mentorship and support to enhance team performance.

· Provide guidance to architects on implementing appropriate BIM strategies and technologies.

· Plan and resource delivery aspects of projects, ensuring efficient execution.

· Conduct training sessions on BIM processes to improve team capabilities.

Requirements:

· Specialist Diploma in BIM, Degree in Architecture, or equivalent.

· At least 4 years of relevant experience in BIM management.

· Proficient in Singapore BIM Standards.

· Strong drive to stay updated with the latest BIM developments and a commitment to continual improvement.

· Comprehensive knowledge of BIM processes, tools, and technologies.

· Capacity to work in a challenging and fast-paced environment.

· Strong interpersonal and communication skills.

· Good leadership abilities, with a track record of effective team management.

· Excellent teamwork and collaboration skills.

Please send your CV & portfolio to [email protected] if you are interested in the position. Thank you!

Key Responsibilities:

· Lead BIM-focused projects, ensuring adherence to industry standards and project requirements.

· Write and uphold BIM Execution Plans, maintaining project consistency and quality.

· Integrate BIM into Integrated Digital Delivery (IDD), Virtual Design Construction (VDC), and Integrated Project Delivery (IPD).

· Generate clash reports and lead BIM coordination meetings with clients and consultants.

· Oversee multidisciplinary coordination, including Phase Planning (4D) and Cost Estimating (5D).

· Troubleshoot issues with models and projects, ensuring timely resolution.

· Oversee the BIM team, providing mentorship and support to enhance team performance.

· Provide guidance to architects on implementing appropriate BIM strategies and technologies.

· Plan and resource delivery aspects of projects, ensuring efficient execution.

· Conduct training sessions on BIM processes to improve team capabilities.

Requirements:

· Specialist Diploma in BIM, Degree in Architecture, or equivalent.

· At least 4 years of relevant experience in BIM management.

· Proficient in Singapore BIM Standards.

· Strong drive to stay updated with the latest BIM developments and a commitment to continual improvement.

· Comprehensive knowledge of BIM processes, tools, and technologies.

· Capacity to work in a challenging and fast-paced environment.

· Strong interpersonal and communication skills.

· Good leadership abilities, with a track record of effective team management.

· Excellent teamwork and collaboration skills.

Please send your CV & portfolio to [email protected] if you are interested in the position. Thank you!