Total 54,422 Others/Any administrative assistant job vacancies in Singapore

Job Responsibilities:
• Provide general admin support to Central Kitchen daily operation
• Coordinate work with Outlets and Central Kitchen
• Use WMS system to perform picking , receiving , and stock take
• Keying daily invoice
• Maintain proper filing
• Stock-take

Handling incoming and outgoing goods

Perform stock related duties, including receiving, picking, packing, labelling

Job Requirements:
• Positive working attitude
• PC literate
• Independent and able to work in a team
• Other ad-hoc duties as assigned

Job Responsibilities:

• Answer phone calls and handle customer enquiry.
• Assist in preparing quotations and order processing.
• Monitor delivery and liaise with customers.
• Follow up on enquiries and on time payment by customers.
• Maintain good rapport and improve good customer relations.
• Ensure all enquiries and orders are processed, checked,documented and filed.
• Any ad hoc duties as assigned.

Requirement:

• N level / O level / Nitec / Higher Nitec in any Engineering discipline / Material Science / Science with at least 2 years working experience in similar role
• Candidate with Engineering or Technical background will be preferred
• Proficient in Microsoft Office
• Attentive to details, effective follow up skills and customer oriented mindset
• Good interpersonal and communication skills
• 5 working days per week
• Working location : Joo Koon

Intensive in house training will be provided to those without relevant working experience

Our client is a homegrown, leading private health care in Singapore and they are looking to recruit a high calibre Personal Assistant (PA).

The role reports to CEO and provides administrative support to his calendar, including booking meetings, arranging travel, taking notes at meetings and supporting adminstrative and logistics works.

The successful candidate should have prior PA or Secretary experiences who thrive in a fast-paced and collaborative environment. Ideally, someone who is merticulous with great communications and stakeholders management skills.

Consultant Registration No. R21102791 Singapore Employment Agency License No: 16S8069

Personal data collected will be used for recruitment purposes only.

Job scopes

• Fully responsible and accountable for the outlets operating budget including revenues, labour costs and profitability.
• Constantly find ways to further increase revenues without sacrificing pre-determined standards.
• Ensure effective communication between Manager and staff.
• Preparation of F & B profit, budget and marketing plan.
• Assist and make recommendation to management for promotional activities and creative ideas.
• Evaluate, develop and implement training program and conducting training sessions for staff.
• Ensuring the highest quality product served.
• Holds daily briefing with staff in each shift and review occupancy forecast, reservations, special attention, complaints, problematic issues and others as deem appropriate.
• Constantly monitors that guests are being attended and served according to standard set and attend to guests as needed.
• Anticipate guests’ complaints and take prompt corrective action.
• Be aware of clientele mix, seasonal periods and festivities and make recommendation to management for competitive analysis and budgeting purposes.
• Coordinate with Chef and beverage department for any special promotion and ensure staff is aware of it to ensure that up selling is exercised.
• To maintain a strong and efficient team while creating loyal and trustworthy staff.

Requirements :

• At least 4 years of working experience in the related field is required for this position.
• Able to lead and motivate the team.

Location: Office Keppel Distripark

Working Location: Islandwide [On ship]

Working Days: 5 Day A Week

Working hours : 0830 hrs to 1730 hrs

Salary : Basic $2300 excluding overtime

Job Scope

• To attend / carry out various types of survey on board ship and sites on cargo, cargo measuring equipment and marine related activities.
• To perform marine survey onboard vessels and cargo inspection on sites in order to assess and report on their condition for insurance claim.
• To verify the equipment onboard vessel to ensure compliance with various standards or specifications.

Job Requirement

• Nitec/ITE related in marine or Diploma in Nautical, Maritime Studies, Marine Engineering or Marine related from a local polytechnic/private institution.
• Experience onboard vessel will be an advantage.
• Prepare to work at irregular hours including Public Holidays due to ship schedule.
• Opportunity to travel overseas upon satisfactorily performance and skill.
• Successful candidate will be on six months' probation.

WhatsApp: +65 9642 0989 (Han)

Email: [email protected]

Chaw Chiaw Han, Reg No：R22106723

The Supreme HR Advisory Pte Ltd, EA No：14c7279

Job Description

1. Handle day to day administrative duties.

2. Assist in human resource function including recruitment, employment matters, training, and others.

3. Maintain proper filing and documentation of some company database.

4. Maintain office supplies and purchasing of materials.

5. Assist in updating company’s social media at times.

6. Assist to answer and liaise with enquiries and operations.

6. Other ad hoc duties and general administrative work as assigned.

Requirement:

1. Experienced or fresh candidates are welcome

2. Able to work independently and with a team

3. Motivated, positive attitude, willing to learn

4. Able to start work asap will be preferred

5. 5.5 work day week or alternate week can be discussed

6. Working location in Kallang Pudding (near to Aljunied MRT, Mattar MRT, direct bus from Toa Payoh, Macpherson, and Ang Mo Kio)

Interested applicant may submit your resume to [email protected] indicating your availability and last drawn salary. For any enquiry, you may contact 97253885 for faster response.

Responsibilities:

• Supervise and train team member to achieve customer satisfaction, operation efficiency and productivity
• Perform daily operation tasks, documenting procedures and creating guidelines
• Ensure proper maintenance and cleanliness of equipment and restaurant
• Any other ad-hoc duties as assigned by the Company

Requirements:

• Able to work on split shifts, weekends, and public holidays
• Service oriented and passionate working in F&B industry
• Possess good communication and interpersonal skills
• PC literate, well-organized, and self-motivated

Whatsapp 91834574 for more information

Mon - Thurs: 8:30 a.m. - 6 p.m

Fri: 8:30 a.m. - 5:30 p.m

Duties and responsibilities

• Check, tally AR daily Collection on bank statement, cash book.

• Prepare Monthly AR Aging Report and generate Customer Statement of Accounts.

• Monitor customer activities through our Fleetnetic system.

• Follow up closely for customer aging with sales team.

• Check coding and post invoices from Fleetnetic system into Autoline.

• Prepare monthly bulk collection and monitor collection status.

• Monitor AR balance for both Autoline and Fleetnetic system.

• Perform Monthly billing to all inter-company (Recoverable, Rental and other ad-hoc billing).

• Update Interco AR transactions.

• Updating Outstanding balance for insurance and monitor Interco collection.

• Other ad-hoc duties as required and/or assigned.

Skill Required

• GCE O levels or Diploma qualification.

• Min. 1-2 years of experience in Accounts Receivable.

• Independent, analytical and a positive working attitude.

• Proficient in accounting software and Microsoft Word and Excel.

• Good time management and comfortable working in a fast-paced environment with high voluminous transactions to meet deadlines.

• Good team player with good communication and initiative.

• Performed detailed work with accuracy and speed.

• This position may required to communicate with counter part in China

6 day work week (including Public Holidays & Weekends)

8 hours rotating shift: start as early as 5/6am (transportation provided), evening shift until 9.30/10pm (if there is event)

Location: Banquet kitchen @ Orchid Country Club (1 Orchid Club Rd, Singapore 769162)

Salary: from $2,395 onward

Description

- Preparation drinks and Food packing

- Sorting, storing and distributing ingredients

- Travel around Singapore for catering set up, transportation will be covered

- Do loading/unloading, set up buffet tables, chafing dishes and cambros

- Ensure high standard of cleanliness and hygiene maintained of food warmers and buffet gears at all times

- Responds to customer inquiries and feedback, including handling and qualifying incoming sales enquiries

- Any other job duties as assigned by the superior

Requirements

- Execute SAP S/4 HANA transactions, including purchase requisitions, reciving, invoicing, etc (Not compulsory, but a bonus if can perform)

- Basic computer literacy

- Must be willing to learn

Job Responsibilities

• Responsible for the daily preparation of ingredients (e.g. boiling, washing, peeling, slicing etc.)
• Assisting Cooks & Chefs with cooking and food presentation
• Maintaining the quality and plating standards of all food items
• Washing of all appliances, utensils, cutting boards, and dishes
• Upkeeping of kitchen cleanliness and personal hygiene at all times
• Restocking of all inventory items
• Any other ad-hoc duties as assigned

Job Requirements

• No experience required
• 6-days workweek, including weekends and public holidays
• Positive working attitude
• Experience in food preparation and cooking is an added advantage

(Experienced candidates will be considered for a senior role to be working at our 3rd outlet which will be opening in 2024.)

Additional Employee Benefits

• Birthday Leave + Annual Leave (starting from 14 days)
• Sick Leave + Medical consultation reimbursement
• Staff Meal upon completion of Full Shift
• Complimentary non-alcoholic drinks
• Family & friends discount on food & beverage

Job Description:

• Assist in researching and identifying potential business opportunities, including new markets, industries and clients.
• Support the development of business proposals, presentations and marketing materials to pitch services to prospective clients.
• Assist in conducting market research and analysis to identify trends, competitive landscape, and potential areas for growth.
• Collaborate with the Business Development team to develop and implement strategies to achieve sales targets and business objectives.
• Assist in building and maintaining relationships with existing clients, providing ongoing support and addressing any inquiries or concerns.
• Coordinate with internal teams to ensure effective communication and collaboration on business development initiatives.
• Assist in organizing and attending meetings, conferences, and networking events to promote company services and build relationships with potential clients.
• Provide administrative support to the Business Development team, including managing calendars, scheduling appointments, and maintaining databases and records.
• Stay updated on industry trends, market developments, and competitor activities.
• Perform other duties and responsibilities as assigned by the Director or Senior Management team.

Requirements :

• Bachelor's Degree in Business Administration, Marketing or related fields.
• Minimum of 3 years in business development / Sales / Corporate Secretary / handling new set-up company related experience.
• Strong interpersonal and communication skills, with the ability to build rapport with clients and collaborate effectively with internal teams.
• Excellent organizational skills and attention to detail, with the ability to manage multiple tasks and priorities in a fast-paced environment.
• Proactive and self-motivated with a strong desire to learn and grow in the fields of business development
• Proficient in Microsoft office Suite (Word, Excel, PowerPoint).
• Ability to work independently and part of a team, with a positive attitude and willingness to take on new challenges.
• Flexibility to adapt to changing priorities and deadlines as needed.
• Excellent promotion and sales skills are a plus.

Job Responsibilities:

Assist in Recruitment & Onboarding:
• Manage end-to-end recruitment process including job postings, screening resumes, conducting interviews, and making job offers.
• Coordinate and facilitate the onboarding process for new hires, ensuring a smooth transition into the company.

Administrative Support:
• Maintain employee records, process HR documentation, and handle confidential information with discretion.
• Assist in the preparation of HR reports and metrics.
• Any other HR Ad hoc duties

Requirements:

· Excellent communication, interpersonal, and organizational skills

· Proficient in Microsoft Office Suite

Location: Ubi

Working hours: Monday – Friday (9am-3pm)
Salary: $15/hr

Requirement

• At least 1 year of relevant experience
• Able to work independently and team player
• Good interpersonal and communication skills
• Applicant with no experience working on dental clinic but are willing to learn are welcome to apply

Responsibilities

• Provide assistance to dentist in all dental procedures
• Perform front desk duties such as answer phone calls, attend to customers and provide customer service patients, take care of clinic inventory
• Perform admin duties such as maintaining clinical recording, filing etc.
• Maintain overall hygiene standard
• Responsible for the cleaning, disinfect and sterilization of instruments and equipment

Interested applicants, Please send your updated resume in Word format to [email protected]

Please indicate Job Code 109 on email subject

We regret that only shortlisted candidates will be notified.

IT Consultancy & Services Pte Ltd

EA No: 92C5311 | EA Reg No. R1104129

Please visit www.itcspl.com to learn more information about ITC

Temasek Laboratories@NTU is looking for a candidate to join them as a Research Assistant.

Key Responsibilities:

• Support the semiconductor laser diode related project
• Handle optical design for laser diode coupling and packaging
• Handle fabrication, characterization and analyze the laser diode
• Purchase work within the project frame

Job Requirements:

• Bachelor’s degree in Electrical and Electronics Engineering, Material Engineering, Applied Physics, Mechanical Engineering or related field
• Proven track record of research related to photonics and semiconductor physics
• Excellent written and oral communication skills

We regret to inform that only shortlisted candidates will be notified.

Responsibilities:

• Responsible for smooth and efficient running of the daily operations.
• Enforcing standards and safeguarding the integrity of the company.
• Drive sales through operational execution.
• Responding to feedback and customer complaints.
• Achieve profitability through exercising cost control.
• Manage restaurant liability through human resource standards, safety and security.
• Maintaining high standards of quality control and restaurant hygiene.
• Train and develop staff.
• Recruitment and training of staff.
• Managing staff and providing feedback.
• Role model the standards of performance, appearance and behaviour at all times.
• Responsible for team motivating and forging a performance driven team.
• Manpower planning. Ensuring sufficient staffing for Daily Operations (Weekly duty roster & Daily station plan).
• Events management (Staff briefing, preparation and execution of event).
• Assisting in planning beverage and wine menu.
• Responsible for monthly Inventory submission.
• Managing Epoint. Recording and placing new items into POS terminal, Stock Explosion etc.
• Generating monthly reports (Monthly Consolidations, Food, Beverage Sales, Lunch and Dinner Covers etc).
• Collection of customer feedback.
• Ensuring sufficient stocks for daily operations.
• Responsible for cash bank-in.
• Ensuring parameters of restaurant is clean and proper at all times.

Requirements:

• Minimum 5 years of experience in Food & Beverages.
• Energetic, able to work in a fast paced environment.
• Great leadership, interpersonal, and communication skills.
• Service and result oriented, good team player.

About Us

The Lindner Group is Europe’s leading manufacturer and contractor for the building envelope, interior fit-out and insulation. With a workforce over 8000, Lindner operates numerous production facilities and subsidiary companies in more than 20 countries from our main office in Arnstorf, Germany.

Lindner Facades Asia Pte Ltd (LFA) was successfully re-launched in May 2019, as part of the Lindner Steel & Glass operation. Located in Singapore, LFA will be used as a base to promote and secure projects for LFA and Lindner Group in the vast and promising Asian market.

Our projects will cover the Asian markets, which include India, Philippines, Indonesia, Malaysia, Myanmar, Thailand and Vietnam. Enquires have also been received from Cambodia, Bangladesh and Sri Lanka.

LFA offers pre-sales consultation and planning advice, design and engineering, project management and planning, fabrication and installation. Employing a team of highly skilled, well-trained and extensive experience when it comes to LFA’S unique selling point in delivering turnkey projects with complex steel and glass, facades, skylights, curtain wall and building envelopes.

Duties and Responsibility

· Create, develop & update BIM model either from scratch or existing supplied 2D CAD or PDF drawings.

· Ensure model quality and identify any conflict between disciplines.

· Generate & update Revit-based plans, sections, elevations and details that can be used as design analysis, tender drawing, drawing for Authority submission, shop drawing, fabrication drawing and as built drawing.

· Generate 3D centre-line model for structural Engineer to perform analysis.

· Maintenance & implementation of company’s BIM standards, Facade template, contents and library

· Any other ad hoc duties as assigned by Supervisor

Knowledge, Skill and Abilities

· Must have at least basic knowledge in Facade design. Experience in BIM submission to authority is must.

· Proficient in Revit. Knowledge in other BIM software is added advantage.

· Must have a good time management.

· Must be able to work with minimum supervision

· Must be knowledgeable, keen and observant in worksets and worksharing function of BIM.

· Must be a team player and with good working attitude

Job Info:

• Entitle AWS & VB
• Monday to Friday 7.50 am to 4.55 pm
• Tuas; Company transport is provided at designated pick-up points island-wide
• 1 year contract (renewable)

Key Responsibilities:

• Oversee the entire recruitment and talent acquisition process.
• Manage vacancy requisitions and update manpower transactions.
• Post job openings through internal and external channels.
• Collaborate with recruitment agencies to source candidates.
• Conduct interviews and screenings, selecting candidates that align with hiring managers' needs.
• Administer work passes and manage onboarding procedures.
• Organize and participate in career talks and job fairs.
• Prepare monthly recruitment reports.
• Assist in the development of company recruitment strategies.
• Coordinate Workplace Health Promotion and company recreational activities.
• Perform other ad-hoc duties as assigned by the superior.

Please submit your updated resume by using the APPLY NOW BUTTON

By submitting your personal data and/or resume to us in connection with your job application, you will be deemed to have agreed and consented to us in collecting, using, retaining, and disclosing your personal data and/or resume to prospective employers for the purpose of the evaluating, processing and administration by company relating to this job application.

*We regret to inform you that only shortlisted candidates would be notified* We wish you all the best in your career search.

You are welcome to visit our website at http://www.rkgroup.sg/

RK Recruitment Pte Ltd | EA License No.: 20C0280
Chan He Guang | EA Personnel No.: R23117560

Summarized Purpose:

• Provides support to investigator sites, monitors, department, business unit or function through communication of information, training sites and documentation of services pertaining to clinical trials. Supports the overall performance, education and training of the sites on a study level to ensure the execution of protocols are completed accurately and on time. Uses the tools provided to answer all questions, takes orders and ensure clean data at the earliest point in time.

Essential Functions:

• Acts as the point of contact for sites, ensuring that questions, material orders and request for information are responded and documented in an accurate and timely manner. Ensures that the sites are properly trained in aspects of the protocol (following the study flow sheet) relating to the department. Provides guidance on pre-analytical aspects of the study to ensure smooth flow of data to and from the site.
• Triages calls where necessary to appropriate individual/departments and follow through to resolution.
• Resolves queries so that efficient and timely sample analysis is undertaken by the laboratory so report turn around time is met. Continually reviews exceptions to resolve so that the data is cleaned within the agreed timelines.
• Notifies the sites and all necessary contacts via telephone/fax of all relevant critical/voice alert values/ study specific requirements.
• Places all calls to the sites delivering sponsor alert, voice alert values (VAV) and any other critical values. Answers incoming phone calls, resolves different types of exceptions within assigned timelines.
• Monitors and escalates site issues through the appropriate departments/people e.g. project management to resolve and report as soon as possible. Ensures that all site issues are communicated and followed up to resolution, primarily to site and monitor. Reviews site performance metrics to educate where needed or to report back to monitor or sponsor. Informs site of the results or reasoning not to proceed.
• Follows the specifications and scope of work to evaluate requests for any additional test(s) (test performed in protocol) to be added to a sample. Evaluates the request for out of protocol testing following Scope of work for study. Facilitates requests to the appropriate person.
• Coordinates and resolves issues with samples at time of scanning to have the samples in the database and reported as soon as possible.

Job Qualification

Education and Experience: 
High / Secondary school diploma or equivalent and relevant formal academic / vocational qualification

Knowledge, Skills and Abilities:

• Mandate to be fluent in Japanese and English langaugese (Speaking, Reading, Writing)
• Accurate data entry skills with intermediate computer skills including Microsoft Office
• Strong analytical, interpersonal and time management skills
• Strong client and phone service skills
• Excellent verbal communications and customer service skills
• Critical thinking and problem solving skills to support quality decision making
• Good written and oral communication skills
• Ability to work in a collaborative team environment

Training will be provided. No prior work experience needed.

Primary Responsibilities:

• Identify and solve engineering problems as needed
• Support manufacturing/assembly process improvement
• Responsible to uphold electrical safety standards and ensure regulatory compliance

Job Descriptions:

• Prepare and update process check sheets and manuals
• Troubleshoot technical issues and optimize system performance as needed
• Provide technical guidance and mentor Technicians
• Conduct and prepare root analysis and part defect report
• Work with Internal parties and vendor to prevent recurrence
• Liaise with R&D department for engineering change request
• Pre-inspection/inspection on MTC’s Quality Issues
• Prepare electrical inspection test sheet for test and measurement
• Evaluate and implement corrective measure on test result
• Ensure adherence to design specifications, quality standards, and safety protocols
• To carry out or perform tasks / activities, prepare and submit necessary reports to Superior from time to time

Job Requirements:

• Diploma in Electrical Engineering or equivalent
• Good interpersonal and communication skills

Location: Jurong East, West Region, Singapore

Job Description: Chariots Capital Pte Ltd is a dynamic and fast-growing holding company overseeing multiple brands across diverse industries. We are seeking a highly organised, proactive, and resourceful Personal Assistant to provide high-level support to our Managing Director.

The Personal Assistant to Managing Director will provide high level of administrative and secretarial support, ensuring the smooth and efficient operation of the office. The ideal candidate will be strong business acumen, proactive, detail-oriented, and able to handle confidential information with the utmost discretion.

Key Responsibilities:

• Provide comprehensive administrative support to the Managing Director, including managing calendars, scheduling appointments, and organising meetings.
• Take detailed meeting minutes, distribute them to relevant parties, and follow up on action items to ensure timely completion.
• Serve as the primary point of contact between the MD and internal/external stakeholders, including legal representatives, consultants, and brand managers, handling correspondence, including emails, letters, and phone calls
• Draft, review, and manage legal and business documents, ensuring compliance with relevant regulations and internal policies.
• Manage confidential correspondence, draft emails, and prepare contracts as necessary.
• Assist in preparing reports, presentations, and meeting materials, with a focus on business and legal aspects of the company’s operations.
• Leverage strong business acumen to support decision-making, provide insights into business strategies, and manage projects across different brands.
• Conduct legal and business research, compile data, and generate reports to support the MD's business initiatives and compliance with industry regulations.
• Maintain confidentiality in handling sensitive legal, financial, and business matters.
• Liaise with department heads and brand teams to ensure smooth day-to-day operations across multiple brands.
• Coordinate and handle all travel arrangements, including flights, accommodations, and itineraries for business and personal trips.
• Handle ad-hoc duties as assigned.

Requirements:

• Bachelor’s Degree in Business Law or related field is essential.
• Proven experience as a Personal Assistant, Executive Assistant, or in a similar role, preferably supporting senior executives in a corporate environment.
• Strong business acumen with the ability to understand and contribute to the company's business strategy.
• Familiarity with legal documentation and business processes, with the ability to interpret contracts and regulatory documents.
• Excellent organisational and multitasking abilities, with keen attention to detail.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools.
• Ability to manage time effectively and work independently in a fast-paced environment.
• High level of professionalism, discretion and confidentiality are a must.
• Flexibility to travel and manage urgent matters outside regular office hours.
• Ability to multitask and prioritise tasks effectively.
• Strong attention to detail and problem-solving skills.
• Ability to adapt to changing priorities and work efficiently under pressure.

What We Offer:

• Competitive salary and benefits package.
• Opportunity to work closely with senior leadership.
• A supportive and collaborative work environment.

Mon to Fri 8.30am - 5.30pm

Key Job Objective and Job Responsibility:

To properly discharge responsibilities in undertaking Singapore Office general office administration function in order to ensure the facilitation and provision of effective, efficient and reliable administrative logistical support for company with a view to achieving the company’s growth & objectives.

Job Descriptions:

1. To take up the Administration function of the Singapore Office with the objective of providing effective, efficient and reliable administrative support for all divisions / departments of the company.

2. To manage the staff accommodations, as well as office leasing and manage renovation projects of Singapore Office.

3. To review and update Administration Operation Manual (“Admin Manual”) of the Administration Department with the view and objective towards standardization and unification for all group company offices.

4. To ensure the managerial and administrative responsibilities of the Administration Department are in strict compliance with Admin Manual. To conduct review of the Admin Manual at least once a year to ensure the Admin Manual is up to date.

5. To prepare and submit the administrative expenses annual budget for Singapore office in order for the general administration expenses to be incorporated into the overall group company Establishment budget; and to monitor the budget control in co-ordination with all divisions / departments.

6. To manage housing and hotel accommodation arrangements in Singapore, including sourcing the best possible quotations, for visitors and expatriates of the Group.

7. To manage the review of contracts and leases from equipment and service providers, office premises and accommodation providers, etc. for Singapore office.

8. To provide support and coordinate for the company events.

9. To handle and support visa applications and administration work

10. To assist and report to Manager, to provide necessary support in collaborating with the Administration team of all Group company offices.

11. To perform additional duties to meet both the company & department’s needs as desired.

Requirements:

• At least 2-5 years working experience in administration role

• Work independently as well as team player

• The role requires to coordinate and support counterpart in China and Hong Kong

• Good communication skills and able to initiate for improvement

Job Description

Job purposes

The incumbent shall be part of the Finance Shared Services team and responsible for discharging the following duties:

Duties and Responsibilities

• Handle day-to-day grant-related financial matters, month-end and year-end accounts closing, and preparation of the monthly and year-end audit schedules
• Liaise with various departments in the collection of information and documents
• Prepare payroll certification for manpower claims
• Process claim submissions to funding organisations for funded projects
• Monitor funding accounts receivables for payment and follow up on collections
• Follow up with project teams on accounts with cost overruns
• Prepare monthly or quarterly report and statement to account owners
• Investigate and resolve user’s queries
• Prepare grant-related GST, corporate tax and other statistical submissions
• Process grant-related internal charge and reclassification requests
• Identify and perform clearing of offsetting transactions for grant-related balance sheet accounts
• Assist on grant-related internal and external audit matters
• Participate in process improvement projects
• Any other ad hoc duties assigned by supervisor

Requirements

• At least a Diploma in Accountancy
• Self-motivated and able to work in a fast-paced environment
• Proficient in Microsoft Office such as MS Word, Excel and PowerPoint
• Good communication skills; ability to communicate with various departments and levels
• Able to work within tight deadlines
• Have a good command of the English language
• Independent, meticulous and with positive attitude

Mon - Fri 8:30 a.m. - 5.30 p.m.

Sat 8:30 a.m. - 12:30 p.m

( Alternate Saturday )

Main Duties & Responsibilities

• Be the front line for all visitors, prospects and customers in the showroom

• Receive and forward queries and complaints via phone, email and general correspondence

• Provision of drinks and snacks to visitors, prospects and customers

• Monitoring of whereabouts of all members of the sales department

• Preparation of all documentation for delivery

• Manage showroom and test-drive cars

• In charge of showroom and pantry area

• Perform administrative duties

 PO

 Stationery, Beverage and Snacks

• Support aftersales, sales and marketing team

Qualities

• Proactive

• Excellent team player

• Provide excellent customer service skill

• Courteous

• Attention to detail.

• Excellent communication skills

• Good organisation skill

• Good computer skills with Microsoft office and Salesforce would be an advantages

• Experience with hospitality and customer service would be an advantage

• Driving experience preferred

Overview:

Provide sales and administrative support to the institutional and intermediary business development teams.

Key Responsibilities:

• Assist in producing accurate and prompt department reports for internal stakeholders.
• Assist in producing initial draft of client portfolio reports.
• Liaise with internal stakeholders to obtain inputs for RFPs, reports and presentation materials for prospects.
• Prepare and update performance and factsheet pages for fund presentations on a monthly basis, including upcoming and adhoc client meetings.
• Assist in submission of documents for compliance and legal clearance.
• Monitor public tenders.
• Manage collateral and client database, assist in updating and maintaining the CRM database.
• Assist in KYC due diligence screening new and existing client accounts.
• Coordinate and set up internal meetings for the team.
• Coordinate and confirm on travel arrangements and appointments.
• Coordinate and support on logistic for client events and projects.

Knowledge and Skills

• Strong written and oral communication skills in English.
• Strong Microsoft Excel, PowerPoint, Mail merge skills. Knowledge of VBA or use of Excel Pivot tables is a plus.
• High sense of responsibility and attentive to detail.
• Must be self reliant, resourceful and proactive, at the same time a team player who is able to operate credibly and leverage the firm’s resources and global infrastructure.
• Highly motivated individual with a commitment to excellence.

Experience and Qualification

• Polytechnic Diploma in related field (Economics, Finance, Accounting)
• More than 5 years’ experience as a team assistant, administrative or client servicing support role.

This position is for 12 months contract period.

As a publicly listed company, we are dedicated to integrating sustainability into every aspect of our operations and setting industry standards for environmental and social governance. Your efforts will be crucial in ensuring the organization not only stays resilient but also champions sustainable growth and leadership in the marketplace.

This role will collaborate with various departments to develop and implement risk management, compliance and ESG strategies, policies and initiatives, helping the Group to remain resilient and build a sustainable business.

Responsibilities:

Sustainability

• Help develop, implement, and continuously improve sustainability policies and procedures, and conduct materiality assessments.
• Work with cross-functional teams to identify and implement ESG initiatives that support the Group’s sustainability goals and improve resource efficiency.
• Support reporting on sustainability/ESG matters to risk management committees, senior management, and the Board, including managing secretariat duties for sustainability committees and taskforces.
• Oversee the production of sustainability reports, ensuring they are accurate, transparent, and compliant with reporting frameworks such as TCFD, GRI, and ISSB, including coordinating the external assurance process.
• Identify and evaluate potential ESG risks and opportunities, providing recommendations for mitigation and improvement.
• Monitor and report on the organization’s ESG performance to ensure alignment with regulatory requirements and industry best practices, including managing ESG-related data and collaborating with departments to keep records accurate.

Risk Management

• Support the implementation and enhancement of the Enterprise Risk Management framework/processes to improve risk management capabilities and culture across different business units.
• Assist in reporting risk-related matters to risk management committees, Senior Management, and the Board, including secretariat duties for these committees.
• Conduct regular risk assessments and update the risk register to effectively identify, track, monitor, and address inherent and residual risks.
• Gather, analyze, and report on Key Risk Indicators (KRIs) in collaboration with relevant departments to maintain accurate records.
• Organise, and lead risk management training programs to raise risk awareness and improve skills, including workshops on risk and compliance assessment.
• Aid in the development and implementation of new risk management tools and systems to enhance the efficiency and effectiveness of risk management processes.

Compliance

• Provide advisory support to management and business units to ensure adherence to relevant laws and regulations.
• Stay updated on market trends and regulatory compliance issues, including global developments that may impact business operations.
• Assist in overseeing the Group’s Personal Data Protection function, including policy updates, staff training, and collaboration with the Digital Technology department to ensure data security and confidentiality.
• Maintain and revise compliance and governance policies and procedures, such as Anti-Bribery and Corruption policies, and support other legal and compliance functions.
• Conduct periodic compliance checks and assist in investigating and addressing compliance issues, including breaches of laws, regulations, policies, and contract management.
• Coordinate and deliver governance and compliance-related training programs.
• Provide advisory support to management and business units to ensure adherence to relevant laws and regulations.

Others

• Manage and support implementation of Group-wide new initiatives and projects.
• Serve as liaison with internal auditors on risk management, compliance and ESG related matters.
• Undertake any other tasks which may be assigned on ad-hoc basis.

Requirements:

• Degree or professional qualification in relevant discipline (e.g Environmental Science, CPA, accountancy, sustainability.
• Minimum 3 years of relevant experience in Environmental Science, accounting, auditing, finance, risk management, compliance, ESG or sustainability reporting etc.
• Advanced proficiency in data analysis and reporting and project management.
• Self-driven and detail-oriented team player who is meticulous and organized.
• Strong collaboration skills and able to work independently in a fast-paced environment.
• Strong written and oral communication and presentation and interpersonal skills.
• Strong stakeholder management skills and ability to interact well with different functions and levels.
• Proficiency in relevant reporting software that facilitates data visualization and presentation, such as Tableau, or ERM/ESG-specific platforms will be highly beneficial.