Total 53,712 administrative assistant job vacancies in Singapore

Our client is a Global MNC, one of the leading players in the Engineering sector. Due to business needs, they are now recruiting a Warehouse Assistant to be part of their team for ongoing transformation projects. They are located in the West – easily accessible.

Responsibilities:

• Verify shipment and allocate items to areas.
• Coordinate the logistics delivery.
• Respond to work orders, and deliver the specified units with inspection requirements.
• Provide spare parts to customers.
• Ensure documentation accuracy.
• Maintain warehouse cleanliness according to the SOP/standard
• Handle shipments and miscellaneous items. Validate documents and oversee activities. Record accordingly.
• All other ad hoc duties as assigned

Requirements:

• Minimum Diploma in Supply Chain or relevant field of studies
• Minimum 2 years of relevant working experience

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

RecruitPedia Pte Ltd

EA License No: 19C9682

EA Personnel No: R22104689 (Lim Yu Xun, Acer)

Our client looking for a Customer Service Assistant (3 to 6 months contract) to assist their team for the next phase of their business. They are located in the West - easily accessible.

Responsibilities:

• Handling incoming inquiries and collecting relevant caller information for follow-up by sales personnel.
• Assisting in the creation of proposals based on information provided by the Sales and Marketing team.
• Generating invoices and preparing monthly reports for consolidated billing purposes.
• Managing and organizing the filing system and software for waste information management.
• Supporting the Customer Service Manager in ensuring smooth daily operations within the team.
• Collaborating with the Customer Service Manager and Sales Director on matters related to customer care, market intelligence, and marketing communications.
• Updating the customer database with current and potential customer information.
• Coordinating with various departments, including logistics and operations, to meet customer requirements.
• Performing administrative tasks such as updating engineers' schedules, providing project details, and processing expenses.
• Ensuring clear communication between engineers and the Service Manager, preparing service quotations, and managing documentation.

Requirements:

• Proficiency in MS Office.
• Invoice & Admin relevant experiences.

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Recruitpedia Pte. Ltd.

EA License No. 19C9682

EA Reg. No. R23117211 (Hew Lee Dea)

Our client is an estate management services company. They are looking for a Temp Account Assistant to assist their team for the next phase of their business. They are located in the Central - easily accessible.

Responsibilities:

• Help with collecting and reviewing data for audit planning.
• Use data analysis tools like Excel, ACL, and Tableau in audits.
• Keep clear and organized records of audit work and findings.
• Contribute to identifying issues and making suggestions for process improvements.
• Support the team leader in finalizing audit findings and reports, and gather management responses and action plans.
• Monitor progress in addressing audit issues and control problems.
• Assist in creating the annual audit plan and prepare reports and materials for management and the audit committee.

Requirements:

• Background in accounting, business, or related studies (No experience required for applicants).
• Proficient in Microsoft Excel.

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Recruitpedia Pte. Ltd.

EA License No. 19C9682

EA Reg. No. R23117211 (Hew Lee Dea)

• Support dental surgeons with operative dentistry, surgical, endodontic, prosthodontic procedures, and dental radiology.
• Maintain the cleanliness and sterility of the dental clinic, as well as the instruments and equipment used within it.

Requirements:

• GCE N level or above
• At least 2 years of work experience in a clinical setting.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R22111604

Responsibilities:

• Chairside dental assisting and attend to patient's comfort during treatment.
• Disinfection and sterilisation of the dental chair, room and instruments.
• Managing the front desk, making appointments, rescheduling patients, taking phone calls, collecting payment etc.
• Monitoring the inventory and notifying relevant internal parties when supplies are running low for replenishment.
• Other ad hoc duties assigned by dentists or managers.

Requirements:

• Open to Singaporeans and Singapore Permanent Residents
• Willing to do shift work and must be punctual
• Computer literate
• Good team player
• Able to multi-task and work under pressure
• Responsible and able to work independently with minimum supervision
• Good communication and interpersonal skills
• Not afraid of seeing blood

Training will be provided for those with no prior experience

Workplace : Jurong, Rochor, Holland Village, Punggol, Sengkang

Job Description

Overall in charge of the sales department.

Independant and self-motivated.

Achieving company monthly sales target.

Strong sales and leadership Skills.

* To lead and support a team of beauticians and therapists in the sales and services and skincare products.

*sales and customer support.

Job Requirements

• strong passion for sales-related activities.

* leadership trait.

* Outgoing and pleasant personality.

* Strong communication skills and enjoy interacting with people.

* Good persuasive skills and strong closing.

Benefits

• Monthly sales and incentive commission

• Year-end bonus

• Annual leave

• Employee welfare benefit

• Dynamic and friendly environment

• Fun, open, and learning culture

StriveX is partnering with a leading financial institution who is seeking for an Assistant Relationship Manager. The Assistant Relationship Manager will play a crucial role in supporting Relationship Managers (RMs) in delivering outstanding client service and ensuring the smooth operation of our department. The successful candidate will assist in various aspects of client servicing, including documentation, credit analysis, client due diligence and know-your-client assessment.

Role and Responsibilities:

• Support RMs in client servicing, including resolving customer issues and ensuring timely onboarding processes, KYC, and AML checks
• Conduct annual/periodic credit reviews
• Market research and credit analysis for new clients.
• Prepare financial spreading in credit documents for clients and translate credit-related documents as needed.
• Participate in system implementation work, user requirement gathering and user-acceptance testing.

Key Requirements

• Degree qualification
• Ideally 2-3 years of relevant experience in similar role capacity
• Excellent client servicing mindset with strong problem-solving abilities.
• Has sound knowledge of Corporate Banking products
• Keen learner with the ability to work both independently and collaboratively in team environment
• Ability to thrive under pressure and meet tight deadlines

Interested applicants please apply here with your updated CV

StriveX Pte Ltd, EA License No: 23S2077

Lee Boon Hou (Hagen), Registration No: R1870932

[email protected]

• Perform receiving, in- process and outgoing inspection
• Assist Laboratory supervisor on analyzing customer returns/customer complaints
• Generate COA
• Authorize to sign on COA
• Record test result and input to SPC
• Review SPC trend and highlight any trend abnormality
• Issue Production Batch Ticket to production
• Calibration and Maintenance of Laboratory equipment
• Measurement System Analysis
• Liaise with vendor on Maintenance, Calibration, Troubleshooting and of Lab equipment
• Ensure good housekeeping of the laboratory at all times
• Any other tasks as and when assigned.

Moleac is a biopharmaceutical company with headquarters in Biopolis, Singapore.

Moleac’s vision is to help patients with neurological conditions and brain injuries reconnect with their lives by developing therapeutic solutions to improve independence and quality of life. Our products are now available in 40 countries. We have a staff strength of 40 in Singapore comprising a multitude of different nationalities and cultural background.

Responsibilities

You will play a key role in assisting the CEO, overseeing the office management, performing HR and other administrative task.

Assistant to CEO

· You will manage the CEO’s calendar ensuring that external appointments and internal meetings are scheduled ahead of time bearing in mind time zones and public holidays across countries, and changes are managed to minimize disruptions to all concerned. You will prepare business expense claims promptly.

Office Management

You will be responsible for several areas including:

· Ensuring office equipment in common areas and meeting rooms are always fit for use.

· Upkeeping the professional appearance and safe practices of office premises.

· Liaising with building management, contractors, and suppliers.

· Ensuring stationery and pantry supplies are in good order

· Receiving visitors and candidates as they arrive and making sure that rooms are prepared for meetings

· Answering incoming calls to the main line.

· Organizing employees’ events such as monthly group lunch and birthday celebrations, monthly business review meetings, offsites and all-staff forums, etc.

· Making travel arrangements such as booking flights and visa applications for employees, distributors and doctors

HR and other administrative tasks

· Maintaining legal and patent E-filing

· Maintaining the personal files of individual employees

· Keeping records of annual leave, sick leave, and other forms of leave in accordance with the Company Policies

· Coordinating the onboarding and exit processes of employees.

· Applying and renewing Employee Passes - S Pass, Work Holiday pass, etc.

· Renewal of the Medical and Travel insurance policies and monitoring claims

· Maintenance and updates of HR policies and handbook

Requirements

· 5+ years of relevant professional experience

· Good communication and interpersonal skills

· Good command of English both verbal and written.

· Ability to multitask

· Expert proficiency in Office Suite

· Singapore Citizen or Permanent Resident

If you believe you are a suitable candidate for this position, please send your CV and a cover letter (detailing your interest for the position, availabilities and expectations) to [email protected]. We are looking forward to hearing from you!

Responsibilities

• Planning, recommending and customizing itineraries including booking hotels, flights, ground transportation

• Adheres to company standards in delivering customer service including professional telephone etiquette

• Handling all reservations requests/enquiries via emails and other online/offline channels

• Prepares and maintains reports for sales forecasting

• Ensure travel documents and invoices are processed accurately

• To coordinate and liaise with relevant departments internally such as Operations

• Ensure overall Customer satisfaction

• Assist with the invoicing and data entry

• Update petty cash book

• Handling drivers’ claims matter

• Simple filling and sorting out documentation

• To perform documentation work (from receiving, distribution, filling to archiving and disposing of documents)

• Ad hoc duties given by superior

Requirements

• Candidate should possess Diploma/Professional qualifications in the travel industry

• Possess at least 2 years of experience in the Travel Industry

• Prior experience with corporate sales and marketing will be advantage

• Good knowledge of tour products and tour leading

• Strong interpersonal and communication skills

• Comfortable working in a hands-on environment and contribute to all areas

• Ability to handle stress and work in fast paced environment & extended hours

• Keen interest in local and international travel trends

• Excellent communication in English, Malay, and Mandarin

5 days, 9am-6pm

Salary: $2400 -$2800

Address: Commonwealth

Job scope:

• Process customer order
• Place order with supplier
• Stock in/ stock out of goods for deliveries
• Liaise with freight forwarder to arrange import/ export shipment
• Co-ordinate with sales support team on after-sale service activities

Requirements:

• Minimum Diploma in Biotechnology, Business Administration or Accounting
• With 1-2 years of administrative support experience

Whatsapp: +65 80135651(Alvin)

Alvin Chua Ming Jing:R23116192

The Supreme HR Advisory Pte Ltd: 14C7279

Job Title: Project Assistant (ID4564)
Location: Loyang
Working Hours: Monday To Friday 8.15am – 6.00pm
Salary: $2800-$3300


Job Scopes:
• Assist in preparation of quotation and all incoming sales enquiry matters.
• Assist in following up of sales requisite form, sales order, delivery note and goods receipt.
• Follow progress of quotation and sales order with customers regularly.
• To coordinate with site representative on all project and site operation.
• To coordinate and liaise with Main Contractor and make necessary reports and recommendations to the management on the contractual works.
• Assist to plan/monitor project progress to ensure timely delivery.
• Provide general administrative duties as required by the department.
• All related tasks and duties assigned by Management.

Job Requirements:
• Diploma in any field
• Must have experience and on-the-job-training will be provided.
• Able to operate in Microsoft office like Excel, Powerpoint, Outlook etc.
• Able to read architect or engineering drawing.
• Effective communication skills including verbal written and presentation skills.
• Ability to work effectively both independently and as part of a team.

Job Description

1) to assist stylists with the following:

- Hair wash

- Blow dry

- Application of colour and treatment

2) Keeping salon environment clean and tidy

3) Customer service. Attentive to clients' needs.

4) Long standing hours due to job nature.

Requirements

1) Minimum 2 year salon experience.

2) Basic knowledge of English/Mandarin language are essential

3) Open to receive training to brush up on technical skills and to meet company's service standard.

Salary: $2400-$2800+OT

Industry: Engineering

Located at Chai Chee

Japanese MNC

Have AWS + Bonus + Yearly increment

Job Description

• Perform, document internal audits and other quality assurance activities to ensure readiness on international standards certification audits and GMP inspection.
• Create, review work instructions and standard operating procedures, devise sampling procedures and directions for recording and reporting quality data.
• Communicating with other team members to solve problems.
• Conduct / perform training to employees to improve GMP / international standards certification awareness and compliance.
• Other duties as and when assigned by management.

Requirements

• Diploma in Engineering
• No experience / fresh entry welcome to apply

Applications:

Please submit a copy of your updated CV in MS Word format stating to [email protected]:

• Current Salary
• Expected Salary
• Date of Available and Reason for Leaving

All applicant will treated private and confidential

Emily Fong

Senior Talent Specialist

Atomrecruit Pte. Ltd. | MOM EA License No.: 15C7443

EA Personnel Reg No.: R1768368

We are seeking an enthusiastic and detail-oriented Event Assistant to join our team. As an Event Assistant, you will play a crucial role in ensuring the success of our events. This is an exciting opportunity for someone who is passionate about making a positive and meaningful impact to our members and eager to contribute to a team’s success.

Responsibilities

• Facilitate a range of outdoor and indoor activities/events including outings, workshops, talks that serve the needs of our customers.
• Handle attendance record and ensure the customers’ safety during the transportation process to the event destination.
• Provide exceptional customer service and act as a primary point of contact for our customers throughout event coordination and execution process.
• Be present on-site during the event to ensure everything runs smoothly and resolve unexpected problems in real time.
• Provide on-site support during events, assisting with registration, customers’ inquiries, communication with customers.
• Regularly engage and communicate with customers to understand their needs, identify gaps and make recommendations to enhance their experience.
• Communicate effectively with internal teams and customers to ensure smooth coordination of event activities.
• Perform other administrative tasks as assigned.

Requirements

• Minimum 1 year in a similar role.
• Good communication and interpersonal skills.
• Ability to work independently and collaboratively.
• Customer service orientated.
• Proficient in using digital tool such as mobile phone app.

Join Us:

Take the first step towards a rewarding career filled with purpose, growth, and service to the community. Discover more about how you can contribute to our mission and become part of our family at Radiant Life. Your journey to making a significant impact in the lives of customers starts here!

Roles & Responsibilities

• Support the Division in the system administration of Print and E-commerce systems
• Project manage and act as liaison point between Tech and Business Teams to develop and enhance system features and launch marketing campaigns
• Collaborate with Tech team to support system and user audit requirements
• Creating and maintaining user guides for Consumer Division systems, providing ongoing support on system operations to Business Teams

Requirements

• Proficiency in HTML, CSS and experience with Wordpress CMS
• Experience with AMP (Asset Management Plan)
• Certification in Project Management is an advantage
• Agile and adaptable to navigate a fast-paced and evolving work environment
• Flexible in adopting new technologies and methodologies to effectively manage multiple tasks concurrently
• Team player, engage in open communications, actively participating in team discussions and decision-making
• Minimum 4 years experience in Project Management or System Administration
• Degree or diploma in IT related discipline

We would like to seek your assistance to recruit an Administrative Officer for us.

Part-time / Full-time Admin Officer

1. 1 year contract; renewable yearly depending on performance
2. Working days/hours:

(i) Part-time: Mon-Fri, 9am to 1pm or 2pm to 6pm; or at least 3 full working days a week, 9am to 6:30pm

(ii) Full-time: 5 day work week. Mon-Thurs 9am to 6:30pm and Fri 9am to 5:30pm

1. Salary will commensurate with experience (monthly full-time salary will be between $2,500 to $3,000). For part-time, this will be pro-rated accordingly.
2. Upon completion of contract, completion bonus will be dependent on performance. For part-timers, amount will be pro-rated.
3. Minimally a diploma holder with knowledge in the Microsoft suite of applications (Outlook, Excel, Word etc)
4. Will be good if candidate has prior working experience in admin roles or banking.

Job responsibilities:

1. Prepare cover sheets for scanning & archival
2. Sorting documents for scanning & archival
3. Scan loan transactions into system for validation by senior staff
4. Help prepare documents to be issued to clients
5. Provide administrative support to the department
6. Any other ad-hoc duties as assigned from time to time

Responsibilities:

• Assist in keying timesheets for payroll
• Assist in keying projects for project allocation
• CPF Submission
• Submission of claims (NS makeup pay, GPL, FWL waiver, and other government grants)
• Administrate Corppass users
• Interview arrangements
• Assist in full spectrum of employment cycle
• (prepare onboarding, confirmation, promotion, demotion, exit clearance)
• File exit clearance (IR21)
• Annual filing of income tax
• Weekly manpower update
• Maintain HRIS, HRApp and proper P-files
• Maintain database for project passes
• Work pass administration (WPOL & EPOL)
• Workers repatriation
• Workers dormitory coordination
• Leave Administration
• Identify and administrate training needs & enrolments
• Insurance policy renewals and claims submission
• Handle ad-hoc office administration
• Organize company recreation event
• Ad-hoc duties as assigned by management

Requirements:

• Min. Diploma
• 1-2 years of working experience in similar capacity
• IT savvy and proficient in Microsoft Excel and Words
• Conversant with MOM, CPF, IRAS and other statutory boards regulations

Preferably have some work experience in Logistics / Freight Forwarding company.

Candidate should have pleasant disposition, work as team, hardworking, resourceful and able to multi-task with other Logistics job - cross training will be provided.

We are located in Mandai Estate, candidate should preferably stay around this area.

We are currently operating 5 days week.

Overview

We are seeking a highly motivated and experienced individual to fill the role of Hospital Planning and Clinical Services Senior/Assistant Manager. The successful candidate will be instrumental in the planning and establishment of a new hospital, overseeing the management of designated clinical services throughout the entire care continuum.

Job Responsibilities

You will be responsible for the following:

1. Maintain good understanding of daily operations of the clinic.
2. Lead the strategic planning and setup of a new hospital facility, ensuring alignment with organizational goals and healthcare standards.
3. Collaborate with cross-functional teams to coordinate logistics, resource allocation, and timelines for the successful launch of the new hospital.
4. Manage project budget with tracking and reporting of variances.
5. Identify, evaluate, and procure equipment and technology required for hospital operations.
6. Provide regular updates on project progress, challenges and milestones.
7. Responsible for devising innovative strategies and workflow enhancement to continually improve patient care journey.
8. Responsible for handling administrative matters pertaining to service points assigned.
9. Manage patient feedback and monthly statistical reports.
10. Participate in committees and other tasks as assigned.
11. Other adhoc duties assigned.

Requirements

• Degree in any discipline with minimum 3 years’ work experience in Healthcare Industry
• Healthcare operational experience will be advantageous.
• Project management capabilities and experience in driving a cohesive team and cross teaming environment.
• Possess confidence to resonate with senior management leadership – internal and external stake holders.
• Analytical, quantitative with strong communication skills (written and verbal).
• Proficient in Microsoft Word/Excel/Powerpoint.
• Knowledge in hospital software application will be advantageous.
• Ability to multi-task and work under tight timelines.
• Excellent communication, problem solving, presentation, negotiation and interpersonal skill.

If the role sounds interesting to you, please contact ‘[email protected]’ to understand more on the role. Please indicate the position that you are interested in the subject heading.

*Only Singapore Citizens and Singapore Permanent Residents may apply.

Responsibilities

• Ensure all operations are carried on in an appropriate, cost-effective way
• Improve operational management systems, processes and best practices
• Purchase materials, plan inventory and oversee warehouse efficiency
• Help the organization’s processes remain legally compliant
• Formulate strategic and operational objectives
• Perform quality controls and monitor production KPIs
• Find ways to increase quality of customer service and overall team performance

Requirements

• Proven work experience as Assistant Manager or similar role
• Knowledge of organizational effectiveness and operations management
• Familiarity with business principles
• Excellent communication skills
• Leadership ability
• Outstanding organisational skills

Admin & HR Assistant | Payroll | Tuas

• Workplace: Tech Park Crescent [Tuas]
• Working hours: Monday to Friday 8am – 5.30pm
• Salary Range: $1,800 - 2,200

Responsibilities:

• Perform effective and efficient duties on all General Admin and HR related tasks (eg foreign employment applications, renewal and cancellation, payroll, coordination on employees’ training, insurance matters, maintains a variety of logs and files, replenishment of office supplies.
• Answering calls with proper telephone etiquette; takes message and route them in a timely and accurate manner.
• Manage time-attendance records, leave benefits through system, create required reports timely, etc.
• Any other adhoc duties as and when required.

The Supreme HR Advisory Pte Ltd | 14C7279

Ong Boon Kiet (Travys) | R22104769

Senior Recruitment Consultant

Responsibilities:

• Provide full spectrum of secretarial support to Director
• Conduct market research and organizational activities on behalf of Director
• Assist in business oriented matters
• Perform vendor negotiation activities for business needs
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Any other ad-hoc tasks assigned

Requirements:

• Diploma / Degree in any discipline
• No experience Needed (Training Provded)
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organised, detail-oriented and responsible

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Job Descriptions

• Assist Chef
• All the preparations for meals
• Clean up Kitchen Sections
• Collaborate with service staffs

Job Requirements

• 3 years of similar experiences

Working hours

• 5.5days a week : Shift system 10:00am～22:00pm 3 hours break (14:30～17:30)

☑ Good Career Growth and Personal Development

☑ Professional Coaching and training

☑ Convenient location (Walking distance from CBD MRT)

The internship will offer:

• An exciting opportunity to get an insight to Singapore’s Employment Act
• Dedicated mentorship

Duties

• Assist Recruitment Consultant with fulfilling the staffing needs of clients and job seekers
• Coordinate and schedule meetings and interviews
• Provide support to the sales team
• Perform Administrative and Data Entry duties
• Provide administrative/secretarial support to the Director
• Assist the Director daily tasks and follow up closely
• Other Ad-hoc duties apply if needed

Requirements

• No experience required, training provided
• Min A Levels
• Strong passion for recruitment and people-oriented
• Possess a positive attitude to learn and grow with the company
• Team player and able to work well with all levels

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only the shortlisted candidates will be notified.

EA License No.: 19C9682