Total 3,280 Senior Executive assistant manager job vacancies in Singapore

Job Responsibilities

• Provision of legal and corporate secretarial support to the Law Department in Singapore
• Assistance with drafting and review of legal and corporate documentation
• Legal research and other general administrative duties as required
• Liaison and coordination with the global legal, corporate and operational departments, as well as with clients and service providers
• In conjunction with the global corporate legal team, ensuring statutory compliance with and maintenance of legal and corporate secretarial records

Job Requirements

• Diploma in Law / Legal Studies or equivalent
• Membership in a professional body for company secretaries / governance professionals would be an added advantage
• At least 3 to 5 years of relevant working experience in both paralegal and corporate secretarial work
• Ability to multitask, prioritise and execute in a fast-paced environment
• Good communication and interpersonal skills
• Good player, well organised and exhibit good initiative
• Willingness to learn, adopt and adapt to new challenges or methods of working
• Be able to work well independently and with minimal supervision, meticulous and self-driven
• Proficient in MS Office skills, including Microsoft Word, Excel and Powerpoint

Job Description:

• Oversee the overall execution of Radiology Department standards and procedures.
• Assess, plan, implement and evaluate the delivery of patient care to ensure optimal standards of nursing practice have been performed.
• Provide guidance and supervision to nurses in the provision of patient and family education including delivery of appropriate care pre and post interventional procedures.
• Ensure that precautions have been taken to protect patients, staff and public from unnecessary exposure to ionizing radiation.
• Perform any other duties as required.

Requirement:

• Diploma/degree in nursing or equivalent.
• Minimum 4-5 years clinical experience.

Interested applicants, kindly furnish us with your detailed resume in MS Words format and click "Apply Now" button.

** We regret to inform only shortlisted candidates will be notified. Applicants who do not possess necessary experience or qualification will still be considered on individual merits and may be contacted for other opportunities.**

JOBSTUDIO PTE LTD

EA License No: 10C4754

EA Personnel: Kam Xiu Ping

EA Personnel Reg No: R21101828

5 Months Contract Executive/Assistant Manager

• Support in administration of awards cycle and certificate related matters (includes preparation for nominations, interviews, printing and packing of certificates, data upload to system etc.)
• Support in preparation and execution Ceremonies
• Assist with other duties as assigned.

Requirements

• Strong written and verbal communication skills
• Well-organised and able to work well under pressure
• Good problem-solving and critical thinking skills
• Collaborative and with good interpersonal skills
• IT savvy and proficient in Microsoft Office applications (Excel, Word and PowerPoint)
• Experience/knowledge in Power Automate/ automation will be advantageous

For interested candidate, please email your resumes to [email protected]

Denyse Nicole Tan Shuqin (#HDT)
Recruit Express Pte Ltd
CEI No: R1333503
Company EA license : 99C4599

Responsibilities

Perform corporate secretarial and administrative work

Assist in incorporation and administration work

Assist in filing with ACRA ,share transfer with IRAS and KYC checks

Ensure timely compliance with relevant statutory compliance, maintenance of registers and statutory records

Assist in preparing board resolutions, documents and take minutes of meetings

Perform data entry and updating into corporate secretarial software

Maintain proper records of clients’ KYC/CDD compliance

Requirements

Diploma/Degree in Accountancy, business admin

Min. 2 years corporate secretarial experience with business consultancy/law firms

Proficient with MS Word, Excel, Outlook

Good command of English

9am to 6pm (Mon-Fri)

Fresh with no experience can be consider

KEY JOB PURPOSE

We are looking for a focused and highly motivated individual to contribute to a dynamic and growing team. This team aims to expedite the novel light-weight and flexible perovskite solar cells for low-weight applications such as portable and wearable devices, BIPV and IoT.

KEY RESPONSIBILITIES

As a Research Engineer specializing in flexible perovskite solar cells, your responsibilities will revolve around conducting research, development, and optimization of this emerging technology. Here are some key job scopes for this position:

· Optimize deposition techniques, such as solution processing, vacuum deposition, or printing methods, to achieve uniform and high-quality perovskite thin films on flexible substrates.

· Investigate new materials, device architectures, and manufacturing methods to improve the overall performance and reliability of flexible perovskite solar cells.

· Investigate encapsulation strategies and barrier materials to protect flexible perovskite solar cells from degradation.

· Design and execute experiments to fabricate and characterize flexible perovskite solar cells.

· Conduct accelerated aging tests and reliability studies to evaluate long-term stability and durability of the devices.

· Scale up procedures from lab-scale to manufacturing scale.

· Conceptualize and realize new device configurations with enhanced stability and efficiency

· Report writing and results presentation

· Regular maintaining of research and study records, conceptualize, execute and interpret scientific experiments

· Work closely with internal colleagues in Singapore and China to work in company target.

COMPETENCIES AND QUALIFICATION REQUIREMENTS

· Master, PhD in Materials Science, Chemistry or related fields with in-depth knowledge of materials (especially perovskites), device physics and processing.

· Deep understanding of all kind of perovskite materials and interface engineering. Experience in flexible perovskite solar cells and low-temperature process/deposition is a plus.

· Expertise in device making and materials characterizations.

· Good skills in time management, experiment design and data analysis.

· Good communication and interpersonal skills.

We regret that only shortlisted candidates will be notified.

Our client is an US MNC, one of the largest players in the life-science sector. Due to business needs, they are now recruiting for Senior Lab Assistant to be part of their team for ongoing transformation projects.

This is a 1 Year contract (Convertible) role. They are located at Buona Vista – Walking distance from the MRT station.

5 days work week - Monday to Friday (8.30 am to 5.30pm)

Responsibilities:

• Coordinate work assignments and ensure timely equipment calibration.
• Mentor and train staff using standardized programs.
• Ensure adherence to organizational standards for customer work and team performance.
• Perfume compounding and material selection according to formulation requirements.
• Preparing for odor evaluations to maintain fragrance quality.

Requirements:

• Diploma in Applied Chemistry, Perfumery and Cosmetic Sciences, or Chemical Engineering.
• Preferably 1-2 years of experience in a chemistry laboratory environment.

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Attention to: Alethea

EA License No: 19C9682
Reg No: R21101676
Ng Zhi Qing Alethea

COMPANY DESCRIPTION

MINDS has been caring for Persons with Intellectual Disabilities (PWIDs) and their families since 1962.

Grounded in the belief that all PWIDs have innate abilities and talents, MINDS is committed to empowering them and enhancing their quality of life, while advocating for greater inclusivity for PWIDs as a nation.

MINDS is today one of the largest charities in Singapore employing more than 850 staff. With the key focus to expand community-based services, improving the employability of PWIDS, strengthening education, and engendering inclusive community living, MINDS offers a holistic range of services and programmes across the PWIDs’ lifespan.

These include schools, employment and training development centres, home-based care services and community-based services to cater to the physical, psychological, environmental and social needs of PWIDs. For more information, please visit www.minds.org.sg.

RESPONSIBILITIES

• Assist in creating clean, safe and conducive learning environment which promotes student learning and development
• Assist teachers in preparing and producing learning materials
• Assist and guide students in carrying out instructions and activities during lessons
• Build a strong relationship with students by exhibiting care, concern and encouragement
• Support teachers in determining individualised goals for each student to enhance their development
• Assist teachers in data collection to understand student profiles and monitor progress
• Implement students behavioural plans and support in managing student behaviours under teacher supervision
• Proactively engage in professional development activities to facilitate ongoing knowledge and skills development

• GCE 'N' Levels or GCE ‘O’ Levels 3 credits

• Passionate about each child's personal growth and open to new and innovative methods of teaching
• Able to work with children/youth ranging from 7 - 18 years of age with one or more learning difficulties
• Good communication and interpersonal skills. Able to work in a team with social workers, therapist and other teaching colleagues

Job Description:

· Provide full range of secretarial support to BOD included office-management duties, travel arrangements, handling calendar events, organizing reports and documents, setting up meetings.

· Support sales and marketing projects.

· Assist in ISO standards preparation, filing and compliance.

· Assist in Grant/ Trademarks application.

· Participate in liaison with Government agencies/ Associations.

· Co-ordinate and conduct meetings, briefings, or trainings to staffs when necessary.

· Organize and maintain confidential information, files, and records.

· Able to take Minutes of Meeting/ Provide summaries.

Job Requirements:

· Candidate must possess at least Diploma/ Degree in any field.

· Relevant experience in sales / marketing / administrative roles.

· Good disposition, hardworking individuals with good interpersonal relationship.

· Good verbal and communications skills and attention to detail.

· Good time management, has initiative and is reliable.

· Maintain confidentiality of private information.

· Knowledge of MS.

Recruitment Support

• Assist with job posting and advertising on various platforms.

• Schedule interviews and communicate with candidates regarding interview logistics.

• Administer pre-interview assessment.

• Address candidates queries and send rejection emails.

Employee Onboarding

• Process employee paperwork, including employee contracts, forms and other relevant documents prior to data inception.

• Coordinate with internal/external stakeholders (Admin, IT, HRIS) for creation of employee access and enrolment of certain staff benefits.

• Coordinate new hire orientation sessions and assist the HRBP with the onboarding process.

• Apply work passes (where necessary)

• Update the Staff Movement Excel Spreadsheet (co-own with HRSS)

HR Records Maintenance

• Maintain accurate and up-to-date employee records, both physical and digital.

• Ensure compliance with data protection regulations and confidentiality protocols.

Employee Offboarding

• Process employee separation paperwork, including sending out of the E-Acknowledgement of Resignation and updating records in the SF system.

• Ensure smooth offboarding procedure.

• Ensure cessation of staff benefits (Grab, myMHC, EHS).

• Cancel work passes (where necessary).

• Update the Staff Movement excel spreadsheet (co-own with HRSS)

Welfare Administration

• Administer staff welfare benefits for employees, e.g. send newborn gift hamper, get well gift baskets and funeral wreaths.

• Approve buddy lunch claims

HR Reporting And Analysis

• Compile HR metrics and data for reporting purposes.

• Generate regular reports on key HR metrics, such as turnover rates, time-to-fill and other related reports.

• Update organizational charts

• Ensure timely cheque requisitions

• Manage HR mailbox

• Prepare Broadcast EDMS

Qualifications & Experience:

• Diploma in Human Resources, Business Administration, or related field preferred.

• Proven experience as an HR Administrator, HR Assistant, or similar role.

• Strong knowledge of HR practices, policies, and procedures.

• Proficiency in HRIS (Human Resources Information Systems) and MS Office Suite.

Interested and qualified candidates , please send in your application to [email protected]

Ivy Yong Shi Mei

R2198995

Recruit Express Pte Ltd 99C4599

Job Title: Executive Assistant (ID4594)
Location: Penjuru Lane
Working Hours: Mon to Fri 8.30am-6.00pm
Salary: $3000-$4500

Executive Assistant
Job Description:
• Provide full range of secretarial support to BOD included office-management duties, travel arrangements, handling calendar events, organizing reports and documents, setting up meetings.
• Support sales and marketing projects.
• Assist in ISO standards preparation, filing and compliance.
• Assist in Grant/ Trademarks application.
• Participate in liaison with Government agencies/ Associations.
• Co-ordinate and conduct meetings, briefings, or trainings to staffs when necessary.
• Organize and maintain confidential information, files, and records.
• Able to take Minutes of Meeting/ Provide summaries.

Job Requirements:
• Candidate must possess at least Degree in any field.
• Relevant experience in sales / marketing / administrative roles.
• Good disposition, hardworking individuals with good interpersonal relationship.
• Good verbal and communications skills and attention to detail.
• Good time management, has initiative and is reliable.
• Maintain confidentiality of private information.
• Knowledge of MS.

Duration : 6 months

Novena

Up to 3k

• Assist in AR transactions including billing & receipt
• Follow-up on outstanding bills
• Prepare journals, adjustment and audit schedules
• Process interco and related transactions
• Backup for clinic cash collection
• Any other task assigned

send your resume to: [email protected] or Telegram me @jocelynchan

Jocelyn Chan| Consultant | Recruit Express Pte Ltd (Healthcare & Lifescience) Company EA Licence number : 99C4599 Personnel EA License: R1331820

k-ID is a trailblazing tech startup, specializing in providing advanced, privacy-centric tools designed to protect and empower kids and teens online. We have secured pivotal partnerships with key industry leaders in the gaming industry and are venture-backed by leading global VCs. We are poised for unprecedented growth and expansion in the coming year.

We are seeking an experienced and proactive Executive Administrative Assistant to support our executive team. The ideal candidate will possess exceptional organizational and communication skills, with the ability to manage multiple priorities and provide strategic support. This role is crucial in ensuring the efficiency and effectiveness of our executives, contributing to the overall success of the organization.

Key Responsibilities:

• Executive Support: Provide comprehensive administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Strategic Partnership: Act as a strategic partner to executives by anticipating needs, preparing relevant materials, and providing insights to support decision-making.
• Communication Management: Handle incoming and outgoing communications, including emails, phone calls, and correspondence, ensuring timely responses and follow-ups.
• Meeting Coordination: Prepare agendas, materials, and minutes for meetings; assist in organizing executive meetings, board meetings, and other high-level events.
• Project Management: Lead and assist in the pre-planning and execution of special projects and initiatives as directed by executives.
• Information Management: Maintain confidential files, records, and documentation; ensure accurate and timely filing and retrieval of information.
• Relationship Management: Act as a liaison between executives and internal/external stakeholders, maintaining professional and positive relationships.
• Travel Arrangements: Organize and manage complex travel itineraries, including flights, accommodations, and transportation.
• Expense Reporting: Prepare and process expense reports, ensuring accuracy and compliance with company policies.
• Problem Solving: Anticipate potential issues and develop proactive solutions to enhance executive productivity and efficiency.

Minimum Requirements:

• Bachelor’s Degree in Business Administration, Communications, Human Resources or a related field
• 5 years of experience in operations, projects or related roles
• Proficiency in Microsoft Office & Google Suite
• Experience with calendar management over international timezones, travel scheduling and booking, and budgeting of events
• Excellent organizational skills, with attention to detail and ability to handle multiple priorities with minimal guidance

Preferred Requirements:

• Master’s Degree in Business Administration, Communications, Human Resources or a related field
• Proficient in collaboration tools such as Slack, Notion, Figma and meeting tools Zoom, Google Meets, etc
• Desire to work in an early-stage, fast-paced environment with a degree of ambiguity
• Excellent communication and collaboration abilities

Competitive Salary

• A competitive startup salary commensurate with experience and skills

Benefits Package

• Comprehensive benefits including health, dental, and vision insurance
• Employee Stock Ownership Plan (ESOP)

Professional Development

• Opportunities for ongoing learning and development.
• Exposure to multifaceted projects in a fast-growing industry

Innovative Culture

• A collaborative and inclusive work environment
• The opportunity to be a part of a company that’s making a positive impact on the online experiences of kids and teens

The NUS High School of Mathematics and Science is a specialized school offering a seamless 6-year programme to students between the ages of 12+ and 18 years and who have an aptitude for Mathematics and Science. We invite suitable applicants for the below position.

Assistant Executive, Outreach (Temporary)

This position will be suitable for those who are interested in exploring the education sector. You will assist the Outreach Department to facilitate and develop plans for active outreach to the math and science talent in primary schools.

Key Responsibilities:

Science Outreach

· Work with our Outreach Educators to design programmes consisting of workshops, online modules and other activities particularly in the area of Physics and Engineering and other sciencesthat will engage Primary 5 and 6 math and science talent from our primary school partners.

· Initiate and mentor simple and short research projects with primary school students.

· Carry out the programmes planned together with NUS High student helpers, and be able to adapt activities to students with a wide range of abilities.

· Mentor the primary school students in our outreach programmes so as to nurture their passion in math and science.

Collaboration with Student Interest Groups (SIG)

· Provide guidance for student helpers from our SIGs to support the outreach activities as facilitators and student mentors.

· Provide support to SIG Teachers for their activities.

Miscellaneous Teaching and Learning Activities

· Provide support to academic departments for simple relief tasks.

Requirements:

· Possess GCE “A” level (Science Stream) or Diploma in Science/Engineering

• Excellent interpersonal and communication skills (including written)
• Has a heart for inspiring young students with a passion in science.
• Dynamic and motivated with good organizing abilities.
• A team player who is also able to work independently to meet tight timelines and achieve goals.
• Experience working with students would be an advantage

Employment Terms:

August – December2024 (with option to extend)

Remuneration:

S$2,000 - $$2,300 per month

Working Hours:

Mon – Thur: 8:30am – 6:00pm

Fri: 8:30am – 5:30pm

Interested applicants, please email your detailed resume to [email protected] by 26 July 2024.

We regret that only shortlisted candidates will be notified.

WhatsApp: +65 90820021 (Kyler)

Email: [email protected]

Working Hours: Monday – Friday (9am – 6pm)
Location: Buangkok
Salary: $4,700 - $5,700

List of responsibilities include, but are not limited to:

• Co-chair internal case review with the Head of Department
• Supervise Casework Management in the Hostel by supporting case / social workers' understanding and aligned practice with the overall philosophy, and provide supervision and guidance for junior social workers / social work associates / interns in the area of case management, clinical skills and operational / administrative
• Lead projects / tasks towards achieving Department goals.

Additionally, the Asst Snr Social Worker will also carry out Social Worker duties, including:

• Individualised case management, including conducting case conceptualisation, setting goals and interventions plans, conducting monthly individual and family sessions, and review of progress towards goals.
• Work closely with the Probation Officers (POs) and Child protection officers (CPOs) for co-case management, and also other stakeholders including families, school and employers. Develop partnership with stakeholders, including existing and prospective employers, schools and CSO agencies, pro-social communities for reintegration efforts, and community partners.
• Conduct therapeutic group work for clients (evening timings 7-9pm)
• Prepare for, attend and present cases at Internal and External Case Reviews to update on intervention progress.
• Casework documentation and reports according to licensing requirements
• Work together with Hostel Operations & Development Department, and provide essential information for Operation (Administration) to schedule for daily movement
• Support in other ad-hoc duties assigned as needed

Requirements:

• Degree in Social Work or equivalent with 5 years of experience in social service sector or similar setting
• Experienced in social work interventions, social policies and community engagement
• Preferably possess a certification in a clinical modality
• Familiar with community resources and government ministries’ systems (i.e. MSF, MOE etc)

The Supreme HR Advisory Pte. Ltd | 14C7279

Gan Kai Le | R23112683

Location : Toh Guan Road East (Jurong East), will be relocate to Pandan crescent Singapore in August 2024

Working days : 5 days
Working hours : 9am - 6pm
Salary : $2,200 - $3,500

Job Description

• Handle the full spectrum of Accounts Receivable
• To reconcile daily retail sales collection for posting
• Prepare sales invoices, credit notes, release sales orders and ensure completion of billings
• Follow up on collection from customers
• Process payment to suppliers, outlet and staff claims and ad-hoc payment
• Maintain and update cashbook and cashflow forecast
• Assist in cash counting
• Prepare monthly AR journals
• Quarterly warehouse stock count and reconciliation
• Liaise with internal and external auditors etc.
• Daily operational support
• Perform other ad-hoc duties as assigned

Job Requirement

• Minimum a Diploma in Finance/ Accountancy/ Banking or equivalent
• Proficient in Microsoft Excel (E.g., vlookup, pivot tables and reporting)
• Knowledge of the Navision system will be an added advantage

✅✅ Interested applicants kindly contact via WhatsApp: +65 8656 3696 (JOHN).

No Charges will be incurred by Candidates for any service rendered.

Email：[email protected]

Lau Zhao Rui Reg.No: R22109652

14C7279 The Supreme HR Advisory Pte Ltd

*Company name and address will only be disclosed once shortlist for interview.

Description:

• Supports Outpatient Management Unit (OMU) managers to plan, manage and propagate PSA core knowledge and skills training so as to advance and improve PSA practices in accordance to the institution needs and service direction.
• Delivers effective training for Specialist Outpatient Clinics (SOCs) staff.
• Assists in the development of PSA Propel training curriculum and prepare training manuals, guides and materials for SOCs to ensure staff members develop and maintain a thorough knowledge that is required for SOC operations.
• Supports Manager in collaboration with IT department and Human Resource Development to enhance the quality of education for PSA and trainees.

Requirements:

• Min. N / O Levels
• Some exp in customer service / admin is preferred

Location: Novena

Working hours: Mon - Fri, office hours

Interested candidates, please forward your resume to [email protected]

Consultant: Huang Jingsheng Kevyn (R1333338)

Recruit Express Pte Ltd (99C4599)

Job Description:

1. Accounts Payable and Receivable:

- Process invoices, expense reports, and payment requests accurately and in a timely manner.

- Maintain vendor and supplier records, including payment terms and contact information.

- Reconcile accounts payable and receivable transactions to ensure accuracy and completeness.

2. Data Entry and Record-Keeping:

- Enter financial data into accounting software or spreadsheets, including journal entries and transactional records.

- Maintain organized and up-to-date financial records, including invoices, receipts, and purchase orders.

- Assist in the preparation of financial reports and statements as needed.

3. Expense Management:

- Monitor and track employee expenses, ensuring compliance with company policies and procedures.

- Process employee expense reports and reimbursements in accordance with established guidelines.

- Assist in reviewing expense reports for accuracy and completeness.

4. Bank Reconciliation:

- Reconcile bank statements and financial accounts to ensure consistency and accuracy of financial data.

- Investigate and resolve any discrepancies or issues identified during the reconciliation process.

- Maintain documentation and records related to bank transactions and reconciliations.

5. Financial Reporting Support:

- Assist in the preparation of financial reports, including balance sheets, income statements, and cash flow statements.

- Provide support during the month-end and year-end closing processes, including reconciliations and adjustments.

- Collaborate with other team members to compile financial data and information for reporting purposes.

6. Administrative Support:

- Provide general administrative support to the finance team, such as filing, scanning, and organizing documents.

- Assist in scheduling meetings, preparing agendas, and taking meeting minutes as needed.

- Perform other ad-hoc tasks and projects assigned by the Finance Manager or Financial Controller.

Qualifications:

- Bachelor's degree in Finance, Accounting, Business Administration, or related field preferred.

- Prior experience in finance or accounting administration is an advantage.

- Proficiency in MS Office suite (particularly Excel) and accounting software (e.g., QuickBooks, SAP, SLQ).

- Strong attention to detail and accuracy in data entry and record-keeping.

- Excellent organizational and time management skills.

- Ability to communicate effectively and collaborate with team members.

- Strong problem-solving skills and ability to work independently under minimal supervision.

Description:

• Maintain intranet pages for Finance and Clinic Ops
• Manage routine and adhoc tasks for Committees
• Prepare information for committees meeting above
• Assist in Finance Data Entry (eg Receipts and Payments)
• Assist to track and update IT Access Register
• Assist to update Clinic Execs Leave Roster and process patient listing
• Prepare monthly Finance and Clinic Operations Report
• Provide secretarial support to Finance and Clinic Operations HOD
• Liaison person for Finance and Clinic Ops Department operations
• Other adhoc duties as assigned

Requirements:

• Min. Diploma in any discipline
• Proficient with Microsoft Office, Excel and Word

Location: Novena

Working hours: Mon - Fri, office hours

Interested candidates, please forward your resume to [email protected]

Consultant: Huang Jingsheng Kevyn (R1333338)

Recruit Express Pte Ltd (99C4599)

Executive Assistant

• Penjuru (Transport Pickup Provided at: Jurong East, Choa Chu Kang, Bishan & Serangoon)
• Monday - Friday: 8.30am to 6.00pm
• Salary Range: S$2,800 - S$4,000

Job Description:

• Provide comprehensive secretarial support to the Board of Directors, including office management tasks, arranging travel, managing calendar events, organizing reports & documents, and scheduling meetings.
• Assist with sales and marketing initiatives.
• Help with the preparation, filing, and compliance of ISO standards.
• Support in Grant and Trademark applications.
• Engage in liaison activities with government agencies and associations.
• Coordinate and facilitate meetings, briefings, or training sessions for staff when needed.
• Manage and maintain confidential information, files, and records.
• Capable of taking meeting minutes and providing summaries.

Job Requirements:

• Diploma/ Degree in any field.
• Relevant experience in sales / marketing / administrative roles.
• Maintain confidentiality of private information.
• Knowledge of MS.

Whatsapp: +65 80135651(Alvin)

Alvin Chua Ming Jing:R23116192

The Supreme HR Advisory Pte Ltd: 14C7279

• Reporting to the Community Eye team lead, an Assistant Coordinator is an ancillary staff who is responsible to work in collaboration with Optometrists and Coordinators to provide assistance in clinical, administrative and technical duties, to ensure continuity of patient care in their aural rehabilitation process.

Requirements:

• Min Diploma in any Healthcare Relevant Discipline
• Any Prior experience will be advantageous.

For interested candidates, please send your most recent and updated resume to [email protected]

Subject heading: Executive Assistant

Andrea Eunice Tan Min Er

(R23112594)

Recruit Express Pte Ltd E

A License No. 99C4599

ClearSK Healthcare Group, an international aesthetics clinic chain is looking for driven executives to assist our panel of doctors in customer service, preparing and advising customers before and after doctor treatments. As the group has presence in Singapore, Shanghai, Hangzhou and Kuala Lumpur, the candidate should possess good command of languages and be able to work comfortably across difference cultures with Singaporean and Chinese counterparts within the group.

Job Highlights:

- An attractive Salary Package and 5 working days per week, working hours from 11am to 8pm with 1 hour lunch break.

- Full-timers and Part-timers are welcome.

- Comprehensive on job training and professional guidance provided. Fast-track career path for the fast learner and high performer.

- Opportunity to work alongside doctors and medical directors.

- Benefits include a generous package of free medical aesthetics treatments.

- Convenient locations as our clinics are near to MRT stations. Earn basic salary + Shift Allowance + Performance Bonus

Responsibilities:

· Attend to customers’ enquiries and provide excellent customer service.

· Prepare patient for doctor procedures including pre-treatment cleansing, photo-taking and numbing, etc.

· Provide post-treatment masking.

· Provide assistance to doctors during procedures.

· Prepare and upkeep the procedure rooms, including sterilizing the procedure equipment.

· Ensure proper filling and documentation.

· Explain all relevant procedure details including its downtime and post-treatment care.

· Follow-up on customers after first procedure and book next appointment for review after each procedure.

· Issuance and packing of stock for scheduled customers in the clinics.

Requirements:

· Candidate must possess at least a ‘O’ or ‘A’ level, Diploma/Degree in nutrition, biomedical, physiotherapy, pharmacy or entry level specialized in Healthcare - Nurse/Medical Support & Assistant or equivalent.

· Cidesco / CIBTEC / ITEC / NSRS / NITEC Spa and Aesthetic Therapy, WSQ will be an advantage.

· Good communication and listening skills

· Pleasant personality, positive and friendly in customers interactions.

· Proficient in English communication and writing.

· Ability to read, write, and converse in Chinese will be an added advantage as liaising with Chinese customers.

· At least 2 years of working experience in relevant industry.

· Organised and able to follow structured work procedures at work.

· Impeccable integrity, responsible, responsive and able to work under pressure.

· Comfortable in handling IT systems and devices (i.e. Laptop, printer, mobile) – you will need to use them daily

APPLICATION PROCESS:

Should you wish to be considered for shortlisting, please complete the attached Google Form at the link below prior to submitting your application on MyCareersFuture. It only takes 3 to 4 minutes to complete:

https://forms.gle/ZdnDCJYqZ916n8iQ7

Please be advised that only candidates who have completed the form and are subsequently shortlisted will be notified.

1. Inventory Management - Plan and update the appropriate system parameters promptly according to monthly consumption, optimize stock level to meet inventory objectives.

2. Order Management - Facilitate Purchase Orders and ensure the information update in SAP. Follows up on orders ensuring that materials are shipped and delivered on promised dates.

3. Coordinates on all aspects with stakeholders on inbound shipment, update in SAP promptly and accurately, filing shipping documents for goods receiving activities, verifications of invoices to avoid mis-match

4. Cross trade shipment management - Facilitate and coordinate with stakeholder for direct drop shipment from factory to customer, with application and compliance of Free Trade Agreement for customer import duty rebates

5. Claim Management - Process claims where defects are related to the Vendor

6. Material Master Management - To maintain and ensure Material Master in SAP up to date (Standard length, HS code, plan delivery time...)

7. Ensure the operation quality and efficiency to meet customer requirements while complying with the company policies

8. Any other ad-hoc duty or projects as assigned by Manager

Requirements:

• More than 1 year of experience in supply chain operations
• Knowledge of SAP system preferred
• Immediate starter is preferred

Interested applicants for the above advertised position(s), please kindly email an updated copy of your resume to: [email protected]

EA License No.: 13C6305

Reg. No.: R2093254

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

Join Our Team and Shape the Future of the Medical-Aesthetics Industry!

ClearSk Healthcare Group is an international aesthetics clinic chain headquartered in Singapore, with presence in Shanghai, Hangzhou and now Kuala Lumpur. We are a reputable provider of advanced aesthetic treatments and skincare solutions. Our dedication to excellence and personalized care has made us a leader in the medical aesthetic industry. As we continue to expand our services, we are seeking an Executive Assistant to the CEO to join our team. Your role specializes in e-commerce, website programming, and digital marketing. In this pivotal role, you will work closely with our CEO to drive digital initiatives and contribute to the growth of our company.

Job Summary: ClearSk Healthcare is a skilled and dynamic individual to join our team as an Executive Assistant to the CEO, specializing in e-commerce, website programming, and digital marketing within the medical aesthetics sector. This role is crucial to ensuring the smooth operation of executive responsibilities while actively contributing to our digital strategies. Selected candidates will have the unique opportunity to participate in a 3-4 months Management Trainee Program in SG, KL, or Shanghai, gaining hands-on experience in the aesthetic medical sector.

Management Trainee Program:

Selected candidates without sufficient frontline experience in the aesthetic medical sector will undergo a tailored 3-4 months Management Trainee Program in SG, KL, or Shanghai. The program includes transitional roles in frontline positions (front desk executive or customer service consultant) and HQ roles focusing on procurement, inventory flow control, and resource deployment planning.

Responsibilities:

• Collaborate with the CEO to develop and execute e-commerce strategies.
• Develop, manage, and optimize ads and social media content across various platforms in different languages, including Google, Facebook, Instagram, Xiao Hong Shu, and WeChat.
• Plan, execute, and manage Google SEM and SEO campaigns, including Youtube and various digital platforms, to incorporate Paid Media and Web Analytics.
• Leverage excellent communication skills to engage potential customers, turning inquiries into appointments or sales.
• Drive the implementation of omnichannel marketing strategies, enhancing customer interaction and service.
• Stay on the cutting edge by continuously learning and integrating new technologies, such as ChatGPT, into our marketing strategies.
• Work closely with in-house marketing and sales team to drive sales events, in-house marketing campaigns, and customers reviews.
• Assist in planning, organizing, and executing online sales events.
• Project manage in the development of new eshops.
• Set standards, systems, and best practices for new product listings, content creation, distribution, and maintenance.
• Provide direct executive support to the CEO in daily tasks and strategic initiatives.
• Act as a liaison between the CEO and internal/external stakeholders.
• Ensure seamless coordination and follow-up on action items.
• Provide comprehensive support to the CEO in varied tasks.
• Monitor industry trends and competitor activities to identify growth opportunities.

Qualifications and Requirements:

• Bachelor's degree in Marketing, E commerce, Business or any related field.
• Overall, at least 2 years of prior B2C experience in similar role is required. At least 2-4 years of experience in digital marketing and Google Digital Ads, SEO, and SEM, ideally in the healthcare or aesthetics industry.
• Expert in digital marketing platforms (e.g. Google Analytics, Adobe Analytics, Google Tag Manager, Adobe Launch).
• Has general understanding of woo-commerce in terms of maintenance, launch, shop construction and admin system.
• Exceptional communication skills and fluent in both Eng and Chin, able to cater to English-speaking & PRC customers.
• Experience with omnichannel marketing.
• A willingness to learn and incorporate new technologies.
• Superior organizational and time management skills, and the ability to efficiently manage multiple priorities and being able to work well with ambiguity in a fast-paced, dynamic environment.
• Demonstrated maturity, integrity, results-oriented and being able to work independently as well as being an effective team player
• Proven leadership skills and the ability to exercise sound independent judgement
• High attention to detail and accuracy; ability to think strategically in a dynamic, fast-paced environment
• Possess a high sense of responsibility, accountability, and commitment with the ability to work under pressure

Application process:

Should you wish to be considered for shortlisting, please complete the attached Google Form at the link below prior to submitting your application:

https://forms.gle/ZdnDCJYqZ916n8iQ7

Please be advised that only candidates who have completed the form and are subsequently shortlisted will be notified.

Our client is an US MNC, one of the largest players in the life-science sector. Due to business needs, they are now recruiting for Senior Lab Assistant to be part of their team for ongoing transformation projects.

This is a 1 Year contract (Convertible) role. They are located at Buona Vista – Walking distance from the MRT station.

5 days work week - Monday to Friday (8.30 am to 5.30pm)

Responsibilities:

• Coordinate work assignments and ensure timely equipment calibration.
• Mentor and train staff using standardized programs.
• Ensure adherence to organizational standards for customer work and team performance.
• Perfume compounding and material selection according to formulation requirements.
• Preparing for odor evaluations to maintain fragrance quality.

Requirements:

• Diploma in Applied Chemistry, Perfumery and Cosmetic Sciences, or Chemical Engineering.
• Preferably 1-2 years of experience in a chemistry laboratory environment.

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Attention to: Alethea

EA License No: 19C9682
Reg No: R21101676
Ng Zhi Qing Alethea

Responsibilities

· Manage and administer welfare and benefits, e.g. fexible benefits and baby gifts, etc

· Manage and administer work-related medical arrangement, lockers and PPEs, e.g. safety goggles, shoes and uniforms

· Administer transport arrangment, payments and documents required by provider, e.g. LTA letter

· Administer and manage performance appraisal process, including confirmation process

· Manage and administer card access control system and issuance of card access cards

· Liaise with insurer representative and administer insurance claim process

· Support leave management

· Support C&B on attendance management and payments

· Support employees' enquiries

· Support team projects

· Perform any other duties as assigned by superiors

Requirements

· Minimum Diploma in Administration, HR Management or equivalent

· Excellent knowledge of MS Office