About Us:
Join our high-growth and progressive professional service firm in the heart of Singapore. We are expanding rapidly at the forefront of industry innovation and seeking a dynamic Executive Assistant to support our Managing Director, who is leading this exciting development phase. This role is a unique opportunity to be at the centre of a thriving, forward-thinking business environment.
Key Responsibilities:
- Provide high-level administrative support to the Managing Director, including calendar management, scheduling meetings, arranging travel, and handling correspondence.
- Act as the primary point of contact between the Managing Director and internal/external clients.
- Coordinate and organize meetings, including setting agendas, preparing materials, and taking minutes. (Important)
- Prepare, edit, and distribute professional documents such as reports, presentations, and proposals. (important)
- Assist in project management, including research, data analysis, and liaising with other departments. (important)
- Maintain confidentiality and exercise discretion with sensitive information.
- Manage stakeholder relationships and ensure effective communication.
- Handle financial tasks like managing expense reports and assisting with budget preparation (minimal)
- Stay informed about industry trends and seek professional development opportunities.
Qualifications:
- Bachelor’s degree in Business Administration or related field.
- At least three years of experience as an Executive Assistant or similar role, preferably in a professional service firm.
- Exceptional organizational and time-management skills.
- Strong written and verbal communication skills.
- Proficiency in office software and modern technology tools.
- Ability to work under pressure and handle multiple tasks simultaneously.
- High level of professionalism and cultural awareness.
What We Offer:
- A competitive salary and benefits package.
- Opportunities for professional growth and development.
- A dynamic and supportive work environment.
- Exposure to diverse and challenging projects.
We thank all applicants for their interest, but only those selected for an interview will be contacted.
