Total 37,714 Junior Executive front office assistant job vacancies in Singapore

Job Descriptions:

Invoicing:

• Generate accurate and timely invoices for services provided to clients.
• Ensure all relevant information, such as service details and pricing, is correctly documented on invoices.

Transaction Processing:

• Record and process financial transactions including sales, purchases, expenses, and payments.
• Verify the accuracy of transaction details and ensure proper categorization for accounting purposes.
• Enter transactions into the company's accounting software or ERP system.
• Reconcile accounts and resolve any discrepancies in a timely manner.

Maintenance of Accounting Records:

• Maintain organized and up-to-date accounting records, including invoices, receipts, and other financial documents.
• Ensure compliance with accounting standards and regulatory requirements.
• Assist in the preparation of financial reports and statements as needed.
• Monitor and track financial transactions to support internal auditing processes

Full Sets of Accounts:

• Prepare monthly, quarterly, and annual financial statements, including income statements, balance sheets, and cash flow statements.
• Analyze financial data to identify trends, variances, and areas for improvement.
• its and ensure all financial records are accurate and accessible.

Requirements:

• Min Diploma (Accounting/LCCI) with at least 2 years of relevant experience in Accounts Receivable function
• Well organized, meticulous, detail oriented, good interpersonal and communication skills
• Proficient in MS Office especially MS Excel

Interested applicants, please write in through CareersFuture with detailed resume in MS Words format.

EA License Number: 23C1730

Please Provide:

1) Availability
2) Current/ Expected salary
3) Reasons for leaving previous employments

We regret that only shortlisted candidates will be notified.

Accounts Assistant Work Duties / Responsibilities

· Providing support to the Accounts Department.

· Performing basic office tasks, such as filing, data entry, answering phones, processing the mail, etc.

· Invoice processing and filing.

· Liaising with third parties.

· Updating and maintaining procedural documentation.

· Perform any other duties assigned by the superior.

We are hiring Contract to Perm Clinic Assistant to be outsourced to established healthcare organisations! Flexible schedule!

Job Scope:

• Preparing patients for clinical work.
• Helping with infection control by sterilizing and disinfecting instruments,
• Setting up instrument trays
• Preparing materials, and assisting with dental procedures.
• Assisting dentists/ doctors in managing medical and dental emergencies when necessary.

Requirements:

• Minimum N level
• Able to commit for minimum 3 months
• No Need HealthcareExperience.

Apply now by sending your resume to [email protected] for more enquiries.

We regret to inform you that only shortlisted candidates will be notified.

Tammy Yap | Outsourcing Team | EA License Number: 99C4599

Recruit Express Pte Ltd Company Reg. No. 199601303W

Multiple organizations are looking for clinic assistant. Relevant working experience as a clinic assistant / customer service will be an advantage.

Job Responsibilities:

• Registration of patients
• Scheduling appointments
• Payment collection
• General administrative duties in the clinic assigned by the clinic supervisor/manager
• Providing high quality patient care service experience

Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.

Please submit your updated resume in MS Words format by using the APPLY NOW BUTTON.

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company (or its agent) for the purpose of the processing and administration by the company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified.

Gao Shan (Jane)

Registration Number: R23118568

EA License No: 06C2859 (MCI Career Services Pte Ltd)

We are looking for Contract to Permanent Clinic/ Dental Assistant to work in reputable healthcare organisations!

Job Scope:

· Preparing patients for dental work.

· Helping with infection control by sterilizing and disinfecting instruments,

· Setting up instrument trays

· Preparing materials, and assisting with dental procedures.

· Assisting dentists in managing medical and dental emergencies when necessary.

Requirements:

• Minimum PSLE / N level / A level / Diploma
• Training provided

Apply now by sending your resume to [email protected] for more enquiries.

We regret to inform you that only shortlisted candidates will be notified.

Tammy Yap | Outsourcing Team | EA License Number: 99C4599

Recruit Express Pte Ltd Company Reg. No. 199601303W

1. JOB DESCRIPTION

Job Title

General Clerk cum Admin Assistant

Occupation

ADMINISTRATIVE ASSISTANT

Job Description & Requirements

Job Description & Requirements

• Good attitude / communication skills
• Computer literate (MS Word & Excel)
• Multi-tasking
• Invoice + quotation
• Able to work independently

Job Description

• Provide general administrative support to the Secretarial Department.

Job Requirements

• GCE ‘O’ Level or equivalent
• With/Without Experience
• Good organizational, and interpersonal and willingness to learn
• Able to multi-task, meet deadlines, and work with minimal supervision
• PC literate and hands-on with MS Applications

Salary will be commensurate with experience.

Interested candidates, please email your resume with your expected salary to [email protected].sg for an interview appointment.

Only shortlisted candidates will be notified for interview.

Responsibilities:

• Assist in keying timesheets for payroll
• Assist in keying projects for project allocation
• CPF Submission
• Submission of claims (NS makeup pay, GPL, FWL waiver, and other government grants)
• Administrate Corppass users
• Interview arrangements
• Assist in full spectrum of employment cycle
• (prepare onboarding, confirmation, promotion, demotion, exit clearance)
• File exit clearance (IR21)
• Annual filing of income tax
• Weekly manpower update
• Maintain HRIS, HRApp and proper P-files
• Maintain database for project passes
• Work pass administration (WPOL & EPOL)
• Workers repatriation
• Workers dormitory coordination
• Leave Administration
• Identify and administrate training needs & enrolments
• Insurance policy renewals and claims submission
• Handle ad-hoc office administration
• Organize company recreation event
• Ad-hoc duties as assigned by management

Requirements:

• Min. Diploma
• 1-2 years of working experience in similar capacity
• IT savvy and proficient in Microsoft Excel and Words
• Conversant with MOM, CPF, IRAS and other statutory boards regulations

We are hiring HR Assistants

Job Scope:

• Provide administrative support to the HR Executive
• Handle recruitment issues
• To send resumes

Job Requirements:

• Minimum GCE ‘A’ Levels/Diploma
• Proficient in MS Office
• Possess good communication and interpersonal skills

Interested candidates please send in your resume to:

[email protected]

EA Personnel: Valerie Yong Kian Fung

CEI No.: R1103704

Recruit Express Pte Ltd, EA License No.: 99C4599

Job Description:

• Generate an invoice or CN
• Keep petty cash (SGD, USD, and EUR) on hand for care-off fees and vessel cash collection.
• Ensure that deadlines for accounting are met
• Handling reimbursement requests
• Upload invoices to the online customer portal.

Requirements:

• O level, ITE, NITEC, and/or equivalent professional experience
• Proficiency with Microsoft Office
• Strong communication abilities and fluency in both written and spoken English
• Capable of working under deadline pressure and in a fast-paced setting

Responsibilities:

• Pick and pack of materials for storage or order shipment
• Load, unload and store materials at assigned locations
• Ensures that parts are correctly picked, packed for shipment or delivery to Customers
• Any other ad-hoc duties as assigned by the Supervisors

Requirements:

• Positive work attitude
• Ability to operate equipment would be an advantage
• Able to work in a fast-paced

1. Clinical

• Conduct and record blood pressure measurement for residents scheduled for therapy sessions.
• Perform appropriate therapy including passive range of motion exercises, heat/cold/wax therapy, gait training, stair climbing, transfers, bed mobility training, stretching and strengthening exercises as planned by Physiotherapist.
• Conduct indoor group activities for residents in nursing home facility and outdoor recreational activities as scheduled.
• Assist in the transfer or transportation of residents in nursing home to rehab centre for therapy sessions as and when required.
• Work closely with physiotherapist, rehab support staff and allied health professionals for seamless care coordination and provide prompt or regular updates to guarantors on residents’ progress.
• Monitor residents during therapy sessions to ensure their safety and well-being.
• Adhere to Infection control practices in the nursing home facility and during therapy.
• Practice diligent documentation in residents’ case notes and filing of relevant documents.
• Participate in activities related to the smooth running of the department.

2. Administrative and Management Practice

• Prepare daily schedule of residents to be seen by physiotherapist or occupational therapist.
• Perform cleaning of equipment regularly or when required.
• Update Equipment Maintenance Records once a month and to send equipment for servicing or repair as and when required.
• Ensure adequate clinical supplies or consumables for use (hand wash/rub, disposable gloves, tissue paper or hand towels etc).
• Undertake responsibility and duties as assigned.

3. Staff Development / Education

• Attend courses relevant to job functions

4. Occupational Health and Safety

• Maintain safe work practices and ensure a safe working environment which meets required standards.
• Familiar with all aspects of the nursing home emergency and evacuation procedures and guidelines.

5. Quality Assurance

• Participate in quality procedures and guidelines and policy reviews when required.
• Ensure compliance to the Company’s quality procedures, guidelines and policy. Monitor and report non-compliance and implement necessary changes resulting from quality assurance findings in consultation with Physiotherapist or Occupational Therapist.

To assist Classroom Teachers in providing a learning environment that supports the developmental and educational needs of all the children, under the overall direction of the class teacher and Deputy Head.

RESPONSIBILITIES

• To work with an individual or small groups of children as directed by the Classroom Teacher, Deputy Head or Head Master
• To actively promote the learning of Mandarin language within the Pre-Prep dual language environment
• To follow the agreed programmes of work with individuals and groups of children working towards set targets
• To contribute to the well-being of the children in terms of physical, emotional and social needs.
• To support staff with minor admin tasks when not directly working with pupils, For example in non-contact time E.g. photocopy, file or complete records
• To make notes in Individual Education Plan (IEP) books for children as required
• Contribute to the CCA programme within the school
• Assisting with the children’s safe use of school transport arrangements
• To provide any other reasonable duties delegated by the School Management

REQUIREMENTS

• At least 1 year of experience in working with children in a school.
• Ability to converse in Mandarin is preferred in order to teach students mandarin language, but not a pre-requisite.
• Ability to work under pressure and use of initiative is essential
• Passionate and comfortable working with young children
• Proficient in using computers
• Good interpersonal and teamwork skills

PERKS

• A conducive working environment in an international school
• Friendly and positive work culture
• Good learning opportunities
• School holidays, maternity, childcare leave
• Sick & Hospitalization Leave
• Medical insurance (Includes Dental and Wellness)
• Complimentary Parking

SAFEGUARDING AND EQUAL OPPORTUNITIES

Brighton College is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Any offer of employment will be subject to rigorous background checks, the receipt of satisfactory references, the College’s pre-employment medical question, relevant original ID documentation and examination certificates. The College understands that a robust, fair and transparent recruitment and selection policy plays a central role in achieving this aim.

The College is committed to ensuring that the recruitment and selection of staff is conducted in a manner that is systematic, efficient and effective and promotes equality of opportunity.

© Brighton College (Singapore) Pte Ltd

CPE Registration Number: 201904884D

Period of Registration : 14 October 2019 to 13 October 2023

Assistant Teacher Learning Support

Start Date: March 2024 (tentative)

Position: Full-Time, 36 hours/week

The German European School Singapore (GESS) is looking for expressions of interest for Assistant Teacher Learning Support.

Responsibilities:

• Assist teaching in learning support for Grade 1-12.
• Supervising and teaching small groups.
• Helping to prepare lesson materials.
• Exam invigilation Grade 6-12 (including mock and final IB exams)
• Supervise study hall for grade 11and 12 students.

Requirements:

• Fluent spoken and written English
• Fluency in other languages a plus as you will be communicating with colleagues and students who speak various languages
• Tertiary education qualifications a plus
• Experience working with students across primary to secondary school levels
• Willingness and ability to learn and take direction
• Flexibility, organisation skills and a caring attitude

Keen to collaborate and share your specialist expertise, you will be a fitting ambassador for the school. You will communicate with confidence across diverse audiences and situations, using your expertise to build strong relationships across the GESS community.

Our School

The German European School Singapore (GESS) is a multi-lingual, not-for-profit, German international school in Singapore with a distinct European flavour. As an accredited ‘Excellent German School Abroad’, the German Section of GESS offers all major German school leaving certificates.

Our European Section offers tuition in English for students from grade 1 - 12 across all three IB programmes (the PYP, the MYP and the IB Diploma Programme) as an authorised IB World School.

Children aged 2 years onwards can enroll in our Preschool where children are following the PYP programme in German-speaking, English-speaking or bilingual groups. In addition to an outstanding academic education, GESS strives to teach students community values such as respect, openness and diversity.

To Apply

We offer an exciting working environment in an international and cooperative team. Your application should include a letter of application and your complete resume. Please indicate your reasons for applying for the position.

Our Selection Process

At GESS we adhere to fair employment practices that consist of hiring practices that are fair, merit-based and non-discriminatory.

We are committed to providing a world class, safe, happy environment in which children and young people are able to thrive and learn. We are committed to safeguarding and child protection as we promote the welfare of all our pupils irrespective of race, ability, religion, gender or culture.

All post holders are subject to appropriate vetting procedures including satisfactory reference and background checks and the offer of employment will be subject to the completion of these.

Please note, that only shortlisted candidates will be notified.

Job Scope

• Provide day to day administrative office and client support
• Managing human resource administration tasks
• Liaise with outsourced IT vendors for IT matters
• Manage claims and office expenses
• Assist in ad hoc tasks or projects as assigned

Requirement

• Diploma or higher qualifications
• At lease 2 years working experience
• Able to commencement work soon (preferred)
• Good organisational skills
• Responsible and team player
• Good command of written and spoken English and Mandarin (to liaise with our Chinese associates, colleagues and clients)

Hype Media Pte. Ltd., a prominent large format printing company, is actively seeking a Part-time Administrative Assistant to manage payroll, handle government permit submissions, oversee petty cash management, and facilitate the issuance of Delivery Orders (DO) and Purchase Orders (PO). This presents an excellent opportunity for individuals who may not have prior administrative experience, as comprehensive on-the-job training will be provided. The successful candidate will play a pivotal role in ensuring the seamless operational and financial aspects of our office.

Responsibilities:

1. Payroll Management:Execute and oversee employee payroll, ensuring precision and timeliness.
   Maintain accurate records of employee working hours, overtime, and leave.
   
2. Government Permit Submissions:Prepare and submit various government permits as required.
   Stay abreast of regulatory requirements and ensure strict compliance.
   
3. Petty Cash Handling:Efficiently manage and reconcile petty cash transactions.
   Maintain meticulous records and receipts for petty cash expenses.
   
4. Delivery Orders (DO) and Purchase Orders (PO):Issue and process Delivery Orders for completed projects.
   Generate and manage Purchase Orders for necessary supplies and services.
   
5. General Administrative Tasks:Undertake general administrative duties as outlined in the previous job description.
   Assist with scheduling, communication, and data entry tasks.
   
6. General Administrative Tasks:Perform general administrative duties as outlined in the previous job description.
   Assist with scheduling, communication, and data entry tasks.

Requirements:

• No prior administrative experience is necessary; comprehensive on-the-job training will be provided.
• Basic computer skills and a willingness to learn are essential.
• Exceptional attention to detail and accuracy in financial record-keeping.
• Ability to handle confidential information with utmost discretion.
• Excellent organizational and multitasking skills.

Work Hours:

• Monday to Friday
• 2:30 pm to 7:00 pm

How to Apply:Interested candidates are encouraged to submit their resume and cover letter to [email protected]. Please include "Administrative Assistant Application" in the subject line.

We eagerly anticipate welcoming a proactive and detail-oriented individual to our esteemed team at Hype Media Pte. Ltd.!

* 6 days work week, Monday off (3 days off every 2 weeks)
* Location: Orchard
* Outlet is more to western food, non-halal
* Basic + Allowances/Incentives + OT pay + Bonus
* Permanent role

Our client is a F&B industry in Singapore.

Job Descriptions:

• Oversees and supervise kitchen staff
• Inventory management
• Supporting the head chef
• Directing food preparation
• Train new employee

Requirements:

• GCE N/O Level
• 2 - 3 years working experience
• Western food experience is added advantage
• Able to perform shift job

HOW TO APPLY:
Interested applicants, please click on “Apply Now” or email to submit your resume.
We regret only shortlisted candidates will be notified.

Stafflink Services Pte Ltd
EA Licence No.: 04C4294
EA Personnel: Jason Bong Wee Kiat
EA Personnel Reg. No.: R23116067

Working Location: Little India

Working Hours: Mon - Fri Office Hours

Monthly salary : up to $1,800 per month

5 Months Contract

Job responsibilities:

• Assisting engineer to perform quality checks on existing database using MS Access and Excel
• Using in-house software for work processes

Job requirements:

• 'N'/'O' level and above
• Proficient in MS office (Words and Excel)
• Organized and Meticulous

Interested candidates, kindly send your resume to [email protected]

We regret to inform that only shortlisted candidates will be notified

• Pick and pack items according to invoices.
• Loading, transporting, and delivering items to customers or businesses in a safe, timely manner.
• Reviewing orders before and after delivery to ensure that orders are complete, the charges are correct, and the customer is satisfied.
• Assisting with loading and unloading items from vehicles.
• Accepting payments for delivered items.
• Adhering to assigned routes and following time schedules.
• Abiding by all transportation laws and maintaining a safe driving record.
• Perform ad-hoc tasks as assigned by superior.
• Able to use GPS.
• Possess Class 3 Driving License.
• Physically fit.

The Opportunity

• Opportunity to work with a Reputable Government Agency
• Mon - Fri: Office Hour
• Location: West
• 12 Months Contract
• Salary: Up to $3,200 (Depending on experiences)

The Requirement:

• At least Diploma/ Degree in Accountancy or any other relevant disciplines.
• Computer literate and familiar with Microsoft Office Application.

Job Description:

• Responsible for the processing of various types of grant submissions, adhering to the grant terms and conditions of the various grantors. The process will include the reconciliation of grant expenditure, identifying non-fundable expenditure items, conducting budgetary checks etc.
• Work closely with all stakeholders to coordinate, clarify and advise on issues related to grant processing, ensuring timely and accurate processing of grants.
• Apply accounting knowledge for the posting of grant receivables/payables and reclass of non-fundable expenses through SAP.
• Maintain proper data records of grant submissions and working papers.
• Regularly update the work schedule to report on the progress of the assigned submissions.
• Address any grant-related queries raised by grantors and other stakeholders.

Next Steps

• Prepare your updated resume to [email protected]. Kindly include your commitment period, residential address, interested position.
• We regret to inform only shortlisted candidates will be contacted

Angeline Low Hooi Seei
Direct Line: 6697 7942
EA License No: 91C2918
Personnel Registration Number: R1988232

Find Out Even More At: https://tinyurl.com/mindflex-full-time-position

Office Location: 28 Sin Ming Lane, Midview City (Bright Hill/Marymount/Bishan MRT)

Quick Apply: You may send your Resume/CV to [email protected] or apply via MyCareersFuture.

Details:

• Assist in shortlisting and recommending suitable tutor profiles to parents
• Coordinate & arrange 1st tuition lesson between client and tutors
• Assist with day-to-day Admin and Operations of company
• 4 Weekdays, 1 Weekend OR 3 Weekdays, 2 Weekends, 9.00AM to 6.30PM
• Able to commit for minimum 1 year
• $2,300 - $3,000/Month & Monthly Bonuses ($200 - $700/Month)
• Clear Salary Progression & Annual Salary Review (Min 10%)
• Casual attire, company culture is fun and relaxed
• Strictly no Overtime, no Bring Work Home
• Office with Modern & Fun Entertainment Facilities

Roles & Responsibilities:

· Update supplier's invoices into accounting system after matching with Delivery order/Service report/Vehicle Log Book, Purchase Requisition (if applicable).

· Prepare payment list for approval

· Reconciliation of supplier's statement

· Issuance of fulfilment invoice

· Handling COD collection and COD payout

· Investigation and document cash card transactions, and perform cash card top up

· Following up customer payments

· Record and process all business transactions in the accounting system using double-entry accounting

· Perform other ad-hoc duties as required.

Requirements:

• Minimum Diploma in Finance/Accounting
• Must be proficient in Microsoft Excel and Microsoft Word
• Must be able to work independently and within stipulated deadlines.
• Meticulous, self-motivated, responsible, proactive and able to work as team.
• Able to start work immediately or short notice.
• Able to work on Alternate Saturdays (WFH), weekdays work in office
• Comfortable to work in West Coast/Clementi/Jurong East Area

Roles & Responsibilities

• Ensure ingredients and final products are fresh
• Follow recipes, including measuring, weighing and mixing ingredients
• Bake, grill, steam and boil meats, vegetables, fish, poultry and other foods
• Present, garnish and arrange final dishes
• Occasionally serve food
• Maintain a clean and safe work area, including handling utensils, equipment and dishes
• Handle and store ingredients and food
• Maintain food safety and sanitation standards

Requirement

• Have at least 1 year relavant experience
• able to work in weekends and holiday
• rotate shift

Job Title: Clinic Assistant (Shift Work)

Job Summary:We are seeking a highly motivated and customer-oriented Clinic Assistant to join our dynamic healthcare team. The Clinic Assistant will be responsible for providing exceptional administrative and clerical support to ensure smooth operations within the clinic. This role requires flexibility in working various shifts, including evenings, weekends, and holidays, to accommodate our patients' needs.

Responsibilities:

1. Greet patients and visitors warmly, ensuring a welcoming and friendly atmosphere within the clinic.
2. Register patients by collecting necessary personal and insurance information accurately and confidentially.
3. Schedule patient appointments and follow-up visits, coordinating with medical staff and ensuring optimal patient flow.
4. Answer phone calls, emails, and inquiries promptly and professionally, providing information and assistance as required.
5. Assist patients with completing necessary forms and documents, ensuring all required information is obtained.
6. Maintain cleanliness and organization of the reception area, waiting room, and other common areas.
7. Manage patient records and files efficiently, ensuring accuracy and compliance with privacy regulations.
8. Assist medical staff with various tasks as needed, including escorting patients to examination rooms and preparing examination rooms for procedures.
9. Process payments, handle billing inquiries, and maintain accurate records of financial transactions.
10. Perform administrative duties such as photocopying, faxing, and scanning documents as required.
11. Collaborate with other clinic staff to ensure seamless coordination of patient care and services.
12. Adhere to clinic policies and procedures, maintaining confidentiality and professionalism at all times.

Qualifications:

1. High school diploma or equivalent qualification preferred ; additional education or certification in healthcare administration or related field preferred.
2. Previous experience in a medical or healthcare setting is advantageous.
3. Excellent communication and interpersonal skills, with a friendly and compassionate demeanor.
4. Strong organizational skills and attention to detail, with the ability to multitask effectively in a fast-paced environment.
5. Proficiency in basic computer applications, including MS Office Suite and electronic medical records systems.
6. Ability to work flexible shifts, including evenings, weekends, and holidays, as required.
7. Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.
8. Positive attitude, willingness to learn, and a team-oriented mindset.
9. CPR certification may be required, or willingness to obtain certification upon hire.

Working Conditions:

• This position requires working flexible shifts, including evenings, weekends, and holidays, to accommodate clinic hours and patient needs.
• The Clinic Assistant will primarily work in a clinical office environment, with occasional exposure to medical equipment and instruments.
• The role may involve prolonged periods of sitting or standing, as well as occasional lifting or moving of light objects.

Department : Broking Operations

Job Title : Administrative Assistant

Outline of Responsibilities and Authorities

Documentation

· Prepare and send covering letters, debit notes, cover notes, slips, premium closing

· Assist in registering and updating client information

· Create policy and correspondence files

· Photocopy, sort and file covering letters, debit notes, cover notes, slips, premium closing

· Check insurers’ policies and tax invoices

Claims Handling

· Prepare notification of claims to insurers

· Update claims register in Sharepoint

· Create and update claims files, claims activity reports

· Prepare documentation to engage surveyors, to forward reports / documents / cheques etc to insurers / clients

Tender Submissions

· Collect tender documents

· Type tender documents (e. g. tender forms, dividers, envelope, covering letters, etc)

· Deposit tenders where necessary

Others

· To assist on letter mailings and opening of mailbox and update letter register in Sharepoint on a rotational basis.