Total 36,285 Junior Executive front office assistant job vacancies in Singapore

Job Description & Requirements

Responsible for general care of patients in the dialysis centre under supervision.

Job Responsibilities

• Attend to basic nursing and general care of dialysis patients under supervision
• Assist in the transfer of patients with fall risk
• Provide support in basic administration and documentation
• Any other duties as assigned, example triaging

Requirements

• WSQ Certificate in Healthcare Support/ITE Skill Certification in Healthcare or its equivalent
• Minimum 1 year of relevant experience

Key Responsibilities and tasks:

1. Reports to Project Manager on tasks/project status.

2. Handle projects for design and engineering of fire protection systems (Foam, Deluge, Novec, FM200, Water Mist, CO2 etc.)

3. Handle the co-ordination of project activities to ensure that projects are executed in a smooth and effective manner.

4. Responsible for requesting and initiating approved project purchases.

5. Attending external project kick-off meetings, meetings with clients or consultants as well as technical and co-ordination meetings, project meetings and internal project closure meetings.

6. Responsible for proper project documentation including email communication.

7. Assist designer in drawings, calculations & documentations for project submission.

8. Supervision of work, liaise with client, sub-contractors and service engineer regarding overall fire protection system.

9. Coordinate and supervise with Service Engineer for the factory acceptance test (FAT) with customers.

10. Any other duties as assigned by the Project Manager.

Requirements:

1. Monday to Friday (8:00am-5:00pm), Saturday (8:00am-12:00pm).

2. At least 5 years relevant work experience in the Marine/Oil & Gas industry.

3. Applicants with similar experience in fire protection industry will have an added advantage.

4. Knowledgeable in application software such as MS Office, MS Project,

5. Knowledge of AutoCAD added advantage.

E&I assistant/Engineer (CMMS/PLC)

Responsibilities

• Plan and support in daily maintenance works and that they are carried out as scheduled and in compliance with engineering and safety standards.
• Work together with inhouse contractors for daily activities.
• Initiate PDCA (Plan Do Check Act) on improving equipment reliability and process system robustness.
• Coordinate with other department counterpart and other maintenance team members in the execution of plant equipment repairs, improvement and modifications projects as assigned from time to time.
• Involved in troubleshooting of equipment troubles and develop countermeasures
• Support in upkeeping of ISO standards and participate in annual audits (ISO 9001, ISO 14001, ISO 50001 and SS651).
• Maintain proper documentation and filing of records/reports in CMMS (R-MIC).
• Support in Energy and Water Efficiency team. Attend meetings, data collection, analysis and support energy and water reduction activities.
• Carry out duties and responsibilities as assigned by Supervisor/Manager.

Requirements

• Min Diploma in Engineering Certification.
• Min 3 years of E&I experience in Chemical/Petrochemical industry.
• Hands on maintenance experience in troubleshooting and rectification.
• Good interpersonal communication skill and positive team player.
• Self-driven, independent and resourceful.
• Poses good analytical thinking and problem-solving skills.
• Willing to perform call-out activities and extended work hours when needed.

Interested applicants please submit your resume to [email protected]

Responsibilities:

• Generate Invoices
• Handle accounts payable/account receivable (Including Interco transactions)
• Process cheque payments or online transactions
• Assist in GST reconciliation and submission
• Handles staff claims and reimbursements
• Ensures timely and accurate closing of monthly accounts and reporting (Accrual, prepayment, and fixed assets)
• Assist in preparation of annual audit
• Assist with any other duties as and when assigned
• Able to work independently

Requirements:

• Minimum Diploma or equivalent in Accountancy/Finance with 1 or 2 years of relevant working experience
• Meticulous, organised and a good team player
• Excellent understanding of accounting standards and practices
• Proficient in MS Office applications, especially Excel and Word

Warehouse Assistant

- Salary up to $2500/month

Job scope :

• Unloading/Loading of Parcels
• Sorting of parcels to designated locations in the Warehouse
• Scanning of parcels using PDA scanner
• Other tasks assigned by Supervisor

Requirement :

• No experience required
• Training will be provided
• Willing to commit OT
• Candidates with forklift license have an added advantage

Working hours :

• Monday to Friday (10am to 8pm or 2pm to 11pm)
• Saturday (10am to 3pm or 1pm to 5pm)
• Sunday & Public Holiday off
• Basic Salary + Meal Reimbursement + Transport Reimbursement

Please Whatsapp us at +65 9338 7787 to arrange for an interview.

• Must need to work on Weekends and public holidays
• Must have proficiency to speak English, Tamil, Hindi and Malay
• To supervise, coordinate and manage work activities of cleaning staff in commercial and industrial establishments
• To assign duties, inspect work performed in accordance with the "Daily Inspection Checklist" to ensure conformance to specifications and established standards
• To handle all customers’ feedback
• To ensure good safety practices in the course of work.
• Conduct daily inspections to monitor and evaluate the work undertaken by staff and take immediate corrective measures to improve below standard performance.
• Implement and recommend operation plans to improve work processes and service quality for the organization
• To train new/existing employees and recommend disciplinary actions where applicable.
• Manage work execution and performance of junior staff.
• Carry out regular inspections to the building and its facilities to maintain a high service delivery level
• Conduct risk assessment and identify safety hazards on site to ensure safety compliance are met

• Basic Up to $2800+ OT payable
• Allowances: Transport $80; Attendance $40
• Mon – Fri / 8.15am – 5pm
• Location: Jurong (near to MRT) (Company transport @ Lakeside MRT)
• Perm role- 14 days A/L, AWS, Bonus, medical & dental benefits
• Chemical manufacturer MNC

Responsibilities:

• Assist in daily production & preventive maintenance planning
• Ensure production quantity and quality are met
• Enforcement of production staff discipline
• Monitor stock/ materials/ spare parts level; Document control
• Involve in process & equipment troubleshooting, continuous improvements activities

Requirements:

• Min. Nitec/ Diploma in Engineering field
• 1-3 years of manufacturing supervisory experience

For consideration, kindly submit your CV by clicking “APPLY Now” or email to [email protected]

**Only shortlisted candidate would be notified**

Teo Hui Yee - R22105757

"We are currently seeking a qualified sales assistant proficient in both spoken and written Japanese. As a Japanese food supplier, it is essential that the successful candidate can effectively communicate with our Japanese restaurant clients and retail customers.

Job duties:

• Greeting customers who enter the shop.
• Be involved in stock control and management.
• Assisting shoppers to find the goods and products they are looking for.
• Being responsible for processing cash and card payments.
• Stocking shelves with merchandise.
• Answering queries from customers.

Requirements:

• Minimum GCE N/O Levels
• On the job training will be provided
• Must be able to commence work within a short notice period
• Good communication and interacting skills

If you are interested in any of the positions, do kindly drop your most updated resume to [email protected]

Thank You.

Victoria Yam Wen Ting

R21103142

Recruit Express Pte Ltd (Healthcare & Lifesciences Division)

EA License: 99C4599

able to do vegetarian cooking, good cooking skill,

cut and prepare vegetables & vegetarian ingredients.

able to have long standing hours, good hygiene, good interpersonal skills, be a good team player.

able to multi task & adaptability

menu development (optional)

able to work in fast pace environment.

Responsibilities

• Handle day to day accounting duties.
• Assist with account payable & receivable.
• Reconcile invoices & identify discrepancies.
• Regularly reviewing & following up outstanding payment from customers.
• Liaise with external vendors on related accounts matters.
• Assist customer query and prepare sales quotation.
• General administrative duties.

Requirements

• Computer literate in Microsoft Office/Quickbook.
• Good initiative, ability to work independently & able to take instructions efficiently.
• Good team-player & interpersonal skills.

Kindly email your Resume in *MS Words Format* to Mr Lex Ong Shee Hean (R1106602): [email protected]

Shortlisted candidates will be notified for an interview.

(NOTE: The following information should be Included in the Resume. Thank you)

1. Date of Availability
2. Detailed Job Scope
3. Reason for Leaving for All Employments
4. Salary Expectation

Call Strategy Solutions Services at 62263361
We will be most glad to assist you.

MOM License: 09C3018

We are looking to hire a hard-working, customer-oriented shop assistant to ensure the smooth running of in-store retail operations. The shop assistant’s responsibilities include welcoming customers to our shop, monitoring customer activities to prevent incidents of shoplifting, arranging window displays accordingly, and processing customer refunds. You should also be able to identify customers' needs and recommend suitable shop items that best satisfy their needs.

To be successful as a shop assistant, you should be well-organised and adept at using pricing and labelling equipment. Ultimately, an outstanding shop assistant should demonstrate effective communication skills and achieve exceptional customer service at all times.

Duties & Responsibilities

• Receiving, processing, and organising shipments and deliveries accordingly.
• Restocking depleted or low shop items and ensuring that the sales floor is organised according to established guidelines.
• Assisting customers in locating desired shop items.
• Informing customers of shop promotions to encourage purchases.
• Performing regular price audits to identify and correct price discrepancies.
• Performing end-of-day cleaning duties, which includes wiping down windows, mirrors, and fixtures as well as sweeping and mopping the shop floor.
• Addressing and resolving customers complaints in a professional manner.
• Processing customer payments using the shop's Point of Sale (POS) system.
• Maintaining an in-depth knowledge of store items to provide advice and recommendations as needed.

COMPANY DESCRIPTION

Singapore Management University is a place where high-level professionalism blends together with a healthy informality. The 'family-like' atmosphere among the SMU community fosters a culture where employees work, plan, organise and play together building a strong collegiality and morale within the university.

Our commitment to attract and retain talent is ongoing. We offer attractive benefits and welfare, competitive compensation packages, and generous professional development opportunities all to meet the work-life needs of our staff. No wonder, then, that SMU continues to be given numerous awards and recognition for its human resource excellence.

RESPONSIBILITIES

Work done will be at the direction of the PI, and where relevant, the Industry Director and Centre Director.As the Programme is interdisciplinary and multidisciplinary by nature, you will be expected to convey yourdomain expertise and edify others (and vice versa) in as productive, constructive, and collaborative a manner as possible.

You may be asked to participate in the development of use cases and delivery of proof-of-concept prototypesfor government and industry partners in the areas of computable contracts and "rules as code". Experience inrequirements analysis and agile, iterative methodologies will be useful at this stage.The work of the team will be largely determined by these use cases and customers. We will work with multipleuse cases so that we can abstract across them and develop generalized, reusable infrastructure. We will workwith specific customers so we can build useful applications on top of that infrastructure.You will contribute to the design and development of open-source software written to serve those use cases.You will work as part of a team of research engineers, developers, and domain expertise and you will beexpected to actively participate in team meetings and text-based communications. You will be expected to beactive members of the applied research community, by validating and contributing to advances incomputational law.

You may be asked to conduct use-inspired research at the direction of the Principal Investigator. This includes

• reading academic papers, standards publications, and related material such as blog posts and presentations;
• coming up to speed in fields which may be new to you, such as computational linguistics, mathematical logic, programming language design, formal verification, and model-based architecture;
• reading (and updating/commenting, relevant) existing software documentation;
• creating presentations, video recordings, walkthroughs, etc. to document and explain research work done;
• writing (and presenting, if so decided by the PI) academic papers and materials for publication; and
• documenting in a sufficiently-detailed manner so as to share what you've learned.

You will be expected to participate in software development; this includes

• learning how to use third party tools, including editors, IDEs, databases, business process modeling software, programming languages, and libraries;
• evaluating competing software systems for suitability;
• building infrastructure to enable application development;
• managing yourself, and managing fellow team members;
• engaging in product, project, and program management as needed;
• reading books and consuming such other media forms about software development;
• writing documentation such as user/developer-facing manuals, tutorials;
• delivering community support to users and customers;
• preparing presentations to represent the project before external audiences; and
• writing actual user-facing applications throughout the "full stack", in each case, documenting, reporting, and/or presenting the same in clearly and efficiently, both internally and externally.

Researchers under the Programme should possess both mastery of their academic speciality, anddemonstrated practical experience producing and supporting high-quality open-source code throughcommunity engagement across multiple media. Candidates must have Bachelor's, Master's, Ph.D., oralternative qualifications in computer science, software engineering, (symbolic) artificial intelligence,computational linguistics, or formal methods.

Fluency in multiple natural languages, and any experience with law, are a plus.

Minimum qualifications:

Open-Source Software & Open-Standard Infrastructure EngineeringInternet Unix TCP/IP HTTP(S) XML JSON Schemas YAML Git Github TechnicalWriting Developer Relations and Evangelism

Parsers, Compilers, and Programming Language TheoryLex/YACC alex/happy Bison CFGs EBNF BNFC

App DevelopmentTest-Driven Development Continuous Integration Software Project Management Agile / XP / Scrum PairProgramming Literate Programming Unit Testing Amazon Web Services Docker Full-StackDevelopment

Programming Languages and Frameworks:Preferred: Haskell or OCaml. Python.Possible alternatives: Common Lisp Racket Scheme Javascript / Typescript / Node.

Computational Linguistics Natural Language GenerationComputational Semantics (in Haskell, Prolog, or Lisp) Montague Semantics Grammatical Framework Textplanning Surface realizationFamiliarity with: WordNet FrameNet SenseNet Controlled Natural Languages Attempto ControlledEnglish ACErules

Formal Verification and Specification LanguagesSome familiarity with any of: TLA+ Alloy IVy B Method Z notation VDM++ LTL

Preferred qualifications:

Theorem Proving and Strongly Typed Languages:CoQ Agda Idris Lean Prover F* Advanced Haskell (Templateetc) OCaml Elm Isabelle/HOL StrangeLoop Pony

Model Checkers and SAT/SMT solvers: Z3 PAT SMTlib NuSMV SPIN Sentient

IDEs, Language Workbenches, and PLT frameworks: K Framework JetBrains MPS IDEs (Vim, Emacs,Visual Studio Code, Atom, Sublime Text) Language Server ProtocolRule Systems and Logics

Formalization of Contracts, Rules, and Business Logic: Akoma Ntoso LegalRuleML PetriNets Drools iLog OPA Neota Logic Constraint Handling Rules ICAIL JURIX RuleML+RR

Model Driven Architecture: UML BPMN DMN OCL SBVR Statecharts Activity Diagrams ParnasTables

Logics: Hoare Logic Kripke structures Modal mu-calculus Dynamic Logic Deontic, Temporal, andEpistemic modals Situation Calculus Process Calculi Multivalent logics Defeasible Logic BDI AbductiveLogic F-Logic Intuitionistic Non-monotonic Logics Skolemization Well-Founded SemanticsGood Old-Fashioned Artificial Intelligence and Semantic Web

Knowledge Representation and Reasoning: Lisp Prolog F-Logic Flora-2 Datalog Answer-SetProgramming Defeasible Logic Expert Systems DocAssemble lps.doc.ic.ac.uk

Semantic Web and Ontologies:RDFa RDFt RDF RIF SWRL OWL Cyc KBpedia SUMO UFO Protg

We are looking for candidate to support HR and payroll function of a beauty company.

Responsibilities may include but not limited to:

• Craft and post job listing on various job portals
• Liase with schools for school internship programme
• Process job applications and conduct preliminary screening of candidates
• Coordinate and conduct face to face or virtual interviews
• Support hiring administrative work such as collection of documents, preparing letter of appointments and applying work passes and foreign worker medical for foreigners
• Conduct onboarding and orientation for new hires
• Facilitate payroll process by tracking timesheets, leave usage and salary calculations
• Calculate commissions for retail staff
• Process childcare, NS and maternity leaves claim
• Provide administrative support for government survey, grants and programme
• Oversee the renewal of staff insurance policies - Attend to staff HR enquiries and resolve grievances

Requirements:

• Pursuing Human Resource or at least 1 year working experience in human resource
• Strong command of English with good communications, writing and interpersonal skills
• Able to translate English HR communications to Mandarin due to high proportion of Mandarin-speaking staff
• Experience with recruitment and HR software will be an added advantage

Work location: Macpherson, 9am – 6:30pm

The Job

You will assist and support Pharmacy operations in the supply of medication to patients and in the management and distribution of drug stock. On a daily basis, you will picks, counts and labels medicine as indicated in the prescriptions under supervision of pharmacist/pharmacy technician supervisor.

Requirements

• Minimally have GCE ‘N’ Level with pass in English and Mathematics
• Prior experience in healthcare ,hospitality or customer service will be an advantage
• Team player with good interpersonal and communication skills
• Fully COVID-19 vaccinated

Work schedule:
8.30-6pm
Tue 8.30-6pm
Wed 12.00-9.30pm
Thu 12.00-9.30pm
Sat 9-5pm

Salary: Up to $2.4k
Location: Ang Mo Kio

Job Description:
Provide receptionist duties at front counter
•Ensure accuracy of clinical data entry into computer system
•Able to apply basic patient care
•Maintain filling system, coordinate appointments and other admin duties
•Liaise with various insurance company and make payment arrangement
•Any other task as directed by the Clinic Manager or Doctor

Requirements:
- Min A/N Level, Diploma
- Able to start work immediately

If interested, please email me at [email protected]
➖
Alex Goh Hock Leong
(CEI.No: R1763413 l Recruit Express Pte Ltd (Healthcare & Life Science) | 99C4599)

We are looking to hire a hard-working, customer-oriented shop assistant to ensure the smooth running of in-store retail operations. The shop assistant’s responsibilities include welcoming customers to our shop, monitoring customer activities to prevent incidents of shoplifting, arranging window displays accordingly, and processing customer refunds. You should also be able to identify customers' needs and recommend suitable shop items that best satisfy their needs.

To be successful as a shop assistant, you should be well-organised and adept at using pricing and labelling equipment. Ultimately, an outstanding shop assistant should demonstrate effective communication skills and achieve exceptional customer service at all times.

Duties & Responsibilities

• Receiving, processing, and organising shipments and deliveries accordingly.
• Restocking depleted or low shop items and ensuring that the sales floor is organised according to established guidelines.
• Assisting customers in locating desired shop items.
• Informing customers of shop promotions to encourage purchases.
• Performing regular price audits to identify and correct price discrepancies.
• Performing end-of-day cleaning duties, which includes wiping down windows, mirrors, and fixtures as well as sweeping and mopping the shop floor.
• Addressing and resolving customers complaints in a professional manner.
• Processing customer payments using the shop's Point of Sale (POS) system.
• Maintaining an in-depth knowledge of store items to provide advice and recommendations as needed.

*F&B Kitchen Assistant / Service Crew

- CBD, Singapore

- Mondays to Fridays (5 days week)

- $2,200-2,800 monthly

Job Description:

You will be responsible in our F&B Korean Bento Shop operations and staff on a daily basis.

The successful candidate will be able to arrange and manage all F&B orders.

Responsibilities:

• Responsible in assisting the daily operations of the shop.
• Learn about food preparation and customer service.
• Pack and serve take away food as per customer order.
• Be part of a friendly service team.

· Process cashless payment through POS systems.

· Greet and respond to customer enquiry in a friendly manner.

· Keep work areas, such as food preparation areas, and customer areas clean and organized.

· Ensure stocks and supplies are sufficient for daily operation.

· Notify management when inventory levels begin to run low.

· Ad hoc duties as assigned.

Requirements:

• High energy and a strong passion for delighting customers.
• Fun and cheerful personality.
• The ability to serve customers in a fast and friendly manner.
• Physically fit
• Ability to speak Korean is a plus

- Administrative support to the HR department

- Data entry, filling, archieving of files

- Liaise with different departments for transferring of documents

- Other adhoc duties as assigned

[Joy Yeow Zhi Qian]

[Personnel EA Registration Number: R2096261]

Recruit Express Pte Ltd EA Licence No: 99C4599

Job Responsibilities:

• Provide administrative support to production department.
• Perform daily routine administrative task including filling, data entry, respond to enquiries and etc.
• Collect and analyze data for manufacturing production reports.
• Prepare monthly manpower attendance and overtime report.
• Keep track of materials and restock supplies as needed.
• Perform other ad hoc duties as assigned.

Job Requirements:

• Good interpersonal and communication skill
• With administrative experience in production floor preferred
• Able to work independently and multi-tasking
• Computer literate and good with Microsoft Office

AngelineMah
Reg No: R2096146
One Vogue Pte Ltd
EA License: 19C9629

Duration: 1 month/renewable
Location: Sengkang
5.5days office hours
Monday to Friday 7am to 4pm
Salary: $9.50 / hour

Jobscope:
• Patient registration
• Assisting patients with enquiries at the self service kioks
• Schedule appointment
• Collecting payment

Requirements
- Min A/N Level, Diploma
- Can start work immediately
- Can stand for long hours

If interested, please email me at [email protected]
➖
Alex Goh Hock Leong
(CEI.No: R1763413 l Recruit Express Pte Ltd (Healthcare & Life Science) | 99C4599)

Job Description

• Industry/ Organization Type: Food Manufacturer and Wholesaler
• Position Title: Accounts Assistant
• Working Location: Boon Lay
• Working Hours: Monday – Friday, 8.30 am – 5.30 pm
• Salary Package: Up to $2,700 + AWS
• Duration: Permanent

Key Responsibilities

• Conduct daily cash collection activities and ensure accurate reconciliation of the same.
• Generate sales invoices and distribute monthly statements to clients.
• Create and dispatch payment reminder communications to customers via letters and emails.
• Administer routine accounting operations for Accounts Receivable (AR) and Accounts Payable (AP), including thorough reconciliation.
• Proactively engage with and settle payments for vendor invoices.
• Record all financial transactions promptly within the designated accounting software.
• Handle additional tasks as assigned.

APPLY NOW!!!

• Minimum NITEC in Accounting/Business Administration or equivalent with at least 2 years of relevant experience

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Kindly indicate #66106 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Norman Wee | EA Reg No.: R23115114

- To prepare ingredients to use in cooking (chopping, peeling vegetables, cutting meat etc)

- To check the quality of raw and cooked food products to ensure that standards are met

- To maintain the clean-up and highest level of sanitation in the kitchen

- To perform all duties assigned by the chefs

- To perform team work

• Position : Retail Sales Assistant - JEWELLERY
• Location : Jem- Jurong
• Working hours : Retail hours- rotating shift, 11.00am – 9.30pm (8 hours shift)
• Salary (commensurate with experience): Up to $3000 (Up to $2500 Basic + Commission, Minimum of $100-$200) + AWS + Variable Bonus +11 days annual leave
• Duration : Perm
• Industry : JEWELLERY

Main Responsibilities:

• Provide excellent customer service in our retail stores
• Assist customers with the right product selection and drive sales
• Attend to customers’ enquiries
• Work towards sales and achieve monthly sales target
• Cashiering duties
• Stock replenishment and stock taking
• Basic PC data entry
• Basic housekeeping duties
• And any ad-hoc duties

Requirements:

• Minimum N/ O/ A Level or ITE, Diploma of any field
• Candidate without experience is welcome as free training will be provided
• Strong language skills in English and any other languages
• Ability to work independently and in teams
• Able to commit on weekends and retail hours and public holidays

Email to [email protected]

**We DO NOT charge our candidates any referral fee nor bind them with any contract.**

Joie Chang

Associate Consulting Director (APAC)

Reg no.: R2090601 | EA No: 13C6684

Overview:

This role will support in the planning, coordinating, and operationalising of programmes under Department of Family Medicine (DFM).

Responsibilities:

Involved in Support team in planning, coordinating and operationalising of programmes

• Support in tracking timelines for these programmes to ensure that all aspects are adequately covered.
• Support in tutor recruitment for all programmes.
• Support in planning and scheduling the various programmes. Notify tutors and students on details of teaching events.
• Create and tag tutors and students to learning events, assessment quizzes, teaching hours and feedback on Learning Management System (LMS).
• Populate all teaching materials onto LMS in a timely fashion for tutors and students.
• Create feedback events for all teaching sessions and tag tutors accordingly. Generate feedback reports for faculty’s review.
• Hosting of webinars over Zoom. Support tutors by hosting slides, Poll Everywhere and Zoom quizzes creation for webinars.
• Support and prepare materials (tutors’ handouts, scoring sheets, signages, carpark coupons, stationeries etc) for campus-based workshops.
• Liaise with stakeholders to book all required teaching facilities.
• Support in collating and checking mark sheets to achieve zero exam errors for CA components (5 quizzes)

Support in strategic recruitment and appointment of adjuncts

• Arrange for interviews with teaching adjuncts. Coordinate site visits to adjuncts’ clinics to assess suitability for teaching.
• Partner AA to see through each appointee’s appointment journey from start to end.
• Coordinate onboarding matters such as access cards, car parking privileges etc for adjuncts.
• Maintain DFM’s database of appointees. Monitor their allocated FTEs and advise if there is a need to modify according to appointees’ teaching commitments.
• Track expiry dates of appointments and follow-up on re-appointment or cessation.

Administrative Support for finance & procurement matters

• Ensure timely payments to part time tutors and standardised patients
• Collate tutors’ teaching hours for Dean’s Office to compute and make PECT payments to teaching partners
• Procure office supplies, stationeries, laptops, IT accessories, softwares, etc

Other duties

• Organize meetings for department and programmes
• General admin duties such as mails despatch, filing etc
• Onsite support for Phase II, III & V clinical examinations

Requirements:

• Diploma holder with 1 - 2 years of working experience
• Candidates without Diploma qualification may be considered if they have substantial experience
• Experienced in planning, managing, and implementing programmes in a University setting.
• Team player, meticulous with ability to work independently and proactively.
• Strong interpersonal and communication skills.
• Resourceful with a creative ability to make things happen.
• Proficient in Microsoft Office Application (Word, Excel, and PowerPoint).
• Team player and meticulous.

Work Specifications:

• Location: Western area
• Working hours: Weekdays, 8.30am - 5.30pm. May need to commit to some weekends.