Total 7 Others/Any workforce administration job vacancies in D17 Loyang, Changi

Responsibilities

• Manage day-to-day Admin, HR ,and Finance operations
• Oversee accounts payable and receivable functions
• Review quarterly GST submission
• Perform monthly payroll
• Preparation of year-end closing for ACRA filing and ECI submission
• Administer and adhere to the company's financial processes and controls
• Liaise with bankers & respective government bodies/ agencies
• Liaise with accounts compilation agent and tax agent on accounting and tax matters
• Perform other ad hoc duties required

Requirements

• Minimum Diploma holder or relevant qualifications
• 2-5 years of relevant experience
• Well-versed with the Employment Act
• Good interpersonal & communication skills
• Strong initiative and meticulous
• Excellent communication, administration, coordination, and application skills
• Knowledge of GST compliance
• Knowledge of FREIGHT MASTER accounting system (AR, AP, and GL modules)

Job Purpose:

The HR & Administration Officer is responsible for overseeing and managing human resources tasks and ensuring smooth office operations. The role includes recruitment, onboarding, employee relations, payroll, compliance, and administrative tasks such as facility management, office supplies, and event coordination.

Key Responsibilities:

Human Resources Responsibilities:

- Recruitment & Staffing:

• Manage end-to-end recruitment processes: job postings, CV screening, interviewing, and selection.
• Ensure onboarding processes, orientation, and training of new employees.
• Manage employee exit processes (offboarding, exit interviews, etc.).

- Employee Relations & Engagement:

• Handle employee grievances, manage conflict resolution, and address workplace issues.
• Foster a positive and productive work environment through engagement programs, wellness initiatives, and team-building activities.
• Ensure compliance with labor laws and organizational policies.

- Performance Management:

• Assist in the development and implementation of performance evaluation processes.
• Support managers and employees in performance improvement plans and development goals.

- Compensation & Benefits:

• Oversee payroll processing, ensuring accurate and timely salary disbursement.
• Administer employee benefits programs (insurance, leave, etc.).
• Monitor compliance with compensation and benefits regulations.

- Training & Development:

• Identify training needs and coordinate training programs for employee skill development.
• Support career development and succession planning initiatives.

Administration Responsibilities:

- Office Management:

• Ensure the smooth running of the office, including managing office supplies, facilities, and vendor relations.
• Maintain office equipment, oversee repairs, and manage contracts with service providers.

- Compliance & Record Keeping:

• Maintain employee files, contracts, and confidential records.
• Ensure legal compliance with local labor laws and workplace safety regulations.

- Administrative Support:

• Provide administrative support to senior management and other departments as needed.
• Organize company events, meetings, and conferences.
• Handle correspondence, reports, and presentations as needed.

- Budgeting & Cost Control:

• Manage HR and administrative budgets.
• Ensure cost-efficient use of resources and monitor expenses.

Other Responsibilities:

• Stay updated with industry trends and best practices in HR and office management.
• Assist in organizational planning, strategy, and execution of HR projects.
• Oversee security protocols and health and safety policies within the workplace.

Key Qualifications:

• Proven experience in HR and office management roles.
• Strong understanding of labor laws, employment practices, and HR procedures.
• Excellent communication, organizational, and leadership skills.
• Proficiency in HR software, MS Office, and familiarity with payroll systems.
• Ability to manage multiple tasks and prioritize work in a fast-paced environment.

Core Competencies:

• Problem-solving and decision-making
• Strong interpersonal skills
• Attention to detail
• Integrity and confidentiality
• Time management and ability to meet deadlines

The successful incumbent will be a part of the professional team that serve to uphold proper procurement governance and providing support in the areas of procurement, administrative and IT coordination to the organization.

Major Duties and Responsibilities

Procurement & Sourcing

• Perform timely execution of procurement activities (sourcing, tendering, seeking purchasing approvals)
• Conduct sourcing and market sensing activities
• Draft procurement documents (ITQ, ITT, Submission Report, etc) for review
• Ensure the whole purchase request to contract award is timely followed through
• Prepare pricing summaries and cost analysis to relevant stakeholders and evaluation committee
• Ensure proper documentations and approvals are obtained and filed in proper order
• Creation of Period Contracts in ERP system for all requesting departments
• Issuance of Purchase Orders to suppliers and follow through on outstanding issues
• Prepare monthly report of outstanding Purchase Orders and follow up with respective divisions

Office Administration

• Assist in ordering pantry and office supplies
• Assist in new staff onboarding activities (issuance of staff pass and equipment)
• Organize meetings and drafting minutes
• Assign and uphold Item Code records in ERP system
• Provide support in day-to-day administrative related matters
• Carry out any other administrative duties or tasks as assigned

Information Technology (IT)

• Provide subject matter expertise in regards to ERP system
• Coordinate the activities of IT equipment issuance, Tech Refresh, and technical issues

Any Other Duties

• Understand the policies stipulated in the Procurement Manual and Financial Regulations to advise stakeholders
• Any other tasks or duties assigned by the Manager or Head, Administration & Procurement

Requirement & Skills

• Diploma preferably in the field of procurement and supply chain management
• Diploma/Degree Holders with no prior experience are welcome to apply
• Strong command of written and spoken English
• Ability to draft official documents using formal language
• Proficient in Microsoft Office, particularly Excel & Words
• Positive mindset: willingness to learn and contribute
• Must be a good team player and able to establish good relationship with peers
• Good communication and interpersonal skills
• Able to work in a fast-paced and restricted work environment
• Able to prioritize well and generate outcomes
• Able to work independently with minimal supervision

We are searching for a perceptive, creative administrative manager to oversee office operations and administrative staff members. The administrative manager will hire, train, and evaluate administrative team members; develop, review, and improve policies, systems, and procedures; and generally ensure the office operates smoothly and efficiently.

To succeed as an administrative manager, you should be focused on attracting and retaining top talent and streamlining office operations to maximize quality and efficiency while reducing costs. You should be analytical, knowledgeable, and organized with a proactive attitude and strong leadership skills.

Administrative Manager Responsibilities:

Supervising the day-to-day operations of the administrative department and staff members.

Hiring, training, and evaluating employees and taking corrective action when necessary.

Developing, reviewing, and improving administrative systems, policies, and procedures.

Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained.

Working with the accounting and management teams to set budgets, monitor spending, and process payroll and other expenses.

Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.

Collecting, organizing, and storing information using computers and filing systems.

Overseeing special projects and tracking progress towards company goals.

Building and expanding on skills by engaging in educational opportunities.

Administrative Manager Requirements:

Bachelor’s degree in business administration, management, or a related field.

Experience in a related field, such as management or financial reporting, preferred.

Exceptional leadership and time, task, and resource management skills.

Strong problem solving, critical thinking, coaching, interpersonal, and verbal and written communication skills.

Proficiency with computers, especially MS Office.

Ability to plan for and keep track of multiple projects and deadlines.

Familiarity with budget planning and enforcement, human resources, and customer service procedures.

Willingness to continue building skills through educational opportunities.

Main Responsibilities:

* To perform all roles and responsibilities required of site supervisors under the Building Control Act.

* Ensure that the M&E works are constructed in accordance with drawings and specifications and the Building Control Act and Regulations.

* Monitor and report on the progress of works.

* Carry out inspection of M&E engineering works prior to concreting, subsequent construction work and defects rectification works.

* To carry out supervision and inspection of the works as directed by the Supervision QP, CRE, SRE, consultants or Superintending Officer.

* To manage and supervise the Resident Technical Officer under his charge.

* Ensure records of all mechanical and engineering works including records of tests, defect rectification, inspections, work progress, material and equipment on site, safety are timely updated and properly kept.

* Attending site, progress, variation, and coordination meetings.

* Verifying all reports and claims relating to M&E works submitted by the contractors.

* Liaise with all relevant authorities and stakeholders to maintain proper and updated daily records of all works done including records of tests, inspections, status of work, safety, site diary, material on site and equipment on site, labour force, day works, provisional items or provisional quantities etc.

* Keeping accurate record of variations as instructed or approved by the Superintending Officer and to maintain a set of updated drawings on site.

* Check all drawings including shop drawings, construction drawings and specifications for discrepancies and to report to the Supervision QP, consultants or Superintending Officer.

Qualifications:

* Degree/ Diploma in mechanical or electrical engineering degree recognised by the Professional Engineers Board of Singapore.

* Minimum five (5) years of relevant experience as a mechanical and electrical engineer, of which at least three (3) years shall be in supervision of works similar in nature to major construction works in buildings, services laying and &ol systems.

* Preferably with experience in the supervision of infra services laying, lighting &control systems.

Job Responsibilities

• Receiving & processing of spare parts order from Linde / STILL / Baoli dealer network
• Perform order processing duties: sales order, purchase order, billing and shipping arrangement
• Work closely with customers, factories and freight forwarders to ensure timely shipment and delivery
• Swift response to customers enquiry, & shipment enquiries
• Compilation & distribution to Dealer of yearly part price list & any interim price adjustment from factories
• Ensure FASL, FASN (Field Action Service Notes) and SI (service information) are emailed to all the service managers once this information is released by the factory
• Ensure safety-related field campaigns must be implemented immediately and at least within the period specified by the factory
• Ensure the costs incurred are settled with the factory via a warranty claim
• Maintain and update FASL and FASN warranty databases and records
• Ensure quick, smooth settlement of warranty and goodwill claims in a way that is satisfactory to all the direct Linde entities and dealers of KSAS (Linde, STILL, and Baoli)
• Develop and implement warranty policies and procedures
• Manage warranty claim processing and documentation
• Analyse warranty claim reports to identify potential issues and recommend solutions
• Provide customer service and warranty support
• Maintain and update warranty databases and records

Job Requirements

• Min a Diploma holder in any field
• Min 3 years of relevant experience
• Working knowledge in spare parts administration will be added advantage
• Familiar with SAP
• Good communication & interpersonal skills
• Team player
• Proficient in Microsoft Office

Job Posting ID: ODPL-HRM-23-JD-009-R1

Position: WAREHOUSE ADMINISTRATION PERSONNEL

Job Type: 40hrs/ week

Location: Loyang, East Singapore

ABOUT ORANGE DELTA (COMPANY)

Orange Delta provides multi-discipline consultancy and project management services, primarily to support marine and offshore industry, in oil and gas as well as renewables. Please refer to www.orangedelta.sg for business information. We promote agile, positive, and collaborative working environment.

ROLES AND RESPONSIBILITIES

This role will be based in warehouse facility in Loyang as logistics base, minor fabrication and warehousing, as well as welding training school. We are looking for a self-motivated individual for the following responsibilities:

General role description:

o Support Warehouse Facility Management and workshop personnel

o Office administration, filing/ organization of all transactional documents

o Receive guests/ clients, vendors or subcontractors according to established guideline

o Answer and direct phone calls, field and monitor enquiries from the facility users and liaise with manager for solution

o Support operational needs including but not limited to supply chain activities, utilities and services support, general HR support, logistics support

o Crewing administration

o Adhere to established guidelines on HSEQ, maintain safe and healthy work environment

The primary work location will be in Loyang, Singapore and occasionally in Orange Delta HQ Office (CBD area) or other sites as required.

EXPERIENCE

Minimum 3 years experience in similar role, preferably within the marine and offshore industry

Familiarity with local (Singapore) and industry HSEQ requirements is preferred

SKILLS

Proficient in MSOffice or Office365 skills (outlook, excel, word)

Organised and neat

Excellent English verbal and written communication

BEHAVIOURAL / ORGANIZATIONAL COMPETENCE

Outspoken, demonstrate initiative and suggest new ideas or areas of improvements

Able to work independently or in a larger team

Sense of accountability

Good organisation and planning skills

Represents and acts in the best interest of the company

Attention to detail with strong organization skills

A curious mindset, eager to learn

Interested to develop personal skillset