Total 1,762 Others/Any workforce administration job vacancies in Singapore

Roles & Responsibilities

At Kensington Trust Group, you will have the opportunity to build a career as unique as you are, with the support, inclusive culture, and technology. Your unique perspective and voice will help you and your team become even better. Come join our team and create an exceptional experience for yourself as well as a better working environment for everyone.

Your next opportunity

We are seeking a highly motivated and detail-oriented Trust Administration Assistant to join our dynamic Trust Administration team. The Trust Administration Assistant will play a vital role in supporting the efficient and effective trust administration of trust accounts and work closely with and assist the Trust Administrator(s) in ensuring all the data of the clients, the trust structure and its assets are properly recorded and maintained.

Key Responsibilities:

• Collaborate closely with the Trust Administration team to obtain information to complete required forms and documentation accurately, ensuring smooth workflow and timely completion of tasks.
• File and scan correspondence, documents, and any other information related to the trust structures, ensuring proper organization and confidentiality.
• Fill up bank forms and assist in preparing necessary documentation related to trust structures and banking transactions.
• Assist in storing scanned documents to ViewPoint, our entity administration software, to maintain comprehensive electronic records.
• Provide general day-to-day administrative support to the Trust Administrator(s), helping them manage their workload effectively.
• Perform other related duties as assigned.

Qualifications Requirements:

• Diploma or Bachelor's degree in Business Administration, Finance, or a related field.
• Meticulous attention to detail, accuracy, and strong organizational skills.
• Ability to multi-task, organize, and prioritize work effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office 365 suite (Outlook, Excel, Word, Teams, etc.).
• Ability to work effectively in a fast-paced, regulatory and deadline-driven environment.
• High level of integrity, professionalism, and ethical conduct.

What We Offer:

• We offer a competitive salary and benefits package, a collaborative work environment, and opportunities for growth and development.
• To apply, please submit your resume and cover letter outlining your experience and qualifications.

We regret to inform you that only shortlisted candidates will be informed.

The Institute of Molecular and Cell Biology (IMCB) is a premier research institute at A*STAR whose mission is to harness biology for transformational bio-therapeutics and diagnostics. In this role, you will be working with the IMCB researchers, grant agencies as well as A*STAR finance, councils, and the central research office to provide relevant grant-related support to the institute.

Job Description: the role includes, but is not limited to, the following:

• Ensure that all grant proposal submissions meet the requirements as set by the respective granting agency.
• Review annual progress reports and final reports for various grants and ensure that these are submitted on time.
• Attend to requests from the granting agencies pertaining to budget scrubbing, letter of award and other steps required for timely activation of new grants.
• Assist investigators with changes related to their grants (deviation/variation requests).
• Work closely with A*STAR research office, councils, and finance regarding ad hoc requests for grant-related data and pending tasks.
• Serve as the institutional admin and help with creation and activation of accounts for grant-related portals such as IGMS and iGrants.
• Tabulate and track the grants of the institute to ensure easy extraction of grant data whenever required.
• Promptly attend to grant-related queries from investigators.
• Define timelines for internal review and approval SOP of grant calls and communicate to researchers for grant applications.
• Monitor, report and analyse grant application activities as well provide timely updates to management on grant status.

Requirements:

• Minimum Bachelor’s degree, preferably in Life Science or equivalent.
• Preferably with at least 3 years of working experience.
• Experience and/or keen interest in work related to governance/ policy/ research administration, especially in the research & development sector, is an advantage.
• Good team player with excellent written and oral communication skills.
• Excellent time management skills.
• Meticulous, resourceful, able to multi-task and work independently.
• Able to work collaboratively with internal and external stakeholders across functional groups and levels.
• Interested in science and technology.
• Proficient in M365 and related applications.
• Prior experience in dashboard reporting and/or project management is a plus.

Job Description

1. Handle Corporate Tax, Business Tax.
2. Prepare tax computation.
3. Handling financial statements.
4. Liaise with clients for tax matter.
5. Respond within short time frame as well as anticipating client queries
6. Keeping clients informed of tax status progress in relation to all aspects of the service provided
7. Other ad-hoc duties assigned by Accounting & Tax department.

Job Requirement:

• Diploma/ Degree in Accountancy.
• Minimum 1 year of relevant experience.
• Ability to prioritise and meet the deadlines.

We regret that only shortlisted candidates will be notify.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to CF Administration Pte Ltd and its affiliates to collect, use and disclose your personal data for the purpose of recruitment.

Your responsibilities as Tax Manager are as follows:

1. Work in the role of team leader on tax related matter under the supervision of directors to ensure that these assignments are executed based on the relevant professional requirements and on a timely basis.
2. Provide guidance and supervise the work of junior colleagues on the preparation of clients’ tax computations and tax returns.
3. Develop and maintain professional relationships with clients.
4. Advise clients on corporate tax, GST and personal tax matters.
5. Provide comprehensive and effective tax compliance and advisory services to clients across a wide range of industries.
6. Assist in training and technical matters of the firm.
7. Assist the administrative functions of client portfolio management.

Requirements:

1. Degree/ Diploma in Accountancy or Tax qualification or a professional qualification.
2. Proactive, committed and a team player.
3. Minimum 5 years relevant experience in a public accounting firm.
4. Good communication & interpersonal skills.
5. Able to perform under pressure.

We regret that only shortlisted candidates will be notify.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to CF Administration Pte Ltd and its affiliates to collect, use and disclose your personal data for the purpose of recruitment.

Our internal Team is looking for a Talented & strong Business Development Manager.

Roles & Responsibilities

Builds and grows positive and long-lasting relationships within existing client's organizations.

• Works directly with prospects and clients to fully understand and plan for their immediate, near and long-term business goals.

• Manages the day to day relationship with clients to make sure they stay satisfied.

• Responds to and develops proposals for client RFPs.

• Works with local, regional, and global cross-functional teams to share, establish and improve best practices and procedures.

• Researches and identifies existing and new client opportunities in the region.

• Develops Account Plans for assigned accounts together with inputs from country teams and regional stakeholders.

• Accounts for business development pipelines within assigned areas, manages and tracks all prospect interaction data within CRM.

• Responsible for business development by identifying new sales opportunities and sell the services to the right target segment.

• Manages relationships with client(s), including collaborating with client leadership and stakeholders to determine staffing needs and ensure client satisfaction.

• Handle client escalations and set processes for smooth functioning of operations and ensure adherence of the same.

• Responsible to increase business opportunities with existing clients and acquiring new client contract renewals/ SLA preparation.

• Lead and manage healthy relationship with internal and external stakeholders.

• Manages all escalated issues and regularly meets with client(s) to review performance metrics and proactively recommends and implements related solutions as needed.

• Directly and/or indirectly coaches, trains, and supervises employees, including fostering a cohesive team environment that promotes personal and professional development.

Candidates prefered from Recruitment agency background.

Personal Assistant | Office Administration | Orchard

Location: Orchard Rd
Working Days: 5 days A Week
Working hours : discuss during interview (but art gallery open from 10am-7pm)
Salary : $3000 - $3800 (depends on candidate last drawn and experience)

Responsibilities

• Assist management team in planning, coordinating, overseeing and managing staff and services.
• Provide executive secretarial support on both personal and business matters to senior management including meetings, conference scheduling and travel arrangement.
• Manage tenancy agreements and service provider's service for office facilities.
• Assist in general office administration and coordination with service vendors for office facility matters, renovation, equipment purchases and maintenance and contract negotiations.
• Maintain proper filing system and ensures effective document control for easy access and retrieval
• Participate as a member of management and advice on the administrative implications of all matters being reviewed and give comments as required.
• Prioritize work urgency and practice well-planned time management in fulfilling work functions and to ensure all tasks are of a consistently high standard
• Actively identify opportunities for process improvements to create efficiencies and support capability to business needs
• Provide support for other projects/assignments whenever Management requires
• Any other adhoc duties as assigned

Requirements

• At least 3 to 5 years of relevant working experience
• Min Diploma in office administration or relevant
• Proficiency with Microsoft office applications

The Supreme HR Advisory Pte Ltd | 14C7279

Ong Boon Kiet (Travys) | R22104769

Senior Recruitment Consultant

1. Job Responsibilities

• Manage contract and price negotiations with office vendors and service providers. Mapping office supply requirements and procuring as per demand.
• Responsible for the accurate processing of supplier invoices and inter-company billing. Receiving and distributing incoming mails and arranging local and overseas couriers.
• Coordinate travel arrangements including hotel, flight booking, and visa application.
• Verify staff expense claims and other allowances to ensure all payments are made timely and in compliance with company policies.
• Provide full spectrum of secretarial support to Resident Director. Drafting general and administrative documents and circulating internal notices.
• Support project team and perform administrative duties. Attend meetings and discussions with respective committee involved and provide secretarial support.
• Liaise with the building management on the unit inspection. Overseeing the maintenance of office facilities, cleanliness, and equipment (e.g. Aircon maintenance, office lighting and electrical supply and installations, plumbing matters and etc.).
• Planning and organizing in-house and off-site events, like company lunches, celebrations, employee activities, board meetings, trainings and conferences.
• Perform attendance tracking and leave management to ensure accurate and timely reporting.
• Maintain office security by following safety procedures and controlling access via the reception desk.
• Assist in insurance renewal (office and properties).
• Maintain and upkeep of pantry area including pantry supplies.
• Responsible for maintaining and updating of policies like Anti-bribery / Anti-Corruption (ABAC) / AML etc aligned to our Parent company and Group.
• In charge of coordinating with various department managers on their inputs and consolidate for monthly company updates.
• Assistance to Data Protection Officer (DPO) in Data protection policy adherence.
• Perform any other ad-hoc duties as assigned.

2. Knowledge , skills and experience

• Minimum Diploma in Business Administration or equivalent in any discipline.
• Min 5 years of relevant working experience.
• Proficient in Power BI and Microsoft Office.
• Highly self-motivated, proactive, resourceful and has a can-do attitude.
• Possess great communication and interpersonal skills.
• Ability to handle work professionally and independently.
• Possess effetive organizational and follow-up skills, attention to details.
• Able to prioritize and execute tasks/problem-solving in a high-pressure environment.
• Meticulous and ability to multi-task.

GENERAL SUMMARY

The Admin and Finance Executive supports the overall operations of Dayspring Residential Treatment Centre (DRTC) by providing administrative assistance and effective financial system. By collaborating with the different DRTC Departments and HCSA Corporate Department, she ensures smooth day-to-day operation of DRTC.

DUTIES AND RESPONSIBILITIES

Administration

1. Word processing, minute taking, photocopying, scanning, document posting, etc

2. Lead office supply management and inventory controls

3. Maintain proper records and filing of documents for audit by MSF and external auditor

4. Support and provide administrative assistance to the different DRTC Department

5. Other ad hoc admin duties assigned from time to time

Finance

1. Process petty cash claims ensuring that payments are timely and accurately reimbursed

2. Settle DRTC bills, invoices, etc

3. Banking in of cash receipts/Encashing of DRTC cash float cheque

4. Maintain proper accounting records for audit purpose

5. Attend to external auditors during statutory audit

6. Submit timely reports

7. Other ad hoc financial responsibilities

8. Process ad hoc payments for suppliers, contractors, part-timers, volunteers’ other allowances

Office Management

1. Greet guests/visitors to DRTC

2. Share responsibility for maintaining a tidy and appropriately maintained office

3. Perform office communication as part of managing DRTC Calendar

4. Manage and maintain equipment and office supplies, room booking system, etc

Meetings

1. Organise and lead office meeting.

2. Attend and participate in admin and staff meetings.

3. Attend HCSA-wide meeting and other required meetings.

4. Participate in special projects/programmes and committees.

Others

1. Perform additional duties as required by the nature of the position or as requested by Supervisor/Head of Home.

QUALIFICATIONS

Education And Experience

· Minimum degree in related field of study is preferred but not required.

· 2 years’ experience working in residential setting is an advantage.

Other Requirements (if any)

1. Effective communication skills (oral and written)

2. Basic knowledge on bookkeeping, accounts payable and receivable

3. Computer literate, including effective working skills of MS Word, Excel and e-mail

4. Ability to communicate effectively with individuals at all levels of the organization

5. Ability to work independently and as a team

6. Able to work well under pressure and meet set deadlines

7. Good organizational, time management and prioritizing skills

8. Ability to implement company policies and procedures

9. Attention to detail in all areas of work

10. High level of personal integrity

Salary commensurate with experience. Venue of Work: Pasir Panjang

In summary:

• The current working location is at Northstar@AMK but we will be shifting to JTC Medtech Hub which is in Boon Lay area from Apr/May onwards.
• Someone staying in the west will be preferred.
• This position is eligible for OT payment where applicable, possible to earn up to $3800 per month or more, with base salary at $2850.
• Flexible working arrangement, with a few days work from home per week.

Roles and responsibilities:

· Process customer purchase orders and entry to ERP system daily via Email and Fax

· Process Picking List and Invoice for warehouse for picking and delivery

· Process CN/DN

· Follow up on pending orders and to make sure the completion of order

· Filling on completed Invoice

· Printing of invoices, AWB of online orders (Eg : Shopee, Lazada , Qoo10)

· Update sales team on orders status whenever is required

· Liaise with logistics team on priority orders to shipped

· Perform other ad-hoc tasks as assigned

Requirement:

· Knowledge in Microsoft Office Apps such as Microsoft Outlook, SharePoint, Teams, Excel, and Word

· Experienced in ERP system(Sage 300) will be preferred

· Ability to read and write English

· Ability to work independently

1. OFFICE ADMINISTRATION

· Oversee the general office administrative function, such as filing, receipt of goods, etc.

· Oversee the maintenance of general office equipment, such as photocopier, projectors and screens, cameras, and track usage by staff.

· Oversee the maintenance of general office facilities, such as security equipment, phone system, air-conditioning, hydroponics system, office furnishings, etc.

· Monitor general office supplies, such as office stationeries, papers, drinking water, pantry items, and re-stock when supply levels are low.

· Ensure that all procurement procedures are transparent and in accordance to the Standard Operating Procedures, before submission to Approving Authority.

· Liaise with the legal advisor on any legal matters regarding contracts / agreements.

· Assist in the submission of grant applications and proposals.

· Develop external relationships with appropriate contacts, e.g. auditors and statutory organisations such as the National Council of Social Service, Central Provident Fund Board, Inland Revenue Authority of Singapore.

2. PERSONAL ASSISTANT TO EXECUTIVE DIRECTOR

· Plan, organise and arrange corporate travel itinerary and meetings, including but not limited to ticket and hotel bookings, visa processing, booking other transportation and other documentations related to the travel.

· Responsible for ED’s working schedule including maintaining diary and keep track of appointment and full spectrum of secretarial support.

· Organise and ensure that ED is well-prepared for meeting,

· Set up, coordinate meetings and take minutes.

3. BOARD ADMINISTRATION

· Arrange and coordinate Board Meetings & AGM.

· Prepare Agenda, take minutes and circulate approved minutes upon approval.

· Keep up-to-date contact details of Board Members

4. IT MANAGEMENT

· Provide IT support including email management, monitoring and backup of servers, installing and configuring hardware, software, network and printers, etc.

· Liaise with IT servicing vendor for all IT related issues.

5. Recruitment And Onboarding

· Assist and manage organisation’s job postings, review applications and resumes; and prepare for interviews.

· Support the on-boarding process and orientation of new employees.

· Support and update employees’ training records as per requirements.

Part time position available. Working hours: Half day from Mon to Fri

• Executing all kinds of administrative works
• Executing orders via email or phone.
• Checking the invoices for data accuracy.
• Keeping a track of customer information and sales records.
• Generating client leads and turn them into customer
• Organizing, collecting and filing sales orders using knowledge of electronic filing systems.
• Check orders and statements for data correctness.
• Communicating with the customers to get the desired information and answer their queries.
• Assisting in Daily management and arranging meetings.
• Assigning sales targets and other such duties to the sales department.
• Attend to sales enquiries

Requirements

• Exceptional administration and multi-tasking skills.
• Proficient in Microsoft Office tools.
• Outstanding oral and written communication skills.
• Strong organizational skills.
• Strong attention to detail with perfect accuracy.
• Exceptional customer service skills.

Responsibilities:

• Administrative support for various A*STAR Grants
• Support in A*STAR grant calls including drafting of grant call announcements to faculty, advising PIs and school administrators on funding guidelines, work processes and grant call opportunities.
• Provide guidance to faculty and School administrators to better understand the grant requirements through checklists or guides or standardized forms
• Facilitate on the budget scrubbing process prior to the award of the project
• Coordinate internal review panel meeting to shortlist proposals, when required
• Assist awarded PIs with their letters of award and facilitating research account opening
• Support the team to manage post award requests from faculty for their research grants (i.e. variation requests, report submissions), in accordance to the T&Cs of the research grants awarded)
• Provide support and guidance for RISE (Research Information System) and iGrant related enquiries
• Support in preparation of reports and statistical data
• Involve in ad-hoc initiatives undertaken by the Office

Requirements:

• A Bachelor degree from recognised university with at least 1 to 2 years relevant work experience
• Preference will be given to candidates who have held administrative positions in a central office within a large organization
• High competency in Microsoft applications
• Good writing, communication and interpersonal skills.
• Excellent organizational, time management and planning skills.
• Highly motivated individual with strong analytic skills, a keen eye for details, can multi-task and work independently as well as on a team
• Willing to learn on the job.

Hiring Institution: NTU