Job Description & Requirements
The responsibilities shall mainly include:
Accounts
1. Accounts payable review including:
a. Vendor Payments (starting from issue of PO, obtaining approval, vendor bill review, rebilling, payment monitoring, vendor account reconciliation and closure in Accounting system)
b. Expenses review (recording in Accounting systems, verification with policies, documentation and approvals review, etc.).
c. Salary (including yearly bonus) and reimbursement processing, verification and approval from management.
2. Petty Cash management
3. Supporting in closure of pending Sales orders, invoicing, documentation required thereof.
4. Bank statement review.
5. Ledger Scrutiny and reconciliation on monthly basis.
Statutory compliances
6. Annual Compliance management with statutory requirements (including applicable laws, Insurance, safety regulations, requirements of Ministry of Manpower, etc.)
7. GST compliance
- Supporting in preparation of GST working and submission of quarterly GST return.
- Documentation review (e.g. Sign and stamp on delivery notes for zero rated sales)
HR
8. Documentation review of employees.
9. Leave and attendance record maintenance.
Administration
10. Processing of employee Visa application, Ministry of Manpower pass requirements, etc.
Inventory Management
11. Responsible for stock taking occassionally.
12. Review and monitoring of consistency between physical stock taking and accounting records.
Miscellaneous
13. Fixed Asset register including annual physical verification.
14. Maintenance and preparation of documentation including policies and processes.
15. MIS reporting as and when needed.
General
16. Liasoning with internal stakeholders and external stakeholders such as Banks, Auditors, Recruitment Agencies, Vendors, etc.
