✔ Good Career Starter !!!

✔ Till End Jan 2025

✔ Up to $2,700/mth (Depending on exp)

Working location:

Havelock MRT

Working hours:

Mon - Fri (830am - 6pm)

Responsibilities:

• Receive residents, visitors, tenants, contractors, workmen, etc. and provide directions and general assistance
• Perform all office administrative duties, including filing of all correspondences, storing and retrieval of old files and records and keeping and updating tenant records.
• Receive telephone calls and direct callers to the appropriate officers and provide available information, where required
• Assist in compilation of monthly and quarterly reports and to ensure timely submission
• Preparation of circulars, letters, reports and other documents assigned expeditiously
• Catalog and keep records of all necessary information, documents, etc.
• Making requisition of management office stationery and maintain inventory
• Handle all inward and outward correspondences
• Manage all facilities’ booking
• Other administrative support and ad-hoc duties as assigned

Requirements:

• One year experience in office administration or administrative support work.
• Computer literate and proficient in Microsoft Office.
• Team player with good interpersonal and communication skills.
• Meticulous and well organized to ensure administrative accuracy.
• Experience in Property Management / Real Estate industry is added advantage.
• Immediate or short notice candidates are preferred.

How to Apply:

Please prepare your updted resume (Include your current salary and expected salary) and email to [email protected] or Whatsapp +65 8512 8044

We regret only shortlisted candidates will be notified.

EA License No: 05C3451
EA Personnel Reg No: R2198644
Ellen Lee Wei Xin

Job Description

· Managing full spectrum of HR functions

· Weekly, periodical and monthly payroll processing and submission of statutory reports

· HR administration including employee movement, benefits and commercial insurance, work pass administration

· Training and development including course booking and training grants administration

· Completion and submission of statutory surveys

· Overseeing office administration including reception, office equipment, refreshment and stationery

. Participate in system transition and managing the system

· Any other ad hoc duties as and when required

Job Requirements:

· Degree in Business Administration/Human Resource or equivalent

· Minimum 3 years relevant working experience, preferably in security industry

· Good knowledge of payroll computation and relevant regulations

· Familiar with Timesoft HR Payroll and iRep system is an advantage

· Proficient in MS Office applications eg. Excel, Word, Outlook

· Strong analytical skills and sense of responsibility, meticulous and independent

· Strong multitasking skills and sense of urgency in fast pace working environment

· Must be able to start work immediately or within short notice

Please apply with detailed resume including current and expected salary, and notice period.

Only shortlisted candidates will be notified.

Working hours: Monday - Sat, 9.00am to 6.00pm

Responsibilities:

• Manage office supplies and equipment to keep the workplace functional.
• Manage monthly payroll processing and administration.
• Develop and implement HR policies, ensuring compliance with labour laws.
• Manage employee relations, including addressing grievances, conflict resolution and performance management.
• Maintain documentation of employee database and personnel files
• Perform office administrative duties, including reception duties and mail/courier handling, correspondence, scheduling meetings, and maintaining records.
• Manage all insurance matters (e.g. work injury compensation, public liability, etc.)
• Prepare and submit reports, government survey returns, etc.
• Perform general HR administrative functions, such as recruitment, processing work passes and preparing appointment/confirmation letters, leave management and payroll management.

Requirements:

• Min. Diploma in Business Administration, HR Management or relevant fields
• Min. 2-3 years’ experience in HR duties and/or administrative functions
• Ability to effectively communicate with managers and employees of the organizations
• Possess strong analytical skills and prepared to work hands-on with HR functions/ systems
• Meticulous and independent worker who is able to carry out responsibilities with minimum supervision

• Attend to customers on motor insurance accident claims reporting
• Liaise with respective insurance companies’ Motor Claims Department for the accurate and timely submission of accident reports and all matters relating to motor accident claims
• Follow–up with customers and insurance companies for payment of Excess on own damage claims and repair costs on third-party claims
• Manage and monitor aging reports to update management on the status of difficult cases on loss of use or settlements issues, etc.
• Administer documentation for costs, claims, and vehicle history files
• Ensure all customer issues or complaints reported are resolved and addressed promptly to ensure customer satisfaction
• As and when required, attend to all daily intakes of customers’ cars for repair and servicing professionally and quickly diagnose and provide professional advice for appropriate repairs or servicing or technical assistance
• Perform other duties as assigned by the After-sales Manager
• Company in the east ubi

Sincere Holiday Travels is a trusted travel agency specializing in inbound tourism for both leisure and corporate guests. We provide tailored travel services, including accommodations, flights, land transfers, and more. With the travel industry thriving again, we’re expanding our team and looking for a passionate Account and Administrative Executive to support our operations.

Key Responsibilities:

• Manage office administration and ensure a well-maintained workspace and equipment.
• Oversee client transactions, invoices, and related financial tasks.
• Coordinate with travel suppliers and liaise with local authorities as required.
• Perform other ad-hoc duties to support the team and business operations.

Requirements:

• Minimum Diploma or equivalent.
• Open to Singapore Citizens and PRs only.
• Proactive, organized, and able to multitask effectively while working independently.
• Proficiency in English and Chinese (to communicate with Chinese-speaking clients and stakeholders).

What We Offer:

• Work Location: Paya Lebar Square Office Building.
• Competitive salary range: $2,900 - $3,100.

How to Apply:

Interested candidates are invited to apply with a detailed resume, including:

• Current and expected salary.
• Contact details.
• Availability.

Note: Only shortlisted candidates will be notified. Thank you for your interest.

As a Admin, your primary responsibility is to ensure the smooth scheduling of customer installations and handle inquiries from existing and potential customers. You will play a crucial role in delivering exceptional customer service and maintaining positive relationships with clients. This position involves a combination of administrative tasks and direct communication with customers to address their needs and concerns effectively.

Key Responsibilities:

1. Schedule customer installations according to availability and prioritize appointments based on urgency and customer requirements.
2. Coordinate with installation teams to ensure timely arrival and completion of installations, resolving any scheduling conflicts that may arise.
3. Respond promptly to customer inquiries via phone, email, or in-person, providing accurate information and assistance regarding products, services, and installation procedures.
4. Address customer complaints and concerns professionally, striving to achieve satisfactory resolutions and maintain high levels of customer satisfaction.
5. Maintain detailed records of customer interactions, including inquiries, complaints, and resolutions, utilizing the company's CRM system.
6. Collaborate with other departments, such as sales and technical support, to streamline processes and improve overall customer experience.
7. Stay updated on product knowledge and company policies to provide accurate information to customers and ensure compliance with company standards.
8. Proactively identify opportunities to enhance customer service processes and contribute to the continuous improvement of service delivery.

Job Requirements:

1. Prior experience in a customer service or administrative role, preferably in a related industry such as telecommunications, utilities, or technology.
2. Excellent communication skills, both verbal and written, with the ability to interact professionally with customers and colleagues.
3. Strong organizational and time management skills, with the ability to multitask and prioritize tasks effectively in a fast-paced environment.
4. Problem-solving abilities and a customer-focused mindset, with a proactive approach to addressing customer needs and resolving issues.
5. Proficiency in using computer software, including Microsoft Office suite and CRM systems, to maintain accurate records and communicate with customers.
6. Flexibility to work a 5.5-day week, with regular working hours from 9:00 am to 6:00 pm, and occasional overtime or weekend shifts as needed.
7. A positive attitude and a willingness to learn and adapt to new processes and technologies.
8. High school diploma or equivalent; additional qualifications in customer service or related fields are a plus.

Salary: $2300 - $2500 per month

Working Hours: 9:00 am - 6:00 pm, Monday to Friday, with half-day on Saturday (5.5 days per week)

Candidates who possess the necessary skills and qualifications are encouraged to apply and contribute to our team's success in delivering exceptional customer service.

Jobscopes of the position Includes:

1) Customer Service

2) Arrange Servicing Schedule with customer

3) Arrange Installation Schedule with customer

4) Keep track contract renewal

5) Keep and maintain records (Data Entry)

6) Provide Quotation

7) Ordering of stocks

and Any Ad-hoc Duty assigned when required.

Koizumi Lighting Singapore Pte Ltd

An established Japanese lighting manufacturer.

In Singapore, we specialise in turnkey projects.

The role and responsibilities include, but are not limited to,

• To examine tender documents and the scope of work, then prepare Tender submission.
• To examine client’s requirements and the scope of work, then prepare quotation.
• To review, compare, analyse products and services to propose.
• To propose alternative products, as and where required.
• To prepare technical specifications.
• To maintain and update supplier information, and liaise on product ranges, prices, delivery times, etc.
• To do project management/co-ordination
• To assist with project documentations
• Any other ad hoc duties assigned by Manager.

Job Requirement

• Min. Diploma in Electrical / Electronic / Mechanical Engineering
• Min. 1 years’ experience as Assistant Engineer in construction industry
• Motivated to work in challenging, fast paced and result-driven environment
• Good communication and interpersonal skills
• Knowledge of lighting an advantage
• Knowledge of software an advantage, eg. Autocad, Photoshop, Dialux

Product training will be provided

We are looking for a Finance & Accounting Manager that is able to lead a small team in managing end-to-end financial processes. He/she should be knowledgeable in budgeting, forecasting and ensuring compliance with financial procedures are met while liaising with external auditors and tax consultants. This role manages both the financial operations and also accounting functions required.

Do note that this is a fully onsite role, based in our Singapore HQ.

Responsibilities:

• Grow and manage a team to oversee end-to-end financial processes, including weekly payments, collections, month-end, and year-end account closing activities.
• Responsible for reviewing reconciliation schedules, journals, invoices, payment listings, cashflow analysis, audit schedules, monthly/quarterly/annually GST/VAT reporting, withholding tax, group reporting package, and management reports prepared by the team.
• Spearhead budgeting, forecasting, and financial analysis processes.
• Cooperate with other departments in resolving daily affairs related to accounting.
• Ensure internal controls and financial procedures comply with the policies.
• Liaise with external auditors for yearly audits, corporate secretary, bankers, and tax consultants when required.
• Involve in tax planning and optimization process, administration of government grants, and incentive schemes.
• Identifying process improvements and enhancements in internal controls and data automation
• Assist in new processes and system implementation when required.
• Work closely with the team, HR and other employees to ensure smooth operations and support business financial needs.
• Be the point of contact for all finance and accounting related inquiries.

Requirements:

• Degree in Accountancy or relevant accountancy professional qualification with at least 3 years of relevant experience.
• Knowledge of XERO accounting system and advanced Excel spreadsheet/Google sheet skills preferred.
• Good understanding of financial regulations/accounting standards.
• Well-versed in cross-border finance and accounting matters and settlements via multiple currencies.
• Ability to multi-task and work under pressure with tight deadlines.
• Possess excellent communication skills and works well across different departments in an organization.
• Possess strong analytical & problem-solving skills, hands-on characteristics, passion for growth, and meticulousness with a high level of integrity.

Are you a dynamic individual with a passion for marketing? Milestone Systems is currently seeking a Marketing Assistant to play a big part in our team. If you're ready to contribute to the marketing initiatives across the region, this is the opportunity for you!

As the Marketing Assistant, you'll be:

• Assisting in the creation and execution of marketing campaigns across various channels, including digital, social media, and traditional avenues.
• Conduct market research to identify trends, competitors, and customer needs, providing valuable insights to understanding industry trends, emerging technologies, and translating them into best practices in marketing.
• Support the planning and coordination of events, trade shows, and other promotional activities.
• Assist in the development and execution of email marketing campaigns, including list management and content creation.
• Collaborate with the design team to create visually appealing marketing materials, including brochures, flyers, and digital assets.
• Monitor and analyze the performance of marketing campaigns using analytics tools, providing insights and recommendations for improvement.
• Any ad hoc tasks as deem required.

The ideal candidate should possess the following qualifications:

• Bachelor's degree in marketing, business, or related field preferred.
• Strong written and verbal communication abilities.
• Ability to generate innovative marketing ideas.
• Capability to manage multiple projects and deadlines.
• Attention to detail, ensuring accuracy in marketing materials.
• Familiarity with social media, email marketing, SEO, etc.
• Capacity to interpret marketing data and metrics.
• Ability to collaborate effectively within the APAC team.
• Willingness to learn and adapt to evolving marketing trends.
• Prior marketing experience or internships are beneficial.
• Able to commit 4 days work week, 8 hours per day.

Join our team as an Assistant Field Engineer and contribute to our expertise in smart condition monitoring systems for industries. We are seeking a candidate with specialized technical skills to support our operations as we evolve towards Industry 4.0 and smart IIoT integration.

JOB RESPONSIBILITIES:

• Conduct vibration analysis, in-situ balancing, and laser shaft alignment.
• Perform ultrasound inspection services to assess machinery health.
• Install motor current monitoring and vibration monitoring systems.
• Generate detailed technical and analytical reports.
• Present technical findings and solutions effectively to clients and team members.
• Learn and assist in performing root cause analysis to identify and resolve equipment issues, ensuring minimal downtime and optimal performance.
• Adhere to safety regulations and company policies while working on-site, ensuring a safe working environment for yourself and others.
• Demonstrate experience in work-at-height, confined space, and process plant environments.

JOB QUALIFICATIONS:

• Minimum Diploma in Mechanical Engineering, Computer Science Engineering, Electrical or a related field.
• At least 2 years of relevant experience in vibration analysis, balancing, alignment, and ultrasound inspection.
• Posses a valid Singapore Class 3 Driving License.
• Strong hands-on and practical skills in field operations.
• Strong organizational skills, including multitasking and effective time management, along with a proactive approach to problem-solving.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) is preferred.
• Demonstrates a strong sense of responsibility and dedication.
• Ability to work independently and collaboratively within a team environment.
• Ability to start work immediately would be an added advantage.

We thank all applicants for your interest, but only those selected for an interview will be contacted.

SUMMARY:

The Human Resource (HR) Assistant / Executive will play a crucial role in supporting various HR functions and processes, ensuring the smooth and efficient operation of human resource activities. The ideal candidate will be a proactive individual with strong communication skills and a passion for HR practices. He/she will also be in charge of personnel management, social welfare and maintenance of important HR records.

This position is a full-time position and is based in Singapore.

ESSENTIAL FUNCTIONS:

• Provide administrative support to the HR department, including document preparation, filing, and data entry
• Assist in maintaining accurate and up-to-date employee records and databases
• Coordinate the recruitment process by posting job openings, scheduling interviews, and communicating with candidates
• Assist in the onboarding process, including the preparation of new hire paperwork and orientation materials
• Manage new employees’ orientations, process probationary reviews, employee evaluations and terminations
• Address routine employee inquiries and grievances at work
• Provide support in resolving HR-related issues and implement corrective measures
• Assist in organizing employee engagement initiatives and events
• Support the administration of employee benefits programs, including health insurance, retirement plans, and other perks
• Ensure adherence and compliance to HR policies, government laws and regulations
• Coordinate training sessions and workshops for employees
• Assist in tracking employee tracking and development activities
• Prepare and process timely distribution of monthly payroll, increment salary slip, leave encashment and final settlements
• Engage employees and manage their social welfare (plan company events, activities on occasions, schedule training sessions)
• Perform any other duties or HR projects as assigned by management

JOB REQUIREMENTS:

• Bachelor’s degree in Human Resources, Business Administration or a related field
• Keen attention to detail, excellent organizational and time management skills
• Outstanding communication and interpersonal skills
• Analytical and problem-solving abilities
• Proficient in Microsoft Office Suite
• Experience in Human Resource Information System software is a plus
• Ability to handle sensitive and confidential information with discretion at all times

Interested applicants, please do indicate expected salary and availability together with your resume to [email protected]

Benefits

• 5 days week

Singapore Aquatics (SAQ) is the governing body for the aquatic sports of swimming, water polo, diving, and artistic swimming in Singapore. As a member of World Aquatics, SAQ is responsible for the development and education of aquatic players, officials, coaches, and volunteers throughout Singapore, as well as the conduct of competitions and programs for all levels of participation.

We invite passionate and capable applicants who can contribute to our cause in the following position:

Job Title: Swimming Pathways Manager/Assistant Manager
Reports To: Director, National Swimming Pathway & Coach Development

Primary Job Purpose:

The Swimming Pathways Manager/Assistant Manager will be responsible for overseeing the National Swimming Pathway Programs, with a specific focus on SwimSingapore Initiatives. This role is vital in ensuring that the Centralized Assessment Management System (CAMS) is efficiently integrated to enhance the quality, accessibility, and effectiveness of national swimming pathways education and assessment processes. The individual will work collaboratively with key stakeholders, including partner agencies, clubs, coaches, assessors, program providers, and participants, ensuring the seamless execution of programs, assessments, and continuous improvement of the swimming pathway.

Key Responsibilities:

1. Leadership & Supervision:

• Team Supervision & Development: Supervise Swimming Pathways & CAMS Executives, ensuring the efficient execution of responsibilities. Provide guidance to team members to meet goals in program administration, customer service quality, stakeholder engagement, and programs delivery.
• Performance Management: Evaluate the performance of team members and provide feedback to meet the objectives of the national swimming pathway programs and CAMS operations.
• Team Development: Foster professional growth within the team through mentoring, training, and support in administrative and program management tasks.
• Communication: Maintain effective communication with the Coach Development Team and Swimming Pathways Sub-Committee members to ensure alignment with broader organizational goals.

2. Swimming Pathways – SwimSingapore:

• Program Management: Oversee and manage the SwimSingapore National Swimming pathways programs, ensuring alignment with national standards and supporting progression from entry-level to competent swimmers.
• Event & Logistics Management: Coordinate logistics for assessment centres, including scheduling, venue bookings, and the smooth operation of assessment events. Engage all relevant parties ahead of time to ensure effective coordination and preparedness.
• Training & Development: Collaborate with coach development team, technical teams, and external partners to develop and update training resources, certification pathways, and workshops to support coaches and participants.

3. Centralized Assessment Management System (CAMS):

• CAMS Integration: Implement, optimise, and manage the CAMS platform for tracking coach qualifications, participant progress, assessments, and certifications. Ensure seamless data flow between key stakeholders (e.g., SportSG, MOE, coaches, assessors, and program providers).
• Data Management: Utilize CAMS Platform to maintain accurate and current records for participants, coaches, and clubs. Ensure data integrity and accessibility for relevant stakeholders.
• Performance Monitoring & Reporting: Leverage CAMS data to generate reports and insights that help monitor progress, evaluate program effectiveness, and inform continuous program improvement.
• Program Evaluation: Conduct regular assessments of the swimming pathway, using CAMS to identify opportunities for refinement and ensuring alignment with community needs and stakeholders' expectations.

4. Other Administration:

• Membership Management: Oversee the administration of coach ,teacher, clubs, participants users Acct, ensuring accurate, up-to-date records. This includes renewals, marketing, and the maintenance of relevant web platforms.
• Assessment & Certification: Collaborate with the Swimming Pathway Executives, Coach Development Team to ensure the seamless management of coach assessments, certifications, and records.
• Volunteer Management: Manage volunteer involvement in assessment processes, ensuring defined roles and a positive volunteer experience.
• Budgeting & Cost Management: Assist in budgeting for swimming pathway programs, ensuring that resources are efficiently allocated and costs remain within limits.

5. Collaboration:

• Stakeholder Engagement: Collaborate closely with internal and external stakeholders, including CoachSG, SwimSafer, SSI, MOE, assessors, coaches, and clubs, to ensure alignment on program goals and delivery.
• Community Engagement: Work with the Club Development Executive and HPT to plan and organize ParentSAQ workshops and forums to strengthen community participation and understanding of swimming programs.
• Program Alignment: Coordinate with the Swimming Pathway Executive to ensure coaching development aligns with national swimming pathways, improving the competency of learn-to-swim standards.

6. Planning & Reporting:

• Strategic Planning & Reporting: Support Director, National Swimming Pathway & Coach Development in refining the Multi-Year Sports Plan, including goal setting and KPI tracking. Assist in annual reporting for SAQ’s Annual Report and SportSG’s Core Data submission.
• Performance & Impact Reporting: Use data from CAMS Platform to prepare reports on the impact of national swimming pathway programs and communicate this to stakeholders, providing actionable insights for strategic adjustments.

Preferred Requirements:

Educational & Certification Requirements:

• Diploma or Degree in Business Administration, Sports Management, Physical Education, or a related field.
• Certification in relevant sports management or coaching education programs (e.g., ACTA or ACLP) will be advantageous.
• NROC Level 1 swimming coach certification (preferred).

Skills & Experience:

• Proven experience in Event Management/Sports Program management, particularly in swimming coaching or education programs.
• Familiarity with CAMS Platform or similar assessment management systems.
• Strong understanding of the Singapore swimming landscape and its national programs.
• Experience in managing membership, people engagement, and competency development programs.
• Proficiency in Microsoft Office Suite and data management systems.
• Willingness to work flexible hours, including weekends and evenings, to support smooth program delivery.

As the Swimming Pathways Manager/Assistant Manager, You’ll Have Opportunities To:

• Expand Your Leadership Skills: Develop your leadership and management capabilities by overseeing a dynamic team and supporting their growth through mentoring and training.
• Strengthen Stakeholder Engagement: Enhance your ability to build relationships by collaborating with a wide network of internal and external stakeholders, including national sports organizations, local clubs, and parents.
• Contribute to Strategic Planning: Play an active role in long-term strategic planning, supporting the growth and evolution of the swimming pathway programs, ensuring they are inclusive, effective, and scalable.
• Grow in Program Management: Refine your skills in organizing and delivering impactful coaching workshops, courses, and events that shape the future of aquatic sports in Singapore.
• Foster Community Engagement: Play a pivotal role in creating and sustaining a supportive community within the aquatic sports ecosystem, helping to engage and inspire swimmers, coaches, clubs, and stakeholders.

Registering patients at reception counter

Dispensing drugs

Collection of payment

Making appointment for referral to specialist / hospital.

Handling phone calls and enquiries

Scheduling of appointments and billing

Monitoring of stock levels to ensure that minimum stock levels are maintained

Ordering of medicines and supplies

Job Description & Requirements

• Support the day-to-day warehouse operations
• Perform goods receiving function and ensure accuracy in goods received
• Ensure that the ERP system is updated accurately and promptly
• Ensure accuracy on stock movement and inventory
• Perform packing of goods based on Delivery Order
• Adopt good housekeeping and overall safety practice
• Maintain and ensure proper recording of all documentation in the ERP system
• Executes daily inventory analysis; identifies and resolves discrepancies and problems
• Managing warehouse activities ensuring resources are utilized effectively and efficiently and that work schedules are met
• Responsible and possess a good working attitude
• Some proficiency in operating semi-auto machinery.
• Understanding machine-specific controls, settings, and software if required.
• Quality Control: Knowledge of quality assurance processes, including conducting inspections to ensure products meet specifications and standards.
• Maintenance and Troubleshooting: Basic mechanical knowledge to perform routine maintenance, identify malfunctions, and make necessary adjustments or repairs.
• Any ad-hoc duties as assigned

My client located near Tai Seng is seeking an Accounts Assistant with full set of accounts to support the FC in day to day accounting transactions.

1. Performing day to day accounting transactions

2. Journal entries

3. Ensuring payments, amounts and records are correct.

4. Working with spreadsheets, general ledgers and journals.

5. Recording and filing cash transactions.

6. Controlling credit and chasing debt.

7. Invoice processing and filing.

8. Processing expense requests for the accountant to approve.

9. Bank reconciliation.

10. Liaising with third party providers, clients and suppliers.

11. Updating and maintaining procedural documentation.

You should have at least 1-3 years of accounting experience, preferably with full set of accounts experience but not a must.

Added advantage if you have knowledge of SAP business one

This is a six month temp contract to cover maternity leave and subject to further extension

Hybrid work mode with 2 days WFH

Roles & Responsibilities

• General administrative work, including data entry, filing.
• Assist in preparing incoming and outgoing letters, mail, and sorting out mailers, bills, etc.
• Admin cum Accounts Assistant is responsible for maintaining the financial records and providing administration support for the smooth flow of the company.
• Able to liaise with English and Mandarin-speaking clients.
• Undertake ad-hoc duties whenever assigned.
• Record transactions and events relating to inventory, accruals, prepayments, capital structure and finance costs.
• Record transactions and events relating to sales, purchases, receivables, payables and cash.
• Managing incoming shipment

Job Requirements

• Proficient in Microsoft Office
• Min 1-2years of relevant working experience
• Educational qualification in Accounting or relevant
• Fresh accounting graduates welcome to apply. Work experience or internship in accounts field will be an added advantage

Ref.: 2024B074

Job Responsibilities

• Work on 24x7 rotating shift (each shift 9 hours).
• Perform basic IT adminstrative work following standard operation procedures
• Work closely with the application owner/IT users to confirm requirements and execute work instructions

Job Requirement

• At least 1-2 years of IT experience working on system updates and patching.
• Applicant with good technical experience may be assigned to team lead role
• Able to work individually as well as in a team
• Able to communicate well with the team as well as with the system users

We regret that only shortlisted applicants will be notified.

EA License: 18C9079

Job Description & Requirements

Roles & Responsibilities

• General administrative work, including data entry, filing.
• Assist in preparing incoming and outgoing letters, mail, and sorting out mailers, bills, etc.
• Admin cum Accounts Assistant is responsible for maintaining the financial records and providing administration support for the smooth flow of the company.
• Able to liaise with English and Mandarin-speaking clients.
• Undertake ad-hoc duties whenever assigned.
• Record transactions and events relating to inventory, accruals, prepayments, capital structure and finance costs.
• Record transactions and events relating to sales, purchases, receivables, payables and cash.
• Managing incoming shipment

Job Requirements

• Proficient in Microsoft Office
• Min 1-2years of relevant working experience
• Educational qualification in Accounting or relevant
• Fresh accounting graduates welcome to apply. Work experience or internship in accounts field will be an added advantage

We are currently seeking a highly motivated individual in a renewable 1 year contract position. The potential for contract extensions based on performance is available.

In addition to the salary, this position offers various benefits, including:

• Annual wage supplement
• Performance bonus
• Merit increment

Salary Range: $4,000 to $4,600 (Depending on experience)

Location: Lifelong Learning Institute, 11 Eunos Road 8, Singapore 408601

Working hours: 8.30am to 6.00pm (Monday to Thursday), 8.30am to 5.30pm (Friday)

Key Responsibilities:

• Engage and lead discussions with Knowledge Partners including Autonomous Universities, Polytechnics, private training providers, and corporate academies.
• Support Functional Leads in project activities for certification assessment management, including application management, technical support, and e-learning content development.
• Provide support in the assessment preparatory platform management, such as user tracking and invoice management.
• Develop and manage Knowledge Partners Accounts to build both academic and non-academic pathways to Skills Badge attainment.
• Work closely with internal and external stakeholders in developing strategies and implementing initiatives to signpost HR professionals and businesses to sign up for courses leading to Skills Badges.
• Provide support in daily project life cycles such as vendor management, invoice management, project scheduling, and IT application implementations.
• Review and refresh the Skills Badges online platform to ensure that it is up to date and relevant.
• Collaborate with internal departments to extract, transform, and analyze competency data, conducting skills/needs analysis and engaging in data storytelling to advance upskilling and recertification efforts for the certified HR community.
• Preparatory Content Management: Maintain and track revisions of content changes on preparatory platform and offline copies. Uploading, revision of content where required.
• Reporting and maintenance of dashboard on key indicators relating to usage and candidate satisfaction on a weekly basis.
• Any other work assigned by the reporting officer from time to time.
• Perform any other tasks as assigned.

Requirements:

• Strong written and verbal communication skills
• Enjoys collaborative work and adept at managing stakeholders
• Competent in using data for analysis, visualization, reporting and presentation
• Strong project management skills and attention to detail

Full-Time job - Natural health products industry

French company seeking support in sales and commercial administration/ operations (local and export) - reporting to and assisting directly to the Managing director

Work location: Tai Seng MRT/ WFH

Position available immediately

• Company point of contact for clients and prospects, you will answer commercial questions by phone or email and you will arrange that the necessary info or required actions are shared with the company relevant departments involved (Accounts & Admin, Management, marketing, HQ, etc.).
• Collecting, processing, keeping up to date and following up on commercial information in our CRM database.
• You are responsible for the administration that results from our commercial activities and ongoing client (drafting Purchase Orders, Invoices, Packing List, shipping documentation, following up on payments, gathering client information, setting up client files, drafting contract renewals, proposals, reports, etc.)
• Inventory management for e-commerce activity and attending to occasional customers who come collect their orders..
• B2B (Distribution) and B2C (E-commerce) exposure. customers relationships (correspondence).
• You will work with the sales and marketing team to support them in their activities such as organizing events and following up on the commercial information that result from these activities. (Attend to and help organise events, product trainings and exhibitions etc.., draft presentations)
• You are a team player and will work closely with every department in the company, and maintain regular communication with everyone from the team (including HQ in France)
• You should be able to create report based on sales results/ performances.

Requirements

• Diploma or above, preferably graduated in fields related commercial/ administrative or 3-5 years working experience in similar position.
• Preferable experience working with CRM or ERP
• Fluent in English - Mandarin or French a plus -
• Good command of written English is necessary for correspondance with clients
• Strong communication and inter-personal skills – organised & good in planning
• Engaging personality able to build relationship with clients and prospects
• Team player you will be liaising with all departments in the company
• Good command of Microsoft Office Tools (Excel, Word, PowerPoint)
• You will be required to use Apple computer environment
• Hands on, positive and can-do attitude
• Willing to learn, take responsibilities and evolve

• Manage the full spectrum of day-to-day finance and accounts operations including AR/AP, P&L, balance sheet, Gst submissions.

• Ensure compliance with local tax and accounting regulations, including timely and accurate filings

• Ensure timely preparation of financial statements reports, and analyses for both internal and external stakeholders

• Support the Senior Leadership team on ad-hoc business expansion activities and fund raising exercises

• Basic HR duties including payroll, CPF submissions

Handle IRAS queries, Group Annual Return, Group consolidation report

Liaise with Auditors

Requirements:

• Possesses a degree in accounting, business, economics, finance or a related field;

• Minimum 5 years of experience in a finance role, experience in automobile industry an advantage;

• Understanding of data privacy standards;

• Excellent communication skills, both written and verbal; good public speaking skills;

• Has a deep understanding of business principles and practices;

• Has superior attention to detail;

• Excellent organisational and planning skills;

• Must be hands-on and work with operations to achieve business excellence;

• Excellent problem-solving and multi-tasking skills;

• Proficient in computer and Microsoft application software;minimally Teams and Xero

• Upholds strong integrity and honesty

Xero Knowledge preferred

Role description:

The HR and Admin Officer will assist in managing office administration tasks and HR matters. This role will support the Admin Assistant in day-to-day office operations while ensuring smooth HR processes.

Key Responsibilities:

• Manage the full recruitment process, including sourcing, screening, and coordinating interviews to identify the best-fit candidates.
• Collaborate with hiring managers to define job requirements and prepare offer letters and employment contracts.
• Track and analyze recruitment metrics, such as time-to-fill and cost-per-hire, to optimize hiring processes.
• Manage daily HR operations, such as record maintenance and filing.
• Coordinate employee onboarding and induction programs.
• Respond to employee inquiries regarding HR policies, benefits, and general administrative matters.
• Organize training sessions and employee engagement initiatives.
• Provide support for employee exit processes and terminations.
• Ensure HR policies and documentation adhere to regional regulatory standards.
• Maintain accurate HR records and assist in preparing reports as required.
• Support the finance team with payroll processing and benefits administration.
• Support in general office administration to ensure smooth daily operations.
• Coordinate office supplies and equipment procurement, maintaining inventory levels.
• Manage office facilities, including handling maintenance requests.

Qualifications & Technical Requirements:

• A minimum diploma in business administration, human resources, or related fields is required.
• Preferably 2-3 years of relevant experience
• Basic to intermediate understanding of HR processes and administrative duties.

Preferences:

• Strong organizational skills and attention to detail.
• Excellent communication skills with the ability to interact with employees at all levels.
• Ability to handle multiple tasks and priorities efficiently.
• Proficiency in Microsoft Office Suite and HR systems.
• A proactive, adaptable team player with a positive attitude.

Others:

• Working hours from Monday through Friday 8:30 am to 6:00 pm.
• Ability to provide support during and outside regular business hours may be required
• 5 months contract from Jan/Feb 2025

1. WORK PASS

- Work Permit, PRC, PLOC, SPASS Application, cancellation, Renewal, & Adhoc issues with foreign worker.

2. NEA BUSINESS LICENSE RENEWAL (2 Years 1 Times)

- Update worker training list & Arrange training schedule.

3. ISO, BIZSAFE STAR (Yearly)

- Document preparation

4. PURCHASE (Monthly)

- Prepare Purchase Order, crosscheck supplier invoice with DO and PO before make payment.

- Issue cheque to supplier.

5. JOB VACANCY POSTING

- Post advertisement on newspaper.

6. PAYROLL

- Create employee profile

- Prepare & follow up employment contract for the new employee

- Key in, check attendance, and process payroll by using Info-Tech.

- Scan, File and upload employee related form to the system – AL, MC, Employment Contract, Attendance.

7. Any ad-hoc administrative matter assigned by management related to support operational activity.