Receptionist Cum Admin Assistant - School (Yishun)
Full-time
Full-time
Junior Executive
Singapore, Singapore
Customer Service
2 months ago
Deployment:
Mon to Fri: 7.00 am to 4.00 pm inclusive of 30 min lunch break
Service not required on Saturdays, Sundays and gazetted public
holi..
Deployment:
Mon to Fri: 7.00 am to 4.00 pm inclusive of 30 min lunch break
Service not required on Saturdays, Sundays and gazetted public
holidays
Scope of Works:
Reception:
Cover front desk customer service duties for Primary School and MOE Kindergarten.
Answer phone calls, attend to walk-in visitors, takes messages, responds to enquiries and provide general useful information (in a dynamic environment where high calls volume can be expected during peak hours).
Maintain customer related information when required, eg phone log.
Communicate with teachers regarding parents’ feedback/ messages from phone calls or walk-in parents.
Handle daily varied demands and queries from parents/ students/ vendors/ staff etc.
Render first level assistance to walk-in students’ needs including attending to sick and injured students, early dismissals. To escalate such cases to other colleagues in the office immediately if it is beyond superficial cases
Handle/ support situation when student(s) vomited and soiled their clothes.
Assist students in times of need, e.g. handling lost & found items, change of uniform, contacting teacher/ parent, locating classroom.
Assist in receiving of goods and incoming mails.
Maintain tidiness of the reception area at all times.
General Administration:
Assist in the counting / sorting / packing / distribution of brochures or leaflets/items to the teachers and students.
Assist in the dissemination of information: school circulars, parents’ messages.
Inventory management of spare uniforms and first aid items.
Assist with the updating of Organisational Chart when new staff joins, or resigning staff leaves.
Assist with updating the attendance system on a daily basis, using the IT-enabled system of attendance tracking.
Any other duties assigned by School Leaders, Administrative Managers (AM) or Operation Managers (OM), including supporting school key personnel as assigned by the AM.
The Project assistant is a key member of our health screening team at the clinic.
He/she plays an integral role is ensuring the success of every screening throug support various job functions and delivering good customer service.
We welcome candidates who are able to commit to a regular basis.
He/she may be deployed to various roles depending on headcount and ground needs.
Various Roles and Responsibilities (deployed depending on ground needs):
1. Ushering: Greet participants. Give out the appropriate forms for participants to fill. Direct participants to the sitting area and be proactive is supporting the team in other functions when available
2. Registration: Register customers at the counter, collect payment and answer general questions. Ensure transactions are accurate
3. Biometrics Measurements: Conduct blood pressure, height and weight, vision checks and body composition measurements for participants. Ensure clear, proper and accurate recording
REQUIREMENTS:
Reliable and Punctual
Comfortable to commute island wide for events
No experience is required as training will be provided.
Min GCE A level or Diploma in any discipline.
Excellent verbal communication skills
Good customer service
Hours may vary based on location, volume and needs.
Job Description
-Handle Full Set Accounts
-Provide operations support.
-Manage and update database.
-Provide other administrative duties..
Job Description
-Handle Full Set Accounts
-Provide operations support.
-Manage and update database.
-Provide other administrative duties.
-Good communication and interpersonal skills.
-Any other duties assigned by superior.
Job Summary:
We are looking for a detail-oriented and organized Administrative Assistant to support the production team in managing daily operations. ..
Job Summary:
We are looking for a detail-oriented and organized Administrative Assistant to support the production team in managing daily operations. The ideal candidate will assist with scheduling, inventory management, and document handling to ensure smooth production processes.
Key Responsibilities:
Assist in coordinating and scheduling production activities.
Maintain and update production records, reports, and documents.
Monitor inventory levels and coordinate with the procurement team to ensure materials are available.
Support the production team with administrative tasks such as data entry, filing, and report generation.
Communicate with other departments to ensure timely and efficient production.
Help resolve any production-related issues by providing administrative support.
Track and report production progress and performance metrics.
Qualifications:
High school diploma or equivalent; additional administrative or production-related certification is a plus.
Proven experience in an administrative or production support role.
Strong organizational and time management skills.
Proficiency in MS Office (Excel, Word, etc.).
Excellent communication skills, both written and verbal.
Ability to work well in a team environment and under pressure.
Job Purpose:
As the Executive Assistant for the regional HQ, you will report to our CEO. The ideal candidate will be a proactive problem-solver with e..
Job Purpose:
As the Executive Assistant for the regional HQ, you will report to our CEO. The ideal candidate will be a proactive problem-solver with exceptional communication skills and a keen ability to anticipate needs. This role requires a combination of administrative proficiency, strategic thinking, and impeccable attention to detail to ensure seamless operations and enable our executive team to focus on strategic priorities.
Role & Responsibilities:
Administration
· Provide comprehensive administrative support to CEO, including managing calendars, scheduling meetings, arranging travel itineraries and logistics and handling expense reports with discretion.
· Translate official government and regulatory documents (English and Vietnamese).
· Receive and forward communications to different staff and departments.
· Organize meetings and meeting schedules for each department and ensure conference rooms and other meeting spaces are prepared prior to use.
· Support accounting department to process invoices, make payments, and track receipts.
· Support human capital department to ensure local and visiting team members’ business needs are met.
· Other administration duties as required by CEO; filing, scanning, faxing, courier delivery and receipts, answering phone calls, and responding to emails.
Communication Liaison
· Serve as a primary point of contact between executives and internal/external stakeholders, demonstrating professionalism and diplomacy in all interactions.
· Facilitate clear and efficient communication channels to ensure timely dissemination of information.
Organization and Confidentiality
· Organize and prioritize incoming requests and correspondence, ensuring that urgent matters are addressed promptly, and non-urgent matters are appropriately delegated or deferred.
· Maintain confidentiality and handle sensitive information with the utmost discretion.
Projects Support
· Assist with the coordination and execution of special projects, initiatives, and events, collaborating with cross-functional teams to drive successful outcomes.
· Follow-up actions to ensure alignment with project timelines.
· Help management to identify workflow issues and find solutions.
· Create, prepare, and deliver reports to various departments.
Strategic Support
· Research, compile data, and prepare presentations, reports, and briefing materials to support executive decision-making processes.
· Proactively identify opportunities for process improvements and implement solutions to optimize workflow efficiency.
· Coordinate with local government entities for reporting and site visits.
· Ensure compliance with Company ESG policies.
· General business development activities.
Relationship Management
· Cultivate strong relationships with key stakeholders, both internally and externally, to facilitate collaboration and foster a positive organizational culture.
· Anticipate needs and act as a trusted advisor, exercising sound judgment and discretion in all interactions.
Vendor Management
· Overall responsible for travel and logistics within Vietnam.
· Serve as main point of contact for local travel and hotel vendors in Vietnam.
Requirements
§ Bachelor's Degree or equivalent qualification.
§ Bilingual, in English and Vietnamese.
§ Prior experience in the Renewable Energy industry is a plus.
§ Proven experience as an EA, or equivalent role, supporting C-suite executives or senior leadership.
§ Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively in a fast-paced environment.
§ Discretion and confidentiality in handling sensitive information.
§ Ability to adapt to evolving priorities and navigate ambiguity with resilience and tact.
§ Tactical thinking and ability to pre-empt challenges.
§ Able to plan and execute under defined procedures.
Job Description:
1. Provide support to manager on day-to-day work and operations
- Prepare, handle and maintain all sensitive and confidential informa..
Job Description:
1. Provide support to manager on day-to-day work and operations
- Prepare, handle and maintain all sensitive and confidential information including meeting agenda, detailed minutes of meetings, documentation. (for statutory and non-statutory requirements), contracts and reports (financial and non-financial)
- Assist in reviewing and preparation of purchase order, quotations, invoicing and processing of payments weekly.
- Plan, organize, prepare for meetings and discussions – internal and external, online and offline.
- Ensure timely follow up on outstanding matters and with relevant parties for efficiency.
- Be point of contact for internal and external communications, coordination and correspondences with relevant parties.
2. Provide support in business processes
- Coordination, monitoring and communication of ongoing and new projects and tasks with relevant department, or external parties such as customers and suppliers.
- Administrative support on data entry and data-imaging for sorting, filings and/or retrieving of corporate records, business documents and/or reports.
3. Ad-hoc assignments – as and when assigned
Requirements:
1. Able to work independently and self-driven.
2. Professional proficiency level in verbal and written communication skills.
Eigen Energy is a systems integrator for solar energy and electric vehicle charging infrastructure, with technical competencies in engineering and con..
Eigen Energy is a systems integrator for solar energy and electric vehicle charging infrastructure, with technical competencies in engineering and construction, energy management, software engineering and cross platform integration.
We are looking for a Assistant Engineer to assist with the scheduling, planning, forecasting, resourcing, and managing of technical activities to ensure project accuracy and quality. The Project Engineer is responsible for the engineering and technical disciplines of ongoing projects and will establish inspection criteria for the proper implementation of all the elements of a project.
Roles & Responsibilities
Lead installation team to carry out solar panel installation works which include installation of solar panels on the roof, installation of solar PV inverter and connection to the existing electrical switch board
Manage multiple solar installation projects across Singapore
Liaise with client, contactors and internal teams to ensure ontime project delivery
Execute project installation with the M&E shop drawings provided by engineer
Assist with ad-hoc duties if needed
Requirement:
Minimum 2 years of working experience in electrical engineering, solar field is preferred
Our clinic is looking to hire a part time clinic assistant. This part time staff will be required to come on a daily basis for shorter hours on weekda..
Our clinic is looking to hire a part time clinic assistant. This part time staff will be required to come on a daily basis for shorter hours on weekdays and also half days on Saturdays.
The job scope of the clinic assistant includes duties at the clinic reception such as answering incoming phone calls, making appointments for patients, sending patient reminders, registering patients, taking weight and height, taking vital parameters (heart rate and blood pressure).
The clinic assistant is also expected to help the doctor with procedures in the room.
The clinic assistant will also need to see to the tidiness and upkeep of the clinic.
Other duties include stock take, assisting the doctor in preparing and dispensing medication.
The applicant should have at least 3 years working in a general practice or specialist outpatient clinic.
The application should also have experience using clinic software e.g. Plato, Clinic Assist, etc.
The applicant will need to have a mininum O level education with decent grades in English and Mathematics.
Job Description:
We are seeking an experienced and proactive Assistant Manager to support and oversee business operations within the company. The Assi..
Job Description:
We are seeking an experienced and proactive Assistant Manager to support and oversee business operations within the company. The Assistant Manager will assist department heads in implementing strategic plans, managing teams, and improving workflow efficiency to drive company success.
Key Responsibilities:
Assist in planning, coordinating, and managing business operations to achieve company goals.
Support the development and implementation of business strategies and policies.
Supervise and guide team members, ensuring productivity and adherence to company standards.
Analyze operational processes and provide insights for improvement.
Prepare and present reports on performance and operational metrics.
Collaborate with management to develop and execute projects.
Act as a liaison between different departments to ensure seamless communication and workflow.
Requirements:
Bachelor’s degree in Business Administration, Management, or a related field (Master’s preferred).
3-5 years of experience in a supervisory or management role.
Strong leadership and team management skills.
Excellent problem-solving, organizational, and analytical abilities.
Effective communication and interpersonal skills.
Proficiency in project management tools and Microsoft Office Suite.
Benefits:
Competitive salary.
Professional growth opportunities and potential for advancement to higher management roles.
Comprehensive health insurance and paid leave benefits.
JOB DESCRIPTION:
Properly cleaning and sanitizing all food preparation areas according to established standards of hygiene.
Washing and appropri..
JOB DESCRIPTION:
Properly cleaning and sanitizing all food preparation areas according to established standards of hygiene.
Washing and appropriately storing all cooking appliances, instruments, utensils, cutting boards, and dishes.
Assisting the Cook with the preparation of meal ingredients, which includes washing, cleaning, peeling, cutting, and chopping fruit, vegetables, poultry, and meat.
Sweeping and mopping the kitchen floors as well as wiping down kitchen walls.
Assisting with the unloading of delivered food supplies.
Organizing and correctly storing food supplies.
Promptly transferring meal ingredients from storage areas to the kitchen as per the Cook's instructions.
Stirring and heating soups and sauces as well as preparing hot beverages.
JOB REQUIREMENT:
Sound knowledge of food health and safety regulations.
The ability to stand for extended periods.
The ability to work in a fast-paced environment.
The ability to work in a team.
Excellent organizational and time management skills.
Weave is looking for an Assistant Producer to join our team! This position is under our Producing Department and will report to the Head of Production..
Weave is looking for an Assistant Producer to join our team! This position is under our Producing Department and will report to the Head of Production. He/she will assist the Producers and Executive Producers in all aspects of pre-production and production work for our video and photography projects.
Responsibilities
Assisting Producers in the pre-production process, eg: conduct castings, location scouting, shoot planning, handling filming permits, oversee art and wardrobe departments
Coordinate & compile materials for pre-production meetings and communication between departments
Managing production logistics and manpower
Assist on set as production manager or production assistant
Requirements
Diploma in Film and Media studies or any other relevant fields of studies preferred.
Fresh grads are welcome, some production background/experience will be advantageous.
Efficient in organising, coordinating, and planning
Have initiative, resourceful and is a self-directed learner
Write & communicate clearly in English
Interested candidates to send your CV with relevant work samples to [email protected].
Only shortlisted applicants will be contacted.
Note: We are currently unable to sponsor any work visas, interested candidates should already have the right and/or relevant visas to work in Singapore.
Job Description & Requirements
Perform Corrective and Preventive Maintenance of wafer fab manufacturing equipment.
Support the running of pro..
Job Description & Requirements
Perform Corrective and Preventive Maintenance of wafer fab manufacturing equipment.
Support the running of production in the module and ensure the readiness for production
Maintain 6S practices in the Fab and maintenance support areas
Participate and follow up on continuous improvement projects
Provide clear and accurate pass down of line issues and documentation
Requirement
Candidate must possess at least Diploma in Engineering (Electrical/Electronic), Engineering (Mechanical), Engineering (Mechatronic/Electromechanical) or equivalent.
No work experience required.
Preferably Entry Level specialized in Engineering - Mechanical/Automotive or equivalent.
Are you an organized, detail-oriented professional looking to make a difference in a dynamic accounting firm? We’re searching for a talented Adminis..
Are you an organized, detail-oriented professional looking to make a difference in a dynamic accounting firm? We’re searching for a talented Administrative Assistant to join our team and help us keep everything running smoothly.
Key Responsibilities:
Serve as the first point of contact for clients—answering calls, emails, and welcoming visitors.
Manage schedules, appointments, and meetings for team members.
Handle correspondence, document preparation, and file management.
Maintain office supplies and ensure a smooth-running workplace.
Assist with invoicing, expense tracking, and basic accounting tasks.
Prepare and issue billing to clients.
Prepare secretarial work such as drafting letters and maintaining records.
Handle personal assistant tasks for the Director, such as managing personal schedules or travel arrangements.
Take on any ad-hoc tasks assigned by the direct report supervisor.
Support team members with administrative and organizational tasks as needed.
Qualifications:
O-Level or Diploma in any relevant field.
Proven experience as an administrative assistant, office manager, or similar role (experience in an accounting or financial environment is a plus).
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and comfort with office technology.
Excellent organizational and multitasking skills.
Strong written and verbal communication abilities.
A proactive attitude with a high level of professionalism and confidentiality.
What We Offer:
Competitive salary and benefits package.
Opportunities for professional development and growth.
A friendly and supportive work environment.
The chance to be part of a firm that values your contributions
Key Responsibilities:
Oversee the daily operations of the office, including coordinating office activities, managing schedules, and ensuring a smo..
Key Responsibilities:
Oversee the daily operations of the office, including coordinating office activities, managing schedules, and ensuring a smooth workflow to support the team’s productivity.
Provide comprehensive administrative support to the management team, including handling correspondence, managing records, preparing reports, and organizing meetings.
Assist with budgeting, expense tracking, and financial reporting. Manage office supplies and vendor relationships, ensuring cost-effectiveness and timely procurement.
Support HR functions such as recruitment, onboarding, employee engagement activities, and maintaining personnel records. Ensure compliance with company policies and procedures.
Oversee the maintenance of office facilities, including managing space allocation, coordinating with service providers for repairs and upgrades, and ensuring a safe and conducive working environment.
Qualifications:
Degree in Business Administration, Office Management, or a related field.
Minimum of 3-5 years of experience in office management or a related administrative role.
Proficiency in Mandarin to effectively communicate with Chinese-speaking clients and counterparts.
If you are keen on this exciting opportunity, kindly ‘Apply Now’ or email [email protected]
• Referrals are greatly appreciated*
Andrewina Pang
EA Licence No: 20S0118
EAP Registration No: R21100205
Only shortlisted candidates will be responded to. If you do not receive a response within 14 days, please accept this as a notification that you have not been shortlisted
- Send your resume to here to apply, include in the message where you learned about the job post