The School Grocer is a leading catering company committed to providing nutritious and halal-certified meals for preschools across Singapore. As we expand our operations, we are seeking an experienced and detail-oriented individual to fill the role of Admin and Purchasing Coordinator. This position plays a vital role in managing administrative tasks and overseeing the procurement of quality ingredients for our catering services.
Job Overview:
The Admin and Purchasing Coordinator at The School Grocer will be responsible for handling administrative duties and managing the procurement process to ensure a seamless supply chain. This role requires effective communication, organizational skills, and the ability to coordinate with suppliers to maintain the high standards of our catering services.
Key Responsibilities:
Administrative Tasks:
- Manage general administrative duties, including document filing, answering phone calls, and responding to emails.
- Maintain accurate and organized records of administrative documents, such as invoices, contracts, and correspondence.
Purchasing and Procurement:
- Identify and source suppliers for high-quality and halal-certified ingredients.
- Negotiate contracts, prices, and terms with suppliers to optimize cost-effectiveness while maintaining quality standards.
- Process purchase orders and ensure timely delivery of ingredients to meet production schedules.
Inventory Management:
- Collaborate with the Operations team to monitor and manage inventory levels.
- Conduct regular audits to ensure accuracy and minimize discrepancies.
- Generate reports on inventory levels, usage, and trends.
Supplier Relationship Management:
- Cultivate and maintain positive relationships with suppliers to ensure a steady and reliable supply chain.
- Address any issues or discrepancies with suppliers promptly and professionally.
Communication and Coordination:
- Serve as a liaison between the administrative team, suppliers, and internal departments.
- Communicate effectively with team members to coordinate administrative and purchasing tasks.
Qualifications and Skills:
- Proven experience in administrative and purchasing roles, preferably in the catering or food industry.
- Strong organizational skills with attention to detail.
- Negotiation skills and ability to build and maintain positive supplier relationships.
- Familiarity with inventory management systems is a plus.
- Excellent communication and interpersonal skills.
Remuneration:
Competitive salary based on experience.
If you are a proactive and organized professional with experience in both administrative and purchasing functions, and you are passionate about contributing to the success of a catering company focused on child nutrition, we invite you to apply for the position of Admin and Purchasing Coordinator at The School Grocer. Join us in making a positive impact on the well-being of young children in Singapore.
