The Diocese of Singapore (DOS) has under her umbrella, 27 churches, community services, schools and chaplaincies. The Diocesan Central Administration (DCA) is the corporate headquarter for DOS.

We are recruiting a Finance Officer to form part of the team to carry out the day-to-day book-keeping for The Diocese of Singapore.

Responsibilities:

Accounts Receivables

• Bank deposits of cash and cheques
• Data-entry in SAGE AR Receipts, Cashbook & reconciliation
• Ensure AR Receipts batch is ready for posting as per deadlines
• Update/report of all Offerings/Collections
• Reconcile GL Schedules related to AR Receipt Entries
• Prepare & analyze AR Aged Reports (FB Meeting)
• Prepare template & import AR main invoicing to Sage

Accounts Payable

• Prepare payments (Cheque payments/IBG Transfer/Telegraphic Transfer) for Corporate Vendor Invoices and liaise with relevant personnel for payment verifications/approvals.
• Manage Map Fund, EMF payments & payments to Deaneries
• Reconcile GL schedules related to AP invoice entries.
• Process staff/clergy's claims by cheques or IBG payments.
• Update cash-flow for payments.
• Input GIRO payments to Sage & cashbook, create AP invoice and payment batches in Sage.
• Prepare bank reconciliations.

Billing & General Ledger

• Create SAGE AR-Invoices templates for posting
• Disseminate bills for payment & prepare yearly billing forms
• Correspond with Parishes/Centers/Schools & send Statements of Accounts and payment reminders for overdue invoices
• Prepare year-end quota billing to Parishes
• Support reconciliation of GL schedules related to AR invoice entries
• Prepare & input Journal entries
• Update fixed assets & fixed deposits schedule
• Assist in GL schedules reconciliation, quota exercise & year-end audit
• Prepare overseas expenditure reports

Other Support Functions

• Logistics for Finance Board & Honorary Treasurer Meetings
• Safe-keeping of finance documents & files
• Petty cash top-up, control & disbursement to DCA Staff
• Prepare yearly insurance renewals for Entities
• Collate 3 comparative quotes for Finance Board’s review
• Verify premium summary & billing for entities
• Assist with claims submission for GPA & WICA claims submission of entities

Requirements:

• Diploma in Finance / Accountancy
• At least 3 years of work experience in a similar capacity
• Meticulous with a keen an eye for details
• Good command of written and spoken English
• Good communication & organisational skills
• Has initiative to schedule and prioritize tasks
• Able to multi-task and deliver within timelines
• Proficient in MS Office applications esp. MS Excel

Salary will commensurate with qualifications and work experience. Training and mentoring will be provided on the job.

Please submit your application with updated resume indicating your notice period and expected salary. Only shortlisted applicants will be notified.

Responsibilities:

• To support the R&D Chemists on their projects by assisting in parameter inspection, production runs and preparation of raw materials and saline etc.
• To carrying out supporting activities such as calibration, housekeeping, preventive maintenance, lab supplies, etc. in the lab.
• To perform documentation and ensure accuracy, integrity, and reliability of lab data.
• To participate in continual improvement project when required.
• To maintain and keep tracking inventory record for consumables.
• To assist in any other tasks as and when assigned.
• To ensure that the quality objectives set by Head of Research & Development are achieved, and that the business activities have the correct organization and people to achieve maximum performance in the short and continuing long term.

Requirements:

• Minimum Nitec or equivalent
• Minimum 1 year of experience in laboratory work
• Strong analytical skills
• Good communication and interpersonal skills

The Diocese of Singapore (DOS) has under her umbrella, 27 churches, community services, schools and chaplaincies. The Diocesan Central Administration (DCA) is the corporate headquarter for DOS.

Responsibilities:

• Provide admin support for parish membership related matters i.e. baptism, confirmation, transfer etc.
• Provide guidance to parishes in adhering to Diocesan standard operating procedures and guidelines pertaining to parish membership and confirmation matters
• Extract / obtain annual parish and (overseas) deanery statistics (attendance, baptism, communicants etc.)
• Coordinate confirmation schedule with Bishop and parishes
• Ensure accurate record-keeping within the Data Management Programme (DMP) and address system issues encountered by users with the vendor.
• Responsible for the timely report submission on membership-related statistics for Synod
• Assist in training and licensing of parish workers and lay readers
• Assist in implementation of clear procedures and policies for Diocesan compliance related matters including PDPA, cybersecurity measure, child protection etc.
• Assist in implementation & management of Diocesan Document Management System (DDMS)
• Form part of the DCB Emergency response team
• Any other duties as assigned by CAO and/or Head (Membership, Licensing & Compliance

Requirements:

• Possess at least a Diploma in Administration or other relevant fields
• Fluent in English (speaking and written), ability to converse in Mandarin will be an advantage
• Able to maintain high level of integrity and competency in keeping confidentiality of information and related documents
• Good with interpersonal skills
• Meticulous, responsible and independent worker
• IT Savvy

Salary will commensurate with qualifications and work experience.
Please submit your application with updated resume indicating your notice period and expected salary. Only shortlisted applicants will be notified.

The Sales Administrator is responsible for providing administrative support to the sales team and assisting with various sales-related tasks to facilitate efficient operations and maximize sales effectiveness. This role involves managing sales documentation, coordinating sales activities, and ensuring excellent communication between internal teams and external clients.

Job Scope:

Sales Documentation: Reply to sales inquiries. Prepare and process request for quotes, purchase orders, sales orders, quotations, shipping documents and invoices accurately and in a timely manner. Maintain organized records of sales documents and orders, ensuring they are up-to-date and easily accessible. Assist the sales management team .

Customer Communication: Respond to customer/supplier inquiries and requests promptly and professionally via phone, email, or in-person. Provide product or service information to customers/suppliers and assist with resolving any issues or concerns.

Inventory Management: Coordinate with the warehouse or inventory team to ensure accurate tracking and fulfilment of sales orders/shipments.

Sales Support: Provide administrative support to the sales team. Assist in the organization of sales events, trade shows, and promotional activities as needed.

Additional Info:

· All shortlisted applicants will need to be pre-interviewed.

· Working hours and days: Monday to Friday (9am to 5pm).

· Working location: East-Central (Macpherson).

Interested applicants may apply via [email protected]

Only shortlisted candidates will be notified.

Job Description:

1, Effectively manage inquiries by understanding clients & 3rd parties needs, providing comprehensive information based on their intent.

2, Coordinate with internal team to prepare the reply for tender query.

3, Assist manager for daily works

4, Performance tracking and reporting result to management.

5, Other Ad- hoc duties assigned by Manager.

Job Requirements:

1, Diploma or Bachelor’s degree in Marketing, Business or related field.

2, At least 2 years of experience in marketing or related role, preferable on façade works.

3, Ability multi-task and manage time effectively, well manage in a fast-paced environment.

4, Team player with a positive attitude.

5, Capable of listening, speaking, reading and writing in Chinese and English; as applicant will need to liaise with Chinese speaker or associate.

6, Willing to work 5.5days with alt Saturday.

7, Willing to travel for work.

Responsibilities

• Perform admin duties and office support activities including filing and compiling of project reports.
• Handling residents' and public complaints and feedback and answering phone calls.

Requirements

• GCE O Levels/A Levels/Diploma/Degree or equivalent
• Minimum 1 year relevant working experience
• Need to be proficient in Microsoft Office
• Ability to converse in English and Mandarin/Tamil/Malay, inclusive of simple dialects (at times need to communicate with dialect speaking person)
• Customer-orientated with good communication and interpersonal skills
• Pleasant personality with good service attitude

1. Assist in handling day-to-day Accounts function, eg, Preparing of Tax invoices /Delivery Order /Credit Note etc.

2. Submission of E-invoice at customer portal, follow up discrepancies if any

3. Generating Weekly Sales Report and Monthly Write-Off Report

4. Administrative duties, such as filing, answering phone, ordering stationery, arranging courier service/mail

5. Other ad-hoc duties when required

Candidate must be able to read/write Chinese and English.

Base Salary $2000-$2400 + Performanec Incentives + 13th month Bonus

Tuition Centre Looking for Sales Assistant

Work location: Bugis

Vacancy: 1

Work Schedule

Monday to Friday: 10.00am – 7.00pm

Saturday or Sunday: 9.30am – 1.30pm

Weekly working hours: 44 hours

Weekly off: 1.5 days

Job Scope

· Assist the sales director in relationship management with the clients

· Assist in school application process

· Assist in pass application and appeal

· Process assigned administration work

· Admin and secretary work

· Internal and external communication (chats and emails)

· Booking for events and making itinerary

· Be responsive during non-working hours

Welfare

· Annual leave

· Training

· Other employee welfares (discuss personally)

· Salary (discuss personally)

· Bonus (discuss personally)

Job Requirement

· Poly diploma or equivalent or higher education qualification

· Good in both English and Chinese speaking and writing

· Computer savvy

· Highly responsible and responsive

· Communication outside working hour is needed and is compulsory (10am to 10pm if needed)

· Eager to learn and able to take feedback positively

Preferred Candidate’s Background

· Has any of the following certificates:

Ø Accounting

Ø Business administration

Ø Digital marketing

Ø Media

Ø Design

· Possess any of the following field experience:

Ø Sales and marketing

Ø Digital marketing or social platform marketing

Ø Video or poster editing

Ø Accounting

Ø Personal assistant or administration

· Eager to work and to excel

· Understands China clients’ demand

· Have good interpersonal skill and is able to work under pressure

· Team worker

Application Process

· Qualified candidates will receive email regarding personality test and request of supporting documents.

· Interview invitation will be sent to the candidates matching our needs.

· The interview outcome will be released in 2 weeks’ time by email.

• Answer phone calls
• Reply to email and telephone
• Prepare sales invoices
• Order office supplies
• Submit and reconcile expense reports
• Carry out administrative duties e.g. filing, typing, copying, scanning etc.
• Maintain a computer and manual filing systems
• Maintain up-to-date employee leave records
• Able to speak Tamil to communicate with Tamil speaking customers
• Able to speak and wirte english to communite with suppliers
• Weekly 5.5 days work

1. Assit in delivery goods to customer as per sales order
2. Receive goods from forwarders and issue/pack goods for salesman delivery
3. Maintain warehouse tidiness, organize and rearrange goods in warehouse (must be physically fit to carry and stack carton boxes onto pallet or warehouse shelves)
4. Gatekeeping to ensure and quality check goods returned from salesman is according to “Goods Return” document
5. Input quantity and description of goods issued or returned to accounting system
6. Any other related jobs upon request

Candidate must have a valid class 3 driving licence and able to converse in Chinese and English.

Base Salary $1900-$2200 + Performance Incentive + 13th month Bonus

Job Responsibilities:

• Manage and maintain Managing Director’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Screen and prioritize incoming emails, correspondence, and phone calls.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Coordinate and organize meetings, conferences, and events, including logistical arrangements and agenda preparation.
• Act as a liaison between the executive and internal/external stakeholders, maintaining effective communication and relationships.
• Conduct research and compile data to support decision-making and project management.
• Handle confidential information with discretion and professionalism.
• Assist with personal tasks and errands as needed.

Job Qualifications:

• Proven experience (at least 2 years) as a Personal Assistant, Executive Assistant, or similar role.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Strong communication and interpersonal skills, with the ability to interact effectively with individuals at all levels.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and other relevant software.
• High degree of discretion and confidentiality.
• Resourcefulness and problem-solving skills.
• Ability to work independently with minimal supervision.
• Diploma or Bachelor’s degree or equivalent experience preferred.

Job Description:

· Assist teachers in the preparation of teaching materials, laboratory resources, conduct of practical sessions and preparation of worksheets;

· Provide support for programmes run by the department which may include shifting of bulky laboratory items;

· Accompany students on learning journeys;

· Manage inventory of school’s laboratory and science equipment and materials;

· Maintain cleanliness and neatness in the Science Laboratory; and

· Assist in any other duties assigned by the school.

Working Arrangement:

Location: Woodlands

Working Hours:

• Mondays to Thursdays: 7:00am to 4:30pm, inclusive of 1hr lunch break
• Fridays: 7:00am to 4:00pm, inclusive of 1hr lunch break
• Working hours may be adjusted occasionally, within the 42-hour per week limit, to meet school’s needs
• Service not required on Saturdays, Sundays and gazetted public holidays

Salary: $1900-$2000/Month

Contract Duration: 3 June 2024 to 2 June 2025

Job Requirements:

· At least 1 year of working experience;

· Excellent team-player who is organized, meticulous and with the ability to multi-task;

· Strong communication and interpersonal skills; and

· Preferably to be proficient in Microsoft Office/Word.

Job Description & Requirements

Job Description

• spectrum of Human Resources functions including salary and benefits administration, training and development, employee relation and performance management.
• Administer foreign work passes related matter (i.e. work pass and passport application and renewal)
• Assist in process documentation and system audits
• Data entry, filing and documentation
• Any other ad-hoc duties as assigned

Requirements

• O level/ Diploma with 1 year relevant experience
• Good interpersonal, communications and coordination skills
• Well-organized with good and analytical initiative
• Resourceful and mature team player
• Proficient in MS Office Skills (Outlooks, Words, Excel, Power Point, etc)

Sales Assistant cum E-commerce Manager Responsibilities:

• Continually meeting or exceeding sales quotas.
• Supervising and guiding the sales team as well as providing incentives to motivate staff to achieve sales targets.
• Monitoring the performance of the sales team.
• Building and maintaining good working relationships with customers.
• Identifying opportunities and strategies to increase sales.
• Regularly attending sales meetings and training sessions.
• Performing all duties of the Sales Manager in cases of absence or emergency.

Assistant Sales Manager Requirements:

• Bachelor’s degree in any field, communications, or related field is advantageous.
• Proven experience in sales and customer service.
• Proficient in all Microsoft Office applications.
• The ability to work in a fast-paced environment.
• Excellent problem-solving skills.
• Strong management and leadership skills.
• Effective communication skills.
• Exceptional customer service skills.

A 5 days’ week chemical/coating Co. in Jurong seeking for an

Job Description :

• To provide administration support to Production/Technical departments.

• Maintain filing system

• Support with data entry roles and handling of documentation

• Other Ad Hoc duties assigned.

Job Requirements :

• Min. GCE ‘O’ level

• 1 year of relevant work experience required for this role

• PC literate with knowledge of MS words and excel

• Matured and Independent

• Bilingual

We know that a business only thrives if our people are thriving. That’s why we always put our people first. Our global and diverse team would be happy to support you and challenge you to grow in many ways. Who knows where our joint journey will take you?

Here is an exciting opportunity for you to join us a Tax and Customs Professional. Reporting to the ASEAN Tax and Customs Manager (based in Singapore), you will be responsible for supporting Singapore customs advisory activities, corporate tax and GST compliance & advisory for Siemens Singapore group of entities.

You’ll make an impact by:

Customs

• Support customs advisory activities in accordance with local regulations and Siemens' global customs strategy
• Execute oversight duties for Singapore customs operational activities including restructuring, new set-ups, Free Trade Agreement application & tariff optimization
• Liaise with external customs authorities and brokers to resolve issues and ensure smooth customs clearance; collaborate with other team members and departments to optimize customs processes and address cross-functional challenges

Tax

• Tax Accounting and Reporting: Perform monthly, quarterly, and yearly tax accounting and reporting packages, ensuring compliance with local and HQ reporting requirements
• Tax Returns and Submissions: Prepare and submit Corporate Income Tax, Withholding Tax, and GST returns to tax authorities, including thorough information extraction and collation
• Tax Query Management: Address tax queries from both authorities and internal stakeholders, including preparation of draft replies and resolution of inquiries related to WHT, international tax, and other tax matters
• Advisory and Projects: Participate in ad-hoc advisory and projects, covering areas such as process improvement, new tax laws implementation, M&A, and restructuring

You excel in:

• Degree in Tax, Accountancy, Business Administration or an equivalent professional qualification
• Minimum 5-6 years of experience in local Customs / Trade Compliance practices or Tax in Big 4, local firm or commercial
• Hands on experience dealing with Singapore Customs topics and/or GST is an added advantage
• Proficiency in working with SAP, MS Applications and other accounting software
• Team player with the ability to work as an individual contributor as well as partnering with colleagues across functions and businesses
• Strong communication and interpersonal skills
• Demonstrate initiative, a constant process improvement mindset, independent, organized with strong analytical skills and detailed-oriented

We offer excellent opportunities to develop, along with a flexible working environment. Join us in working in an international dynamic environment for a company known in the world for creating technology with purpose that helps us to cope with future challenges!

Create a better #TomorrowWithUs! We value your unique identity and perspective and are fully committed to providing equitable opportunities and building a workplace that reflects the diversity of society. Come bring your authentic self and create a better tomorrow with us!

Job Scope:

• Assist teachers in the preparation of teaching materials, laboratory resources, conduct of practical sessions and preparation of worksheets;
• Provide support for programmes run by the department which may include shifting of bulky laboratory items;
• Accompany students on learning journeys;
• Manage inventory of school’s laboratory and science equipment and materials;
• Maintain cleanliness and neatness in the Science Laboratory; and
• Assist in any other duties assigned by the school.

Working Arrangement:

• Mondays to Thursdays: 7:00am to 4:30pm, inclusive of 1hr lunch break
• Fridays: 7:00am to 4:00pm, inclusive of 1hr lunch break
• Working hours may be adjusted occasionally, within the 42-hour per week limit, to meet school’s needs
• Service not required on Saturdays, Sundays and gazetted public holidays

Requirement:

• At least 1 year of working experience;
• A pass in English Language at N or O level or its equivalent;
• A pass in Science at N or O level or its equivalent;
• Excellent team-player who is organized, meticulous and with the ability to multi-task;
• Strong communication and interpersonal skills; and
• Preferably to be proficient in Microsoft Office/Word.

Contract Period:

From 3 June 2024 to 2 June 2025 (with option to extend 1 year)

Job Responsibilities:

- Accountable for planning, coordination and timely completion of audit assignments, which includes performing financial, operational and compliance audits of the Group

- Responsible for developing audit programs across business processes through evaluation of the adequacy and effectiveness of internal controls, risk assessment

- Perform on-site audit fieldwork and identify audit issues and concerns in pursuit of practical and value-added recommendations to Management

- Draft concise audit reports with high quality audit conclusions and focused recommendations that positively influence stakeholders to embed risk management and internal control practices and to improve the overall strength of the control framework

- Engage internal stakeholders for process improvements and key control enhancements

- Lead and supervise internal audit staff

- Support Head, Internal Audit in developing annual audit plan and special projects/investigations

Job Requirements:

- Degree in Accountancy/Finance or equivalent

- Minimum 5 years of relevant audit experience

- Minimum 2 years of supervisory experience

- Professional qualifications such as CIA, CISA, CA preferred

- Knowledge and experience on Enterprise Risk Management will be an added advantage

- Meticulous with good analytical and communication skills

- Ability to work independently and able to meet timeline

- Team player with good internal stakeholder management

- Able to travel overseas when required

Only shortlisted candidates will be notified

Job Description:

• To support and provide technical assistant to internal procurement, planning team and Customers
• To support in developing and executing process improvement on Operations
• To support and analyze operation problems and recommend corrective actions
• Work closely with engineer to investifate and recommend solution to production so as to prevent occurence of product non-conformity
• Proactively respond and resolve on ad-hoc engineering related issues
• Drive and ensure effective communication on process change

Job Requirements:

• At least a Nitec/Higher Nitec qualification required
• Minimum 1 year of related experience preferred
• Have good knowledge and experoence in BOM (Bill of Materials) will be of an advantage
• Comfortable in using MS Office and SAP system

To assist project team in handling projects, including liasing and maintaining good relationship with project owners, main-con, builders, consultants etc

2. Supervising the installation of system

3. Ensuring performance of systems after completion

3. Testing and commissioning of systems in timely manner

4. Repair and trouble shooting system problem

5. Hands on experience referred

You will be responsible for finance operations overseeing General Ledger/Reporting and will also be required to work with internal stakeholders to ensure that they comply with financial governance and procedures.

Your responsibilities will include process improvement, data analytics & credit control review, apart from management and statutory reporting.

To provide leadership to the finance team on all accounting and financial management matters including but not limited to the following:

· Oversight of day-to-day financial operations, fixed assets and inventory management

· Support system enhancements and project management

· Mentor and provide guidance for accounting staff, in compliance with accounting standards

· Provide support to the operational business units, involve in ad-hoc projects & assignments as required.

Applicant Requirements:

- Degree in Accountancy/Finance or equivalent or a qualified CA and/or ACCA with 4 to 6 years relevant experiences with strong exposure for overall finance management

- Experience in overseeing a Finance team in a fast-paced and highly challenging environment

- Meticulous with good interpersonal and communication skills

- Highly proactive and analytical thinker, able to work independently, execute and follow-through to deliver solutions to the management.

- Audit experience will be an advantage.

Only shortlisted candidates will be notified

Sales Manager is in charge of creating business opportunities and retaining existing clients. He/She creates and maintains strong business relationships with clients. He/She provides quotations to new clients.

Supports staff results by communicating job expectations and planning, monitoring, and appraising job results. Helps to coach, counsel, and discipline employees. Aids in developing, coordinating, and enforcing systems, policies, procedures, and productivity standards.

• Assist in various operations and job scheduling duties
• Assisting Finance Department in AP functions
• Preparing and issuing invoices for billing purposes
• Liase with customers on billing issues
• Any other Ad Hoc and Administrative matters as assigned
• Diploma in Accountacy / Business studies and equivalent
• Mature, well organised, meticulous, highly motivated with keen attitude to learn
• A team player with minimum supervision

The Group

Powered by the vision of connecting businesses worldwide to transact with ease, Henatenn is an Integrated Omni-channel Commerce and Supply Chain Solutions Enabler that Harnesses Evolving Technological Innovations.

The group comprises three distinct affiliates that offer a comprehensive range of solutions for the beauty and fragrances industry to include:

• NEFERTI Global Supply Chain Solutions for businesses
• NOVELA Premium Consumer Retail and Cross-border E-Commerce
• DTB Brand Acquisition, Distribution and Marketing

Customer-centricity and Warmth are deeply ingrained in the Henatenn DNA. Relationships with partners and customers are highly valued, with many lasting over a decade one of the key reasons why the company has enjoyed sustainable growth through the years.

Internally, it translates to being an equal opportunity and nurturing organisation. Henatenn invests in its employees, giving them room to be creative, grow and excel, which has resulted in a high-performance team that stands united and collaborative. Everyone is empowered to overcome challenges and celebrating success together has become a part of its culture.

With an established unique supply chain and distribution system that solidified over the years through continual innovation and customer interaction, the group has seen revenues exceed SGD 100 million annually.

In the last decade, the group has successfully planted its footprint outside its Singapore headquarters, Henatenn is on-track to achieving its dream of global omni-presence.

About this role:

We are currently seeking a Finance Assistant (Treasury Operations) to join our finance team and contribute to our ongoing growth and success.

The Finance Assistant (Treasury Operations) plays a critical role in managing and optimizing the company's financial resources and ensuring efficient treasury operations. This role will be responsible for daily cash management, banking relationships, liquidity management, and financial risk mitigation. The Treasury Operations Specialist will work closely with cross-functional teams to support the company's financial goals and objectives.

Key Responsibilities:

Cash Management:

• Monitor daily cash positions and perform cash forecasting to ensure adequate liquidity for operational needs.
• Execute fund transfers, manage disbursements, and process cash receipts efficiently.
• Optimize cash flow processes to reduce idle cash and improve investment returns.

Banking and Relationship Management:

• Manage relationships with banks and financial institutions.
• Negotiate banking agreements, fees, and services to secure favorable terms.
• Stay updated on industry trends and best practices in treasury management.

Liquidity Management:

• Develop and implement liquidity management strategies to maintain optimal working capital levels.
• Evaluate short-term investment opportunities to maximize returns while preserving capital.

Financial Risk Management:

• Identify and assess financial risks, such as interest rate, currency, and credit risk.
• Implement hedging strategies to mitigate exposure to adverse market conditions.

Compliance and Reporting:

• Ensure compliance with regulatory requirements and internal policies.
• Prepare and submit periodic reports on treasury activities, including cash flow forecasts and financial risk exposure.

Cross-Functional Collaboration:

• Collaborate with accounting, finance, and other departments to support financial planning and decision-making.
• Provide treasury expertise and guidance to cross-functional teams on various projects and initiatives.

Requirements:

• Bachelor's degree in finance, accounting, or a related field (masters degree or certification in treasury management is a plus).
• 1+ years of experience in accounting experience in accounts payable, treasury operations or related financial roles within a consumer goods or manufacturing company.
• Strong understanding of treasury management principles, cash flow forecasting, and financial risk management.
• Proficiency in using treasury management systems and financial software.
• Excellent analytical and problem-solving skills.
• Strong communication and interpersonal skills.
• Ability to work in a fast-paced environment and manage multiple priorities effectively.
• Attention to detail and a high level of accuracy in financial analysis and reporting.

Novela is Singapores first international multi-brand beauty retail store. Keeping up with the latest trends, Novela aims to capture the hearts of beauty shoppers with a wide range of luxury beauty products including skin & body care, fragrances, and makeup.

Novelas logo is a black quill pen, which is symbolic of a womans beauty, elegance, and knowledge. Indeed, we believe that you can exude beauty from the inside out with the right beauty regime. By curating the best beauty brands from across the globe and offering them at affordable prices, we aim to simplify and elevate your shopping experience with premium products handpicked by us.

Purchasing Assistant (3 months contract)

About this role:

We are looking for a detail-oriented Purchasing Assistant to provide administrative support to our procurement team. The ideal candidate will assist in managing inventory, processing purchase orders, coordinating with suppliers, and ensuring timely delivery of products. This role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

Key Responsibilities:

• Assist in creating and processing purchase orders for beauty products based on inventory levels and demand forecasts.
• Coordinate with suppliers to obtain quotes, negotiate prices, and ensure timely delivery of goods.
• Maintain accurate records of purchases, pricing, and inventory levels using spreadsheets or procurement software.
• Monitor stock levels and communicate with relevant departments to prevent stockouts or overstock situations.
• Assist in researching potential suppliers and evaluating their reliability, quality of products, and pricing.
• Prepare reports on purchasing activities, including cost analysis, supplier performance, and inventory turnover.
• Assist in resolving any discrepancies or issues with orders, invoices, or deliveries.
• Support the procurement team in other administrative tasks as needed.

Qualifications:

• Diploma in Business Administration, Supply Chain Management, or related field preferred.
• Some prior experience in purchasing or procurement is a plus.
• Strong attention to detail and organizational skills.
• Excellent communication and negotiation skills.
• Proficiency in Microsoft Office suite, particularly Excel.
• Ability to work independently and prioritize tasks effectively.
• Familiarity with procurement software or ERP systems is a plus.
• Passion for beauty products and industry knowledge preferred.