• General administrative tasks such as typing, printing, checking and filing, issuing of the items in school etc
• Attend to all general queries, e.g. telephone and walk-in queries.
• Data entry
• Assisting in events eg logistics matters.
• Perform any other admin duties assigned.

Qualification:

• At least 2 years of experience in administration
• Past experience in school admin and / or customer service
• Proficient in MS Office application
• Effective communication skills.

Job Objective:

• To provide timely administrative support to the respective teams / departments

Core Responsibilities:

1. Sales Administration Support

All administrative support required for Project Sales Team

- Handle incoming sales call/ emails and perform leads administration

- Sourcing for new leads from Tender Portals

- Create, compile and submit tender documents

- Assist in preparing quotations & proposal

All administrative support required for the Services Sales Team

- Preparation of maintenance contract renewal notice

- Preparation of services sales report to track renewal

2. Marketing Support

All administration support to the Marketing Team with key focus in sales-related activities

- Assist in developing marketing material

- Assist in marketing projects/ events

3. Other roles

- Supporting the Head of Operations and MD in all other administrative matters

- Buddy to the Administration Executive

- Assist to match supplier invoices with the necessary documents and key into the system

- Other ad-hoc duties as assigned

Job Specifications:

Education Qualification:

• Minimum Diploma in any discipline or A Level

Experience:

• Fresh Graduate or min 1 year of working experience or max 3 years working experience
• Knowledge of MS Office, Teams
• Able to work independently
• Able to start work immediately

Job Highlights

• 13th Month Salary (AWS)
• Yearly Performance Bonus
• Hybrid Working Arrangement

Job Description

Human Resource Executive

We are a growing facility management company in Singapore looking to hire a Human Resource Executive. As we grow, we are glad to nurture our team and provide career advancement. Do join us as we offer a great environment for personal development and constructive feedback and support within the team. As a Human Resource Executive, you will be working closely with other departments to ensure stable support within the organization.

Responsibilities

• Maintain employees’ information, leave records, compensation, health, and medical insurance.
• Updating employees' leave entitlement and details from time to time.
• Generate payroll twice a month for employees using payroll software based on the attendance sheets.
• Responsible for the arrangement of recruitment of employees, handling on-boarding and off-boarding of workers, including interviewing, signing of the contract, and updating of hiring ads.
• Attend to inquiries from employees and resolve MOM/employee-related issues to ensure smooth support from HR.
• Prepare and submit statutory documents such as IRAS, employment-related claims/ submissions of grant application/ license renewal, and tasks assigned.
• Maintain and update the latest HR policies and procedures. Keep up to date on MOM guidelines, webinars from the industry, etc.
• Consistently review, suggest, and update HR policies/ processes/ structures to ensure improvisation of the company HR department together with help of other departments.

Requirements

• Candidates must possess at least a Degree in any field.
• A minimum of 1 year of HR working experience is needed
• Good interpersonal skills.
• Able to speak Mandarin to liaise with Mandarin-speaking workers.
• Full-Time position. The ability to start immediately is preferred.
• Working Hour(s) in Office: 9 am – 6 pm, Monday to Friday
• Contactable out of working hours for urgent matters on rare occasions.

Benefits

• 13th-month salary (AWS)
• Yearly performance bonus
• 15 days annual leave
• Medical entitlement

• Provide administrative support to the sales/ investment team, including scheduling meetings, preparing documents, and managing correspondence.
• Assist in the preparation and distribution of sales materials, proposals, and presentations.
• Maintain and update customer databases, ensuring accuracy and completeness of information.
• Coordinate and track sales orders, ensuring timely processing and delivery.
• Handle customer inquiries and provide exceptional customer service.
• Generate sales reports and analyze data to support decision-making.
• Collaborate with marketing and finance teams to ensure alignment and support sales initiatives.
• Assist in organizing and coordinating sales events, trade shows, and conferences.
• Assist in producing initial drafts of client portfolio reports.
• Assist in submission of documents for compliance and legal clearance.
• Monitor public tenders.
• Perform other administrative duties as assigned.

Interested applicants please send your resume in MS Word format and attention it to Rachel Yeo (R22104385).

Shortlisted candidates will be notified

Data provided is for recruitment purposes only

www.ambition.com.sg

EA Registration Number: R22104385

Business Registration Number: 200611680D. Licence Number: 10C5117

Position title : Preschool Administrative Assistant
Working Location:

1. Telok Blangah
2. Balestier

Working Timing: 44 hours per week (Normally 8am-5pm / 9am-6pm, discuss more during the interview)
Working day: Mon - Fri
Salary : $2500 - $3200

Key Responsibilities:

1. Administrative Support:Manage the preschool’s correspondence, including emails, phone calls, and postal mail.
   Maintain accurate records and filing systems for student and staff information.
   
2. Coordination:Schedule and organize meetings or events, including parent-teacher meetings.
   Coordinate with staff, parents, and external vendors as needed.
   
3. Documentation and Reporting:Handle enrollment documentation and maintain student records.
   Prepare reports and assist in compiling data for the management team.
   
4. Financial and Inventory Tasks:Process invoices, payments, and petty cash claims.
   Monitor and order office supplies, ensuring sufficient inventory.
   
5. Customer Service:Address queries from parents, staff, and visitors professionally.
   Support the school in fostering positive relationships with parents.
   
6. Compliance:Ensure adherence to the regulatory guidelines and policies of the preschool.
   Assist in preparing documents for audits or inspections.
   

Skills and Requirements:

• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and other relevant software.
• Preschool experience on Claim/Grant and little live App.
• Familiarity with administrative procedures in an educational setting is a plus.

Chew Xing Shan Reg No: R22107044

The Supreme HR Advisory Pte Ltd EA No: 14C7279

WhatsApp: +65 83592812 [Shannon]

Requirements:

Proficiency in using office software(Word, Excel, PowerPoint) and basic computer operations

Having relevant work experience in clerical or administrative assistant roles

Good communication and interpersonal skills to build positive working relationships with team members and clients

High attention to detail, ensuring accurate completion of documents and reports

Willing to collaborate with colleagues from other departments to achieve company goals

Responsibilities:

Responsible for managing daily paperwork, including file organization, report preparation,etc.

Input and maintain key information in the company’s database to ensure data accuracy and completeness

Manage and respond to emails and letters from both internal and external sources to facilitate timely communication

Answer incoming calls and handle orders, inquires and complaints from customers

Assist in managing office supplies and equipment, ensuring the smooth operation of the office environment

Collaborate with team members from different departments, providing necessary document support

Execute other relevant tasks assigned by supervisors

1) Admin duties such as data entry, answered phone call, reply email, issuing invoice and quotation.

2) Apply and renew work passes and courses of employees

3) Organize insurance, roadtax, parking of company vehicle

4) Handle account transaction

5) Assits on other ad hoc duties

Job Highlights:

Enhance exposure to the government sector

Nearest MRT: Kent Ridge

Working hours: Monday - Thursday: 8.30am – 6.00pm, Friday: 8.30am – 5.30pm

Salary: up to $3,500 per month

Contract duration: 12 months

Job descriptions:
Administrative Support

• Coordinate and arrange logistics, such as catering, transport, venue booking for meetings, events, and company functions
• Collate and submit finance documents to process payments
• Review and process applications accurately
• Manage the system for courses
• Liaise with stakeholders for exam processing matters
• Collate and create assessments in the system
• Budgeting for new intake exams and programmes
• Co-lead the programme
• Handle general enquiries and perform other ad-hoc duties as assigned

Operational Support

• Facilitate course workshops or lectures, whether in-person or virtual
• Support examinations and courses during office and non-office hours by performing tasks such as invigilation and ushering

Job requirements:

• Only Singaporean.
• Minimum Degree in any related discipline.
• Fresh graduates are welcomed to apply.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and platforms such as Zoom and MS Team is preferred.

Interested candidates please click “Apply Now”. We regret to inform you that only shortlisted candidates will be contacted for further interviews.

Rachel Tham Pei See

R23114253

BGC Group Pte Ltd (Outsourcing )

EA 05C3053

Responsibilities:

• Oversee day-to-day sales operations.
• Handle sales order processing including quotations, sales orders, purchase orders, delivery orders, and invoicing.
• Efficiently manage a high volume of inquiries, providing effective solutions to customer issues.
• Deliver outstanding customer support and service.
• Proactively source new sales opportunities through inbound lead follow-up.
• Engage with key external customer contacts as necessary.
• Coordinate projects and support the lead manager, ensuring timelines are adhered to and projects remain on track.
• Collaborate with internal departments such as Finance, Procurement, Logistics, and Marketing.
• Assist in preparing and submitting relevant documents and reports for tenders.
• Attend regular product trainings, both online and offline, provided by vendors.

Requirements:

• Diploma in Business or a related field.
• Preferably 1-2 years of relevant work experience.
• Familiarity with computer hardware, software, or maintenance contracts is a plus.
• Able to thrive in a dynamic, fast-paced environment.
• Strong phone presence with excellent interpersonal and customer service skills.
• Enthusiastic about developing consultative sales skills and supporting the team in meeting monthly targets.
• Enjoys interacting with people and maintaining good relationships with IT Business Partners.
• Proficient in MS Office.

MORE INFORMATION:

• Company: Well-reputable Government-Linked IT Organization; located in Jurong East Area
• Working Hours: Monday – Friday (8.30 AM – 6 PM)
• Benefits (on top of basic monthly salary): Variable Annual Performance Bonus

+ Other Attractive Employee Benefits (i.e.: 14 Days of Annual Leaves, Medical & Insurance Benefits, etc.)

RESPONSIBILITIES:

• Supporting the department on all administrative, logistics & event related matters [e.g.: documentations, timesheets, asset management (i.e.: office supplies), procurement, meetings/ events booking & arrangements (including staff welfare events but not limited to), visitor clearances, business continuity plan, etc.]
• Assist with employee onboarding and offboarding processes
• Managing & maintaining of office facilities, assets, equipment
• Other related duties as assigned

REQUIREMENTS:

• Diploma (or higher) education in Business Administration, Finance, Accounting, etc. with at least 3 years of relevant working experiences (at a medium to large sized enterprises)
• Proficient in Microsoft Office (Word, Excel and PowerPoint)
• Good Interpersonal and communication Skills

To Apply, please kindly email your updated resume to [email protected]

We regret that only shortlisted candidates will be notified.

However, rest assured that all applications will be updated to our internal resume database for future opportunities.

APBA TG Human Resource Pte Ltd (14C7275) || Yadanar Su Mon (R1549384)

Job Title: Administrative Assistant cum Marketing

We are seeking a dynamic and organized individual to join our tuition center as an Marketing Administrative Specialist. This role involves handling daily administrative tasks while also supporting the center’s marketing efforts to enhance student engagement and boost enrollment.

Key Responsibilities

Administrative Duties

1. Front Desk Management:

• Attend to inquiries from parents and students via phone, email, and in person.
• Manage student registrations and class schedules.

2. Data Management:

• Maintain accurate records of students, classes, payments, and attendance.
• Prepare and update monthly reports, including enrollment statistics and fee collection.

3. Logistics Support:

• Coordinate and ensure smooth operations of daily classes.
• Order and manage stock of office supplies and teaching materials.

4. Payment Processing:

• Handle fee collection and provide receipts to parents.
• Ensure timely follow-up on overdue payments.

5. General Office Support:

• Assist in filing, document preparation, and other ad hoc administrative tasks as needed.

Marketing Duties

1. Telemarketing

• Pitching to Prospective clients using provided scripts
• Follow up text

1. Digital Marketing:

• Manage and update social media accounts (e.g., Facebook, Instagram, TikTok) with engaging content.
• Monitor and respond to comments and inquiries on digital platforms.

2. Campaign Management:

• Plan, execute, and monitor marketing campaigns to promote the center’s programs.
• Create and distribute newsletters and promotional materials to parents and prospects.

3. Event Coordination:

• Assist in organizing open houses, workshops, and other marketing events.
• Ensure smooth execution of marketing initiatives, including logistics and setup.

4. Brand Development:

• Help maintain the center’s branding and messaging consistency across all communication channels.
• Propose creative ideas to enhance visibility and outreach efforts.

5. Market Research:

• Conduct research to understand customer preferences and competitor strategies.
• Provide insights to improve program offerings and marketing approaches.

Requirements

• Diploma or equivalent in Business Administration, Marketing, or related field.
• At least 1-2 years of experience in an administrative or marketing role (experience in the education sector is a plus).
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and social media platforms.
• Excellent communication and interpersonal skills.
• Strong organizational skills with the ability to multitask and meet deadlines.
• A proactive attitude with a willingness to learn and adapt.

Working Hours

• 5.5 days per week:
• Weekdays: 10:00 AM – 7:00 PM
• Saturdays: 9:00 AM – 1:00 PM

Benefits

• Opportunities for professional development.
• Friendly and supportive work environment.
• Annual leave and medical benefits.

If you are a motivated individual passionate about education and looking for a versatile role in administration and marketing, we encourage you to apply.

Registration No: R22104413

EA Licence No: 21C0867

What to expect as an Administrative Executive with us

As an Admin Executive in our Singapore office, you will be in-charge of several activities pertaining to the administration of the office. You will be working closely with the team of consultants located in Singapore but might have the opportunity to work with other offices in the region (i.e. Hong Kong, Beijing, New Delhi).

Your role will encompass the following tasks:

• Greet office visitors, and maintain office efficiency by arranging repairs
• Administrative support and office logistics coordination for the Singapore office
• Organise and schedule meetings
• Assist on business travel bookings, administrative support (scheduling, expenses, timesheets, etc.), organise internal events, commercial activities, and seminars.
• Procurement of office supplies
• Provide support on the business development side
• Other tasks: recruitment and providing administrative support to the Hong Kong and Beijing offices, etc.

Requirements

We are looking for a candidate who is flexible, dynamic, have a sense of ownership and self-confident yet humble. You will need to demonstrate curiosity, enthusiasm, common sense and attention to detail.

Preferably you will:

• Have strong time-management and multitasking abilities
• Have good oral and written communication skills in English
• Be roficient in MS Office

Job Responsibilities:

· Provide administrative support in order to ensure that office support services are provided in an effective and efficient manner

· Arrange and coordinate company’s drivers schedule

· Make travel arrangements for company approved business travel include booking of air ticket, hotel room, visa application, etc.

· Handle company official document for postage or courier. Maintain and record the usage of postages and registered mail

· Source for suppliers and prepare festivals gifts for clients for occasions

· Assist in Company’s event for coordination, check venue quotation, food and logistics arrangement, etc

· Prepare memo to broadcast to the Company admin related matter

· Cover reception duties when required

Job Requirements:

· Diploma in any discipline

· Good experience to handle event planning and coordination

· Proficient in Microsoft Office (Excel and Words)

Interested candidates who wish to apply for the advertised position, please click on “Apply”. We regret that only shortlisted candidates will be notified.

EA License No. 01C4394 (PERSOLKELLY SINGAPORE Pte Ltd)

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

• Provides a professional level of executive support to Management staff to ensure that work functions operate as seamlessly as possible

• Handles incoming and outgoing correspondence effectively

• Drafts and prepares written correspondence effectively

• Follows through on all outstanding matters ensuring that open issues are effectively resolved

• Ensures that all invoices, etc have the necessary approvals before following through on payments

• Assist and administer HR Matters and documents

• Performs duties in a highly confidential and ethical manner

• Any other duties as may be assigned.

The job scope of an administrative position typically includes the following tasks:12345

• Providing clerical support to managers and employees
• Answering phone calls and emails
• Greeting and directing office visitors
• Managing office equipment
• Booking meetings and events
• Arranging travel
• Distributing mail
• Maintaining office supplies and inventory
• Updating company databases
• Organizing filing systems
• Preparing reports and documents

Learn more:

Bloomberg Philanthropies works to create catalytic change across five areas of focus: arts and culture, education, the environment, government innovation, and public health. Our mission is to ensure better, longer lives for the greatest number of people. Our approach is rooted in Mike Bloomberg's unique experience and success across the field of business, government, and philanthropy.

The Environment Portfolio:

Bloomberg Philanthropies tackles one of the world’s greatest challenges: the climate crisis. Mike Bloomberg has long been a global leader in the fight against climate change, from his pioneering work as mayor of New York City to his leadership as the United Nations Secretary-General’s Special Envoy for Climate Ambition and Solutions. Bloomberg Philanthropies Environment team’s International Climate & Environment Programme is at the forefront of driving the transition to clean energy across 32 countries and Europe, improving air quality and driving bold climate action in cities around the world. With government and business leaders, experts, grassroots movements, environmental advocates, the Environment Programme is supporting ambitious climate action to build more sustainable economies.

What’s The Role:

The Environment team’s International Climate & Environment Programme is seeking a new Administrative Assistant. You will ensure that the Environment team is operating at the highest level, through enabling accurate information sharing, strong organizational skills, smooth workflow and follow-through. You will have a passion for environmental issues, interest in philanthropy and a commitment to the Bloomberg Philanthropies vision of creating better, longer lives for the greatest number of people. You are a team player who can manage multiple priorities, work with many stakeholders, and thrive in a fast-paced, results-driven environment.This position is based in Singapore and reports directly to the Asia-Pacific Lead of the International Environment and Climate Programme and will also provide administrative and operational support to the regional lead in Europe. As an integral part of the International Environment and Climate Programme Team, this role is required to work across time zones and geographies.

We’ll Trust You To:

• Handle day-to-day calendar, including scheduling appointments, arranging meetings, anticipating needs and changing/rearranging meetings as appropriate.
• Ensure the team is prepared for meetings with supporting documentation and information. Support meeting preparations, briefings, background materials, and taking notes Support the programme manager to plan and prioritize weekly tasks and deliverables
• Track tasks, meetings and events, and support follow-up actions, to ensure team projects are on schedule and deadlines are met
• Field inquiries to appropriate team members, respond to employee and outside inquiries, and ensure timely response to urgent issues
• Coordinate travel arrangements, including flights, ground transportation, hotels, and travel expense reports, etc.
• Coordinate with International Environment and Climate Programme Operations Lead to manage team reporting on monthly metrics, progress reports, briefings and other projects relating to the programme’s various initiatives
• Support Environment Team events, including compiling invite lists, drafting correspondence, tracking attendance, and providing day-of assistance

You’ll Need To Have:

• Bachelor’s degree or degree-equivalent qualifications
• Fluency in both written and spoken English
• A minimum of 5 years of administrative assistant experience in a fast-paced, high-performance work environment with a global organization
• Demonstrated experience in managing/coordinating simultaneous projects with APAC regional or global teams
• Experience working in energy transition and sustainability and/or international affairs
• Adept at working flexibly across different time zones and geographies
• Excellent attention to detail and impeccable accuracy
• Excellent organizational and time management skills
• Ability to respond to priorities and resourcing needs as they shift over the lifecycle of projects and programmes
• Outstanding interpersonal and communication skills and the demonstrated ability to effectively interface with senior level colleagues, both verbally and in writing
• Resourceful, motivated, efficient, pro-active, and customer service oriented
• Ability to protect confidential and sensitive information of the organization
• Ability to perform and adapt under pressure
• Discretion and proven ability to deal with VIPs
• Strong overall computer skills, proficient in MS Suite specifically Outlook, Word, Excel, and PowerPoint; Experience with a Bloomberg Terminal is a plus
• Demonstrated continuous career growth within an organisation

If this sounds like you:

Apply if you think we're a good match. We'll get in touch to let you know what the next steps are, but in the meantime feel free to have a look at this: https://www.bloomberg.org

Why Bloomberg?

We’re individuals with diverse backgrounds, talents, and experiences who take on big challenges and create even bigger impact through our work. We’re interested in what makes you you, and how we can create opportunities for you to channel your unique, personal energy and grow to your fullest potential.

Learn more about our office and benefits:

Singapore | www.bloomberg.com/singapore

Bloomberg is an equal opportunity employer and we value diversity at our company. We do not discriminate on the basis of age, ancestry, color, gender identity or expression, genetic predisposition or carrier status, marital status, national or ethnic origin, race, religion or belief, sex, sexual orientation, sexual and other reproductive health decisions, parental or caring status, physical or mental disability, pregnancy or maternity/parental leave, protected veteran status, status as a victim of domestic violence, or any other classification protected by applicable law.

Bloomberg provides reasonable adjustment/accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable adjustment/accommodation to apply for a job or to perform your job. Examples of reasonable adjustment/accommodation include but are not limited to making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. If you would prefer to discuss this confidentially, please email [email protected] (Americas), [email protected] (Europe, the Middle East and Africa), or [email protected] (Asia-Pacific), based on the region you are submitting an application for.

Job Title: Administrative cum Logistics Officer

Company: RICO DfMA Technologies Pte Ltd

Location: Kranji

Job Type: Full-time

About Us

RICO DfMA Technologies Pte Ltd is a STAS Accredited Prefab MEP Manufacturer, specializing in MEP Plant and Distribution Modules. We're seeking a highly organized and detail-oriented Administrative cum Logistics Officer to join our dynamic team.

Job Summary

We're looking for a skilled Administrative cum Logistics Officer to oversee various administrative tasks, including HR, finance, procurement, logistics, and record-keeping. The ideal candidate will be able to work independently, prioritize tasks effectively, and maintain confidentiality.

Responsibilities

- Manage general administrative tasks, such as correspondence, filing, and data entry

- Handle HR-related tasks, including employee data management, leave administration, and benefits coordination

- Draft quotations, invoices, and other financial documents

- Procure goods and services, including obtaining supplier quotations, issuing purchase orders, and managing inventory

- Coordinate logistics, including arranging delivery of prefab MEP modules to construction sites

- Maintain accurate records, including financial documents, employee records, and inventory management

- Schedule machine maintenance and ensure license renewals are up-to-date

Requirements

- 2+ years of experience in administration, HR, or a related field

- Proficiency in Microsoft Office, particularly Excel, Word, and Outlook

- Excellent organizational, communication, and interpersonal skills

- Ability to work independently and maintain confidentiality

- Strong attention to detail and analytical skills

What We Offer

- Competitive salary and benefits package

- Opportunity to work with a innovative and dynamic company

- Collaborative and supportive team environment

- Professional development and growth opportunities

How to Apply

If you're a motivated and organized individual looking for a new challenge, please submit your resume and cover letter to [email protected] and cc to [email protected]. We look forward to hearing from you!

▶️ Basic up to $2500
▶️ Monday - Friday (7:00am - 4:00pm), Lunch Break (30 minutes)

ABOUT SEMBCORP INDUSTRIES

Sembcorp Industries (Sembcorp) is a leading energy and urban solutions provider, led by its purpose to drive energy transition.

Headquartered in Singapore, Sembcorp delivers sustainable solutions to support energy transition and urban development by leveraging its sector expertise and global track record.

Sembcorp has a balanced energy portfolio of 21.2GW, with 14.4GW of gross renewable energy capacity across 10 countries*.

Its urban development projects span over 14,000 hectares across Asia and have generated over 377,000 employment opportunities and attracted close to US$50 billion of investment capital.

Sembcorp is listed on the main board of the Singapore Exchange. It is a constituent stock of FTSE Russell Index, MSCI Singapore Index, Straits Times Index as well as sustainability indices including FTSE4Good Index, iEdge SG ESG indices and several MSCI ESG indices.

For more information, please visit www.sembcorp.com.

Primary Responsibilities:

Meeting/Office Coordination

• Coordinate and schedule meetings, training, appointments for executives and staff.
• Oversee PPE stock and arrange for replenishment if required.

Administrative Support

• Maintain and update filing systems, both electronic and physical.
• Input date into systems, generate reports, and track key performance indicators as required.
• Raise purchase requisition using in-house system.
• Review of Engineering drawings and feedback to relevant stakeholders.

Document Management

• Ensure all documents, including policies, procedures, and records, are accurately created, reviewed, approved and archived.
• Manage the document control system to maintain the integrity and confidentiality of all documents.
• Coordinate the review and approval process for new and revised documents.

Continuous Improvement

• Monitor and analyze documentation processes to identify opportunities for enhancement and increased efficiency.
• Propose and implement improvements to documentation processes and systems.
• Perform 5S management system for documentation in the system.
• Process and performs statistical analyses on data sets

Requirements:

• Diploma in Business Administration, Information management, or a related field.
• Relevant certification (e.g. Certified Document Controller) are a plus.
• Relevant and proven experience in administrative work, with a strong understanding of documentation management systems and practices.
• Proficiency in document management software and Microsoft Office Suite
• Ability to work independently and manage priorities effectively
• Proficiency in reading and interpreting engineering drawings and schematics

At Sembcorp, our shared corporate behaviors underpin all the work that we do in building a sustainable future:

• Institution-first Mindset – Put the interest of the Group ahead of individual interests.
• Collaboration – Deliver through collaborating across markets, businesses and functions.
• Accountability – Hold team and self accountable to deliver on our commitments.

About Allkin

Founded in 1978 as Singapore's first family service centre, Allkin Singapore (formerly known as AMKFSC Community Services) is a leading community-driven social service agency that believes everyone has the potential to create positive change, regardless of age, race, or background.

Through our service offerings, strategic partnerships, and community initiatives, we unlock opportunities for vulnerable individuals and families to overcome life's challenges, pursue a brighter future, and inspire others to do the same. Today, Allkin uplifts and journeys with diverse communities such as children, youths, families, and seniors at close to 40 touchpoints across Singapore.

The Administrative Officer is responsible for the smooth running of clinical administrative operations within the Family & Community Support Division. This includes managing financial records, liaising with various department staff and directors, and ensuring seamless workflows that support the divisions functions.

Roles & Responsibilities:

Clinical and Operational Administrative Support:

• Support senior management with administrative tasks such as practice standards reports, data tracking and analysis, audit preparation, and other tasks as needed.
• Oversee daily divisional correspondence, handling incoming and outgoing communication for the Clinical Team, e.g., smooth operations of phone, email, mail, and Teams.
• Schedule meetings and appointments and prepare meeting rooms for management meetings and clinical training sessions, including logistics support. Assist with minute-taking when required.
• Prepare and distribute correspondence, memos, reading materials, and reports.
• Collaborate with internal and external parties to develop and implement new clinical work processes and systems for the centres/division.
• Support relevant clinical engagements and staff evaluations.
• Support Finance, HR, Procurement processes, such as purchase orders, issuing payment receipts, and expense reimbursements.
• Update and maintain required records for group supervision, such as attendance data and fees.

Communication and Coordination:

• Collaborate with internal and external parties to review clinical work processes, forms, and systems for the division.
• Coordinate with internal parties to support the publicity and communication of internal clinical training sessions.

Candidate Profile:

• Diploma in Administration or a relevant qualification.
• At least 5 years (for Admin Officer) and 7 years (for Senior Admin Officer) of relevant working experience.
• Empathetic and understanding when working with clients from diverse backgrounds.
• Comfortable traveling across different work locations when required.
• High sense of accountability and responsibility.
• Good leadership and team management skills.
• Good problem-solving and critical thinking abilities, with attention to detail.
• Strong verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Proficient in Microsoft Office Suite (Outlook, Teams, Word, Excel).

Capital College represents an innovative and dynamic tertiary institution, drawing in students

from regions like China, South Korea, Taiwan, India, and Southeast Asia. The College offers

an advanced, forward-thinking curriculum, preparing students with a Diploma, Bachelors, or

Masters degree to successfully transition into various dynamic industries.

Job Opportunity:

The Student Admissions Executive plays a vital role in managing the student journey from

initial inquiry through to successful enrollment. This position serves as the primary

touchpoint for prospective students, parents, and education partners, ensuring a smooth and

efficient admissions process while maintaining high service standards. The role combines

administrative expertise with student-facing responsibilities to support Capital Colleges

enrollment goals and student success initiatives.

Key Responsibilities:

Student Admissions and Enrollment

 Process new student applications from initial inquiry to enrollment confirmation

 Review and verify application documents according to admission criteria

 Prepare and issue offer letters to successful applicants

 Handle student pass applications for international students

 Conduct pre-enrollment briefings for new students

Documentation and Records

 Maintain accurate student records in the College database system

 Process student withdrawals and deferrals

 Generate enrollment reports and statistics

 Ensure compliance with document retention policies

 Update student information and status changes

Stakeholder Communication

 Respond to admission inquiries from prospective students and parents

 Coordinate with recruitment agents on application status updates

 Liaise with government authorities (ICA, SEAB, CMPB) for student matters

 Provide updates to relevant departments on enrollment status

Administrative Support

 Arrange student orientation programs

 Assist in planning recruitment activities and admission events

 Support document verification processes

 Prepare weekly status reports on application processing

 Handle administrative tasks related to student admissions

Student Support

 Guide applicants through the admission requirements and procedures

 Assist students with application-related documentation

 Provide information about course offerings and admission requirements

 Direct students to appropriate departments for specific inquiries

Key Focus Areas:

 Student Admissions Management

 Enrollment Services

 Stakeholder Communication

 Student Documentation

 Administrative Support

Essential Requirements:

 A Bachelor degree OR a Diploma with a minimum of 1 years experience in a

customer-facing role

 Fluency in English

 Strong documentation skills with attention to detail in managing student records and

applications

 Demonstrated proficiency in:

o Microsoft Office 365 (especially Excel for student data management)

o Google Workspace

o Database management systems

 Experience in handling confidential information with discretion

 Proven track record of meeting deadlines and handling multiple priorities

 Ability to work occasional extended hours during peak admission periods

Key Attributes for Success:

 Demonstrates natural ability to put students at ease and make them feel welcomed

 Shows patience and clarity when explaining complex procedures to students and

parents

 Adapts communication style effectively between different audiences (students,

parents, agents, authorities)

 Takes initiative to learn new systems and processes, especially during peak admission

periods

 Coordinates smoothly with other departments like Finance, Academic Affairs, and

Student Services

 Identifies potential issues in student applications early and proposes practical

solutions

 Maintains composure and provides clear guidance during high-volume periods

Only shortlisted candidates will be notified.

If you are notified, the candidates will be required to successfully complete a short

task to verify your skills and abilities.

Closing Date: December 30 2024, or until position is filled.



Responsibilities

1. Processing of data using in-house system.
2. Processing of documents and receipts.
3. Checking and verifying records.
4. Liaising with associates in verification of details.
5. Handling incoming calls, enquiries and emails.
6. Handling enquiries on payment.
7. Processing of commission payment using in-house system.
8. Assisting in ad-hoc administrative duties when required.

Requirements

1. Minimum GCE “O" level with administrative experience.
2. Meticulous and has good interpersonal skills.
3. Proficient in MS Excel/Word.
4. Positive attitude and willing to learn.
5. Able to interact effectively with people at all levels and be a team player.
6. Preference will be given to candidates who are available immediately or within short notice.

Benefits

• Conducive work environment
• Great Career Progression.
• Annual Leave up to 21 days, Additional 3 days’ Festive Leave.
• Dress Code: Smart Casual
• Medical & insurance benefit
• Overseas Staff Outing
• Birthday Voucher $50

Other Information

• Working Location: Toa Payoh (HDB Hub near Toa Payoh MRT Station)
• 5-day work week, Mondays to Fridays: 9.00am to 6.00pm

Interested candidates are invited to submit a comprehensive resume, stating the current and expected salary and date of availability.

We regret that only shortlisted applicants will be notified.

• This position reports directly to the CEO.
• Requires minimum of 5 years of experience doing administrative and office management related works.
• Issuance of tax invoice and chasing of payment.
• Working hand in hand with the finance department to ensure all account related matters are in order.
• Well-versed in shipment procedures to carry out clearance of imports.
• Able to multi-task and work under tight deadlines.
• Good communication skills and able to correspond with different stakeholders including clients, suppliers and financial institutions.
• Good employee benefits including medical and dental will be provided.
• Training, upgrading and opportunity for growth is provided.

Island Veterinary Clinic is looking for a part time administrative assistant to

do data entry and simple accounting tasks like collating invoices .

The successful applicant will possess the following skills and qualities

- microsoft office

- prior experience in a similar job

- team player

- am independent

- have initiative.

Flexi part time hours are possible . 5 days 1/2 day work on week days only.

Mornings or afternoon shifts

Remuneration will depend on experience and hours worked per week .

Working Location:

1. TCK @ Telok Blangah
2. Head office @Balestier – Preschool events

• Working Timing: 44 hours per week (Normally 8am-5pm / 9am-6pm, discuss more during the interview)
• Working day: Mon - Fri
• Salary : $2500 - $3200

Key Responsibilities:

1. Administrative Support:Manage the preschool’s correspondence, including emails, phone calls, and postal mail.
   Maintain accurate records and filing systems for student and staff information.
   
2. Coordination:Schedule and organize meetings or events, including parent-teacher meetings.
   Coordinate with staff, parents, and external vendors as needed.
   
3. Documentation and Reporting:Handle enrollment documentation and maintain student records.
   Prepare reports and assist in compiling data for the management team.
   
4. Financial and Inventory Tasks:Process invoices, payments, and petty cash claims.
   Monitor and order office supplies, ensuring sufficient inventory.
   
5. Customer Service:Address queries from parents, staff, and visitors professionally.
   Support the school in fostering positive relationships with parents.
   
6. Compliance:Ensure adherence to the regulatory guidelines and policies of the preschool.
   Assist in preparing documents for audits or inspections.
   

Skills and Requirements:

• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and other relevant software.
• Preschool experience on Claim/Grant and little live App.
• Familiarity with administrative procedures in an educational setting is a plus.

Leong Jia Qi Reg No. : R24124746

The Supreme HR Advisory Pte Ltd EA No. : 14C7279