Senior Department Administrative Executive, OSS

In a new era of work, Knight Frank’s Occupier Strategy and Solutions (OSS) service line undertakes Workplace Consulting, Transactions and Project Management. Our clients consist of world-class corporates who occupy office and / or industrial real estate.

Join our Occupier Strategy & Solutions service line and be part of Knight Frank’s family of Exceptional People!

Senior Department Administrative Executive, OSS

Responsibilities

• Provide administrative support to the Head of Department e.g. manage appointments, organise meetings, submission of expenses claims and regular revenue reporting
• Provide administrative support to the department in organizing team meetings, recording minutes, administering e-case filing, billings, monitoring of payments, reports generation etc
• Provide administrative support to department’s marketing communications, client events and gifts
• Serve as a point of contact for internal and external stakeholders and enquiries.
• Covering of Front Office Duties as rostered

Requirements

• Administration, Business and / or Management Certificate or Diploma qualifications
• Preferably 5 years' of relevant experience in similar capacity
• Keen and able to work with systems including accounting & CRM systems
• Meticulous and enjoy working with numbers
• Good interpersonal and communication skills
• Proficient in Microsoft Office 365

We regret that only shortlisted applicants will be notified.

Responsibilities:

• To process refunds within 3 working days from receipt date
• To process refunds within 3 working days upon requested date
• To process refunds within 2 working days from requested date
• Replies to email queries within 48 hours
• Handles enquires from patients about refund process/status

Requirements:

• Diploma Level (Healthcare related, Accounting, Business, Marketing, Mass Comm, Hospitality)
• Competent and fluent in spoken and written English
• Computer Literacy - Microsoft office Knowledge / SAP (Advantage)
• Preferably 2 years of working experience in administrative support and customer service Experience in healthcare would be advantageous

Provide admin and sales clerical support.

Issuing invoices and updating accounts receivables, enquiring about outstanding payments, and keeping records.

Segregating invoices for delivery.

Assist in general administration duties and Ad-hoc duties· Answer and direct phone calls.

Assist in the preparation of regular monthly reports.

Develop and maintain a filing system.

Update and maintain office policies and procedures.

Submit and reconcile worker's salary reports.

Provide general support to visitors.

Liaise with executive and senior administrative assistants to handle requests and queries.

The Administrative Assistant provides vital support to ensure smooth and efficient office operations. This role involves handling a wide variety of administrative tasks, assisting with scheduling, managing communications, organizing office resources, and providing clerical support to various departments or managers. The ideal candidate should be highly organized, proactive, and possess strong communication skills.

Key Responsibilities:

1. Office Administration:
   • Perform general office duties, including answering phones, managing emails, and greeting visitors.
   • Organize and maintain office files, records, and databases.
   • Coordinate office supplies and ensure necessary inventory is stocked.
   • Ensure the office environment remains organized, clean, and well-maintained.
2. Communication and Correspondence:
   • Draft, proofread, and send emails, letters, and other correspondence on behalf of executives or the department.
   • Handle incoming inquiries via phone, email, and in-person, providing timely responses or redirecting as necessary.
   • Assist in creating reports, presentations, and documents as required.
3. Support to Management and Staff:
   • Provide administrative support to senior staff or managers, including task prioritization and project coordination.
   • Assist in data entry, report generation, and other clerical tasks.
   • Handle administrative aspects of HR, including scheduling interviews, assisting with onboarding, and maintaining employee records.
4. Customer and Client Support:
   • Act as the first point of contact for clients or visitors.
   • Provide general information about company services and direct visitors or callers to the appropriate person.
   • Maintain positive relationships with clients, vendors, and external stakeholders.
5. Event Planning and Coordination:
   • Assist in organizing company events, conferences, and meetings, including booking venues, coordinating logistics, and preparing materials.
   • Manage event registrations and communications.
6. Project Assistance:
   • Support ongoing projects by providing logistical, administrative, and organizational assistance.
   • Assist in tracking project timelines, deliverables, and progress.

Qualifications:

• Education: High school diploma or equivalent required; associate's or bachelor's degree in business administration, office management, or a related field is preferred.
• Experience in similar role will be an advantage

Key Competencies:

• Time Management: Effective in prioritizing tasks and managing multiple responsibilities.
• Adaptability: Ability to adjust to a variety of tasks and shifting priorities.
• Attention to Detail: Ensuring all tasks are completed with accuracy and precision.
• Communication: Strong ability to communicate clearly with internal teams, clients, and vendors.
• Professionalism: Representing the organization positively in all interactions.

Job description

· Handling all corporate secretarial matters for a portfolio of Singapore and international companies

· Prepare necessary documents for AGM, EGM, resolution, striking off, XBRL and etc

· E-submission of return to ACRA and IRAS

· Any other Corporate Secretarial duties

Requirement

· Possess a Bachelor’s degree or diploma

· Good understanding of corporate secretarial practices such as Companies Act would be an added advantage

· Good verbal & written communication in English and Mandarin. Able to interact with International and Chinese-speaking clients

· Preferably with 1-2 years experience

Job description:

• Supporting the recruitment administrative duties such as creating and updating job postings on job boards, career page and other media, screening candidates and interview coordination.
• Provide administrative support such as data-entry, documentation, printing and filing
• Training and course arrangement

- High incentives per successful placement (subject to terms and conditions)

Job ID: 19354

• Location: Raffles Place
• Working hours: 8.45m - 5.30pm
• Salary: up to $4,000 (Depending on experiences)

Job Description

• Expense-related tasks
• General affairs and administrative support
• Distribution of overseas-related information
• Routine reporting (e.g., daily reports)
• Organizing meetings (preparation of materials, coordination with corporate secretaries, etc.)
• Audit support (coordination with auditors, etc.)
• Operational management

Job Requirement

• Experience in administrative and secretarial work
• Knowledge and practical experience in expense management, general affairs, and administrative support
• Strong communication and coordination skills, with the ability to work smoothly with other departments and external stakeholders
• High accuracy in administrative tasks and strong time management skills
• Experience in banking or the financial sector is a plus (not required)
• Japanese language skills is required to communicate with Japanese-speaking stakeholders.

Interested applicants, kindly send your updated resume to Joanne (R21101135) [email protected] with the email subject header "Job Application for "19354, General Affairs & Administrative Support".

Only shortlisted candidates will be notified, other applications will be updated to our database for future job opportunities.

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Pasona Singapore Pte Ltd

Joanne Yeo Min Qian
EA License No:90C4069

Registration No.: R21101135

Job description:

• Supporting the recruitment administrative duties such as creating and updating job postings on job boards, career page and other media, screening candidates and interview coordination.
• Provide administrative support such as data-entry, documentation, printing and filing
• Training and course arrangement

- High incentives per successful placement (subject to terms and conditions)

• Manage timesheet application requests and data modifications for internal staff globally.
• Perform data reconciliation and follow-ups to ensure data completeness.
• Coordinate with various parties to keep information updated.
• Verify leave application documents and maintain the leave database.
• Assist with leave queries promptly.
• Ensure smooth global onboarding and offboarding processes.
• Welcome new external staff and update related applications.
• Complete all processing and paperwork during offboarding.
• Comply with all legal, regulatory, and internal compliance requirements, including financial security and fraud prevention.

Interested applicants please send your resume in MS Word format and attention it to Rachel Yeo (R22104385).

Shortlisted candidates will be notified

Data provided is for recruitment purposes only

www.ambition.com.sg

EA Registration Number: R22104385

Business Registration Number: 200611680D. Licence Number: 10C5117

1)Provide admin and sales clerical support.

2)Issuing invoices and updating accounts receivables, enquiring about outstanding payments, and keeping records.

3)Segregating invoices for delivery.

4)Assist in general administration duties and Ad-hoc duties· Answer and direct phone calls.

5)Assist in the preparation of regular monthly reports.

6)Develop and maintain a filing system.

7)Update and maintain office policies and procedures.

8)Submit and reconcile worker's salary reports.

9)Provide general support to visitors.

10)Liaise with executive and senior administrative assistants to handle requests and queries.

Job description:

• Supporting the recruitment administrative duties such as creating and updating job postings on job boards, career page and other media, screening candidates and interview coordination.
• Provide administrative support such as data-entry, documentation, printing and filing
• Training and course arrangement

- High incentives per successful placement (subject to terms and conditions)

Job description:

• Supporting the recruitment administrative duties such as creating and updating job postings on job boards, career page and other media, screening candidates and interview coordination.
• Provide administrative support such as data-entry, documentation, printing and filing
• Training and course arrangement

- High incentives per successful placement (subject to terms and conditions)

Part Time Human Resource Administrative Assistants

Job Responsibilities:

Assist in Recruitment & Onboarding:

• Manage end-to-end recruitment process including job postings, screening resumes, conducting interviews, and making job offers.
• Coordinate and facilitate the onboarding process for new hires, ensuring a smooth transition into the company.

Administrative Support:

• Maintain employee records, process HR documentation, and handle confidential information with discretion.
• Assist in the preparation of HR reports and metrics.
• Any other HR Ad hoc duties

Requirements:

· Excellent communication, interpersonal, and organizational skills.

· Proficient in Microsoft Office Suite

Location: Airline Road

Working hours: Monday – Friday (flexible hours)

Salary: $19/hr

Job description:

• Supporting the recruitment administrative duties such as creating and updating job postings on job boards, career page and other media, screening candidates and interview coordination.
• Provide administrative support such as data-entry, documentation, printing and filing
• Training and course arrangement

- High incentives per successful placement (subject to terms and conditions)

Company Overview:

Kiwoom Asset Management Asia Pte. Ltd. is a fund management company licensed by the Monetary Authority of Singapore (MAS) and an affiliated company of Kiwoom Securities Co., Ltd., a leading financial firm in South Korea. We are currently seeking an organized and detail-oriented Administrative Staff member with knowledge of fund administration to join our team.

Position Summary:
The Administrative Staff member will support the operations of our team by leveraging their knowledge of fund administration processes. This role is essential in ensuring efficient office operations, maintaining accurate records, and facilitating communication between various stakeholders.

Key Responsibilities:

• Provide administrative support to the fund administration team, including managing schedules, organizing meetings, and preparing documentation.
• Maintain and update fund records, ensuring all documentation is accurate and compliant with regulatory requirements.
• Assist in the coordination of fund transactions and account management activities with banks, custodians, and other financial institutions.
• Respond to inquiries from clients, investors, and internal teams regarding fund-related matters and documentation.
• Support the preparation of financial reports, performance metrics, and regulatory filings as necessary.
• Help monitor and reconcile fund accounts and transactions to ensure accuracy and adherence to established procedures.
• Assist with onboarding processes for new clients and funds, including documentation and compliance checks.
• Perform general office duties, including data entry, filing, and maintaining office supplies.
• Other ad-hoc duties as required

Qualifications:

• Bachelor’s degree in finance, business administration, or a related field (preferred).
• Previous experience in an administrative role of 2-3 years, with a strong understanding of fund administration processes and terminology.
• Familiarity with investment products, fund structures, and relevant regulatory requirements.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and experience with fund administration software or systems.
• Excellent organizational skills and attention to detail.
• Strong verbal and written communication skills, with the ability to interact professionally with clients and colleagues.
• Ability to work independently and collaboratively in a fast-paced environment.
• High level of integrity and professionalism in handling confidential information.

What We Offer:

• Competitive salary and benefits package.
• Opportunities for professional development and growth within the company.
• A collaborative and supportive work environment.

On behalf of the hiring company, we are looking for suitable personnel to join them as an Administrative Executive

Responsibilities

• Inventory Management: Maintain accurate and up-to-date inventory records.
  Conduct regular physical inventory counts and reconcile discrepancies.
  Monitor stock levels to identify potential shortages or overstocks.
  Implement and maintain inventory control systems and procedures.
  
• Purchasing and Procurement: Process purchase orders and track deliveries.
  Coordinate with suppliers to ensure timely deliveries.
  Negotiate favorable terms with suppliers.
  
• Data Entry and Reporting: Accurately input inventory data into the inventory management system.
  Generate reports on inventory levels, usage, and purchasing trends.
  Analyze data to identify areas for improvement and cost reduction.
  
• Operations: Coordinate with warehouse staff to ensure efficient workflow.
  Maintain a clean and organized warehouse environment.

Qualifications:

• Diploma or equivalent.
• Minimum 1 year of relevant experience
• Proficiency in inventory management software
• Strong organizational and time management skills.
• Attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.

Work location: East (short working distance to MRT)

EA License: 22C0971 | R21101298

Admin

• Working Hour : Monday-Friday [ 10am-7.30pm ]
• Location: Rochor
• Salary: up to $2500

Requirements:

• Preferably familiar with autocount accounting software

Job Scope:

• Assist other administrative works, or any ad-hoc task to assist senior
• Stock Count

WhatsApp: https://wa.me/6591044149 (Shermaine)

Siah Sze Ming Reg No: R24125414

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Position title : Preschool Administrative Assistant

Working Location: Telok Blangah or Balestier

Working Timing: 44 hours per week (Normally 8am-5pm / 9am-6pm, discuss more during the interview)
Working day: Mon - Fri
Salary : $2500 - $3200

Key Responsibilities:

1. Administrative Support:Manage the preschool’s correspondence, including emails, phone calls, and postal mail.
   Maintain accurate records and filing systems for student and staff information.
2. Coordination:Schedule and organize meetings or events, including parent-teacher meetings.
   Coordinate with staff, parents, and external vendors as needed.
3. Documentation and Reporting:Handle enrollment documentation and maintain student records.
   Prepare reports and assist in compiling data for the management team.
4. Financial and Inventory Tasks:Process invoices, payments, and petty cash claims.
   Monitor and order office supplies, ensuring sufficient inventory.
5. Customer Service:Address queries from parents, staff, and visitors professionally.
   Support the school in fostering positive relationships with parents.
6. Compliance:Ensure adherence to the regulatory guidelines and policies of the preschool.
   Assist in preparing documents for audits or inspections.
   

Skills and Requirements:

• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and other relevant software.
• Preschool experience on Claim/Grant and little live App.
• Familiarity with administrative procedures in an educational setting is a plus.

Interested applicants may choose to apply / Contact me your updated resume for our consultant to find you a suitable oppurtunities

Contact Number : +65 90839650

LIM JUN SHENG Reg No: R22104301

The Supreme HR Advisory Pte Ltd EA No: 14c7279

We are hiring Administrative Staff to be outsourced to our clients from reputable healthcare organizations.

Apply now!

Job Scope

· Assist in sourcing and gathering data for GMP materials and specifications.

· Draft and update SOPs and work instructions for GMP compliance.

· Liaise with vendors to handle user requests and resolve issues.

· Support material planning, purchase, and delivery based on user requirements.

· Maintain trackers for materials and equipment, and obtain vendor quotes.

· Support warehouse operations: receiving, shipping, material issuance, and inventory control.

· Operate material handling equipment (e.g., pallet trucks, stackers).

· Assist in Commissioning & Qualifications (C&Q) activities and review qualification documents.

· Help with ERP system implementation and warehouse process setup.

Job Requirements

· Min A Level

· Pursuing a Diploma or Degree in Engineering, Science, or Business.

· Knowledge of GMP and warehouse operations preferred.

All Interested candidates are invited to email your resume in MS Word format to:

[email protected]

Please include your full working experience, education background, notice period, expected salary.

Sheryl Tan

Outsourcing Team
Recruit Express Pte Ltd
Company Reg. No. 199601303W | EA License Number: 99C4599

We regret to inform that only suitable candidates will be shortlisted for an interview.

You will provide secretarial and administrative support to the doctors in the Department of Cardiology.

Your responsibilities will include typing, filing and photocopying of medical reports and other official documents, handling telephone enquiries from patients, taking minutes of meetings and coordinating meetings as well as the doctors’ logistical requirements for overseas conferences.

In addition, you will also assist the doctors in coordinating undergraduate teachings, weekly educational activities and other related administrative duties.

Email: [email protected]

Whatsapp: 96503173

Telegram: @jesswongie

Jessie Wong Yuan Si

Personnel EA License No.: R2197171

Recruit Express Pte Ltd (EA Licence No.: 99C4599)

Responsibilities

• Provide administrative support, undertaking clerical tasks such as typing, filing, making phone calls, data entry, handling email, etc.
• Preparation of reports.
• Maintain in-house computers
• Install, configure, and troubleshoot hardware and software systems
• Any ad-hoc administrative duties as assigned.
• Report to Admin Manager and Director.

Requirements:

• Diploma in any field.
• Competent in Microsoft Excel and Words.
• Experience as an IT Systems Administrator
• Good interpersonal skills and able to work independently.
• Able to commence work immediately or on short notice

Interested applicants, please send detailed resume together with current and expected salary

Job Description & Requirements

Job Title: Part-Time Administrative and HR Administrative Assistant

Location: [Cecil Street, No Work From Home Based)

Position Type: Part-Time (Depend on needs)

Reports To: Director & Accounting and HR Manager

Job Summary:

We are seeking a highly organized and motivated Part-Time Administrative and HR Administrative Assistant to support our Human Resources department. This role will involve assisting in various administrative tasks as well as providing general administrative support to ensure the smooth operation of our organization.

Key Responsibilities:

1. HR Administrative Support:Assist in maintaining HR records:Annual leave, sick leave,unpaid leave, medical expenses both physical and electronic.Payroll calculation & CPF Submission, EP, Work Permit Application and renewal.Prepare and update HR documentation, including offer letters, employment contracts, and company policies.
   Coordinate the onboarding and offboarding process for employees.
   Assist in benefits administration, including enrollment and answering employee inquiries.
2. General Administrative Duties: scheduling appointments, and meetings. Assist for Opening Corporate bank account of our new clients ,checking for all the incorporate documents for clients sigin.
   Assist with organizing and maintaining employee files and records.
   Help in maintaining office supplies and ordering as needed.
   Handle incoming and outgoing mail and correspondence. You Will need to go client's place for collecting documents, scanning and email to the correpondence person and keep the proper file
3. Data Entry and Reporting:Enter and update employee data in the HRIS (Human Resources Information System).
   Generate HR reports as required, maintaining data accuracy.
4. Assist in Recruitment:Post job openings on job boards and company website.
   Schedule interviews and assist in coordinating the hiring process.
   Conduct initial screening of resumes and applications.
5. Employee Relations:Be a point of contact for HR-related inquiries and assist employees with general HR-related questions.
   Maintain confidentiality and handle sensitive employee information with discretion. Qualifications:

• High school diploma or equivalent
• Previous administrative experience is preferred.
• Basic understanding of HR principles and practices.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Effective communication and interpersonal skills.
• Ability to handle confidential information with discretion.

Salary per hour $10/hour, kindly submit your resume or email your resume to email:[email protected]

Job description:

• Supporting the recruitment administrative duties such as creating and updating job postings on job boards, career page and other media, screening candidates and interview coordination.
• Provide administrative support such as data-entry, documentation, printing and filing
• Training and course arrangement

- High incentives per successful placement (subject to terms and conditions)

Position title : Preschool Administrative Assistant

Working Location: Telok Blangah or Balestier

Working Timing: 44 hours per week (Normally 8am-5pm / 9am-6pm, discuss more during the interview)
Working day: Mon - Fri
Salary : $2500 - $3200

Key Responsibilities:

1. Administrative Support:Manage the preschool’s correspondence, including emails, phone calls, and postal mail.
   Maintain accurate records and filing systems for student and staff information.
2. Coordination:Schedule and organize meetings or events, including parent-teacher meetings.
   Coordinate with staff, parents, and external vendors as needed.
3. Documentation and Reporting:Handle enrollment documentation and maintain student records.
   Prepare reports and assist in compiling data for the management team.
4. Financial and Inventory Tasks:Process invoices, payments, and petty cash claims.
   Monitor and order office supplies, ensuring sufficient inventory.
5. Customer Service:Address queries from parents, staff, and visitors professionally.
   Support the school in fostering positive relationships with parents.
6. Compliance:Ensure adherence to the regulatory guidelines and policies of the preschool.
   Assist in preparing documents for audits or inspections.
   

Skills and Requirements:

• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and other relevant software.
• Preschool experience on Claim/Grant and little live App.
• Familiarity with administrative procedures in an educational setting is a plus.

Tan Jia Jun | REG No: R23112681
The Supreme HR Advisory Pte Ltd | EA No: 14C7279

Job description:

• Respond promptly and professionally to customer inquiries via phone, WhatsApp, and email.
• Provide accurate information regarding order status and product details.
• Collaborate with relevant departments to address and resolve customer issues efficiently.
• Proactively manage customer feedback, ensuring effective recovery solutions and maintaining high customer satisfaction.
• Deliver outstanding customer service to walk-in clients.
• Process customer orders and order modifications following company policies and procedures.
• Perform various administrative tasks as assigned on a daily basis.

Requiremetns:

• Proficiency in Microsoft Office Suite and strong computing skills.
• Positive attitude and willingness to learn and adapt.
• Strong organizational and time management skills.
• Excellent problem-solving skills, attention to detail, and ability to work independently.
• Good interpersonal and communication skills.