**Job Responsibilities include, but are not limited to:

*Reporting to the Group General Manager (GGM) and assigned personnel, you will work towards achieving the restaurant's annual operational budget.

* Manage restaurant events and sales, including cold calls, corporate/internal events, and following up on email confirmations to meet customer expectations.
* Oversee all in-house reservation systems, including checking in and replying to emails regarding upcoming reservations, updating and blocking room status for private events, and sending out event proposals.
* Manage the RIVIERA Table Management System and handle event inquiries via phone, email, or in-person visits regarding private room viewings.
* Collaborate with the Group General Manager (GGM) and team members to manage restaurant operations during corporate events and meal periods, ensuring company standards and service steps are upheld in all guest interactions.
* Ensure that checklists, requisitions, and proper opening and closing functions are completed for each event.
* Communicate positively with guests and employees, actively listening to requests, responding appropriately, and providing accurate information. Always consult with a supervisor when in doubt (no second-guessing).
* Follow all service and administrative steps outlined in training materials provided by the GM.
* Interact positively with customers, promoting the restaurant and its services. Always verify information before relaying it to guests or resolving issues to the satisfaction of all parties involved.
* Follow up on invoice billing after each event.
* Assist the GM with planning and setting up for special events and corporate dining.
* Track and resolve matters related to delivering event orders with clients and HQ.
* Coordinate with the GM and sales and marketing team to organize meetings and special events as requested.
* Greet and serve the needs of guests who patronize our restaurant.
* Plan and coordinate all promotional activities targeting clients and schedule activities for guests.
* Assist the GM in planning strategies to ensure that the company business plan is successfully delivered.
* Demonstrate a good knowledge of the restaurant menus and wine lists, and be ready to answer inquiries or complaints in a courteous and efficient manner, keeping the GM informed to ensure problems are resolved satisfactorily.
* Ensure consistency in product quality and presentation as established by the company and GGM.
* Achieve sales targets by upselling beverages and food items while maintaining customer satisfaction.
* Ensure compliance with regulatory standards for hygiene, health, food safety, risk management, and maintaining a safe environment for all employees, especially during deliveries.
* Perform additional responsibilities as requested by the GM or assigned personnel.

**Requirements:**

* Meticulous attention to detail.
* Ability to collaborate and coordinate effectively with various departments within the company and with external stakeholders.
* Capacity to work under tight deadlines and independently; solution-oriented, results-driven, and a problem-solver.

Please send resume to : [email protected]

Morgan McKinley is seeking an Administrative Assistant for a 5.5 months contract assignment.

Key Responsibilities:

• Provide administrative and client support.
• Manage logistics and resources for the centre.
• Process invoices and coordinate events.
• Support graduate programmes and manage document submissions.
• Liaise with departments for student information and schedule Professional
• Development Sessions.
• Assist the Wellness Manager in event coordination and logistics.

Qualifications:

• Min 1 year of related working experience
• Highly organized, detail-oriented, and bubbly individual.
• Proficiency in MS Office, Adobe Acrobat, and OneDrive; experience with Photoshop or Canva is a plus.
• Preferred experience in the education industry or clinical setting.

Why Join Us?

• Contribute to meaningful wellness initiatives in a collaborative team.
• Opportunities for professional growth and development.

Interested candidates may apply through the application system or send it to [email protected]. Shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to Morgan Mckinley Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.morganmckinley.com/sg/privacy-policy. You acknowledge that you have read, understood, and agree with the Privacy Policy.


Morgan McKinley Pte Ltd
Koh Boon Sien
EA Licence No: 11C5502
EA Registration No. R1110345

Responsibilities

· Collate best practices/common errors

· Maintain FAQ on Sharepoint

· Run Power Query & Macro to generate daily SPI

· Assist sales staff to access client info (might need to work on weekends based on requirement)

· Other ad-hoc duties as assigned by supervisor

Skills/Requirement

· Minimum Diploma Holder

· At least 1 year’s experiences is preferable but not a must

· Independent, self-motivated and a good team player

· Proficient in MS Office Applications especially MS Excel

· Excellent time management skills and prioritize workloads within tight deadlines

· Good communication and interpersonal skills

JOB RESPONSIBILITIES: -

• Assist Reporting Officer in administrative duties and procedures relating to clinic operations
• Handle clinic billing, invoicing, and assist with processing of claims, including follow up, liaison, troubleshooting and rectification of issues encountered
• Ensure proper filing and storage of medical forms, reports, and legal documents
• Monitor and maintain clinic inventory of medical supplies and equipment
• Work with external partners / clients / vendors (e.g. laboratory services) in ensuring accurate billing, and troubleshooting associated disputes
• Ensure preparation of Health Screening reports, including binding, tracking, filing, record-keeping and documentation.
• Compilation and sorting of lab and radiology results
• Coordinate and schedule appointments, follow-ups, and other administrative tasks
• Direct communication with patients and corporates through phone calls, messaging, emails etc as needed.
• Any other duties as assigned from time to time by your immediate supervisor and/or management

Qualification & Experience: -

• Min GCE “N”/”O” Level and above
• Strong attention to detail and ability to handle large amounts of data with accuracy
• Previous experience in an administrative or operations support role, preferably in a healthcare setting
• Excellent organizational and time-management skills
• High Proficiency in Microsoft Office and familiarity with clinic management software
• Strong communication skills, both written and verbal
• Ability to work independently and maintain confidentiality of sensitive information
• High level of professionalism and reliability
• Work Schedules: Mondays to Fridays: 0830hrs to 1730hrs or 0900hrs to 1800hrs (based on roster), Saturdays: 0830 hrs to 1230 hrs

Responsibilities

• Efficiently handle documentation and filing tasks.
• Regularly check and replenish office supplies such as stationery and pantry items.
• Assist in the completion of daily administrative tasks.
• Manage incoming phone calls and greet visitors professionally.
• Support other tasks as assigned by the superior or Director.

Requirements

• Minimum Diploma in the related field.
• Proficient in speaking and writing in English.
• Demonstrated ability to meet deadlines and deal with competing priorities.
• Excellent attention to detail, including proofreading and editing skills.
• Ability to independently resolve routine problems and issues.

Job Description & Requirements

Job Title: Part-Time Administrative and HR Administrative Assistant

Location: [Cecil Street, No Work From Home Based)

Position Type: Part-Time (Depend on needs)

Reports To: Director & Accounting and HR Manager

Job Summary:

We are seeking a highly organized and motivated Part-Time Administrative and HR Administrative Assistant to support our Human Resources department. This role will involve assisting in various administrative tasks as well as providing general administrative support to ensure the smooth operation of our organization.

Key Responsibilities:

1. HR Administrative Support:Assist in maintaining HR records:Annual leave, sick leave,unpaid leave, medical expenses both physical and electronic.Payroll calculation & CPF Submission, EP, Work Permit Application and renewal.Prepare and update HR documentation, including offer letters, employment contracts, and company policies.
   Coordinate the onboarding and offboarding process for employees.
   Assist in benefits administration, including enrollment and answering employee inquiries.
2. General Administrative Duties: scheduling appointments, and meetings. Assist for Opening Corporate bank account of our new clients ,checking for all the incorporate documents for clients sigin.
   Assist with organizing and maintaining employee files and records.
   Help in maintaining office supplies and ordering as needed.
   Handle incoming and outgoing mail and correspondence. You Will need to go client's place for collecting documents, scanning and email to the correpondence person and keep the proper file
3. Data Entry and Reporting:Enter and update employee data in the HRIS (Human Resources Information System).
   Generate HR reports as required, maintaining data accuracy.
4. Assist in Recruitment:Post job openings on job boards and company website.
   Schedule interviews and assist in coordinating the hiring process.
   Conduct initial screening of resumes and applications.
5. Employee Relations:Be a point of contact for HR-related inquiries and assist employees with general HR-related questions.
   Maintain confidentiality and handle sensitive employee information with discretion. Qualifications:

• High school diploma or equivalent
• Previous administrative experience is preferred.
• Basic understanding of HR principles and practices.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Effective communication and interpersonal skills.
• Ability to handle confidential information with discretion.

Salary per hour $10/hour, kindly submit your resume or email your resume to email:[email protected]

Job description

· Handling all corporate secretarial matters for a portfolio of Singapore and international companies

· Prepare necessary documents for AGM, EGM, resolution, striking off, XBRL and etc

· E-submission of return to ACRA and IRAS

· Any other Corporate Secretarial duties

Requirement

· Possess a Bachelor’s degree or diploma

· Good understanding of corporate secretarial practices such as Companies Act would be an added advantage

· Good verbal & written communication in English and Mandarin. Able to interact with International and Chinese-speaking clients

· Preferably with 1-2 years experience

NIROZE IDROOS LLC is a litigation firm. The areas of practice span Civil and Criminal Litigation, Family Law (including Syariah Law), Probate, Mental Capacity matters and Corporate disputes.

Job Description

We invite applicants for an immediate full-time position of an Administrative Assistant. Strictly for Singaporeans or Singapore Permanent Residents only.

Applicants should have at least A-Level or a Polytechnic Diploma in Administration with at least one (1) year experience.

Applicants with the following requirements will be shortlisted:-

1. Possess excellent word processing skills.

2. Must be proficient in office administrative functions.

3. Familiar with CoreMatter Accounts sytem for accounts data entry will be advantageous. Training will be provided.

4. A multi-tasker with attentiveness to details and prioritises work and meet deadlines.

Remunerations will be based on qualification and experience.

Please submit your detailed resume with a recent passport-sized photo to [email protected]

Administrative Assistant

Salary: $ 2,200 - $ 2,600
Working Location: Orchard
Working Hours: Monday - Friday (8.30am - 5.30pm)

Job Description:

A) General reception duties

• Attend to walk-ins, handling mails and courier (incoming and outgoing).
• Attend to incoming guests and to serve drinks to them.
• Answer incoming calls.

B ) General administrative duties

• General upkeep of the office.
• Requisition of office equipment and supplies.Manage and order office stationaries & pantry supplies.
  Liaise with suppliers on printing of name cards and letterheads, office equipment, office broadband, etc.
  
• Data-entry, general filing, scanning & photocopying.
• Run errands - banks, etc.
• Perform ad-hoc duties as and when required.

Requirements:

• Candidates must possess minimum GCE ‘N’ Levels Certificate.
• Relevant working experience an advantage.
• Proficient in Microsoft Office applications.

WhatsApp: https://wa.me/6591044149 (Shermaine)

Siah Sze Ming Reg No: R24125414

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Job Responsibilites

• Advising Board on developments in corporate governance matters
• Ensuring regulatory compliance corporate governance matters
• Ability to performance due diligence and KYC of clients
• Preparation of proposal to clients and drafting of simple agreements
• Active engagement with external service providers of various entities locally and overseas
• Manage all corporate secretarial work related, including but not limited to preparation and lodgment of statutory bodies as required

Job Requirements

• Diploma holder and above
• Minimum 1 year of relevant experience
• Proficient in Microsoft office applications

Interested candidates who wish to apply for the advertised position, please click on “Apply”. We regret that only shortlisted candidates will be notified.

EA License No.: 01C4394 (PERSOLKELLY Singapore PTE LTD)

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

Administrative Assistant

Salary: $ 2,200 - $ 2,600
Working Location: Orchard
Working Hours: Monday - Friday (8.30am - 5.30pm)

Job Description:

A) General reception duties

• Attend to walk-ins, handling mails and courier (incoming and outgoing).
• Attend to incoming guests and to serve drinks to them.
• Answer incoming calls.

B ) General administrative duties

• General upkeep of the office.
• Requisition of office equipment and supplies.Manage and order office stationaries & pantry supplies.
  Liaise with suppliers on printing of name cards and letterheads, office equipment, office broadband, etc.
  
• Data-entry, general filing, scanning & photocopying.
• Run errands - banks, etc.
• Perform ad-hoc duties as and when required.

Requirements:

• Candidates must possess minimum GCE ‘N’ Levels Certificate.
• Relevant working experience an advantage.
• Proficient in Microsoft Office applications.

WhatsApp: https://wa.me/6591044149 (Shermaine)

Siah Sze Ming Reg No: R24125414

The Supreme HR Advisory Pte Ltd EA No: 14C7279

At Franklin Templeton, we’re advancing our industry forward by developing new and innovative ways to help our clients achieve their investment goals. Our dynamic and diversified firm spans across asset management, wealth management, and fintech, offering many ways to help investors make progress toward their goals. Our talented teams located around the globe bring broad and unique expertise. From our welcoming, inclusive, and flexible culture to our global and diverse business, we provide opportunities to help you reach your potential while helping our clients reach theirs.

We are looking for a Paralegal / Administrative Assistant (6 months contract) to join our Singapore office. This role reports to the Associate General Counsel and will primarily assist the Singapore Legal Department in the preparation of constitutive documents for investment fund products, handling filing matters, legal research, drafting of legal documents, ensuring proper communication, arranging of board meetings and co-ordinations of internal departments throughout the organization in relation to the authorization and ongoing operations of fund products. He/she is also expected to maintain and update database of legal documents and collate documents and information to meet requests from businesses, regulators and auditors. Additionally, the candidate will be expected to perform general administrative duties for the Legal Department in Singapore.

What are the ongoing responsibilities of this position?

• Be involved in legal aspects of business and product development
• Assist in the preparation of documentation required for the authorization as well as on-going monitoring of investment products
• Assist in the review of generic agreements, including investment management agreements for clients and corporate entities.
• Assist in the preparation of Franklin Templeton inter-company agreements
• Handle Company Secretarial work – resolution and minutes for Board and Shareholders meetings
• Research and provide updates on developing legislation in the region
• Proactive and participate in company’s engagement initiatives
• General administration duties for the legal team including mailing/scanning/faxing, typing of documents, record keeping/filing, setting up and arranging meetings and booking of flights, hotel etc.

What qualifications, skills and experience would help someone to be successful?

• At least a diploma in Law or a related discipline
• Up to 5 years of relevant experience. Previous relevant working experience in law firm or in investment management firm as a paralegal will be highly desirable
• Experience working in an international organization is desirable
• Fluent written and spoken English.
• Knowledge of unit trust/mutual fund /asset management industry is desirable
• Familiarity with regulations relating to authorization of investment products in Hong Kong is desirable
• Ability to work well under pressure and handle multiple responsibilities with positive attitude; and ability to learn new matters
• Meticulous and organized
• Ability to work with minimum supervision and in a team environment
• Adequate commercial awareness
• Ability to communicate confidently across all levels
• Strong problem-solving capabilities
• Positive outlook and ability to work under pressure
• Strong proficiency in Microsoft Outlook, Word and Excel

Experience our welcoming culture and reach your professional and personal potential!

Our culture is shaped by our diverse global workforce and strongly held core values. Regardless of your interests, lifestyle, or background, there’s a place for you at Franklin Templeton. We provide employees with the tools, resources, and learning opportunities to help them excel in their career and personal life.

Hear more from our employees.

By joining us, you will become part of a culture that focuses on employee well-being and provides multidimensional support for a positive and healthy lifestyle. We understand that benefits are at the core of employee well-being and may vary depending on individual needs. Whether you need support for maintaining your physical and mental health, saving for life’s adventures, taking care of your family members, or making a positive impact in your community, we aim to have them covered.

Learn more about the wide range of benefits we offer at Franklin Templeton.

Franklin Templeton is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all applicants and existing employees, and we evaluate qualified applicants without regard to ancestry, age, color, disability, genetic information, gender, gender identity, or gender expression, marital status, medical condition, military or veteran status, national origin, race, religion, sex, sexual orientation, and any other basis protected by federal, state, or local law, ordinance, or regulation.

Franklin Templeton is committed to fostering a diverse and inclusive environment. If you believe that you need an accommodation to search for or apply for one of our positions, please send an email to [email protected]. In your email, please include the accommodation you are requesting, the job title, and the job number you are applying for. It may take up to three business days to receive a response to your request. Please note that only accommodation requests will receive a response.

We regret that only short-listed candidates will be notified.

Reporting to the Operations Manager, Southeast Asia, you will be part of the legal support team, consistently provide administrative support to partners, lawyers and support staff to meet client requirements and deliver an exceptional client experience.

KEY RESPONSIBILITIES

• Provide timely and accurate support to practice management assistants and legal assistants, with administrative support needs.
• Deliver high quality, accurate work whilst managing deadlines, responding to change and the competing priorities of all work.
• Meet required deadlines and negotiate alternate timeframes when necessary.
• Scan, print or photocopy relevant documents as and when required by the relevant practice group support colleague or lawyer.
• Liaising with business services and other services to coordinate urgent mail and courier requests.
• Develop and maintain a robust file management system for all electronic and hard copy documents.
• Provide ad hoc support to the group or division such as dealing with incoming mail, answering the telephone, amending documents and any other administrative duties.
• Assist lawyers with petty cash requests, currency requests and expense claims in a timely manner.
• Assist with updating client information and relevant databases, following legal assistant or lawyer instructions in a timely manner (eg, InterAction).
• Prepare files for archiving and manage return and retrieval of files following firm guidelines.
• Assisting internal and external practice group events and functions.
• Adhere to firm, office and practice group policies and procedures, including those that are formal, informal, documented or verbal.
• Take all necessary steps to ensure you are aware of correct procedures. Maintaining inquisitive, collaborative and vigilant work habits, keeping abreast of changes and developing more efficient work processes.
• Demonstrate enthusiasm and proactivity in the workplace, including participating in and contributing to team meetings and activities, firm initiatives, learning and development sessions and other relevant activities.
• Take responsibility for your own learning, undertake recommended training, keep up to date and comply with firm policies, adopt new or improved firm and practice group recommended work practices, and share information with others about better ways of working.
• Comply with WHS obligations and responsibilities in accordance with the requirements for this role as set out on the intranet.

SKILLS, EXPERIENCE AND QUALIFICATIONS

• Fresh graduates are welcome.
• Knowledge of the Microsoft suite (Outlook, Word, Excel and PowerPoint).
• Good written and verbal communication skills with a demonstrated ability to building effective and trusting relationships with people internally and external to the firm.

At Herbert Smith Freehills you will be part of a diverse, innovative culture where high performance, client focus and highly engaged people are our differentiator. People at our firm come from a range of backgrounds and bring a wide variety of experiences and perspectives to their work with us. We strive to ensure that our inclusive environment means you feel valued and able to perform at your best by being your authentic self at work. We know that our future success not only depends on being innovative and progressive in the changing legal market but, most importantly, on our people feeling highly engaged in meaningful work.

We understand that you have commitments and personal interests outside of work and we strive to create a working environment based on mutual trust and respect, in which you can perform at your best whilst maintaining sustainable balance across your life.

Accounts cum Admin Executive

• $2,700 - $3,200
• 5 Days : Mon-Fri 9am-6pm
• Ang Mo Kio

Responsibilities:

• Handle simple accounting
• Data entries and financial records
• Timely update and monitor incoming receipt and outgoing payment
• Payroll using MYOB system
• Assist in month end closing preparation
• Ensure transaction are properly recorded and entered into the computerized accounting system
• Perform any other general accounting duties assigned from time to time
• General administrative support and ad hoc tasks as assigned

Requirement:

• Min Diploma holder
• Preferably min 1-year relevant experience; Accounting knowledge and good at administrative work
• Able to start work at short notice

WhatsApp: +65 9642 0989 (Han)

Email: [email protected]

Chaw Chiaw Han, Reg No：R22106723

The Supreme HR Advisory Pte Ltd, EA No：14c7279

Accounts cum Admin Executive

• $2,700 - $3,200
• 5 Days : Mon-Fri 9am-6pm
• Ang Mo Kio

Responsibilities:

• Handle simple accounting
• Data entries and financial records
• Timely update and monitor incoming receipt and outgoing payment
• Payroll using MYOB system
• Assist in month end closing preparation
• Ensure transaction are properly recorded and entered into the computerized accounting system
• Perform any other general accounting duties assigned from time to time
• General administrative support and ad hoc tasks as assigned

Requirement:

• Min Diploma holder
• Preferably min 1-year relevant experience; Accounting knowledge and good at administrative work
• Able to start work at short notice

WhatsApp: https://wa.me/6591044149 (Shermaine)

Siah Sze Ming Reg No: R24125414

The Supreme HR Advisory Pte Ltd EA No: 14C7279

• Position title : Admin Specialist / Administrative
• Location: Woodlands Industrial Park
• Working Days: 5.5 days
• Working hours : Mon to Fri (8.30am to 5.30pm) Sat (8.30am to 12.30pm)
• Salary : $2,200 - $2,400

Interested applicants can also send your resume to WA: +65 8827 8712 (Ms Lynne) and allow our Consultant to match you with our Clients. No Charges will be incurred by Candidates for any service rendered.

TAN LEE XIAN Reg No: R24123487

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Job Scope

• Coordinate with Sales & Marketing Department to prepare quotations.
• Involved in project delivery by receiving clients’ purchase orders, issuing delivery orders and return forms, arranging for equipment testing/ certificates and maintenance; responding to clients’ requests where necessary thereby ensuring smooth operations & maximum client satisfaction.
• Responsible for preparation of delivery orders, progress claims and invoices, and verifying details with clients.
• Responsible for monitoring clients’ payment status, and finalizing project accounts for completed projects.
• Maintain and organize important corporate documents, contracts, and records relating to equipment, operations and corporate compliance documentations.
• Manage and keep records of company’s assets within company’s internal system.

Job Requirements

• At least 1-2 years of clerical admin would be an advantage.
• Minimum GCE O level/ NITEC graduate or administrative field.
• Proficiency in Microsoft Excel, Outlook and Word etc.
• Proficient in Autocad drafting skills is an advantage.

Job Responsibilities

• Arrange, manage, coordinate and maintain Managing Director’s schedule including internal meetings and external appointments with clients, business associates or partners. Keep track and remind Managing Director of the daily meeting schedule and appointments.
• Attend meetings with clients and internal stakeholders. Take meeting notes.
• Arrange travel arrangements for Managing Director. Plan for business trips, including flights, accommodation and ground transportation
• Maintain and update Managing Director’s contact and email accounts; and confidential files.
• Prepare documents, briefing papers, reports and presentations for the Managing Director.
• Communicate, coordinate, and deliver Managing Director's instructions and work arrangements to all company departments
• Meet and greet visitors meeting the Managing Director or directing them to the appropriate person or department.
• Perform administrative and office support, including internal events.
• Assist with the submission of Managing Director the claims and expenses for reimbursement
• Manage incoming mails and emails.
• Any ad-hoc matters as assigned

Job Requirements

• Diploma or Degree holder
• At least 1-2 years of work experience in a similar role.
• Fluent in English and Mandarin (require to deal with Chinese colleagues and clients)
• Familiar with Microsoft Office, Gmail, Google Drive, One Drive
• Able to work under pressure and on tight deadlines as required.

We are hiring an administrative person for scheduling repair and maintenance appointments with internal technicians and external vendors in ensuring the smooth operations of a hotel. Below are some of the key job scopes and responsibilities for this position:

Job Scopes and Responsibilities:

1. Scheduling and Coordination:

• Coordinate with external vendors and contractors to schedule repair and maintenance appointments for various hotel facilities and services.
• Liaise with hotel managers to understand their specific maintenance and repair needs.
• Maintain a comprehensive schedule to ensure that all maintenance tasks and regular services are completed in a timely manner.

2. Vendor Management:

• Communicate and negotiate with external vendors to secure service appointments and ensure that they meet the hotel's standards and requirements.
• Keep vendor contact information, contracts, and service agreements up-to-date.
• Monitor vendor performance and follow up on service quality and completion.

3. Procurement and Inventory Management:

• Manage the procurement of housekeeping supplies and equipment for the hotel.
• Maintain an inventory of supplies, and reorder as needed to ensure the continuous operation of the hotel.

4. Technician and Staff Scheduling:

• Plan daily schedules for in-house technicians, ensuring that they are assigned to the appropriate maintenance and repair tasks.
• Roster schedules for hotel staff, considering their availability and departmental needs.
• Handle scheduling conflicts and adjustments as they arise.

5. Documentation and Record-Keeping:

• Maintain accurate records of all maintenance and repair activities, vendor contracts, and service histories. Such as maintaining the repair and maintenance tracker to keep track of the services provided.
• Prepare reports on maintenance expenses, vendor performance, and overall repair and maintenance operations for management review.

6. Communication and Collaboration:

• Act as a point of contact between different hotel departments and external service providers, ensuring effective communication.
• Collaborate with various teams within the hotel to plan and execute maintenance and repair activities without disrupting guest services.

7. Problem Solving:

• Address and resolve scheduling conflicts, delays, and emergencies as they arise.
• Find alternative solutions when vendors are unavailable or if there are equipment or service issues.

8. Budget Management:

• Assist in managing the repair and maintenance budget by tracking expenses, negotiating cost-effective contracts, and optimizing resource allocation.

9. Compliance and Safety:

• Ensure that all maintenance and repair activities adhere to safety regulations and hotel policies.
• Stay up-to-date with relevant industry regulations and compliance standards.

10. Customer Service:

• Provide excellent customer service by ensuring that maintenance and repair activities are conducted efficiently, minimizing disruptions to guests.

11. Reporting:

• Prepare regular reports for management, detailing the status of maintenance and repair activities, vendor performance, and budget utilization.

12. General Administrative Support:

• Provide administrative assistance to various aspects of hotel operations as needed, such as handling correspondence, managing office supplies, and other administrative tasks.

Job Requirements:

• Pursuing at least a diploma in business administration or a related field
• 5 days work week.
• Ability to organise and coordinate work efficiently and to set priorities in a demanding work environment
• Strong verbal and written communication skills
• High levels of integrity
• Ability to work independently and as a productive member of a team
• Ability to work under pressure, take feedback constructively and meet deadlines

Position title : Admin Specialist / Administrative

Location: Woodlands
Working Days: 5.5 days
Working hours : Mon to Fri (8.30am to 5.30pm) Sat (8.30am to 12.30pm)
Salary : $2,200 - $2,400

Job Scope

• Coordinate with Sales & Marketing Department to prepare quotations.
• Involved in project delivery by receiving clients’ purchase orders, issuing delivery orders and return forms, arranging for equipment testing/ certificates and maintenance; responding to clients’ requests where necessary thereby ensuring smooth operations & maximum client satisfaction.
• Responsible for preparation of delivery orders, progress claims and invoices, and verifying details with clients.
• Responsible for monitoring clients’ payment status, and finalizing project accounts for completed projects.
• Maintain and organize important corporate documents, contracts, and records relating to equipment, operations and corporate compliance documentations.
• Manage and keep records of company’s assets within company’s internal system.

Job Requirements

• At least 1-2 years of clerical admin would be an advantage.
• Minimum GCE O level/ NITEC graduate or administrative field.
• Proficiency in Microsoft Excel, Outlook and Word etc.
• Proficient in Autocad drafting skills is an advantage.

✅The Supreme HR Advisory Pte Ltd EA No: 14c7279

✅SAMUEL SIAW Reg No: R24124745

About Company:
Our client was established in 2007.It is a private institution that registered to Ministration of Education in Singapore. It has built up a professional, experienced and motivated teaching team. Focus on the Preparation of Exams, and will fully help the students developing their study skills, motivating their potential and maintaining a good learning habit.

Job Description:
- Responsible for front desk duties
- General administrative tasks
- Provide basic support to the teaching department (e.g., scanning teaching materials)
- Assist students in stay-back and/or self-study sessions (no teaching required, just guidance and support)
- Support supervisors in daily operations
- Help with course scheduling and class arrangements
- Ensure timely and accurate updates
- Send reminders to clients and teachers

Job Requirements:
- Possess minimum O-Level qualification
- Prior administrative or related experience preferred
- No experience is welcomed to apply; training will be provided
- Weekend work (Saturday and Sunday) required
- Comfortable working in a lively environment with primary and secondary school students
- Proficient in English and Mandarin to communicate with students and parents from China
- Highly responsible and highly responsive
- Strong communication and interpersonal skills
- Excellent team player, with the ability to work independently

Compensation:
- Work location: Middle Road, Bugis (walking distance to MRTs Bugis, Rochor, Bencoolen, Bras Basah)
- Working hour: 5.5 working days per week (1.5 off days on weekdays)
- Weekday (Mon - Fri) working hours: 12pm to 8.30pm with dinner break
- Weekend (Sat - Sun) working hours: 9.30am to 6:30pm with lunch break
- No working on Public Holidays
- Annual leave
- OT Pay, Incentives, Bonus provided

Senior HR & Admin Assistant

Working location: 3 mins walk Tuas Crescent MRT
Working days: Mon to Fri
Working hours: 08:30 am to 05:30 pm
Salary: $2,700.00 to $3,200.00

Responsibilities:

Staffing

• Work with the hiring managers on manpower requests and ensure timely filing of vacancies.
• Manage the entire recruitment process, including candidate screening, onboarding, and offboarding. This includes but is not limited to advertising positions, conducting interviews, securing job offers, and managing internship programs.
• Administer MOM work pass application, renewal, cancellation, and other related matters.

HR Administration

• Maintain and update employees’ p-file in SharePoint, ensuring information is accurate and current.
• Monitoring of staff attendance and providing daily attendance reports to HQ HR.
• Coordinate annual medical check exercises for operational staff.
• Participate in continuous improvement initiatives and assist in updating HR policies & procedures, and the staff handbook.

Employee Relation

• Plan and organize employee engagement programs and activities to improve employee relations and foster a harmonious and motivating work environment.

Office Administration

• Managing office supplies, such as stationery and pantry beverages, ensuring adequate stock at all times.
• Liaise with external vendors and service contractors for administrative needs.
• Sourcing and purchasing of office supplies as needed.
• Issuance of staff uniforms, monitor and ensure timely replenishment of stock
• Coordinating weekly laundry service for soiled jumpsuits and ESD shoes & booties.

Other Duties & Responsibilities

• Perform any other duties and responsibilities as and when assigned by the superior or management.

Requirements:

• Diploma/Basic Certificate in Human Resource Management or equivalent.
• Minimum 1 year of relevant working experience in a similar job scope, preferably in the manufacturing industry.
• Basic knowledge of the Employment Act and MOM regulations.

WhatsApp: https://wa.me/6591044149 (Shermaine)

Siah Sze Ming Reg No: R24125414

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Accounts cum Admin Executive

• $2,700 - $3,200
• 5 Days : Mon-Fri 9am-6pm
• Ang Mo Kio

Responsibilities:

• Handle simple accounting
• Data entries and financial records
• Timely update and monitor incoming receipt and outgoing payment
• Payroll using MYOB system
• Assist in month end closing preparation
• Ensure transaction are properly recorded and entered into the computerized accounting system
• Perform any other general accounting duties assigned from time to time
• General administrative support and ad hoc tasks as assigned

Requirement:

• Min Diploma holder
• Preferably min 1-year relevant experience; Accounting knowledge and good at administrative work
• Able to start work at short notice

WhatsApp: https://wa.me/6591044149 (Shermaine)

Siah Sze Ming Reg No: R24125414

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Sales Admin cum Secretary

• Salary : $2,400 – $2,800 (Depends on experience)
• Working Days: Monday - Friday 8.15am-5.30pm
• Location: Gul Circle (Transport provided at Lakeside & Boon Lay MRT station)

Job Responsibilities

Sales Operation Support

• Prepare, generate & follow up on Proforma Invoice, Contract of Sales, Sales Order Confirmation, Quotation & other sales related documents
• Follow-up with customer on product label, ensure label design are approved by customer before proceed with the printing
• Consolidate and update of Sales Forecast & Sales Summary
• Assists the Business Support team in Procurement coordination
• Liaise with Suppliers on printing of product labels, leaflets & other packaging materials
• Liaise with Regional offices for Sales/Marketing related matters
• Liaise with various department to fulfil customers’ orders

Marketing

• Coordinate on exhibition held at local/overseas
• Sourcing & coordinating on diaries, calendars, table planners & corporate gifts

Administration / Secretary Duties

• Attending to visitors and setting up of meetings
• Travel arrangement on Hotel & flight booking, Visa application and submission
• Double-Tax Deduction submission to IE Singapore
• Distribution of mails to Directors
• Provide Secretarial duties to Directors
• Handling telephone enquiries & other ad-hoc related duties
• Manage domain email

Job Requirements

• Diploma or equivalent
• Certificate in all or either Microsoft Excel, Microsoft Word and Microsoft Power Point
• Minimum 1-2years’ experience in sales administration and coordination will be added advantage
• Past working experience in a secretary role is an advantage

https://wa.me/6596420989

WhatsApp: +65 9642 0989 (Han)

Email: [email protected]

Chaw Chiaw Han, Reg No：R22106723

The Supreme HR Advisory Pte Ltd, EA No：14c7279

Sales Admin cum Secretary

• Salary : $2,400 – $2,800 (Depends on experience)
• Working Days: Monday - Friday 8.15am-5.30pm
• Location: Gul Circle (Transport provided at Lakeside & Boon Lay MRT station)

Job Responsibilities

Sales Operation Support

• Prepare, generate & follow up on Proforma Invoice, Contract of Sales, Sales Order Confirmation, Quotation & other sales related documents
• Follow-up with customer on product label, ensure label design are approved by customer before proceed with the printing
• Consolidate and update of Sales Forecast & Sales Summary
• Assists the Business Support team in Procurement coordination
• Liaise with Suppliers on printing of product labels, leaflets & other packaging materials
• Liaise with Regional offices for Sales/Marketing related matters
• Liaise with various department to fulfil customers’ orders

Marketing

• Coordinate on exhibition held at local/overseas
• Sourcing & coordinating on diaries, calendars, table planners & corporate gifts

Administration / Secretary Duties

• Attending to visitors and setting up of meetings
• Travel arrangement on Hotel & flight booking, Visa application and submission
• Double-Tax Deduction submission to IE Singapore
• Distribution of mails to Directors
• Provide Secretarial duties to Directors
• Handling telephone enquiries & other ad-hoc related duties
• Manage domain email

Job Requirements

• Diploma or equivalent
• Certificate in all or either Microsoft Excel, Microsoft Word and Microsoft Power Point
• Minimum 1-2years’ experience in sales administration and coordination will be added advantage
• Past working experience in a secretary role is an advantage

WhatsApp: https://wa.me/6591044149 (Shermaine)

Siah Sze Ming Reg No: R24125414

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Position title : Admin Specialist / Administrative

Location: Woodlands
Working Days: 5.5 days
Working hours : Mon to Fri (8.30am to 5.30pm) Sat (8.30am to 12.30pm)
Salary : $2,200 - $2,400

Job Scope

• Coordinate with Sales & Marketing Department to prepare quotations.
• Involved in project delivery by receiving clients’ purchase orders, issuing delivery orders and return forms, arranging for equipment testing/ certificates and maintenance; responding to clients’ requests where necessary thereby ensuring smooth operations & maximum client satisfaction.
• Responsible for preparation of delivery orders, progress claims and invoices, and verifying details with clients.
• Responsible for monitoring clients’ payment status, and finalizing project accounts for completed projects.
• Maintain and organize important corporate documents, contracts, and records relating to equipment, operations and corporate compliance documentations.
• Manage and keep records of company’s assets within company’s internal system.

Job Requirements

• At least 1-2 years of clerical admin would be an advantage.
• Minimum GCE O level/ NITEC graduate or administrative field.
• Proficiency in Microsoft Excel, Outlook and Word etc.
• Proficient in Autocad drafting skills is an advantage.

✅The Supreme HR Advisory Pte Ltd EA No: 14c7279

✅SAMUEL SIAW Reg No: R24124745