HR Admin Assistant

Roles & Responsibilities

Our company is seeking a highly pro-active and self-motivated HR Admin Assistant (Recruitment centric) who can handle recruitment, training and development, compensation and benefits administration, and employee relations.

Major Responsibilities

1) Career-related programs / fundings / grants

Identify various grants, fundings, career development programs

Document each opportunity, including its purpose, eligibility criteria, contact person, application and fund disbursement process, key deadlines and other details

Compile details into structure format and make it accessible to all

Liaise with hiring managers to educate them on such programs, and collaborate with them on how to hire persons on such programs

Provide guidance to hiring managers on how to leverage the available grants and funding options to enhance their staff's skills and career prospects

2) Career Fairs and Events

Participate in career fairs, recruitment events and internship programs etc to network and build candidate pool

3) Job Posting and Recruitment

Do job postings across various platforms, including government job portals, career websites and social media channels

Understanding hiring needs and each roles' functions and craft job descriptions accurately to avoid job expectation mismatch

Create a job description library accessible to all

4) First-level Screening

Conduct initial screening of job applicants, reviewing resumes and applicants and shortlisting potential candidates

Arrange and conduct preliminary interviews to assess candidates' suitability and fit for specific roles

Arrange secondary interviews for hiring managers

5) Onboarding

Bring successful candidates through a smooth onboarding process, e.g. employment contracts, first day of work, where to report etc

Keeping track of and handle company’s HRMS system

6) Adhoc duties

Input data from HRMS into payroll excel file for payroll computation twice a month

Building and maintaining sales channel e.g. Tiktok, FB, IG, Xiaohongshu

Printing of receipts once weekly

Requirements

Excellent communication and interpersonal skills

MS Office competent and good knowledge of using social media platforms

Good working knowledge of employment law and MOM practices

Able to work fast and accurately

Focused, Organized and meticulous

Ability to work independently and initiate actions without instructions

Able to work under pressure and deadlines

Work location: Aljunied Road (near Mattar MRT)

Mon-Fri 9-6pm

Job Description

To Provide administrative support, ensuring efficient operations with the company.

Responsibilities

• Attend to incoming and outgoing telephone calls.
• Attend to incoming and outgoing emails.
• Issue invoice and delivery orders
• Data Entry of sales report
• Update inventory stock
• Any ad-hoc duties if required

Requirements

• Proficiency in MS Office
• Minimum GCE "O" Level
• Good interpersonal and communication skills
• Independent and able to work with minimum supervision
• Knowledge of MYOB software

Main tasks / activities / responsibilities

• - Preparation of inspection report for submission to authority
• - Coordinate with external vendors for costings and quotations
• - Coordinate with external vendors and arrangement of meetings / discussion
• - Attend to meetings and preparation of meeting minutes, summary, and follow up actions

Requirements:

Experience with Microsoft applications such as word, excel, powerpoint

Able to work independently with a good working attitude, willing to learn

Attention to detail and good organisation skills

Able to start work immediately or within short notice preferred

Company: Valore (Singapore)

Valore is a dynamic, trend-setting lifestyle goods brand that designs, manufactures and markets its own Valore product collections. Borne out of a desire to provide consumers with lifestyle products having a wide range of colour choices and mobility functions with an emphasis on value, consumers are assured of quality while shopping at Valore concept corners and standalone stores.

Valore strives to become the preferred choice for consumers in search of accessories, peripherals and lifestyle products. With a dedicated R&D team, Valore undertakes the entire production process from design, manufacturing, packaging to quality control. This has allowed Valore to consistently update its product lines to showcase the latest lifestyle products to suit fast-changing market wants. Valore’s wide range now includes charging and HDMI cables, LED light accessories, Bluetooth audio and input devices, DVR recorders and powerbanks.

Job Responsibilities:

• Assist in managing day-to-day operations and work closely with the operations team to ensure efficiency and effectiveness including processing orders, invoicing, issuance of PO, and invoices matching
• To liaise and coordinate with the sales partners for sales support tasks and to follow up on sales or purchasing inquiries, documentation, etc.
• Monitor inventory levels and communicate with suppliers to ensure timely product availability and the necessary shipment documents and arrangement
• Maintain accurate and up-to-date records, databases, and documentation.
• To perform administrative work and maintain proper filling
• To prepare reports, documents and any ad-hoc tasks as assigned by the Management

Qualifications and Skills:

• Bachelor's degree in Business Administration or a related field.
• Proven experience in operations and administrative roles.
• Proficient in Microsoft Office Suite (Excel, Outlook, Word) and Google Drive.
• Able to communicate with all levels of people.
• Ability to multitask, Independent and fast learner
• Meticulous and have an eye for details
• Ability to speak and write in Chinese as required to liaise with the China personnel for work-related matters
• A good team player

Job Description:

· Provide general support to the Management and Operations Team

· Handle day to day site project-related administrative functions which are vital for the smooth running of a project

· Process invoice, petty cash, submit project claims, quotations, data entry etc

· Monitor and submit monthly progress claims to the clients and update the claim progress file

· Prepare and generate daily progress report in a timely manner

· Regular call-up and follow-up closely on customers for project claim payments, with status update till full completion / claims of work order

· To upkeep documentation control and filing while retaining a good level of accuracy and efficiency

· Liase & work closely with operations/project team to monitor project work flow

· To assist in monthly stocktake and updating inventory records in system/excel checklist

· Helps to source for suppliers, administer quotation and purchasing order

· Able to prepare presentation slides using PowerPoint.

· Any other ad-hoc duties / miscellaneous work assigned time to time

Job Requirement:

· Minimum an N / O Level / ITE / Diploma with 1 to 2 years of administrative experience

· Experience in project/construction industry will be advantageous

· Proficient in computer skills, especially MS Office (Word, Excel, Powerpoint) & ERP

· Bilingual in English & Chinese to provide quality customer service and attend to enquiries from Chinese speaking customers

· Right attitude and willing to learn

· Good communication and interpersonal skills

· ONLY Singaporeans and PRs

· Able to start work immediately or within short notice period

Job Types: Full Time, Permanent

Working location: 33 Ubi Avenue 3

Working days: 5 Days / 9am – 6pm

Interested applicants, please send your detailed resume (including past experiences, current and expected salary to :- [email protected]

To provide clerical support to our managers and employees and coordinate all daily administrative activities.

Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents, including office correspondence, memos, resumes, and presentations.

Performing bookkeeping tasks such as invoicing, monitoring accounts receivable, and budget tracking.

Maintaining general office files, including job files, vendor files, and other files related to the company’s operations. Purchasing office supplies, equipment, and furniture.

Stock-taking of inventory weekly and update inventory report.

Job Description:

• Handles enquiries or appointments promptly through phone, email or message
• Assists with customers’ requests
• Perform admin duties including data entry, filing and achieving, basic accounting, book-keeping, receipt management
• Maintain proper filing and disposal of confidential documents
• Any other ad-hoc duties assigned

Requirements:

• Candidates must possess at least O’ Level graduate or similar education level.
• At least 2 Years(s) of experience in car workshop administrations and/or in the related field is required for this position preferably.
• Knowledgeable insurance claim procedures will be preferable.
• Required language(s): English & Mandarin for liaising with associates on general admin duties
• Good interpersonal and communication skills

• Answering of telephone calls, direct calls; receive and relay messages
• Procurement of stationery
• Receive, sort and distribution of mails
• Monitor pantry items inventory (e.g beverages and snacks, place order when required)
• Liaise with department head on office administration matters
• Maintain the filing system in the office
• Record new invetory in the system
• Assist in web posting for new products
• Perform all duties assigned with positive attitude, exercising responsible initiative diligence
• Any other ad-hoc as assigned by the Management
  

Job Descriptions

• Provides administrative support to ensure efficient operation of office.
• Answers phone calls, schedules meetings and supports visitors.
• Carries out administrative duties such as filing, typing, copying and scanning of documents etc.
• Maintains filing systems as assigned.
• Responds to and resolves administrative inquiries and questions.
• Coordinates and schedules travel, meetings, and appointments for managers or supervisors.
• Maintains office supplies and coordinates maintenance of office equipment.
• Performs other related duties as assigned.

Job Requirements

• O Level holders and above
• At least 1 to 5 years of relevant working experience
• Prior working experience in school environments is preferred
• Proficient in MS Office (Outlook, Excel, Words)
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently.

JOB SCOPE

• Management of Accounts Payable / Receivables Functions
• Creation of Quotations, Invoices, Claims Submission for Clients
• Issuance of Payments and Receipts using Company's Accounting Software
• Financial Management (Banks Balance / GIRO / Cash Flow Monitoring)
• Bi-Monthly Payroll and Employee Management (Salary Computation using Company's VBA Excel, Renewal of Work Permits etc)
• Monthly Bank Reconciliations and General Ledger Adjustments
• Other Administrative Tasks as assigned

EXPERIENCE

• Minimum GCE 'O'-Level or equivalent
• Ideally at least 1 year of relevant Accounts experience
• Computer Literate and Knowledge of MS Office
• Knowledge of OCI Accounting Software advantageous
• Independent Multi-tasker, Fast Worker, Meticulous and Well-organized
• Please state Last Drawn and Expected Salary in your Resume

Thanks for your interest / application in this role.

We regret to inform that only shortlisted candidates will be notified.

U-Save F & B Kitchen Equipment the leading supplier of commercial kitchen equipment in Singapore. With more than 30 years of experience in this industry, we have gained widespread recognition for our excellent services and quality products that cater to customer’s budget and requirements.

We are expanding and looking for team members who are motivated to solve and provide technical solutions for F&B owners.

Job Title: Adminstrative Executive

Position Summary:

• General adminstrative support
• Service & after-sales support (i.e Answering of calls / whatsapp, quote creation, billing etc)
• Document, disseminate and improve operational workflow
• Coordinating business related permit application/submission for governement agencies
• Ad-Hoc duties assigned

Qualifications:

• Meticulous and attention to detail
• Diploma/Degree in business related field (i.e Business admin, accounting, marketing etc)
• Any relevant prior experience will be considered

Requirements:

• Able to understand and write English and Chinese
• Good working attitude
• Willing to learn
• 5.5 days work week

The construction company recruits experienced administrative staff, mainly responsible for applying for the work permit of the worker, arranging the worker to book a safety course, booking a quarantine center, and calculating the salary, as well as all the formalities before the foreign worker comes to Singapore, the applicant needs to have at least 3 years of relevant experience as a clerk in the construction company, proficient in Chinese and English, proficient in computer operation, obey the arrangement of the leader, conscientious and responsible for the work, diligent and studious, welcome relevant experience personnel to send resumes.

Manage and coordinate the project administrative work - Purchase Order, Monthly Tax Invoices and sub-contractors payment certifications.

Manage and update all submission documents and liaise with subcontractors and suppliers.

Entering of data into report for submission to clients.

Assist in material sourcing and compilation of quotations from various vendors and subcontractors.

Support, communicate, and coordinate with main con and subcontractors.

Assist in other ad-hoc duties when required.

Requirements

Min GCE 'O' level or any other recognized qualification of the same equivalent.

Ability to work independently and able to contribute as part of a team.

Good interpersonal skills and able to interact effectively with all levels, internally and externally, in a professional and responsive manner.

IT savvy & well-versed in Microsoft Word & Excel.

Organized, detail-oriented, multitask, priorities and meet the deadlines as needed.

Job Responsibilities

• Handling various backend administrative and clerical responsibilities for the frontline
• Provide support in vehicle related processes
• Attend to phone calls, queries and emails from banks or financial institutions
• Provide data-entry support

Requirements

• Minimum 1-2 years of administrative-related experience
• Possess at least GCE 'O' or 'N' Certificate
• Able to work independently with minimum supervision in a fast-paced environment
• Organized and detailed-oriented
• Knowledgeable in Microsoft Office
• Great team player with great communications skills
• Able to communicate in Chinese
• Prior experience working in automobile industry will be an advantage
• Able to start work immediately or with a short notice period

Working hours - Monday to Friday, 9am to 6pm

Work Location - 61 Ubi Ave 2, #08-06, Singapore 408898

Job Description:

• Administer pass application for workers including liaising with insurance companies
• Coordinate and register training courses & government training grant application
• Maintain corporate risk assessment & safe work procedures
• Handle foreign workers Workman Injury Claims
• Liaise with local authorities (i.e. Minister of Manpower, BCA and CPF) and legal solicitor pertaining to worker’s injury
• Oversee welfare of the construction workers
• Maintain workers records in the system
• Provide administration support for relevant departments within the organization
• General office administration document control, sourcing and purchasing of office equipment.

Job Requirement:

• Diploma / Bachelor’s Degree equivalent
• To be able to have leadership qualities to lead a team
• Candidate with relevant experience is a plus.
• Knowledge for Singapore Employment Act and Workplace Safety and Health Act
• Good communicator where both written and verbal communication skills are key
• Good reporting skills and interpersonal skills
• Discretion, good judgment, organizational and management ability
• A keen eye for detail
• Ability to multi task and work under pressure in a fast-paced environment