Job Summary

Provide effective and efficient administrative services and secretarial support for all Singapore offices and employees.

Key Responsibilities

Administrative Support:

• Reception for visitors and phone operator and contact phone book maintenance.
• Issuance and maintenance of Access Card which includes photo taking for new hires
• Mail & package receiving & posting.
• Courier arrangement and receiving documents/parcels
• Maintain office cleanliness and safety
• Office supplies and stationery purchase
• Create Purchase Requests for office purchase and Goods Receipt for PO in SAP
• Pantry and Cleaning Services management
• Manage office vendors (carpet cleaning, pest control, stationery, water dispenser, coffee machine etc.)
• Coordinate meetings and training (room reservation, open meeting room partitions, materials and supplies, food requirements etc.)
• Support company-wide activities.
• Business travel arrangement, including inbound & outbound (Ticket, VISA, Hotel Booking, Transportation Arrangement), including external meetings for Country President
• Work with local hotels to provide lowest cost and highest value for Entegris travelers.
• Screen calls and respond to routine inquiries.
• Business card purchase
• Assist in sourcing for gifts and greeting cards as required.
• Provide all administrative support for all visiting Entegris personnel and office staff based in Singapore.
• Manage travel expense claims for Country President
• Ambassador for company’s employees related activities.
• Shuttle bus arrangement
• Work with IT to ensure site monitor is on and updated with latest slides from Global
• Support office renovation, if any
• Any other duties and projects that may be assigned from time to time

Requisite Criteria & Skills

• Possesses Diploma / Certificate in Business Administration
• 5-10 years job-related experience in a fast-paced multinational environment preferably as an administrative or customer service professional.
• Effective communications; strong interpersonal abilities; listening and responsive to customer expectations; time management skills; ability to work in a team environment with little supervision, high degree of initiative and proactive skillsissue resolution. Require excellent attention to details.
• Ability to coordinate cross-geographical process and influence key stakeholders in decision-making.
• Has maturity, is independent and possesses accountability as well as ownership.
• Proficient skills in a Microsoft Office, SAP/Oracle ERP and Salesforce software.

Responsibilities:

• Monitor, maintain and order office supplies and equipment but not limited to Stationaries, Groceries, Medications, Pantry items, toner
• Monitor and maintenance of existing office facility and equipment
• Vendor management such as but not limited to cleaning, pest control, planter and servicing company
• Source for items and comparison of quotations
• Ensure related items have been invoiced and liaise with Finance for payment
• Assist in office main tenant and building management matters (e.g. fire drill, annual electrical shutdown, PA testing)
• Responsible for mail sorting, distribution and courier services
• Perform any other ad-hoc duties as assigned

Requirements:

• Diploma or Degree in any field
• Between 1 to 5 years of relevant experience in office administration and/or General Affairs
• Proficient in Microsoft Office
• Meticulous, organised and analytical
• Ability to work well with management and staff at all levels
• Good working attitude, tactful and possess excellent communication skills
• Interested applicants may also send their resume to [email protected]

Responsibilities

• Coordinate office activities and operations to secure efficiency and compliance to company policies
• Supervise administrative staff and divide responsibilities to ensure performance
• Manage agendas/travel arrangements/appointments etc. for the upper management
• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Support budgeting and bookkeeping procedures
• Create and update records and databases with personnel, financial and other data
• Track stocks of office supplies and place orders when necessary
• Submit timely reports and prepare presentations/proposals as assigned
• Assist colleagues whenever necessary

Requirements and skills

• Proven experience as an office administrator, office assistant or relevant role
• Familiarity with office management procedures and basic accounting principles
• Excellent knowledge of MS Office and office management software (ERP etc.)

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WhatsApp: (https://api.whatsapp.com/send?phone=6592377799) I regret to share that only shortlisted candidates will be notified. www.dadaconsultants.com EA Registration Number: R22108564 Data provided is for recruitment purposes only Business Registration Number: 201735941W. Licence Number: 18S9037

Responsibilities:

· Answering phone calls and queries and direct them to the relevant personnel

· Upon admission, updating of bed side information which contains name, NRIC, dialect group, date of admission, date of birth, fluid consistencies, diet, drug allergy and fall risk, wheelchair tags, photo taking, medicine box label, cabinet labels, case notes labels and IMR photos

· Updating of diet information and new admissions

· Updating censor list and MFEC card holders

· Scanning and liaising with NHG Pharmacy for supplies and changes on Inpatient Medical Record after each doctor's round and when supply of medication runs low

· Ordering of stationery and dry stock and receiving the goods

· Assist Nurse Manager with medical, supplement and linen supplies ordering

· Manage the different stores and track stock levels

· Liaising with driver to collect and send medications to NHG Pharmacy

· Assist with booking residents' medical appointments

· Book Ambulance driver for discharge of residents from hospitals and appointment to hospitals

· Liaising with residents' families and residents for collection of payment and other matters arising

· Collecting data for residents' or staff ID, uniforms and shoes

· Coordinating between HR and staff for medical examination, renewal of passport/ work permit and opening of bank accounts

· Recording minutes of meetings, community meetings and fire drills briefing

· Setup conference room for meetings & talks

· Ensure timely update of staff training records

· Filing of photocopied of invoices and task-log-in forms for medical specialists/ doctors

· Receive and distribute donation items from public

· Preparing weekly, monthly and yearly statistics reports

Qualification:

· GCE 'N', 'O' Level or ITE Certificate (preferable in Office Skills)

· Proficient in MS Word/ Excel/ PowerPoint/ Outlook

· Preferably with experience in healthcare or service industry

Job Summary: Provide administrative and operational support to the Centre.

Principal Responsibilities and Duties:

• Arrange & coordinate meetings, team activities, projects
• Ensure policies & procedures relating to health & safety from the authorities are in place
• Consolidates data & prepare relevant reports
• Process payments and receipts
• Maintain client / volunteer contacts and database
• Maintain a proper filing system
• Stock take (Stationery, resource, book supplies, uniform etc)
• Order supplies for Centre operation, including sourcing for suppliers.
• Other duties as assigned by Principals

Essential Skills and Qualifications:

• Min O Level
• 2 years of administrative and accounting experience

Core Competencies and Attributes:

• Good communication and interpersonal skills
• Multi-task & work independently with minimum supervision
• Neat, systematic and attentive to details
• Proficient in Microsoft Applications, Littlelives Application

Job Description

• Assist in all administrative duties that supports the business requirements
• Other ad-hoc duties as assigned by the manager from time to time
• Provide administrative support & customer service
• Administration include filing, faxing, cash collection

Requirements

• Minmium 2-3 years experience with similar industry would be advantageous
• No experience are welcomed to apply
• Able to start work immediately would be advantageous

If you would like to be part of our Dynamic Team you may click the APPLY BUTTON NOW!

We regret that only shortlisted candidates would be notified.

Thank you!

Job Responsibilities

• Responsible for Admin duties and paperwork.
• Issuing PO/TO/DO/RPO under overseas shipment and assigned Buyer.
• Preparing oversea payment / D list for shipment.
• Submit NAC/AEF/APM for shipment.
• Perform upload NAC/AEF/APM etc for STAT dept.
• Coordinate with warehouse and overseas colleagues/vendors.
• Prepare weekly / monthly sales reports for assigned Buyer.
• Compilation of monthly promotion listings.
• Codes creation and system management
• Perform any other duties as assigned by Manager or assigned Buyer.

Job Requirements

• GCE 'O' level and above with 1 year of relevant experience.
• Good communications and interpersonal skills.
• Proficiency in Excel, hands-on in Vlook-up and Pivot table.
• Ability to work in fast-paced environment, occasionally has to bring work home during peak event period.
• Knowledge in SAP will be an advantage.
• Independant and mature; can take stress and a multi-tasker.
• Good time management and organisation skills.