Peircetree EA Pte Ltd is a cross-border service organization with plenty of exciting businesses in the import/export, F&B, and consultancy industry. Headquartered in Singapore with its’ subsidiaries in South Korea, Hong Kong, Thailand, and Philippines, customer satisfaction is our top priority to support individuals and other companies in the South East Asian region to reach their individual and business needs as a one stop service organization.

As a full time Admin Clerk, you will be working mostly with the Management team to support their administrative needs.

Job Scope:
- Doing data entry and assisting to update reports

- Assisting to sift through company emails and redirect them to the relevant personnel

- Helping to sort out company’s physical mails and highlight importance to action (if any).

- Assist to reply to standard email enquiries. (Training will be given)

- Helping Management team to liaise with associates (Training will be given)

- Helping to upkeep office housekeeping, stationeries, office equipment stock.

- General administrative duties

- Assist with receiving stock from suppliers for export part of business

- Assist with liaising with freight forwarders to dispatch exports

- Assist to find suppliers for F&B part of the business

- Assist with ordering equipment for F&B part of the business

- Assist with the management of employees’ data and records

- Other duties as assigned

Job requirements:

- Permanent full-time position

- Singaporeans or PR only

- All racial demographics are welcomed

- Minimum ‘O’ levels or NITEC

- Fresh graduates welcome

- Ability to use Microsoft Excel, words, and powerpoint

Schedule:

- Mondays to Fridays

- 9am to 5pm or 10am to 6pm (including 1hour lunch break)

Benefits;

• Fun, interesting, and challenging environment covering different industries to learn from and develop a range of skills
• Structured work schedule
• Opportunities for upward mobility. Gateway to professional growth
• Additional required trainings to enhance job skills will be covered by the company
• Yearly bonus based on performance review

Key Responsibilities:

• Provide administrative support to Business Development Manager.
• Coordinate schedules, appointments, and meetings for management.
• Attend business meetings and assist in following up on action items.
• Support business development initiatives and project tracking.
• Facilitate the preparation for the new business launch by overseeing logistics, office setup, and the implementation of operational systems.
• Liaise with internal and external teams to ensure smooth communication.
• Ensure accurate filing and organization of both digital and physical documents.
• Assist with clinic operations as needed to ensure smooth daily functioning.
• Ensure compliance with clinic policies and maintain confidentiality. Okay mimi

Requirements:

• Diploma or equivalent qualification in a relevant field.
• 1–2 years of administrative experience (healthcare preferred).
• Proficiency in Microsoft Office Suite.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Detail-oriented and proactive problem-solving ability.
• Basic knowledge of clinic management or healthcare operations.

Responsibilities:

• Coordinate, monitor and follow-up on guest requests and feedback
• Assist in daily housekeeping operations
• Perform administrative duties and maintain good filing system
• Perform procurement related duties
• Maintain good stock inventory
• Coordinate with staff from various nationality on room assignment

Requirements:

• Proficient in Microsoft Office (word, excel and PowerPoint)
• Good communication skills (both verbal and written)
• Good time management and organizing skills
• Service oriented
• 5 days work week, Monday to Friday
• Working location at the East, 4 mintues' walk from EXPO mrt station

Job Responsibilities:

• To perform general administrative duties including counter duties, filing and documentation, data entry, prepare reports, maintaining and compiling records.
• Assist with company accommodation matters.
• Manage office administrative duties including courier, provide clerical support on daily operation, including filing, scanning, photocopying, etc.
• To perform any ad-hoc duties as assigned by reporting manager from time to time.

Job Requirement:

• Able to work together as a team & Multitask
• Able to work independently with minimal supervision.
• Able to work in a fast-paced environment and have initiative to respond to various situations.
• Attention to detail and ability to handle tasks in a prompt and efficient manner.

Other Information

• Work Location: East Location @ Changi Airport T1 (Office Space)

Join Our Growing Team!

The SKYLINK Group is a premier all-in-one mobility solution provider for retail sales of passenger cars and commercial vehicles, all vehicle leasing, Motor insurance, credit Hire Purchase financing, Motor workshop with full capacity of MRO (Maintenance, Repair and Overhaul) services, and vehicle body engineering works for all commercial and passenger vehicles.

Since 2017, SKYLINK Group has been rapidly expanding its offerings and fleet. We have served over 5,000 corporate customers including major industry leaders in logistics, distribution, F&B, marine, construction, sanitation, and government services.

With a commitment to fleet modernization, we have expanded our offerings to EV and Hybrid vehicles, and continuously aspire to provide greater value to our customers.

Be a part of the SKYLINK family and kick-start your career growth and progression in the mobility space today.

The Job

• Provide administrative support (data entry, filing and documentation) for workshop day-to-day operations
• Coordinate with Workshop Supervisor / Manager to support for quotation creation, servicing and other package price list to be updated within the Enterprise Resources Planner (ERP) .
• Finalize customer registration details in the Enterprise Resources Planner (ERP)
• Liaise with other business units to keep fleet listing updated
• Coordinate with Customer Service Advisor on appointment bookings and workshop scheduling
• Provide administrative support on accident reporting
• Liaising with customers, vendors, suppliers & partners where required

Requirements

• Bilingual (Mandarin and English) to liaise with Chinese based client
• With prior experience in vehicle servicing workshop and with experience in dealing with accident claim business will be an advantage
• Able to handle multiple tasks efficiently in a fast-paced environment
• Team player and positive working attitude
• Willing to work 5.5 days.

1、协助处理公司领导海外业务的日常工作；

2、公司领导海外出差、海外项目考察事务随行，承担秘书、翻译等工作;

3、协助公司领导对外关系处理，包括政府关系，对外机构联系等;

4、负责新加坡办公室行政管理工作，包括但不限于综合行政事务、公司活动、公司企业文化建设、物资管理等；

5、其他公司领导交代的工作。

任职要求

1、女，本科及以上学历，能熟练运用中文、英语作为工作语言；

2、做事细致、效率高、有分寸、保密意识强；

3、工作严谨、有一定的承压能力及人际交往能力以及敏锐的洞察力；

4、3年以上董事长助理&总裁助理相关工作经历；

5、气质形象佳，有亲和力，沟通协调能力好。

On behalf of the hiring company, we are looking for suitable personnel to join them as an Administrative Executive

Responsibilities

• Prepare schedule letters quotations for customers and follow up
• Coordinate with internal and external stakeholders to ensure work success.
• Input and maintain data in systems
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Organize and file documents according to established procedures.
• Any other duties assigned from time to time

Requirements

• Diploma in Business or related discipline
• Minimum 1 year of relevant experience
• Comfortable in communicating with clients
• Able to work well independently and in a team
• Comfortable working in an engineering environment
• Well-versed with Word, Excel, and process systems
• Attention to detail and accuracy.

Work location: East (short working distance to MRT)

EA License: 22C0971 | R21101298

• This position reports directly to the CEO.
• Requires minimum of 5 years of experience doing administrative and office management related works.
• Issuance of tax invoice and chasing of payment.
• Working hand in hand with the finance department to ensure all account related matters are in order.
• Well-versed in shipment procedures to carry out clearance of imports.
• Able to multi-task and work under tight deadlines.
• Good communication skills and able to correspond with different stakeholders including clients, suppliers and financial institutions.
• Good employee benefits including medical and dental will be provided.
• Training, upgrading and opportunity for growth is provided.

Join Our Growing Team!

The SKYLINK Group is a premier all-in-one mobility solution provider for retail sales of passenger cars and commercial vehicles, all vehicle leasing, Motor insurance, credit Hire Purchase financing, Motor workshop with full capacity of MRO (Maintenance, Repair and Overhaul) services, and vehicle body engineering works for all commercial and passenger vehicles.

Since 2017, SKYLINK Group has been rapidly expanding its offerings and fleet. We have served over 5,000 corporate customers including major industry leaders in logistics, distribution, F&B, marine, construction, sanitation, and government services.

With a commitment to fleet modernization, we have expanded our offerings to EV and Hybrid vehicles, and continuously aspire to provide greater value to our customers.

Be a part of the SKYLINK family and kick-start your career growth and progression in the mobility space today.

Job Description:

• Assist with leasing sales admin process and coordinating with inter-department for day-to-day work
• Handling of incoming calls and providing customer service
• Administer and handle the latest Enterprise Resources Planner (ERP) and Customer Relationship Management (CRM) systems
• Responsible for accuracy data entry input; filing for all data record documentation in the ERP & CRM systems
• Prepare printed materials and compilation of reports
• Liaising with vendors, suppliers & partners for administrative & payment arrangements
• Good problem solving and analytical skills
• Excellent understanding of processes and able to quickly grasp system flows
• Follow up closely with the team's work progress

Requirements

• Min qualification diploma with 2 years’ experience in admin work
• Similar experience in the automotive industry is an advantage
• Strong computer skill, including Microsoft Word, Excel and Power Point
• Bilingual in English and Chinese, with the ability to communicate with customer
• Strong communication and interpersonal skills, with the ability to interact with staff at all levels.
• Fast in respond and able to handle multiple task efficiently in a fast-paced environment
• Flexible, resilient and positive mindset

Interested applicants are invited to apply directly at the NUS Career Portal

Your application will be processed only if you apply via NUS Career Portal

We regret that only shortlisted candidates will be notified.

Job Description

• NOC Financial Aid & Awards - Collate applications and process submissions; schedule and host interviews; compile interview results; collate acceptance letters, process fund disbursements, collate and file post-program reports/letters to donors
• VIP Grants - Collate applications and process submissions; schedule and host interviews; compile interview results; collate acceptance letters, process fund disbursements, collate and file mid-term and final reports, recover unused funds
• NHouse - Collate and process residents’ applications; process subsidies/claims for student leaders/staff, coordinate interviews for student leader selection & staff appointments; coordinate logistics for in-house events (e.g. venue booking, procurement, event registration, etc.).
• Alumni Relations - Pre and post event support, including sending invitations and collating RSVPs, logistics coordination (e.g. venue booking, procurement, event registration, etc.).
• Data management - Maintain/assist in data entry for Alumni, Financial Aid and VIP grants (e.g. events registration lists, alumni contact updates, VIP project tracking, report generation and compilation).

This is an hourly rated position.

Qualifications

• Polytechnic diploma, “A’ levels or higher
• Proficient in MS Office suite
• Good communication skills and attention to detail
• Strong organization and planning ability
• Basic graphic design skills (e.g. for e-posters) is helpful but not a must
• Prior experience in administrative roles is preferred

Administrative Assistant

Full time

$1,800 – $2,200 per month

Job responsiblities:

• Purchase and keep records of machine spare parts

• Keep accurate and up-to-date records.

• Coordinate with production colleagues to ensure smooth workflow.

• Handle all office duties, including filing, record-keeping, and other administrative tasks.

• Respond to emails, phone calls, and other correspondence promptly.

• Work at weighbridge in issuing tickets to drivers when there is a shortage of manpower.

Qualifications:

• Minimum GCE O Level or ITE

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

• Excellent organizational and multitasking abilities.

• Ability to work independently and as part of a team.

• Proficiency in written and spoken Chinese (Mandarin) is required.

• Moderate proficiency in written and spoken English is necessary

Working location: close to Choa Chu Kang MRT

About The Opportunity

We are currently seeking Administrative Assistant to join our managed Healthcare team to assist in the development and expansion of our Healthcare service network.

Pay rate: $13ph.

Work Location: 25 Bukit Batok Crescent (The Elitist).

Working Hours: 9am to 6pm

Working days: Mondays to Fridays (Minimum 3 working days a week)

• Sorting and filing of documents
• Mailing out documents (both electronic and physical forms)
• Data cleansing and sorting
• Assist in any other ad-hoc duties that are assigned by the manager

Requirements

• Able to follow standard work processes independently
• Meticulous
• Intermediate proficiency in Excel, particularly in V-Look up
• Able to work at least 3 days a week(Monday-Friday) based on a 9am - 6pm schedule
• Able to work until end of January

We regret to inform that only shortlisted applicants will be notified for a virtual interview.

To learn more about our Organization, please visit https://alliancehealthcare.com.sg.

Interested applicants are invited to apply directly at the NUS Career Portal

Your application will be processed only if you apply via NUS Career Portal

We regret that only shortlisted candidates will be notified.

Job Description

The Health Intervention and Policy Evaluation Research Centre (HIPER) (https://hiper.nus.edu.sg/) at the SSHSPH, NUS, is seeking to hire a highly organized and detail-oriented research assistant to support both administrative and financial functions within our research program.

This hybrid role will assist with a variety of administrative tasks, including scheduling, documentation, and communication, while also providing financial support in areas such as budget tracking, expense processing, and financial reporting.

The successful candidate will be proactive, capable of managing multiple tasks simultaneously, and eager to contribute to the success of the research program.

Key Responsibilities

Administrative Support:

• General Office Management:Provide administrative support, including scheduling meetings, and preparing meeting agendas.
• Event Coordination: Help coordinate events, workshops, and courses, including managing and tracking applications, tracking payments, booking venues, preparing materials, managing participant lists, and liaising with participants.
• Communication: Serve as a point of contact for internal and external stakeholders by managing the HIPER email account, responding to inquiries and providing timely information related to the HIPER department.
• Travel & Logistics: Assist with the coordination of travel arrangements, accommodations, and reimbursements for staff and guest speakers.

Financial Support:

• Budget Assistance: Support budget monitoring and tracking of expenditures for the research program. Ensure that financial transactions align with the approved budget.
• Invoice & Payment Processing: Process invoices, track payments, and maintain records of financial transactions, ensuring timely and accurate payment for internal transfer, guest speakers, and contractors.
• Expense Reconciliation: Assist with reconciling program-related expenses, credit card statements, and receipts.
• Financial Reporting: Assist to prepare basic financial reports, including monthly expenditure summaries and budget forecasts, to facilitate financial oversight and decision-making.
• Reimbursements: Process reimbursement requests, ensuring proper documentation and adherence to policies.

Cross-functional Support:

• Record-Keeping: Maintain an organized filing system for both administrative and financial documents, ensuring all documents are up-to-date and easily accessible.
• Data Entry and Reporting: Input and update data, maintain spreadsheets, and generate summaries and reports as needed to support activities and program management.
• Ad-Hoc Support: Assist the Center Manager and other staff with ad-hoc administrative and financial tasks as required to support the smooth operation of the program.

Working Conditions:

• Full-time position (42 hours per week).
• Standard office hours with occasional flexibility for program-related events or deadlines.
• On-site work
• The position is for one year but can potentially be extended.

How to Apply:

To apply for position, kindly share your CV and a cover letter that covers the following:

• Why you want this role and how it will further your long-term career aims
• How you meet the requirements of this post
• Your MBTI personality (https://www.16personalities.com/free-personality-test)

Qualifications

Qualifications:

• Education: Bachelor’s degree in Administration, Accounting, Finance, Business, or related field preferred.
• Experience: Previous experience in administrative or finance roles is desirable but not required. Those with no experience are welcomed to apply, especially those with a background in business administration or finance.
• Skills:

1. Strong organizational and time-management skills
2. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
3. Basic understanding of financial processes and budgeting
4. Excellent written and verbal communication skills
5. Familiarity with accounting software (e.g., QuickBooks, Excel, SAP) is a plus
6. Strong attention to detail and ability to maintain accurate records
7. Ability to multitask and prioritize effectively in a fast-paced environment

On behalf of the hiring company, we are looking for suitable personnel to join them as an Administrative Executive

Responsibilities

• Inventory Management: Maintain accurate and up-to-date inventory records.
  Conduct regular physical inventory counts and reconcile discrepancies.
  Monitor stock levels to identify potential shortages or overstocks.
  Implement and maintain inventory control systems and procedures.
  
• Purchasing and Procurement: Process purchase orders and track deliveries.
  Coordinate with suppliers to ensure timely deliveries.
  Negotiate favorable terms with suppliers.
  
• Data Entry and Reporting: Accurately input inventory data into the inventory management system.
  Generate reports on inventory levels, usage, and purchasing trends.
  Analyze data to identify areas for improvement and cost reduction.
  
• Operations: Coordinate with warehouse staff to ensure efficient workflow.
  Maintain a clean and organized warehouse environment.

Qualifications:

• Diploma or equivalent.
• Minimum 1 year of relevant experience
• Proficiency in inventory management software
• Strong organizational and time management skills.
• Attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.

Work location: East (short working distance to MRT)

EA License: 22C0971 | R21101298

Are you organized, detail-oriented, and ready to support a dynamic team? As part of our team, you’ll play a key role in ensuring smooth administrative operations and supporting our training processes. Your responsibilities will include:

• Managing essential documentation and administrative tasks.
• Coordinating trainer schedules, assisting with audits, and uploading examination results on our online portal.
• Tackling a variety of additional administrative tasks as assigned by your supervisor, keeping every day fresh and engaging.

Job Requirements

We’re looking for someone who brings:

• A minimum qualification of GCE 'N' Level or higher.
• Strong MS Office skills to get things done efficiently.
• Experience in purchasing (this is a plus!).

If you're proactive and enjoy working in a supportive role, we’d love to hear from you!

Position Summary

Provide general administrative support for the Chinese ministry which includes Mandarin Worship Service and Sunday Evening Mandarin Service.

为中文事工提供一般行政支持，包括早堂华语崇拜和主日晚堂崇拜。

Roles & Responsibilities职责

1. Provide general administrative support for the Chinese ministry which includes Mandarin Worship Service and Sunday Evening Mandarin Service.

2. Coordinate logistics support to ensure smooth running of the weekly service:

a. Schedule worship duty roster.

b. Liaise and coordinate with worship leader, pianist, service team and speakers to gather the contents and logistics for weekly service.

c. Prepare the contents for presentation slides, bulletin and announcements for uploading (website, Pro-presentor etc) and dissemination to various communication channels.

d. Collate and compile attendance record for reporting.

3. Manage membership database to ensure that it is current and accurate.

a. Maintaining and update new and existing member’s record and files.

b. Prepares member list and notices for Annual Congregational Meetings and Annual General Meeting.

4. Assist in the administrative support and coordination of events and projects such as holy communion, prayer meetings, church camp, baptisms, wakes etc to ensure the smooth running of the events.

a. Collate and compile prayer requests for prayer meetings.

b. Prepare holy communion and baptismal elements, documents and slides.

c. Design and prepare publicity materials and program booklets.

d. Assists in the general set up and preparations (e.g. luncheons and name tags etc)

5. Arrange birthday greetings, wreath and get-well baskets for members and congregants.

6. Provide administrative support to church office and handles general enquiries through various communication channels.

7. Any other duties as assigned.

1. 为中文事工提供一般行政支持，包括早堂华语崇拜和主日晚堂崇拜。

2. 协调后勤支持，以确保每周服务的运作能够顺利：

a. 安排崇拜事奉人员轮值表。

b. 与崇拜主席、司琴、崇拜团队和讲员联络，及收集每周崇拜的资料和后勤的工作。

c. 预备通告的内容和幻灯片，并将其上传到网站和负责报告的人及相关的沟通渠道。

d. 提供与整理崇拜出席名单。

3. 管理会员数据库以确保数据的资料最新与准确。

a. 维持和更新新成员和现有成员的记录和文件。

b. 为年度会友大会和年度普通大会预备会友名单和大会通知。

4. 协助教会的活动在行政上的支持与协调，如圣餐、祷告会、教会的营会、洗礼和丧礼等，以确保活动顺利进行。

a. 收集与整理祷告会的代祷事项。

b. 预备与圣餐和洗礼相关所需的用品，证书和幻灯片。

c. 设计与准备宣传资料和节目单。

d. 协助一般设置和准备工作（例如午餐和名牌等）。

5. 预备会友生日卡，花圈和礼篮。

6. 为教会办事处提供行政支援，并透过不同沟通渠道处理一般查询。

7. 任何其他分配的职责。

Requirements:

- Driving License (Optional)

- Basic book keeping knowldge

- Microsoft Office / Excel proficiency

- Good organising skills

- Familiar with vehicle registration processes and procedures

- Company located at Bukit Batok (west side)

Job Scope :

- Answering calls and Reply sales enquiries

- Data Entry (Issue invoices)

- Checking Sales and Follow up weekly for payments

- Monthly and daily sales and inventory allocations, inventory management and planning.

- Good time management, decision making, adaptability, positivity, conflict resolution and positive mentorship.

- Good work planning, effective interpersonal skill with an influential approach to colleagues and subordinates.

- Other ad-hoc matters

5.5 Working days

Monday to Friday 10am to 7pm

Saturday 10am to 2pm

Public Holiday Off

We are looking for a friendly, team-oriented individual who is keen to join the team! If your forte lies in interacting with people of all ages and all walks of life, and you possess a flair for detail and organisation, you are just what we are searching for!

Key Responsibilities (administrative aspect of the job)

You will represent the company as well as uphold the company's image with the impression you leave on our clients. You will be the focal point of communication between students, parents and management, providing information, scheduling classes, sorting out administrative tasks, handling queries and sales, and managing feedback. In order to let clients feel welcome at the gymnastics centre, an approachable attitude is the way to go.

Job Requirements

• Minimum 3 years experience of administrative and receptionist background (please provide references)
• Education qualifications (degree, diploma, or certificate in administration and business)
• Proficient in English (verabl and written)
• A customer-service oriented attitude
• Able to work independently to meet deadlines
• Possess effective communicative and interpersonal skills
• Proficiency in intermediate Excel & other MS office application
• Meticulous, independent and has good analytical and problem solving skills
• Work during business operation hours i.e. from afternoon to night, 3.5-6 days work week
• Singaporeans or PRs only

*Only shortlisted candidates will be contacted

Position Available: Must be proficient in Chinese Administrative Personnel (Work pass provided, salary SGD 2000-3000)

Job Requirements:

• Must be fluent in both Chinese and English communication.

• Strong sense of responsibility with a high standard of professional ethics.

• Proficient in using Microsoft Office (Word, Excel, PowerPoint), with some understanding of financial accounts.

• Ability to think independently and solve problems, with clear working logic and strong planning and execution skills.

• Strong learning ability, with a deep understanding and hands-on experience with major social media platforms (e.g., Twitter, Facebook, Instagram, YouTube, TikTok, LinkedIn) is preferred.

Job Responsibilities:

• Organize and prepare inventory and transaction documents, collect, sort, and review related financial documents.

• Publish and track social media content (pre-created), including responding to user interactions and increasing brand exposure.

• Collect industry information and potential customer data through online platforms and tools, effectively organize the data, and follow up via email.

• Perform other routine clerical tasks and duties.

Address:

100 Pasir Panjang Singapore 118518

Contact:

Tel/WhatsApp: +65 80609395 / +65 98969456

Website: www.vizleddisplay.com

Email: [email protected]

希望收到中文简

Job Purpose

To carry out all administrative and reception duties of Boys' Town.

Responsibilities

• To support reception duties, visitors’ management and coordinate and sorting of all incoming mail.
• To answer calls from the public and provide accurate, satisfactory answers to their queries and concerns.
• To handle end-to-end administrative matters.
• Ensure proper filing, documentation and data entry as directed.
• To send/collect letters and other documents to the Post Office daily.
• Sort and distribute incoming mail.
• Other ad-hoc duties as assigned (e.g. banking, collection/dispatch of documents etc.).
• To apply administrative policies, processes, and practices (Corporate governance).
• To manage office inventory, track and monitor office inventory to ensure office functionality using Odoo Inventory Management System.
• Submit admin-related invoices in the AG system and expense tracking.
• To support and maintain contract e-filing system.T
• To execute new projects for the Admin department.
• To participate in Task Forces and/or committees assigned by the Manager of Finance & Admin and/or Assistant Director of Corporate Services, when necessary.
• To assist in events planning (eg Board meetings, company events etc)
• To ensure/ support/ monitor the relevant SOPs and/ or participate in the internal or external audit requirement or MSF case management/ audit process.
• To monitor, update and track Admin expenses and provide regular updates to Manager of Finance & Admin and/or Assistant Director of Corporate Services.
• To monitor and track the budget allocated.
• Any other duties assigned.

Job Requirements

• Minimum O Level or Diploma
• At least 2 years of relevant working experience.
• Good in record keeping (filing/documentation etc.).
• Proficient in Microsoft Outlook, Excel, Word, PowerPoint.
• Good interpersonal and communication skills.

• Manage daily office administrative tasks.
• Assist the Chief Operating Officer (COO) with daily operations.
• Coordinate meetings, events, and travel arrangements.
• Assist Chief Executice Office (CEO) with maintaining and filing records and databases.

On behalf of the hiring company, we are looking for suitable personnel to join them as an Administrative Executive

Responsibilities

• Inventory Management: Maintain accurate and up-to-date inventory records.
  Conduct regular physical inventory counts and reconcile discrepancies.
  Monitor stock levels to identify potential shortages or overstocks.
  Implement and maintain inventory control systems and procedures.
  
• Purchasing and Procurement: Process purchase orders and track deliveries.
  Coordinate with suppliers to ensure timely deliveries.
  Negotiate favorable terms with suppliers.
  
• Data Entry and Reporting: Accurately input inventory data into the inventory management system.
  Generate reports on inventory levels, usage, and purchasing trends.
  Analyze data to identify areas for improvement and cost reduction.
  
• Operations: Coordinate with warehouse staff to ensure efficient workflow.
  Maintain a clean and organized warehouse environment.

Qualifications:

• Diploma or equivalent.
• Minimum 1 year of relevant experience
• Proficiency in inventory management software
• Strong organizational and time management skills.
• Attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.

Work location: East (short working distance to MRT)

EA License: 22C0971 | R21101298

The Role

You’ll be providing support to the management and key leaders in keeping a smooth daily operations of the business and office. To excel in this role, you will need to be highly organised, extremely detail-oriented, self-motivated, have the ability to handle confidential information, as well as a demonstrated ability to respond effectively to changing workloads and priorities.

Additionally, the ability to effectively communicate and manage multiple assignments and people simultaneously is vital. Other responsibilities will include:

• Procuring and managing office inventory and supplies
• Frontdesk reception duties such as answering/ channeling of calls and hosting of guests/ clients
• Overall office space management
• Key liaison personnel with various vendors/ suppliers e.g. insurance agent(s), telecommunication provider (internet and phone lines), building management and etc.
• Manage any office maintenance related matters with the property management, ensuring repairs are made in a timely fashion
• Ensure the functioning and regular maintenance of office equipments such as projectors, printer/ copier
• General administrative duties such as travel-related arrangement (e.g. flight, accommodation, visa, transportation), mail/ correspondence, courier, meeting scheduling/ coordination
• Up-to-date record and systematic documentation across all general/ administrative matters such as ISO documentation, supplier/ vendors listing etc.
• Accurate tracking of general office spending and log receipts/ invoices
• Other administrative duties as assigned
• Assist in organising team outings and events such as annual office party, team building events and regular social gatherings

What we look for:

• Adequate administrative experience
• Strong verbal and written communication skills; ability to communicate to variety of levels, both internally and externally
• Flexible, resilient and agile; comfortable working with ambiguity whereby change is the only constant
• Accountable with a high degree of initiative; ability to balance fluctuating workload and tasks
• Exceptional ability to prioritise, problem-solve and make decisions
• Great attention to detail
• Highly motivated with an impeccable work ethics
• Strong computer literacy - Highly proficient in Microsoft Office (especially MS Word, Excel and PowerPoint as well as the Google Platform
• Experience with marine/ dredging industry is a plus

Program enquiry stage:

· Responding to the queries of customer enquiring on the course.

· Answer phone enquiries about the course.

· Creating standard email templates in conjunction with marketing teams.

· Follow up with leads that comes to training webpage but did not register.

· Work with marketing team to follow-up on the leads generated through various marketing channels.

Registration and enrolment:

· Post customer filling registration form, to send them email for due diligence (request ACRA cert, UEN number, declaration form) (before confirming the subsidy).

· After due diligence send the payment link/ details.

· Confirmation with finance team on receipt of payment.

· Create class grouping based on the registrations (work with industry team for grouping).

· Sent class groupings to participants.

· Sent the standard welcome pack to the participants (work with product team).

· Send reminders of the course commencement to participants – 2 weeks before, 1 week before etc.

· Create and track the participant repository.

· Process request for changing participant name or any other details

· Process refunds and postponements.

· Create SOP’s for all above with project owner.

ESG Training and post engagement:

· Sending post survey forms and collecting feed backs.

· Send pre-reading and other require material after each module (work with product team).

· Engage participants post training with other suite of services (work with sales).

Sales Operation

· Prepare Sales Order Processing and follow up on order fulfilment. Including but not limited to address their queries, anticipate issues on a timely basis.

· Administration of documentation controls for order fulfilment.

· Monitor, track and advise clients on their applications status.

· Review and guide clients on the documents required for certification.

· Responsible for administrative matters in relation to pre and post sales activities.

· Identify, propose and implement improvements to the process to meet customer critical issues.

· Responsible for updating, maintaining, processing and analyzing the Green Label databases to provide usable data to support the SGLS & Eco Certification sales team.

· Ensure that all data are updated accurately and in a timely manner.

· Vendor invoice verification.

· Collaborate with Finance for bi-weekly Accounts receivable report, and follow through with clients.

· Support Sales on Accounts receivable handling.

· Liaise with Environment Engineers for constructive response to client’s queries.

· Monitor KPI (service turnaround timeline) and escalate for prompt resolution.

Operations/ Office Administration

· Maintain smooth & efficient office and facilities operation.

· Liaise with external vendors and monitor service maintenance contracts.

· Liaise with IT Vendor for IT-related matters such as technical support and IT related assets.

· All other Operations scope of work that may varies from time to time.

Others:

· Handle all customer enquiries pertaining to Sales, Eco-Office, SGLS and ESG training;

· Coordinate with external vendors (e.g. auditors)

· Support all Company event (SEAA and SGA)

· Any adhoc task as and when assigned by your direct supervisor or the Management.

This is a crticial position which needs to be filled out urgently. Candidates who are able to start work immediately will be an added advantage.

Handle key administrative tasks, client communications, and financial documentation.

Responsibilities:

• Serve as a primary contact for client scheduling and inquiries.
• Assist in preparing, reviewing, and organizing client financial documents and reports.
• Manage the manager's calendar and follow up on key tasks.
• Maintain client records in CRM systems.
• Provide comprehensive administrative support to enhance productivity.

Requirements:

• Paid trainings and industry certifications
• Proficiency with office software
• Strong communication and organizational skills
• High attention to detail, with the ability to manage confidential information responsibly.
• Excellent communication skills and a client-focused attitude