The Services required are set out as follows:

Administrative Coordinator

· Assist with daily administrative duties such as documentation, data entry work and managing correspondences to stakeholders

· Administration of relief planning and engagement of relief and flexi-adjunct teachers – planning of daily relief timetable.

· Assist in school HR matters – leave matters, enquiries from staff, collation of staff information for management reporting

· Support in matters related to finance (e.g. verifying invoices) and/or school purchases.

· Handle telephone calls and inquiries from stakeholders.

· Assist in coordinating school events – prepare materials, signages, printing certificates, liaising with suppliers, etc

· Assist teachers in sorting items at plastic recycling station (weekly)

· Any other duties as assigned by Principal, Vice-Principals and Admin Manager

Location: Penjuru rd - Company transport provided at Jurong East

Mon to Friday 8am to 5pm

Full time, permanent

Job Responsibilities

• Prepare correspondence emails, letters, statements, documents, and reports
• Draft company's policies, regulations, rules, and supervise the implementation.
• Manage filing and document control for company policies, regulations, SOPs, contracts & agreements, reports, and other administrative documents.
• Possess legal knowledge and liaise with lawyers when required.
• Fully in charges the administration department and manage administrative issues for the company.
• Process administrative work related to government authorities, associations, the company’s head office, customers, and visitors.
• Handle administrative and logistical arrangements for customers and visitors.
• Organize events by coordinating with relevant departments for planning and implementation.
• Collect training requirements from relevant departments, prepare the company training plan, and supervise its implementation.
• Collect and arrange daily and weekly activities for company management.
• Manage vehicles and drivers for the company.
• Provide backup support for colleagues in IT and HR positions.
• Undertake any other ad-hoc tasks and duties as assigned by superiors

Ho Ming Jie (Edmund) Reg No: R1987094

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Job description:

• Supporting the recruitment administrative duties such as creating and updating job postings on job boards, career page and other media, screening candidates and interview coordination.
• Provide administrative support such as data-entry, documentation, printing and filing
• Training and course arrangement

- High incentives per successful placement (subject to terms and conditions)

Location: Depot Walk, Singapore 109590 (Telok Blangah)

Working Timing: 44 hours per week

Working day: Mon - Fri

Salary : $2500 - $3200

Key Responsibilities:

• Administrative Support: Manage the preschool’s correspondence, including emails, phone calls, and postal mail. Maintain accurate records and filing systems for student and staff information.
  
• Coordination: Schedule and organize meetings or events, including parent-teacher meetings. Coordinate with staff, parents, and external vendors as needed.
  
• Documentation and Reporting: Handle enrollment documentation and maintain student records. Prepare reports and assist in compiling data for the management team.
  
• Financial and Inventory Tasks: Process invoices, payments, and petty cash claims. Monitor and order office supplies, ensuring sufficient inventory.
  
• Customer Service: Address queries from parents, staff, and visitors professionally. Support the school in fostering positive relationships with parents.
  
• Compliance: Ensure adherence to the regulatory guidelines and policies of the preschool. Assist in preparing documents for audits or inspections.
  

Skills and Requirements:

• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and other relevant software.
• Preschool experience on Claim/Grant and little live App.
• Familiarity with administrative procedures in an educational setting is a plus.

Low Jia Yi R22104302

The Supreme HR Advisory Pte Ltd 14C7279

HR & Administrative Executive

Salary: $3000 - $4000 depends on experience

Working Days: Alternate Saturday 5.5 days 8am to 5pm // 8am to 12pm

Project Office: Lavender area, Site at Changi navel based

Job scope

• Perform general administrative duties such as bank-in cheques, filing, controlling and maintaining of documents, mailing of documents
• Perform IR21, IR8A for workers
• Monitor and follow up on staffs’ probation, confirmation, appraisal or promotion
• Office admin support and general administration such as air ticket purchase, accommodation and transportation arrangement
• Performance Appraisal and implement company handbook
• Organize company events/team bonding activities
• Handle Petty cash claims
• Administration and execution of HR functions including Recruitment & Selection, Compensation & Benefits, Payroll Administration, Performance Review, Training & Development, Employee Relations and Orientation Program.
• Renew company licenses
• Application/Renewal of Permit and Passes for workers and office staff.
• Handle Payroll & Leave Application Matters (Calculating attendance/timecard of workers and key in system)
• Prepare warning letters for workers/office staffs etc.
• Other Ad-Hoc Duties.

Requirements

• Minimum diploma/degree in HR or Business Administration
• At least 4 years of related HR & Admin
• Knowledge of Sage Payroll System is a plus.
• Experience in whyze HR is a plus

Tee Xin Li Reg No: R24121619

The Supreme Hr Advisory Pte Ltd EA No: 14C7279

Job description:

• Supporting the recruitment administrative duties such as creating and updating job postings on job boards, career page and other media, screening candidates and interview coordination.
• Provide administrative support such as data-entry, documentation, printing and filing
• Training and course arrangement

- High incentives per successful placement (subject to terms and conditions)

Job ID: 19354

• Location: Raffles Place
• Working hours: 8.45m - 5.30pm
• Salary: up to $4,000 (Depending on experiences)

Job Description

• Expense-related tasks
• General affairs and administrative support
• Distribution of overseas-related information
• Routine reporting (e.g., daily reports)
• Organizing meetings (preparation of materials, coordination with corporate secretaries, etc.)
• Audit support (coordination with auditors, etc.)
• Operational management

Job Requirement

• Experience in administrative and secretarial work
• Knowledge and practical experience in expense management, general affairs, and administrative support
• Strong communication and coordination skills, with the ability to work smoothly with other departments and external stakeholders
• High accuracy in administrative tasks and strong time management skills
• Experience in banking or the financial sector is a plus (not required)
• Japanese language skills is required to communicate with Japanese-speaking stakeholders.

Interested applicants, kindly send your updated resume to Joanne (R21101135) [email protected] with the email subject header "Job Application for "19354, General Affairs & Administrative Support".

Only shortlisted candidates will be notified, other applications will be updated to our database for future job opportunities.

By submitting any resumes or applications to Pasona Singapore Pte Ltd, you are considered to have read and agreed on the terms of our Privacy Policy, and consented to us collecting, using, retaining, disclosing your personal information to the prospective employers for their consideration.

Please find Privacy Policy Agreement from the below link.

http://www.pasona.com.sg/privacy.html

Pasona Singapore Pte Ltd

Joanne Yeo Min Qian
EA License No:90C4069

Registration No.: R21101135

[Job ID: 780593]
Responsibility:

• To Assist Building Department in all related works.
• Coordinate office activities in compliance with the company policies.
• Communicate closely with person in charge of Building Department to assist his/her work.
• Support office administration functions, such as ordering office supplies (eg stationery/name cards)
• Manage the control of documents (mails, letters, packages, etc.) delivered to the department including the disposal.
• Manage arrangements of meeting rooms.
• Organise company vehicles/drivers’ schedules.
• Participate in routine and ad-hoc meetings that aim to improve the efficiency and effectiveness of the unit and/or department.
• Provide department information, such as annual event schedule, weekly regular meeting table, leave plat form and staff directory.
• Translate Japanese-English for documents/notices issued by Tokyo Head Office.
• Coordinate and arrange guest visit, such as hotel bookings, restaurant bookings, transportation, scheduling and arranging appointments with clients/consultants.
• Coordinate business trip itineraries, travel, visas, insurance, accommodation, data roaming etc.
• Arrange seasonal greeting card and client celebrations.
• Manage Department News and Announcements via APRHQ’s web portal.
• Create internal newsletter every quarter.
• Coordinate and arrange for new and transferred expatriates.
• Apply for reimbursement of entertainment, conference expenses etc.
• Liaise to Tokyo Head Office, group companies and other offices.
• Arrangement for national staff to register with the HQ system.

Requirements :

• Bachelor qualifications.
• At least 3 years of relevant working experience.
• Business level Japanese skill of at least JLPT N1 or equivalent is necessary as the incumbent will be required to communicate and collaborate with counterparts in Japan, Tokyo Head Office.
• Business communication level of English language fluency.
• Prior experience inworking in construction industry preferred.
  
  We regret that only shortlisted candidates will be notified. However, rest assured that all applications will be updated to our resume bank for future opportunities.
  
  Please kindly refer to the Privacy Policy of Good Job Creations for your reference: https://goodjobcreations.com.sg/en/privacy-policy/
  
  EA Personnel Name: Ochi Madoka
  EA Personnel Registration Number: R24125474
  EA License No.: 07C5771

• Provides a professional level of executive support to Management staff to ensure that work functions operate as seamlessly as possible.
• Handles incoming and outgoing correspondence effectively.
• Drafts and prepares written correspondence effectively.
• Follows through on all outstanding matters ensuring that open issues are effectively resolved.
• Ensures that all invoices, etc have the necessary approvals before following through on payments.
• Assist and administer HR Matters and documents.
• Performs duties in a highly confidential and ethical manner.
• Any other duties as may be assigned.

Working Location:

1. TCK @ Telok Blangah
2. Head office @Balestier – Preschool events

• Working Timing: 44 hours per week (Normally 8am-5pm / 9am-6pm, discuss more during the interview)
• Working day: Mon - Fri
• Salary : $2500 - $3200

Key Responsibilities:

1. Administrative Support:Manage the preschool’s correspondence, including emails, phone calls, and postal mail.
   Maintain accurate records and filing systems for student and staff information.
   
2. Coordination:Schedule and organize meetings or events, including parent-teacher meetings.
   Coordinate with staff, parents, and external vendors as needed.
   
3. Documentation and Reporting:Handle enrollment documentation and maintain student records.
   Prepare reports and assist in compiling data for the management team.
   
4. Financial and Inventory Tasks:Process invoices, payments, and petty cash claims.
   Monitor and order office supplies, ensuring sufficient inventory.
   
5. Customer Service:Address queries from parents, staff, and visitors professionally.
   Support the school in fostering positive relationships with parents.
   
6. Compliance:Ensure adherence to the regulatory guidelines and policies of the preschool.
   Assist in preparing documents for audits or inspections.
   

Skills and Requirements:

• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and other relevant software.
• Preschool experience on Claim/Grant and little live App.
• Familiarity with administrative procedures in an educational setting is a plus.

Leong Jia Qi Reg No. : R24124746

The Supreme HR Advisory Pte Ltd EA No. : 14C7279

Job description:

• Supporting the recruitment administrative duties such as creating and updating job postings on job boards, career page and other media, screening candidates and interview coordination.
• Provide administrative support such as data-entry, documentation, printing and filing
• Training and course arrangement

- High incentives per successful placement (subject to terms and conditions)

Part Time Human Resource Administrative Assistants

Job Responsibilities:

Assist in Recruitment & Onboarding:

• Manage end-to-end recruitment process including job postings, screening resumes, conducting interviews, and making job offers.
• Coordinate and facilitate the onboarding process for new hires, ensuring a smooth transition into the company.

Administrative Support:

• Maintain employee records, process HR documentation, and handle confidential information with discretion.
• Assist in the preparation of HR reports and metrics.
• Any other HR Ad hoc duties

Requirements:

· Excellent communication, interpersonal, and organizational skills.

· Proficient in Microsoft Office Suite

Location: Airline Road

Working hours: Monday – Friday (flexible hours)

Salary: $19/hr

1) Manufacturing sector experience is preferred.

2) Handle Day to day enquiries (phone/email/fax) and support Management & Production team.

3) Coordinate Between Production team and Office management team.

4) Update the company polices as needed.

5) Book flight tickets and make travel arrangement for workers and staffs.

6) Prepare master list for Drawings, Documents, incoming & outgoing correspondences.

7) Submission of documents, drawings, letter and creating transmittal.

8) Maintain proper organisation & production of filing system, storage of documents and information.

9) Keep electronic filing and archive system for easy issuance, storage, retrieval and management & production of documents to internal and external parties.

10) Schedule meeting with production team & management team.

For interested applicants, please apply online or send your resume in WORD format to [email protected] & [email protected]

Responsibilities

• Provide front-desk coverage by managing a busy, multiline phone system, greeting guests as they enter the office, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment
• Provide administrative support to senior leaders, including email correspondence and generation and distribution of memos, letters, spreadsheets, forms, and faxes
• Plan, organize, and schedule company meetings in the office, off-site, and via videoconference
• Coordinate domestic and international travel arrangements for employees
• Maintain filing system, contact database, employee list, and inventory
• Order and oversee office supplies and food deliveries for group meetings

Required skills

• Proven administrative experience
• Superb written and verbal communication skills
• Strong time-management skills and multitasking ability
• Aptitude for learning new software and systems
• 24 hours on call is needed

Preferred skills

• Previous success in office management
• Experience managing budgets and expenses
• Experience developing internal processes and filing systems
• Comfortable handling confidential information

• Working days: 5 days (Mon - Fri)
• Working hours: 10am - 6pm
• Location: Bukit Merah [Near Tiong Bahru MRT & Redhill MRT]
• Salary: $2000 - $2400

Job Responsibilities

• Manage communication between Sales & Marketing team to ensure all are aligned with product delivery strategy.
• Build rapport with both internal and external stakeholders to ensure projects are delivered on time.
• Conduct internal and market analysis to identify key areas of growth for new products.
• Help build and improve resilient internal processes that will allow the business to scale quickly.
• Issuing invoices and airway bills to customers and counterparts.
• Assist in some packing and labelling for products delivery
• Reply to customer inquiries via email and on social media platforms.

Requirements

• Must have knowledge of appropriate software including Ms word, excel, power point, google etc.
• Possess at least Nitec education

Leong Jia Qi Reg No. : R24124746

The Supreme HR Advisory Pte Ltd EA No. : 14C7279

Job description:

• Supporting the recruitment administrative duties such as creating and updating job postings on job boards, career page and other media, screening candidates and interview coordination.
• Provide administrative support such as data-entry, documentation, printing and filing
• Training and course arrangement

- High incentives per successful placement (subject to terms and conditions)

Location: Depot Walk, Singapore 109590 (Telok Blangah)

Working Timing: 44 hours per week

Working day: Mon - Fri

Salary : $2500 - $3200

Key Responsibilities:

• Administrative Support: Manage the preschool’s correspondence, including emails, phone calls, and postal mail. Maintain accurate records and filing systems for student and staff information.
  
• Coordination: Schedule and organize meetings or events, including parent-teacher meetings. Coordinate with staff, parents, and external vendors as needed.
  
• Documentation and Reporting: Handle enrollment documentation and maintain student records. Prepare reports and assist in compiling data for the management team.
  
• Financial and Inventory Tasks: Process invoices, payments, and petty cash claims. Monitor and order office supplies, ensuring sufficient inventory.
  
• Customer Service: Address queries from parents, staff, and visitors professionally. Support the school in fostering positive relationships with parents.
  
• Compliance: Ensure adherence to the regulatory guidelines and policies of the preschool. Assist in preparing documents for audits or inspections.
  

Skills and Requirements:

• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and other relevant software.
• Preschool experience on Claim/Grant and little live App.
• Familiarity with administrative procedures in an educational setting is a plus.

Low Jia Yi R22104302

The Supreme HR Advisory Pte Ltd 14C7279

Work Location: Outram (Govt Agency)

Working Hours: Mon to Fri Office Hours

Contract Role

Monthly Salary: up to $2500 per month

Job Scope:

• Assist programme manager in administrative duties
• Manage and follow up with enquiries received and consult officers for any complex issues
• Assist with the monthly processing and raising of invoices and any matters relating to invoices
• Collaborate closely with internal stakeholders and external vendors to seamlessly integrate translated content into marketing materials.

Requirements:

• Diploma or above, preferably in business administration
• 3 to 5 years of working experience preferably in Customer Care Management and/or Ops Admin Management
• Good customer service, communication, project management and time management skills.
• Proficient in Microsoft Office tools, e.g. Excel, Powerpoint, Word, Outlook etc.
• Proficient in Pivot Table will be advantageous.
• Meticulous with good attention to detail.
• Able to work independently and be proactive.

Interested candidates, kindly email your resume to: [email protected]

We regret to inform that only shortlisted candidates will be notified.

SINGAPOREANS ONLY

• Position : Admin Executive (Heavy Administrative Work/Assist Finance Department)
• Location : Kaki Bukit
• Working hours : Monday - Friday 9:00am - 6:00pm
• Salary (commensurate with experience) : Up to $3200 + AWS + Performance Bonus + 14 Days Annual Leave (Increment Yearly up to 21 Days)
• Duration : Permanent
• Industry : Corporate Gift Supplier

Main Responsibilities:

• Accurately prepare and submit invoices through various client payment portals.
• Actively monitor and chase overdue payments by following up with clients via phone calls, emails, and other communication channels.
• Ensure payments received are reconciled with outstanding invoices, updating internal systems accordingly.
• Build and maintain strong relationships with clients to facilitate smooth payment processes and resolve any payment-related issues.
• Work closely with the sales and account management teams to ensure credit limits and payment terms are adhered to.
• Proactively suggest improvements to invoicing and payment collection processes to enhance efficiency and reduce late payments.

Requirements:

• Diploma or degree in Accounting, Finance, or a related field.
• 1+ years of relevant experience in receivables management, preferably in an SME environment.
• Proven ability to follow up on payments diligently and manage client relationships.
• Experience with online payment portals and invoicing systems is a plus.
• Bilingual in English and Mandarin to converse with Mandarin speaking associates

Email to: [email protected] or call me at: 6398 5682 for more information.

Do visit www.facebook.com/search.personnel and https://www.instagram.com/search.personnel for more job listings and career tips!

***We do not charge our candidates any referral fee nor bind them with any contract.***

Diana Okta Tio

Deputy Consulting Director (APAC)

Reg no.: R2094678

EA No: 13C6684

Thank you for your interest in this position. Our shortlisting period is 3 working days. Only shortlisted candidates will be contacted for further consideration.

If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend that you continue your job search to maximize your opportunities. We wish you all the best and should we have any suitable roles that match your experiences/ qualifications/ preferences, we will reach out to you.

*Job Summary *

We are a dynamic sporting company seeking a motivated and organized Part-Time Administrative Staff member to support our operations.

The ideal candidate will assist with administrative tasks, liaise with the operations team, handle customer inquiries, and contribute to the company’s social media presence.

This role is perfect for someone with a passion for sports, a friendly demeanor, and a flair for communication and organization.

*Key Responsibilities*

- Perform administrative tasks, including managing correspondence, maintaining records, and data entry.

- Liaise with the operations team to ensure the seamless execution of sports events, training sessions, and day-to-day activities.

- Respond promptly to customer inquiries via email, phone, or social media, delivering excellent customer service.

- Coordinate schedules and update clients, participants, and stakeholders on event or session details.

- Manage event registrations, participant records, and inventory tracking for sports equipment and supplies.

- Contribute to light social media duties, including creating and scheduling posts, responding to messages, and engaging with the online community.

- Assist in preparing reports, presentations, and event-related materials

- Collaborate with the team to organize and execute events, workshops, and promotional activities.

- Maintain accurate databases and ensure timely communication of updates to relevant parties.

*Experience*

-Previous experience in an administrative, customer service, or social media role is advantageous.

-Experience in the sports or fitness industry is a plus but not mandatory.

-Skills and Competencies

-Strong organizational and multitasking skills. -Excellent written and verbal communication skills.

-Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with basic social media tools (e.g., Facebook, Instagram).

-Friendly and professional demeanor with a customer-focused approach.

-Ability to work independently and collaboratively in a team.

-Basic knowledge of event coordination and operational workflows.

-Attention to detail and ability to prioritize tasks effectively.

Location: Jurong East/ Clementi (10 min bus from Clementi MRT)

Job Scope:

• Handle day to day office and admin duties
• Liaise with delivery drivers and sales team on stock reconciliation
• Check on purchase orders and prepare stock for delivery
• Track inventory, monitor customer demand and plan for delivery schedule
• Provide customer service and support
• Pick and pack customers' order
• Simple graphic design
• Any other adhoc duties as assigned

Job Requirements:

• Min. 'O' level/ NITEC/ Diploma in any field
• Min. 1-2 years of relevant experience in sales and administrative support/cusotmer service
• Positive attitude with customer service mindset
• Good working knowledge in MS office
• Preferably can start imediately/within a short notice
• Experience in handling online E-commerce order, simple graphic design and social media support will be an advantage

Apply directly with Career future or Email your most updated resume at [email protected]

• MNC Company
• Basic $3000 - $3500 + AWS + Variable Bonus
• Excellent Welfare and Benefits + Career progression
• Working location: Tai Seng
• Working days: Monday to Friday
• Working hours: 9am to 6pm

Job Responsibilities:

• Full spectrum of HR & Administrative duties
• Assist to manage employees’ matters in areas of compensation matters, appraisal for annual increment and performance bonus
• Manage HR Administrative duties in areas of preparation of all HR related letters, insurance, maintaining HR Documentation, etc
• Ensure timely processing of monthly payroll for employees
• Journal entries for payroll, OT, bonus accrual and related
• Assist in coordinating in training programme and liaise with nominated trainees on training requirements
• General office administration and management
• Any ad hoc duties as assigned

Job Requirements:

• Possess minimum Nitec/Diploma in Human Resource, Admin or related field with minimum 1-2 years of relevant experience

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted

Leong Wei Ling (R23117584)

EA Recruitment Pte Ltd

EA License No: 21C0492

We are hiring a Contract Administrative Executive/Assistant/Supervisor to be outsourced to our clients from reputable healthcare organisations.

Apply now!

Job Responsibilities

• Providing administrative support during grant calls
• Handling training enquiries
• Marketing operations and support
• Supporting training logistics and implementation

Job Requirements

• Min. Diploma holders
• Min. 2 years of full-time work experience preferred
• Able to use Canva to create basic video and graphic content
• Prior experience of working in a training centre would be a plus :)

All Interested candidates are invited to email your resume in MS Word format to:

[email protected]

Please include your full working experience, education background, notice period, expected salary.

Sheryl Tan
Outsourcing Team
Recruit Express Pte Ltd
Company Reg. No. 199601303W | EA License Number: 99C4599

We regret to inform that only suitable candidates will be shortlisted for an interview.

• Location: Boon Lay
• Assist in day-to-day operational and administrative require matters, including but not limited to:-
• Assist with recruitment including coordinating office visits
• Compiling and verifying necessary documents require for new appointments, reappointments, promotion and tenured in a timely manner
• Handle researcher hiring and contract renewal related matters
• Screening and or bundle of resumes as needed
• Facilitating onboarding and offboarding processes
• Handle contract renewal in a timely manner
• Liaise with different department for HR related matters
• Manage general administrative tasks as required.

Interested applicants may email resume to [email protected]

Jessie Hoe Huey Miin (CEI Registration No: R1103861)

Recruit Express Pte Ltd (EA: 99C4599)

The Services required are set out as follows:

a. Ensure that the day-to-day operation and administration of the general office

and the school library is efficient and that the system, resources and

equipment are well maintained, including:

• Collating of data for the college

• Administer daily student loan of laptops, uniforms, etc.

• Administer daily booking and usage of discussion rooms

• Administer student / staff information

• Organise office stores and physical library resources

• Design and decorate the general office and library spaces

• Maintain a collection of newspaper articles suitable for use as

supplementary resources to support teaching and learning

• Assist in coordinating with supplier(s) on the delivery of office supplies,

teaching resources and library resources

• Loan of ICT/AV equipment

• Printing, photocopying and filing of materials

• Set up refreshments for meetings

• Any other duties as assigned by AM