Job Description & Requirements

1. Recruitment Management: post a job opening/interview, Salary Assessment, LOA/LOE

2. Personnel Operation: attendance/Leave/Probationary contract/Contract Extension /Resignation, Organization Chart/Certificate

3. Company Welfare Management: Group insurance, Medical claim, congratulations and condolences, Monthly Birthday events

4. Staff Training Management: CET, PM, CSOC, Core Trade etc.

5. Appraisal Management: Staff/Worker yearly assessment extension, Termination, Salary Increment etc.

6. Compensation Management: Salary Calculation, AWS, Income Tax, CPF/Levy, Overtime Payment

7. EPOL, WPOL VISA Management: SC, PR, EP, SP, WP

9. BCA & MOH Policy follow up

10. Camp Operations Management: Condominium Arrangement & supply necessities.

11. Expat Leave Management: expat/local leave, book air ticket, Application ICA entry permit.

TES Capital is the leading Purchaser of Insurance Policies in Singapore, helping people with immediate cash needs to get the highest value possible for their life and endowment insurance policies.

Due to the recent expansion of our operations, we are seeking an Administrative Executive / Assistant to support the Company’s operations.

Responsibilities

To primarily assist on administrative functions, which would include:

a) preparing insurance forms and agreements accurately

b) scanning, filing and printing of documents

c) maintain customer database

d) assist in preparation of payments to insurers and clients

e) liaising with insurance companies and clients on documentation matters

f) Assist with other administrative or ad-hoc matters when requested

The selected candidate is expected to be flexible on working locations, which could be in our office at West Coast, insurer’s office in the CBD area or “work from home”.

Requirements

o Minimum ‘O’ Level

o Preferably with at least 1 years working experience in administrative role

o Proficiency in Microsoft Office

o Ability to commence work immediately will be an added advantage

On behalf of the hiring company, we are looking for suitable personnel to join them as an Administrative Executive

Responsibilities

• Inventory Management: Maintain accurate and up-to-date inventory records.
  Conduct regular physical inventory counts and reconcile discrepancies.
  Monitor stock levels to identify potential shortages or overstocks.
  Implement and maintain inventory control systems and procedures.
  
• Purchasing and Procurement: Process purchase orders and track deliveries.
  Coordinate with suppliers to ensure timely deliveries.
  Negotiate favorable terms with suppliers.
  
• Data Entry and Reporting: Accurately input inventory data into the inventory management system.
  Generate reports on inventory levels, usage, and purchasing trends.
  Analyze data to identify areas for improvement and cost reduction.
  
• Operations: Coordinate with warehouse staff to ensure efficient workflow.
  Maintain a clean and organized warehouse environment.

Qualifications:

• Diploma or equivalent.
• Minimum 1 year of relevant experience
• Proficiency in inventory management software
• Strong organizational and time management skills.
• Attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.

Work location: East (short working distance to MRT)

EA License: 22C0971 | R21101298

Job Scopes

• Keep track and sorting of invoices

- Keep track and look for missing invoices (invoices that are not back yet, invoices that are given back to

customer)

- Print invoices that are not back and pass back to driver for signature and chop.

- Photocopy incorrect invoice for credit notes, debit note and other corrections.

- Make sure the customer and driver sign and chop on the invoices.

- Print missing NTUC invoices, Goods Received Note or Purchase invoice for filing if it is found on the website.

- Modify and print out daily list for invoice sorting.

- Ask for reason as to why the invoices are not back yet.

- Scan invoices requested by customer

• Matching for DFI and NTUC invoices.

a. Update Excel for both DFI and NTUC

b. NTUC

- Photocopy incorrect invoices and print out Purchase Order for Credit note, Debit Note.

- Inform Order desk to ask the customer to reopen or modify purchase order if they are closed, incorrect

or did not open purchase order.

- Scan and submit invoices for matching.

- Look for Purchase order/ Good Received note on the website if the invoice is returned without the

Purchase Order and Good Received note Number/ Attachment.

- Submit the Credit note/Debit note along with invoices.

c. DFI

- Create/modify master list to be submitted to DFI for invoices that needs to be rectify or added in for

matching.

- Photocopy the incorrect invoices and submit to DFI.

- If Credit note is done, ensure the amount is correct and submit.

Requirements

• Minimum relevant diploma qualifications
• Strong communication skills
• Able to multi-task
• Able to work under time pressure
• Fluent in Chinese and English

5.5 working days

8:30am to 5.30pm (Mondays to Fridays)

8.30am to 12.30pm (Saturdays)

Responsibilities:

• Coordinate, monitor and follow-up on guest requests and feedback
• Assist in daily housekeeping operations
• Perform administrative duties and maintain good filing system
• Perform procurement related duties
• Maintain good stock inventory
• Coordinate with staff from various nationality on room assignment

Requirements:

• Proficient in Microsoft Office (word, excel and PowerPoint)
• Good communication skills (both verbal and written)
• Good time management and organizing skills
• Service oriented
• 5 days work week, Monday to Friday
• Working location at the East, 4 mintues' walk from EXPO mrt station

1、协助处理公司领导海外业务的日常工作；

2、公司领导海外出差、海外项目考察事务随行，承担秘书、翻译等工作;

3、协助公司领导对外关系处理，包括政府关系，对外机构联系等;

4、负责新加坡办公室行政管理工作，包括但不限于综合行政事务、公司活动、公司企业文化建设、物资管理等；

5、其他公司领导交代的工作。

任职要求

1、女，本科及以上学历，能熟练运用中文、英语作为工作语言；

2、做事细致、效率高、有分寸、保密意识强；

3、工作严谨、有一定的承压能力及人际交往能力以及敏锐的洞察力；

4、3年以上董事长助理&总裁助理相关工作经历；

5、气质形象佳，有亲和力，沟通协调能力好。

On behalf of the hiring company, we are looking for suitable personnel to join them as an Administrative Executive

Responsibilities

• Prepare schedule letters quotations for customers and follow up
• Coordinate with internal and external stakeholders to ensure work success.
• Input and maintain data in systems
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Organize and file documents according to established procedures.
• Any other duties assigned from time to time

Requirements

• Diploma in Business or related discipline
• Minimum 1 year of relevant experience
• Comfortable in communicating with clients
• Able to work well independently and in a team
• Comfortable working in an engineering environment
• Well-versed with Word, Excel, and process systems
• Attention to detail and accuracy.

Work location: East (short working distance to MRT)

EA License: 22C0971 | R21101298

Key responsibilities may include:

• Communication management: Answering and directing phone calls, responding to emails, taking messages, and managing communication flow.
• Document management: Preparing and distributing documents, letters, memos, reports, and presentations.
• File maintenance: Organizing and maintaining physical and digital filing systems.
• Meeting coordination: Preparing meeting agendas, booking conference rooms, and taking meeting minutes.
• Office administration: Ordering office supplies, managing equipment maintenance, and coordinating with vendors.
• Data entry: Entering and updating information into spreadsheets and databases
• Reception duties: Greeting visitors, directing them to appropriate personnel, and managing visitor access.
• Expense reporting: Processing and submitting expense reports
• Project support: Assisting with various administrative tasks related to specific projects as needed

Required skills:

• Excellent communication and interpersonal skills
• Strong organizational and time management abilities
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Attention to detail and accuracy
• Ability to multitask and prioritize tasks effectively
• Confidentiality and discretion when handling sensitive information

Note: Specific duties of an administrative assistant may vary depending on the company, industry, and size of the team.

Interested applicants are invited to apply directly at the NUS Career Portal

Your application will be processed only if you apply via NUS Career Portal

We regret that only shortlisted candidates will be notified.

Job Description

• NOC Financial Aid & Awards - Collate applications and process submissions; schedule and host interviews; compile interview results; collate acceptance letters, process fund disbursements, collate and file post-program reports/letters to donors
• VIP Grants - Collate applications and process submissions; schedule and host interviews; compile interview results; collate acceptance letters, process fund disbursements, collate and file mid-term and final reports, recover unused funds
• NHouse - Collate and process residents’ applications; process subsidies/claims for student leaders/staff, coordinate interviews for student leader selection & staff appointments; coordinate logistics for in-house events (e.g. venue booking, procurement, event registration, etc.).
• Alumni Relations - Pre and post event support, including sending invitations and collating RSVPs, logistics coordination (e.g. venue booking, procurement, event registration, etc.).
• Data management - Maintain/assist in data entry for Alumni, Financial Aid and VIP grants (e.g. events registration lists, alumni contact updates, VIP project tracking, report generation and compilation).

This is an hourly rated position.

Qualifications

• Polytechnic diploma, “A’ levels or higher
• Proficient in MS Office suite
• Good communication skills and attention to detail
• Strong organization and planning ability
• Basic graphic design skills (e.g. for e-posters) is helpful but not a must
• Prior experience in administrative roles is preferred

• Position : Administrative Assistant - Up to $2,500 - Joo Seng
• Location : Joo Seng
• Working hours : 5 Days Work Week - Monday to Friday: 9.00AM to 6.00PM
• Salary (commensurate with experience) : Up to $2,500 Basic + 7 Days Annual Leave (Pro-Rated by Number of Working Months)
• Duration : 5-6 Months (Maternity Cover, Feb - Jun/Jul 2025)
• Industry : Elevator Industry

Responsibilities:

• Ensure lift contract renewal to customers prior to expiry of existing contracts
• Handle customers’ feedback and complaints
• Support inventory management
• Assist Maintenance Manager with quotations to customers
• Maintain customers’ record in system
• General filing and correspondence
• Answer & screen phone calls
• Any other Ad-hoc duties as assigned

Requirements:

• Minimum NITEC in Business or equivalent
• Minimum 1 year of administrative experience
• Bilingual in English and Mandarin to liaise with Chinese clients who can converse in Mandarin only

Email to: [email protected]

Do visit www.facebook.com/search.personnel and https://www.instagram.com/search.personnel for more job listings and career tips!

***We do not charge our candidates any referral fee nor bind them with any contract.***

Jeslyn Tan

Associate Consulting Director (APAC)

Reg no.: R21101247 | EA No: 13C6684

Thank you for your interest in this position. Our shortlisting period is 3 working days. Only shortlisted candidates will be contacted for further consideration.

If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend that you continue your job search to maximize your opportunities. We wish you all the best and should we have any suitable roles that match your experiences/ qualifications/ preferences, we will reach out to you.

Responsibilities:

• Manage corresponding email, faxes, mails & telephone calls.

• Perform Data Entry - Purchase Order, Delivery Order, Invoices and Packaging.

• Liaise with supplier on goods in & out.
• Order logistic items for Head Office and outlets.
• Assist in any ad-hoc duties when assigned.

Requirements:
• Minimum 'O' level certification.
• Proficient in Microsoft Excel and Word.
• Well verse in English and Mandarin to liaise with overseas counter-part.

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company for the purpose of the processing and administration by company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified. **

Responsibilities:

• Manage corresponding email, faxes, mails & telephone calls.

• Perform Data Entry - Purchase Order, Delivery Order, Invoices and Packaging.

• Liaise with supplier on goods in & out.
• Order logistic items for Head Office and outlets.
• Assist in any ad-hoc duties when assigned.

Requirements:
• Minimum 'O' level certification.
• Proficient in Microsoft Excel and Word.
• Well verse in English and Mandarin to liaise with overseas counter-part.

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company for the purpose of the processing and administration by company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified. **

Responsibilities:

• Manage corresponding email, faxes, mails & telephone calls.

• Perform Data Entry - Purchase Order, Delivery Order, Invoices and Packaging.

• Liaise with supplier on goods in & out.
• Order logistic items for Head Office and outlets.
• Assist in any ad-hoc duties when assigned.

Requirements:
• Minimum 'O' level certification.
• Proficient in Microsoft Excel and Word.
• Well verse in English and Mandarin to liaise with overseas counter-part.

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company for the purpose of the processing and administration by company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified. **

Responsibilities:

• Manage corresponding email, faxes, mails & telephone calls.

• Perform Data Entry - Purchase Order, Delivery Order, Invoices and Packaging.

• Liaise with supplier on goods in & out.
• Order logistic items for Head Office and outlets.
• Assist in any ad-hoc duties when assigned.

Requirements:
• Minimum 'O' level certification.
• Proficient in Microsoft Excel and Word.
• Well verse in English and Mandarin to liaise with overseas counter-part.

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company for the purpose of the processing and administration by company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified. **

Responsibilities:

• Manage corresponding email, faxes, mails & telephone calls.

• Perform Data Entry - Purchase Order, Delivery Order, Invoices and Packaging.

• Liaise with supplier on goods in & out.
• Order logistic items for Head Office and outlets.
• Assist in any ad-hoc duties when assigned.

Requirements:
• Minimum 'O' level certification.
• Proficient in Microsoft Excel and Word.
• Well verse in English and Mandarin to liaise with overseas counter-part.

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company for the purpose of the processing and administration by company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified. **

Responsibilities

• Observe and improve company structure, and SOP .
• Responsible for daily office management of the company
• Serve as the lead point of contact for all customer account management matters.
• Facilitating communication throughout with company and clients
• Implement and execute company's policies.
• Oversee and improvise on company's daily operations
• Establish and nurture relationships with charging point operators, car park operators) and other key partners in support of our business
• Negotiate and track partnership agreements.
• Collaborate closely with internal stakeholders to support our relationships with partners.
• Perform any ad-hoc duties as assigned.

Requirements

• Bachelor’s degree in Business Administration, Management, or related fields
• At least 5 years of relevant experience in adminstrative, administration Manager role or similar.
• Strong business acumen with an analytical mindset and ability to use data to influence decision-making
• Ability to thrive in a fast-paced, dynamic environment and adapt to changing priorities
• Excellent interpersonal, communication and relationship-building skills

On behalf of the hiring company, we are looking for suitable personnel to join them as an Administrative Executive

Responsibilities

• Inventory Management: Maintain accurate and up-to-date inventory records.
  Conduct regular physical inventory counts and reconcile discrepancies.
  Monitor stock levels to identify potential shortages or overstocks.
  Implement and maintain inventory control systems and procedures.
  
• Purchasing and Procurement: Process purchase orders and track deliveries.
  Coordinate with suppliers to ensure timely deliveries.
  Negotiate favorable terms with suppliers.
  
• Data Entry and Reporting: Accurately input inventory data into the inventory management system.
  Generate reports on inventory levels, usage, and purchasing trends.
  Analyze data to identify areas for improvement and cost reduction.
  
• Operations: Coordinate with warehouse staff to ensure efficient workflow.
  Maintain a clean and organized warehouse environment.

Qualifications:

• Diploma or equivalent.
• Minimum 1 year of relevant experience
• Proficiency in inventory management software
• Strong organizational and time management skills.
• Attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.

Work location: East (short working distance to MRT)

EA License: 22C0971 | R21101298

Interested applicants are invited to apply directly at the NUS Career Portal

Your application will be processed only if you apply via NUS Career Portal

We regret that only shortlisted candidates will be notified.

Job Description

The Health Intervention and Policy Evaluation Research Centre (HIPER) (https://hiper.nus.edu.sg/) at the SSHSPH, NUS, is seeking to hire a highly organized and detail-oriented research assistant to support both administrative and financial functions within our research program.

This hybrid role will assist with a variety of administrative tasks, including scheduling, documentation, and communication, while also providing financial support in areas such as budget tracking, expense processing, and financial reporting.

The successful candidate will be proactive, capable of managing multiple tasks simultaneously, and eager to contribute to the success of the research program.

Key Responsibilities

Administrative Support:

• General Office Management:Provide administrative support, including scheduling meetings, and preparing meeting agendas.
• Event Coordination: Help coordinate events, workshops, and courses, including managing and tracking applications, tracking payments, booking venues, preparing materials, managing participant lists, and liaising with participants.
• Communication: Serve as a point of contact for internal and external stakeholders by managing the HIPER email account, responding to inquiries and providing timely information related to the HIPER department.
• Travel & Logistics: Assist with the coordination of travel arrangements, accommodations, and reimbursements for staff and guest speakers.

Financial Support:

• Budget Assistance: Support budget monitoring and tracking of expenditures for the research program. Ensure that financial transactions align with the approved budget.
• Invoice & Payment Processing: Process invoices, track payments, and maintain records of financial transactions, ensuring timely and accurate payment for internal transfer, guest speakers, and contractors.
• Expense Reconciliation: Assist with reconciling program-related expenses, credit card statements, and receipts.
• Financial Reporting: Assist to prepare basic financial reports, including monthly expenditure summaries and budget forecasts, to facilitate financial oversight and decision-making.
• Reimbursements: Process reimbursement requests, ensuring proper documentation and adherence to policies.

Cross-functional Support:

• Record-Keeping: Maintain an organized filing system for both administrative and financial documents, ensuring all documents are up-to-date and easily accessible.
• Data Entry and Reporting: Input and update data, maintain spreadsheets, and generate summaries and reports as needed to support activities and program management.
• Ad-Hoc Support: Assist the Center Manager and other staff with ad-hoc administrative and financial tasks as required to support the smooth operation of the program.

Working Conditions:

• Full-time position (42 hours per week).
• Standard office hours with occasional flexibility for program-related events or deadlines.
• On-site work
• The position is for one year but can potentially be extended.

How to Apply:

To apply for position, kindly share your CV and a cover letter that covers the following:

• Why you want this role and how it will further your long-term career aims
• How you meet the requirements of this post
• Your MBTI personality (https://www.16personalities.com/free-personality-test)

Qualifications

Qualifications:

• Education: Bachelor’s degree in Administration, Accounting, Finance, Business, or related field preferred.
• Experience: Previous experience in administrative or finance roles is desirable but not required. Those with no experience are welcomed to apply, especially those with a background in business administration or finance.
• Skills:

1. Strong organizational and time-management skills
2. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
3. Basic understanding of financial processes and budgeting
4. Excellent written and verbal communication skills
5. Familiarity with accounting software (e.g., QuickBooks, Excel, SAP) is a plus
6. Strong attention to detail and ability to maintain accurate records
7. Ability to multitask and prioritize effectively in a fast-paced environment

This will be a 6 Months Contract role based in Singapore

Responsibilities:

• Provide full calendar management support to the stakeholders.
• Travel Coordination, manage the travel booking and planning on behalf of the assigned executives including management of foreign visa applications and approval process.
• Event and Calendar Support, scheduling and coordination of meetings, including the provision of room or venue booking, logistics and catering support for business related events.
• Overseeing expense submission reports and benefits claims in accordance to the organization's policy.
• Raising of purchase orders and other expense-related matters as required
• Managing agenda and content for key rhythm-of-the-business meetings: weekly meetings, all-hands.

Requirements:

• Have at least 5 years of EA experience supporting more than 1 calendar and the wider team for general administrative tasks.
• Forward thinker and responsive to immediate actions with experience in supporting leaders at a regional / global level.
• Prior experience in guiding junior administrators would be an added advantage

Position Summary

Provide general administrative support for the Chinese ministry which includes Mandarin Worship Service and Sunday Evening Mandarin Service.

为中文事工提供一般行政支持，包括早堂华语崇拜和主日晚堂崇拜。

Roles & Responsibilities职责

1. Provide general administrative support for the Chinese ministry which includes Mandarin Worship Service and Sunday Evening Mandarin Service.

2. Coordinate logistics support to ensure smooth running of the weekly service:

a. Schedule worship duty roster.

b. Liaise and coordinate with worship leader, pianist, service team and speakers to gather the contents and logistics for weekly service.

c. Prepare the contents for presentation slides, bulletin and announcements for uploading (website, Pro-presentor etc) and dissemination to various communication channels.

d. Collate and compile attendance record for reporting.

3. Manage membership database to ensure that it is current and accurate.

a. Maintaining and update new and existing member’s record and files.

b. Prepares member list and notices for Annual Congregational Meetings and Annual General Meeting.

4. Assist in the administrative support and coordination of events and projects such as holy communion, prayer meetings, church camp, baptisms, wakes etc to ensure the smooth running of the events.

a. Collate and compile prayer requests for prayer meetings.

b. Prepare holy communion and baptismal elements, documents and slides.

c. Design and prepare publicity materials and program booklets.

d. Assists in the general set up and preparations (e.g. luncheons and name tags etc)

5. Arrange birthday greetings, wreath and get-well baskets for members and congregants.

6. Provide administrative support to church office and handles general enquiries through various communication channels.

7. Any other duties as assigned.

1. 为中文事工提供一般行政支持，包括早堂华语崇拜和主日晚堂崇拜。

2. 协调后勤支持，以确保每周服务的运作能够顺利：

a. 安排崇拜事奉人员轮值表。

b. 与崇拜主席、司琴、崇拜团队和讲员联络，及收集每周崇拜的资料和后勤的工作。

c. 预备通告的内容和幻灯片，并将其上传到网站和负责报告的人及相关的沟通渠道。

d. 提供与整理崇拜出席名单。

3. 管理会员数据库以确保数据的资料最新与准确。

a. 维持和更新新成员和现有成员的记录和文件。

b. 为年度会友大会和年度普通大会预备会友名单和大会通知。

4. 协助教会的活动在行政上的支持与协调，如圣餐、祷告会、教会的营会、洗礼和丧礼等，以确保活动顺利进行。

a. 收集与整理祷告会的代祷事项。

b. 预备与圣餐和洗礼相关所需的用品，证书和幻灯片。

c. 设计与准备宣传资料和节目单。

d. 协助一般设置和准备工作（例如午餐和名牌等）。

5. 预备会友生日卡，花圈和礼篮。

6. 为教会办事处提供行政支援，并透过不同沟通渠道处理一般查询。

7. 任何其他分配的职责。

Position Available: Must be proficient in Chinese Administrative Personnel (Work pass provided, salary SGD 2000-3000)

Job Requirements:

• Must be fluent in both Chinese and English communication.

• Strong sense of responsibility with a high standard of professional ethics.

• Proficient in using Microsoft Office (Word, Excel, PowerPoint), with some understanding of financial accounts.

• Ability to think independently and solve problems, with clear working logic and strong planning and execution skills.

• Strong learning ability, with a deep understanding and hands-on experience with major social media platforms (e.g., Twitter, Facebook, Instagram, YouTube, TikTok, LinkedIn) is preferred.

Job Responsibilities:

• Organize and prepare inventory and transaction documents, collect, sort, and review related financial documents.

• Publish and track social media content (pre-created), including responding to user interactions and increasing brand exposure.

• Collect industry information and potential customer data through online platforms and tools, effectively organize the data, and follow up via email.

• Perform other routine clerical tasks and duties.

Address:

100 Pasir Panjang Singapore 118518

Contact:

Tel/WhatsApp: +65 80609395 / +65 98969456

Website: www.vizleddisplay.com

Email: [email protected]

希望收到中文简

• Manage daily office administrative tasks.
• Assist the Chief Operating Officer (COO) with daily operations.
• Coordinate meetings, events, and travel arrangements.
• Assist Chief Executice Office (CEO) with maintaining and filing records and databases.

On behalf of the hiring company, we are looking for suitable personnel to join them as an Administrative Executive

Responsibilities

• Inventory Management: Maintain accurate and up-to-date inventory records.
  Conduct regular physical inventory counts and reconcile discrepancies.
  Monitor stock levels to identify potential shortages or overstocks.
  Implement and maintain inventory control systems and procedures.
  
• Purchasing and Procurement: Process purchase orders and track deliveries.
  Coordinate with suppliers to ensure timely deliveries.
  Negotiate favorable terms with suppliers.
  
• Data Entry and Reporting: Accurately input inventory data into the inventory management system.
  Generate reports on inventory levels, usage, and purchasing trends.
  Analyze data to identify areas for improvement and cost reduction.
  
• Operations: Coordinate with warehouse staff to ensure efficient workflow.
  Maintain a clean and organized warehouse environment.

Qualifications:

• Diploma or equivalent.
• Minimum 1 year of relevant experience
• Proficiency in inventory management software
• Strong organizational and time management skills.
• Attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.

Work location: East (short working distance to MRT)

EA License: 22C0971 | R21101298

The Role

You’ll be providing support to the management and key leaders in keeping a smooth daily operations of the business and office. To excel in this role, you will need to be highly organised, extremely detail-oriented, self-motivated, have the ability to handle confidential information, as well as a demonstrated ability to respond effectively to changing workloads and priorities.

Additionally, the ability to effectively communicate and manage multiple assignments and people simultaneously is vital. Other responsibilities will include:

• Procuring and managing office inventory and supplies
• Frontdesk reception duties such as answering/ channeling of calls and hosting of guests/ clients
• Overall office space management
• Key liaison personnel with various vendors/ suppliers e.g. insurance agent(s), telecommunication provider (internet and phone lines), building management and etc.
• Manage any office maintenance related matters with the property management, ensuring repairs are made in a timely fashion
• Ensure the functioning and regular maintenance of office equipments such as projectors, printer/ copier
• General administrative duties such as travel-related arrangement (e.g. flight, accommodation, visa, transportation), mail/ correspondence, courier, meeting scheduling/ coordination
• Up-to-date record and systematic documentation across all general/ administrative matters such as ISO documentation, supplier/ vendors listing etc.
• Accurate tracking of general office spending and log receipts/ invoices
• Other administrative duties as assigned
• Assist in organising team outings and events such as annual office party, team building events and regular social gatherings

What we look for:

• Adequate administrative experience
• Strong verbal and written communication skills; ability to communicate to variety of levels, both internally and externally
• Flexible, resilient and agile; comfortable working with ambiguity whereby change is the only constant
• Accountable with a high degree of initiative; ability to balance fluctuating workload and tasks
• Exceptional ability to prioritise, problem-solve and make decisions
• Great attention to detail
• Highly motivated with an impeccable work ethics
• Strong computer literacy - Highly proficient in Microsoft Office (especially MS Word, Excel and PowerPoint as well as the Google Platform
• Experience with marine/ dredging industry is a plus

Handle key administrative tasks, client communications, and financial documentation.

Responsibilities:

• Serve as a primary contact for client scheduling and inquiries.
• Assist in preparing, reviewing, and organizing client financial documents and reports.
• Manage the manager's calendar and follow up on key tasks.
• Maintain client records in CRM systems.
• Provide comprehensive administrative support to enhance productivity.

Requirements:

• Paid trainings and industry certifications
• Proficiency with office software
• Strong communication and organizational skills
• High attention to detail, with the ability to manage confidential information responsibly.
• Excellent communication skills and a client-focused attitude