Administrative Assistant Up $3.5K - 2 Headcounts Required

Duration: 2 Years Contract

Location: Bukit Panjang Plaza / Lot One

Responsibilities:

Responsibilities:

• Provide administrative support to the Operations team to ensure that the department is maintained in an effective, updated and accurate manner.
• Assist with sourcing and purchasing duties.
• Prepare invoices, data key-in and submission of regularly scheduled reports.
• Coordinate paperwork relating to meter reading, carpark system, M&E services and other operational processes.
• Assist in the documentation for handling of renovation works and reinstatement cases.
• Perform general administrative and clerical duties as assigned.

Requirements:

• Diploma in Business Studies/ Administration and/or equivalent
• At least 1 year of relevant experience in Administration.
• Good communications and interpersonal skills
• Organized, meticulous and independent.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R1223746 Tan Eng Kah (Chen Yunjia)

Administrative Assistant Up $3.5K - 2 Headcounts Required

Duration: 2 Years Contract

Location: Bukit Panjang Plaza / Lot One

Responsibilities:

Responsibilities:

• Provide administrative support to the Operations team to ensure that the department is maintained in an effective, updated and accurate manner.
• Assist with sourcing and purchasing duties.
• Prepare invoices, data key-in and submission of regularly scheduled reports.
• Coordinate paperwork relating to meter reading, carpark system, M&E services and other operational processes.
• Assist in the documentation for handling of renovation works and reinstatement cases.
• Perform general administrative and clerical duties as assigned.

Requirements:

• Diploma in Business Studies/ Administration and/or equivalent
• At least 1 year of relevant experience in Administration.
• Good communications and interpersonal skills
• Organized, meticulous and independent.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd

• RCB No. 200007268E

• EA License No. 01C4394

• EA Registration No. R24120918 TAM SEE MIN

Job Description

Handles all aspects of the day-to-day operation of the catering team.

Assist to oversee the preparation of the food in the kitchen and function sites to ensure that food service is provided to the customer’s satisfaction.

Handle employee issues and training.

Responsible for selling the business to new clients and work closely with customers to understand and fulfill their wishes.

Respond to customer feedback.

Plan menus and ensure the catering operation maintains an inventory of stock both food and serving supplies.

Coordinate with chefs on daily production schedule.

Any Other Ad-Hoc duties assigned by the management.

Requirements

Able to perform spilt shift, work on weekends and public holidays.

Able to work independently and a good team player.

Have initiative and hardworking with positive attitude to learn and contribute.

Possess good communication and interpersonal skills.

Minimum 3 years experience in a similar capacity.

Only qualified candidates will be notified for interviews.

岗位职责：

1、 负责领导工作事务及生活事务的安排与协调，协助领导处理外联和公关事务；

2、 完成领导交办的各项临时性工作；

3、 根据总部要求，结合当地法律，修订当地涉及到的制度及流程；

4、 根据总部要求，负责当地行政年度预算的编制和把控；

5、 根据总部要求并结合当地情况，负责办公室选址，建设及搬迁等不动产管理工作；

6、 负责办公区空日常维护，包括安全，清洁及日常维修等；

7、 与总部协调，完成当地各类活动落地，如年会、生日会等。

任职要求：

1、本科及以上学历，8年以上工作经验，担任过3年以上中、大型企业行政管理工作或高管的秘书，半导体行业优先考虑，熟悉新加坡人文环境者优先考虑；

2、有较强的沟通和执行能力，能独立处理日常事务，以及较强的协调能力和团队配合意识；

3、具备良好的中/英文听说读写能力，熟悉国家有关行业法律、法规及相关政策；

4、做事细心、周到、清晰有条理，善于整理总结。良好的额沟通和协调能力。

Responsibilities

• Offering administrative and clerical assistance to support departmental functions.
• Compiling, preparing, and ensuring timely submission of necessary reports.
• Handling and processing payments for invoices.
• Arranging and coordinating meetings, including scheduling, sending invites, booking conference rooms, and setting up required equipment.
• Managing travel arrangements and scheduling appointments for the management team.
• Planning and organizing both internal and external events.
• Facilitating communication and coordination between departments to ensure efficient information flow and timely updates across the organization.
• Performing additional tasks as needed.

Requirements:

• Possess at least diploma in Business Management or a related field, with a minimum of 1 year of relevant experience.
• Proficient in MS Office
• Strong ability to multitask and adhere to deadlines in a fast-paced environment.
• Excellent communication and interpersonal skills.

Please submit your updated resume in Word format by using the Apply Now Button.
We regret that only shortlisted candidates will be notified.

Email resume to [email protected]

People Profilers Pte Ltd, 20 Cecil Street, #08-09, PLUS Building, Singapore 049705.
Tel: 6950 9724

http://www.peopleprofilers.com
EA License Number: 02C4944
Registration Number: R1872398

Posting Personnel: Ng Jwee Ken

Ref: L3Y5394V

Responsibilities

• Oversee tenant leases, ensuring all documentation is completed and maintained accurately.
• Act as the point of contact for tenants, addressing lease-related inquiries and issues.
• Assist the leasing department in reviewing documentation to ensure it aligns with the company’s best interests.
• Monitor tenant adherence to leasing terms and ensure compliance with agreed-upon conditions.
• Disseminate electronic communications, such as circulars, to tenants on operational matters.
• Record and maintain tenant sales data, updating the database as required.
• Manage and update the tenancy database for real-time accuracy.
• Perform additional duties as required by the company.

Requirements:

• Diploma in Property/Estate Management, Marketing, or Business Administration.
• At least 1 year of relevant experience in a similar role or candidates with at least 1 year of administrative experience welcomed to try.
• Strong analytical skills and the ability to navigate challenging situations.
• Strong communication and writing skills.
• Capable of working independently with minimal supervision.

Please submit your updated resume in Word format by using the Apply Now Button.
We regret that only shortlisted candidates will be notified.

Email resume to [email protected]

People Profilers Pte Ltd, 20 Cecil Street, #08-09, PLUS Building, Singapore 049705.
Tel: 6950 9724

http://www.peopleprofilers.com
EA License Number: 02C4944
Registration Number: R1872398

Posting Personnel: Ng Jwee Ken

Ref: L6YWWWV5

• Salary: $ 2,200 - $ 2,600
• Working Location: Orchard Road, Ngee Ann City Tower A
• Working Hours: Monday - Friday (8.30am - 5.30pm)

Responsibilities:

A) General reception duties

• Attend to walk-ins, handling mails and courier (incoming and outgoing).
• Attend to incoming guests and to serve drinks to them.
• Answer incoming calls.

B ) General administrative duties

• General upkeep of the office.
• Requisition of office equipment and supplies.Manage and order office stationaries & pantry supplies.
  Liaise with suppliers on printing of name cards and letterheads, office equipment, office broadband, etc.
  
• Data-entry, general filing, scanning & photocopying.
• Run errands - banks, etc.
• Perform ad-hoc duties as and when required.

Requirements:

• Candidates must possess minimum GCE ‘N’ Levels Certificate.
• Relevant working experience an advantage.
• Proficient in Microsoft Office applications.

If you are interested to apply, kindly WhatsApp me your updated resume in DOC file and allow our Consultant to match you with our Clients.

Whatsapp: +65 8525 2419

Email: [email protected]

Tan Man Ee (Ashley) Reg No: R22108289

The Supreme Hr Advisory Pte Ltd EA No: 14C7279

Join and Grow with us!

At FOMO Pay, we are dedicated to pushing the boundaries of what is possible in digital payment and global banking solutions. We are seeking forward-thinking individuals who share our passion for innovation and are eager to be at the forefront of industry disruption. In our transformation journey, you will have the opportunity to work alongside visionary leaders who have an exceptional track record of shaping the future of digital payments and global banking technologies.

We also believe in unlocking the potential in every individual - we offer an inclusive, supportive, and continuous learning culture where everyone can grow to be their best selves and advance in their personal and professional goals. Join our team and be a part of an exciting evolution in the industry.

Key Responsibilities:

• Perform daily front desk reception duties, including welcoming and attending to walk- in visitors
• Manage incoming calls and direct them to the appropriate personnel, providing accurate and timely information asneeded
• Handle courier items, ensuring their proper distribution within the Company
• Assist in office administrative and facilities duties, such as placing orders for office inventory, including stationary,pantry snacks, and other essential items, and maintaining accurate records of inventory levels
• Ensure the cleanliness and tidiness of the office premises, including common areas, meeting rooms, andworkstations
• Manage office equipment and ensure their usability, including water dispensers, copiers, and other relevantdevices
• Support general administration tasks, including filing, data entry, and document management
• Assist in the coordination of corporate functions and events, including logistical arrangements, venue booking,and catering coordination
• Support on other departmental projects, events and other administration work as required

Requirements

• Diploma/Degree qualification in any discipline
• Proven experience in administrative role
• Excellent interpersonal and communication skills, with the ability to interact professionally with visitors, clients, and colleagues
• Strong organisational skills and attention to detail
• Proficient computer skills, including MS Office Suite
• Ability to multitask and prioritize tasks effectively
• Demonstrated ability to work independently and in a team
• Strong problem-solving abilities and a proactive approach to tasks

Our Perks and Benefits

• Competitive Compensation and Benefit Package
• Group Hospitalisation and Medical Insurance
• Fun and Dynamic Environment with plenty of learning and growth opportunities
• Career Advancement
• Professional Development Training Workshops
• Team Building Sessions

• Singapore Based (Lavender area)
• Alternate Saturday 5.5 days 8am to 5pm // 8am to 12pm
• At least 4 years of related HR & Admin; Minimum diploma/degree in HR or Business Administration.

Project contract based (start from 29 Jan, estimated 27 months until project completion)

Requirements

• Minimum diploma/degree in HR or Business Administration
• At least 4 years of related HR & Admin
• Knowledge of Sage Payroll System is a plus.
• Experience in whyze HR is a plus

Job scope

• Perform general administrative duties such as bank-in cheques, filing, controlling and maintaining of documents, mailing of documents
• Perform IR21, IR8A for workers
• Monitor and follow up on staffs’ probation, confirmation, appraisal or promotion
• Office admin support and general administration such as air ticket purchase, accommodation and transportation arrangement
• Performance Appraisal and implement company handbook
• Organize company events/team bonding activities
• Handle Petty cash claims
• Administration and execution of HR functions including Recruitment & Selection, Compensation & Benefits, Payroll Administration, Performance Review, Training & Development, Employee Relations and Orientation Program.
• Renew company licenses
• Application/Renewal of Permit and Passes for workers and office staff.
• Handle Payroll & Leave Application Matters (Calculating attendance/timecard of workers and key in system)
• Prepare warning letters for workers/office staffs etc.
• Other Ad-Hoc Duties.

Kylen Seah Reg No: R24124248

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Position title: Admin Assistant

Location: Pioneer MRT

Working days: 5.5 days (8.30am – 5pm) , (8.30am – 12pm)

Salary : SGD $2,400 - $2,600

Job Description:

• Issue invoice

• Admin duties

• DO

• Answering calls, replying emails etc.

• Training provided

• Basic computer knowledge, eg. Word, Exel etc.

☘The Supreme HR Advisory Pte Ltd EA No: 14c7279

☘SAMUEL SIAW Reg No: R24124745

Responsibilities

• Efficiently handle documentation and filing tasks.
• Regularly check and replenish office supplies such as stationery and pantry items.
• Assist in the completion of daily administrative tasks.
• Manage incoming phone calls and greet visitors professionally.
• Support other tasks as assigned by the superior or Director.

Requirements

• Minimum Diploma in the related field.
• Proficient in speaking and writing in English.
• Demonstrated ability to meet deadlines and deal with competing priorities.
• Excellent attention to detail, including proofreading and editing skills.
• Ability to independently resolve routine problems and issues.

The Role

Reporting to the Administrative Manager, you will oversee and coordinate the administrative functions of the organization, ensuring efficient office operations. This role involves managing schedules, preparing reports, organizing meetings, and supporting senior management with various administrative tasks.

Role Summary

Office Administration

• Assist with day-to-day office and employee administration tasks.
• Manage office supply inventory and place orders when necessary.
• Perform basic clerical duties such as photocopying, scanning, and filing.
• Maintain and update contact lists and databases.
• Coordinate with vendors for office maintenance and repairs.
• Handle and distribute incoming and outgoing mail and packages.
• Respond to general inquiries via phone, email, and in person.
• Assist with budgeting, expense tracking, and financial reporting.

Visitor and Event Coordination

• Greet and welcome visitors in a friendly and professional manner
• Schedule and coordinate appointments for clients and visitors
• Assist in organizing company events or meetings

Employee Support

• Serve as a point of contact for employees regarding administrative and IT-related inquiries.
• Set up door access for new hires.
• Printing of name cards for new hires and existing staff.
• Assist with onboarding new employees, assign workstation, setting up laptops and office tools.

Travel Arrangements

• Travel arrangements, flights and hotel bookings.

Other Duties

• Perform any other duties as assigned by the Reporting Manager.

The Requirements

• Minimum a Diploma in any discipline.
• Minimum 3 years of administration experience.
• Proficient in MS Office Suite (Word, PowerPoint, Excel and Outlook).
• Strong communication and interpersonal skills, essential for effective stakeholder engagement.

Duration: 6 months

Location: Tampines

Working Hours: Monday - Friday 830am to 6pm

Responsibilities:

• Understand and specialized with various data maintenance
• Ensure accuracy and filing of all maintenance forms
• Ensure Masterfile data is clean and up to date.
• Perform Master Data cleansing on a regular basis
• Handling simple IT related issues feedback from banners and IT helpdesk (within 24 hours)
• Read email promptly and act within 24 hour
• Assist in master file cleanup when necessary
• Training of team members on compliance
• Perform UAT as required
• Other Ad hoc tasks assigned by supervisor/MDT Manager

Requirements:

• Minimum Diploma in Business Administration, Retail or a related discipline
• Proficient in MS Office applications, especially MS Excel (e.g. VLOOKUP, Pivot Table, etc.)
• Dynamic, self-motivated, able to work under pressure, prioritize tasks, and meet tight deadlineStrong administrative skills; organized and systematic
• Clear and effective communication skills
• Positive attitude with effective problem-solving abilities and attention to detail
• Eager and willing to learn new tasks and share knowledge with the team

Should you be interested in this position, please contact Mandy at 9640 2934 your resume directly for fast respond.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R23114622 So Man Xin

Job Description & Requirements

Founded in 1996 and headquartered in Singapore, APRW is one of Singapore's largest and oldest agency. APRW is IPREX’s sole representative in Southeast Asia and represents Singapore, Thailand, Indonesia, The Philippines, Vietnam and Malaysia. IPREX is a global platform of communications agencies that delivers successful responses to communication challenges and solutions.

APRW's core values:

FUN - We work in a happy & vibrant environment, surrounded by awesome friends.

BOLD - We pursue excellence without fear, supported by passionate colleagues.

GROW - We acquire knowledge & experience, mentored by inspiring leaders.

Job Summary: The Administrative Assistant provides administrative support and works closely with Associates, Senior Associates, Assistant Managers, Managers and Directors to facilitate the seamless operation of the team. This role involves coordinating activities, managing communications, and assisting with various tasks.

Key Responsibilities and Duties

1. Administrative Excellence:

• Handle correspondence and communication, responding to inquiries promptly and professionally.
• Provide support to the team with packing of Media Drops and Courier Delivery.
• Coordinate with team members and the director in charge of handling requests and queries.
• Assist the team with material preparation and coordinate logistics (if required)

2. Media Relations:

• Assist team with media monitoring.
• Assist with Clipping/Scanning and calculating Media Values.
• Prepare reports on media outcomes.
• Maintain and update Excel.

3. Special Projects / Functions:

• Assist in the planning and execution of special projects and events.

4. Collaboration:

• Collaborate with team members to accomplish organizational goals.
• Provide support to other teams as needed

5. When needed, provide general assistance.

6. Other Ad-hoc Administrative Tasks (if any)

Requirements:

• No requirement for prior work experience
• Minimum Education Level: GCE ‘O’/’N’ Levels/Nitec.
• Proficient in Microsoft Office Applications.
• Strong organizational skills with the ability to multi-task.
• Ability to work independently with minimal supervision.
• Good communication skills.

Salary & Working Hours:

Working Location: 86A Amoy Street, Singapore 069905

Working Hours: 9 am to 6 pm (Onsite)

Monthly Salary: $1,950.00

To Apply:

Please attach your resume with the following information:

· Reason for leaving last/ current employment

· Last drawn and Expected salary

· Notice period

Interested and qualified candidates please email your resume to [Neha Khare: [email protected]]

Key Responsibilities:

Administrative Duties:

· Provide full spectrum of secretarial & administrative support

• Assist with preparing and processing expense related documents and reports.
• Handle office supplies procurement and asset management.
• Coordinate internal and external comunications, including liaising with vendors and clients.
• Perform daily / monthly reconciliation and payments for corporate credit / membership cards
• Provide administrative support for travel management and hotel bookings
• Facility management which includes managing in-house cleaners and contractors
• Point of contact in coordination of office renovation (if applicable)
• Provide support to company-wide events
• All other office facilities related vendor communications
• Submit reports and prepare proposals/ memos and presentations as needed
• Overseeing the upkeep and maintenance of office facilities and equipment
• Assist in basic HR duties

Accounting Duties (good to have):

• Assist in maintaining full set of accounts including preparation and posting of journal entries
• Assist in bank statements reconciliation to ensure accurate financial records.
• Assist in the preparation of monthly, quarterly, and annual financial reports.
• Record-keeping and management of monthly budget expenditures
• Participate in annual budgeting exercises

Qualifications:

• Min Diploma in Business or a related field with 5 to 7 years of relevant experience in the banking and financial industry or MNCs
• Good understanding of basic accounting principles and bookkeeping would be an advantage.
• Excellent organizational skills with attention to detail and accuracy.
• Ability to manage multiple tasks and prioritize effectively.
• Strong communication skills and the ability to work collaboratively with team members and other departments.
• Demonstrated problem-solving skills and a proactive approach to tasks.
• Able to write and converse in Korean Language is an advantage to assist in translating and writing documents in Korean

We regret that only shortlisted candidates will be notified.

What we offer:

• Comprehensive medical benefits
• Competitive benefits package
• Multi-cultural diverse team

JOB SUMMARY:

Assist the MDT Manager/leaders in the day-to-day operations of the Masterfile team. Organizes and collaborates with all commercial businesses to implement and execute master data Standard Operating Procedures and works closely with the leaders on assigned tasks to achieve the company's goals and meeting personal KPIs. Responsible for ensuring the accuracy, completeness, and reliability of master data in the system.

KEY RESPONSIBILITIES:
• Understand and specialized with various data maintenance
• Ensure accuracy and filing of all maintenance forms
• Ensure Masterfile data is clean and up to date.
• Perform Master Data cleansing on a regular basis
• Handling simple IT related issues feedback from banners and IT helpdesk (within 24 hours)
• Read email promptly and act within 24 hours
• Assist in master file cleanup when necessary
• Training of team members on compliance
• Perform UAT as required
• Other Ad hoc tasks assigned by supervisor/MDT Manager

REQUIREMENTS:
• Minimum Diploma in Business Administration, Retail or a related discipline
• Proficient in MS Office applications, especially MS Excel (e.g. VLOOKUP, Pivot Table, etc.)
• Dynamic, self-motivated, able to work under pressure, prioritize tasks, and meet tight deadlines
• Strong administrative skills; organized and systematic
• Clear and effective communication skills
• Positive attitude with effective problem-solving abilities and attention to detail
• Fast, accurate, and meticulous
• Eager and willing to learn new tasks and share knowledge with the team

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

We regret to inform that only shortlisted candidates will be notified.

https://go.persolkelly.com/job/apply/8219

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R22108817 Lin JingYuan

Position title: Admin Assistant

Location: Pioneer MRT

Working days: 5.5 days (8.30am – 5pm) , (8.30am – 12pm)

Salary : SGD $2,400 - $2,600

Job Description:

• Issue invoice

• Admin duties

• DO

• Answering calls, replying emails etc.

• Training provided

• Basic computer knowledge, eg. Word, Exel etc.

☘The Supreme HR Advisory Pte Ltd EA No: 14c7279

☘SAMUEL SIAW Reg No: R24124745

JD| Administrative Executive

Our client is serving the Oil & Gas industry’s companies.

It is looking for an Administrative Executive.

Job Highlights

• Permanent role|5 days’ work week
• Location: Gul Circle| Company’s transport available.
• Competitive compensation benefits
• Good career advancement opportunities

Responsibilitie

. Reporting to the Administration Manager| Department: HR/ Admin.

· Provide administrative support in order to ensure that office support services are provided in an effective and efficient manner

· Prepare memo for Admin related matters like, condolences, company events, company transport schedule, etc.

· Arrange and coordinate company’s driver schedule

· Make travel arrangements for company approved business travel, visa application, hotel booking and air ticket arrangement

· Handling of company official document for postage or courier. Maintain and record the usage of postages and registered mail

· Administering and processing the road tax renewal application and monitoring

· Source for suppliers and purchase stationeries

· Source for suppliers and prepare festivals gifts for clients for occasions.

· Arrange car park lots to All employees include clients and contractors.

· Handle inhouse canteen operation in term of clearness and to involve in audit weekly

· Handle the employees seating arrangement for all staff, level from Senior Manager, Managers Executive, Engineer, etc

· Assist to cover reception duties when required.

· Assist in the organising of Company events.

Requirements

· Diploma in any discipline

· At least 3 years of experience as Company Administration in Marine industry

· Office’s events’ management experience is a must. Must have the effective level management experiences on the following events’ administration:

- Charity event

- Staff engagement event

- Blood donation event

- Health talk event

- Be the main contact person of the events

· Proficient in MS Office, MS Excel (Pivot table, V-lookup, Graphs & Pie Charts), MS PowerPoint, etc.

· Strong interpersonal, communication and presentation skills.

· The candidate should be independent, self-motivated, result driven and have a good sense of team working skills.

• Good attitude and possess the willingness to learn on the job.
• Adaptable to fast paced work environment, able to work under pressure, able to finish assigned work on time.
• Excellent written and good communicative skills, able to interact with people of all levels and teamwork.
• Bilingual in English and Chinese (to communicate with the Chinese speaking vendors, workers from the PRC).

(NB: No quotas for the foreigners. Singaporeans & SPRs are welcome to apply.)

Job Related Information

• Permanent| 5 days’ work week | Monday-Friday 8am-5pm
• Head-Office’s Location: Gul Rd, Singapore.

Salary & Benefits

• Monthly Basic Salary: Based on expertise, academic qualification and skills
• OT pay entitlement: OT Flat rate S$8/- per hour
• Healthcare benefits such as Outpatient, Dental, Health Screening etc.
• Cover with insurances, Personal Accident, Hospital & Surgical, Term Life and Work Injury policy
• Variable Bonuses
• 14 days Annual Leave and 14 days sick leave
• Birthday leave / Festival eve half day leave
• NTUC membership – Applicable for only Permanent confirmed staff
• Company transport provided at 5 pickup points:

Ø Bukit Batok MRT

Ø Jurong East MRT

Ø Boon Lay MRT

Ø Choa Chu Kang MRT (only Morning pickup)

Ø Woodland MRT (only Morning pickup)

NB:

NO QUOTA FOR THE FOREIGNERS PLEASE.

• This job vacancy is posted on the My Career Future Jobs Bank portal, which is only for the Singaporeans and Singapore PRs.
• Please contact our Recruitment Manager: Leeza Shaheed (R1770675) for further enquiries about the role @ [email protected]|and send your updated CV in MSWORD with the following information: Nationality, Full name, Total yrs. of exp., relevant work exp. for how many yrs., expected monthly basic salary, latest drawn monthly basic salary, availability, reason for leaving last two jobs.

Venture Cove Pte Ltd (EA License 21C0547|UEN: 202103896W)

Robinson Rd, Oxley Tower #12-03, Singapore 068906

Website: http://www.venture-cove.com/

Job Description

As an Accounting and Administrative Secretary, you will be responsible for ensuring the smooth performance of daily Embassy operations and implementing efficient administrative procedures to ensure the optimal functioning of the Embassy. Your key responsibilities will include, but are not limited to, the following:

● Handle the full spectrum of Embassy administration duties, procurement of Embassy supplies and equipment

● Ensure all payments (i.e. payroll, leases, utilities, telecom, restaurant tickets, other suppliers, etc.) are approved and done on time

● Petty cash and expense management, handling staff’s claims

● Journal entries and bookkeeping in the financial system of the Embassy, and file management

● Month, Quarter and Year - End financial closing and reporting

● Monitoring cash flow, managing annual budget and variances

● Bank reconciliations

● Responsible for managing HR matters (processing monthly payroll, calculating and paying CPF contributions, holiday control, etc.)

● Liaising with MOM on new applications and renewal of Work Passes

● Liaising with IRAS for input GST claims

● Liaising with other 3rdparties, i.e. banks, insurance companies, building administration, providers, etc.

● Other ad-hoc duties

Requirements & Skill Sets

● At least 1-2 years of experience in general administration and accounting

● Prior experience in the public sector administrative role is an advantage

● Organised and meticulous, with attention to details

● Able to multi-task and comfortable dealing with numbers

● Self-driven, resourceful and able to make things happen

● Proficiency level in Spanish and English

● Able to start working immediately.

Application

● Candidates who meet the required profile will be called for an interview.

Job description as follow:

• Management of firm's registered office clients and liaising with the clients on the collection of documents and their mails
• Assisting in office administrative tasks such as arrangement of mail and couriers, directing of phone calls, arranging meetings with Microsoft calendar for a firm's director
• Handling of mails and incoming phone calls
• Assisting in the preparation of client due diligence form of the company secretary and audit department.
• Assisting in the preparation documents for company secretary and audit department
• Monitoring and replenishment of office pantries
• Obtaining quotation for office related expenses (e.g. Cleaning services etc.)
• Manage admin duties such as preparing of simple contracts & issuing of invoices, etc
• In charge of company AR and AP reporting
• Preparation of basis documents which required by management
• Arrange meeting room usage and meeting schedule for management

Requirement:

• Candidate must possess at least a Diploma/Degree
• Computer literacy and proficient in Microsoft Office
• At least 2 years of working experience in office management would be an added advantage
• Meticulous and attention to details
• Responsible, proactive, show initiative to learn and adapt to changes
• Team player with good communication skills
• Bilingual – English and Chinese (In order to communicate with Chinese speaking customers inquiries over the phone or email.)

For those who are interested shall email to [email protected]

About KidsFirst

KidsFirst is an Early Intervention School, Occupational Therapy, and Speech and Language Therapy clinic for children. Our centre works with children with special needs (Autism, Global Developmental Delay, Down Syndrome, Attention Deficit Hyperactive Disorder (ADHD), genetic disorders, and Cerebral Palsy, etc). We deliver an intensive therapy-based program and also provide 1-1 therapy services.

KidsFirst serves a mixed population of international and Singaporean clients, with KidsFirst being listed as one of the preferred Early Intervention Centres by KK Women's and Children's Hospital and National University Hospital (NUH) - Singapore.

We are located at 8 Hong Kong Street, Singapore 059651.

Our brand-new facility houses five state of the art Occupational Therapy Gyms, five Speech Therapy Rooms and two levels for the Early Intervention classrooms. Conveniently located to shopping malls and food spaces like Clarke Quay Central, Chinatown Point, Riverside Point and Hong Lim Market & Food Centre.

Our Benefits

• Competitive Remuneration
• Performance Bonus and Increments
• In-House Career Development and external training
• An international and diverse work atmosphere
• Central Location in Singapore

Roles and Responsibilities:

• Provide general front desk administrative support to the therapists and teachers to ensure smooth operations in the centre.
• Maintaining therapists and teachers calendars, assisting in scheduling and rescheduling of therapy sessions and meetings
• Professional engagement with prospective clients to increase overall sales and client retention including understanding and sharing of company collaterals and brochures. Liaising with clients via phone call and WhatsApp, scheduling patient appointments, including centre billing and resolution of any scheduling or billing conflicts, and client requests and concerns
• Maintain records and files, including centre client files, forms, paperwork and invoices on the company client management systems, Cliniko and HubSpot, etc
• Generate client and team related reports and data based on system files and records for reporting to management.
• Keep track of clinic budgets, monthly procurement, and staff claims which include data entry, sorting of data, and basic bookkeeping.
• Assist in HR talent recruitment, onboarding, application of government work passes, etc.
• Oversee facility maintenance, including cleanliness, safety, and repairs.
• Perform other ad hoc duties as assigned and requested by management.

Candidate Requirements

• Past admin experience in healthcare clinic is required.
• Experience in Cliniko or similar software will be of added advantage.
• Candidate must possess at least Diploma/Advanced/Higher/Diploma in Others or equivalent.
• Proven experience in administration role. Preschool experience valued.
• Strong communication and interpersonal skills
• Proficient in Microsoft Office (Word / Excel / PowerPoint).
• Experience with invoicing and scheduling software is valued.
• Self-driven, ability to handle multiple tasks and a good team player.
• Strong attention to detail and accuracy

How to Apply

For tracking and reporting purposes, all applications must be submitted through our online career’s portal.

Responsibilities

Handles all aspects of the day-to-day operation of the catering team.

Assist to oversee the preparation of the food in the kitchen and function sites to ensure that food service is provided to the customer’s satisfaction.

Handle employee issues and training.

Responsible for selling the business to new clients and work closely with customers to understand and fulfill their wishes.

Respond to customer feedback.

Plan menus and ensure the catering operation maintains an inventory of stock both food and serving supplies.

Coordinate with chefs on daily production schedule.

Any Other Ad-Hoc duties assigned by the management.

Requirements

Able to perform spilt shift, work on weekends and public holidays.

Able to work independently and a good team player.

Have initiative and hardworking with positive attitude to learn and contribute.

Possess good communication and interpersonal skills.

Minimum 3 years experience in a similar capacity.

Only qualified candidates will be notified for interviews.

Want to be a part of an exciting team and leave a lasting impact in shaping the future of the MICE and Events industry in Singapore and beyond?

Join Singapore Association of Convention and Exhibition Organisers and Suppliers( SACEOS), the leading MICE association with over 40 years of proven dedication to serving the Meeting, Incentive, Convention & Exhibition industry in Singapore!

We are looking for a dynamic individual to join our team as Executive to support the Head of Capability Development to drive various education and training programmes in SACEOS, to help companies to reskill, upskill and cross-skilling their employees as they transform to meet today’s changing business environment.

Key Responsibilities:

· Training course management - Coordinate with trainers, managing their schedules and ensuring all requirements are met for successful training sessions.

· Prepare, communicate and disseminate training materials to learners.

· Facilitate engagements with training/education providers, including reviewing subject matters, submitting learners' details, and managing credit hours.

· Act as a point of contact for training enquiries, liaising with Human Resource to confirm courses, provide guidance on grant/funding submissions, and manage course schedules and learner details.

· Coordinate venue logistics, including booking rooms, arranging layouts, ensuring A/V equipment availability, and managing F&B requirements.

· Monitor budget allocations and expenditures.

· Undertake any other ad hoc events duties as assigned.

Requirements:

· Have a working experience of 1 to 2 years in performing task-oriented role .

· Fresh graduates from Insitutes of Higher Learning are welcome to apply.

· Strong interpersonal skills with the ability to collaborate across teams and build relationships with stakeholders.

· Strong verbal and presentation skills.

· Familiar with the applications of a variety of digital platforms and social media channels.

Interested candidates are invited to send their resumes with current and expected salary information.

Why Join SACEOS?

SACEOS offers a unique opportunity to play a key role in shaping the future of the MICE industry in Singapore and beyond. You will work alongside a passionate and dedicated team committed to driving innovation and excellence in the sector. Additionally, you will have the chance to network with industry leaders, participate in industry events, and contribute to the growth and success of Singapore's MICE ecosystem.

SACEOS is an equal opportunity employer and welcomes applications from individuals of all backgrounds. We thank all applicants for their interest in joining our team; however, only shortlisted candidates will be contacted for an interview.

She will be reporting to the Office Manager and main responsibilities will include :

• Answer and direct phone calls
• Organize and schedule appointments and meetings
• Maintain contact lists
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Book travel arrangements
• Provide general support to visitors
• Provide information by answering questions and requests
• Contribute to team effort by accomplishing related results as needed
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Book conference calls, rooms, taxis, couriers, hotels, etc.
• Cover the reception desk
• Maintain computer and manual filing systems
• Handle sensitive information in a confidential manner
• Coordinate office procedures
• Reply to email, telephone, or face-to-face inquiries
• Develop and update administrative systems to make them more efficient
• Resolve administrative problems
• Receive, sort, and distribute the mail
• Answer telephone calls and pass them on
• Manage staff appointments
• Coordinate repairs to office equipment
• Greet and assist visitors to the office
• Provide polite and professional communication
• Conduct data entry

Responsibilities

• Efficiently handle documentation and filing tasks.
• Regularly check and replenish office supplies such as stationery and pantry items.
• Assist in the completion of daily administrative tasks.
• Manage incoming phone calls and greet visitors professionally.
• Support other tasks as assigned by the superior or Director.

Requirements

• Minimum Diploma in the related field.
• Proficient in speaking and writing in English.
• Demonstrated ability to meet deadlines and deal with competing priorities.
• Excellent attention to detail, including proofreading and editing skills.
• Ability to independently resolve routine problems and issues.