Accounting & Administrative Assistant

This is a permanent position attached to a SME in the import and export business and with regional offices. Location: East.

Job Scope

-Maintain monthly full sets of accounts for overseas subsidiaries on real time basis and co-ordinate with banks.

-Update overseas internet sales including inventories and perform reconciliations timely and accurately.

-Update financial data in databases to ensure that information will be accurate and available immediately when needed.

-Assist with local warehouse team in upkeep of inventories on weekly basis.

-Assist with other accounting projects as assigned.

-Other ad-hoc duties as assigned.

Requirements

-Diploma or Degree in Accountancy

-5 years and above of related experience

-Able to work independently with minimum supervision

-Dependable, responsible and possess positive attitude

-Possess initative and able to organise and prioritise work

-With experience of using accounting software

-Able to work independently under tight deadlines

-Able to speak Hindi and English (to liaise with the India and Melbourne subsidiaries)

Working Hours

Monday to Friday 9am to 6pm 5 day week

Salary: $4,000 to $5,000 monthly

To Apply

WhatsApp resume: 8787-1690 or

Email resume: [email protected]

We are seeking an energetic and capable administrative staff to assist us with office administration. In this role, you will be responsible for processing documents, maintaining databases, and liaising with the clients. You may also be required to manage office supplies.

To possess excellent communication skills and demonstrable experience. Outstanding administrative and organized in performing a wide array of administrative duties.

• Processing, typing, editing, and formatting reports and documents.
• Filing documents, as well as entering data and maintaining databases.
• Directing internal and external calls, emails, and faxes to designated departments.
• Assisting with copying, scanning, faxing, emailing
• Observing the best business practices and etiquette.

Anthony Law Corporation is looking for Receptionist cum Administrative Assistant to join our team.

Job Responsibilities

• Handle customers or visitors with professionalism
• Direct visitors/clients to the appropriate staff
• Greet and welcome all visitors courteously and professionally, and perform necessary registration safe entry and distancing, and other requirements
• Attend to phone calls, enquiries, courier services, mails processing, and distribution
• Ensure good housekeeping for the reception, customer waiting areas and meeting rooms, and report any damages
• Other ad-hoc office administration support as and when necessary

Job Requirements

• Minimum GCE “O” level, least 1 – 2 years of relevant working experience
• Pleasant personality, friendly and smiley
• Fluent command of English and Mandarin in order to liaise with Mandarin speaking associates.
• Professional presentation and excellent customer handling skills
• Pleasant demeanour, positive attitude with an eye for details and willingness to serve
• IT savvy and proficient quality work
• Able to multi task and work in a fast paced
• People-oriented team player with excellent interpersonal and communication skills

Interested applicant, please email your detail resume which include your expected salary to Ms Avery at [email protected]

Only shortlisted candidate will be notified.

Accounting & Administrative Assistant

This is a permanent position attached to a SME in the import and export business and with regional offices. Location: East.

Job Scope

-Maintain monthly full sets of accounts for overseas subsidiaries on real time basis and co-ordinate with banks.

-Update overseas internet sales including inventories and perform reconciliations timely and accurately.

-Update financial data in databases to ensure that information will be accurate and available immediately when needed.

-Assist with local warehouse team in upkeep of inventories on weekly basis.

-Assist with other accounting projects as assigned.

-Other ad-hoc duties as assigned.

Requirements

-Diploma or Degree in Accountancy

-5 years and above of related experience

-Able to work independently with minimum supervision

-Dependable, responsible and possess positive attitude

-Possess initative and able to organise and prioritise work

-With experience of using accounting software

-Able to work independently under tight deadlines

-Able to speak Hindi and English (to liaise with the India and Melbourne subsidiaries)

Working Hours

Monday to Friday 9am to 6pm 5 day week

Salary: $4,000 to $5,000 monthly

To Apply

WhatsApp resume: 8787-1690 or

Email resume: [email protected]

-support the finance & admin dept in accounts & general administration works

-Handling accounts payable and accounts receivable

-Manage day-to-day function of accounts payable, expenses and payment-processing matters.

-Prepare correspondence, reports, invoices, bilings, quotations and documents.

-prepare documents for shipment, landing permit , declare shipment import

-Prepare BCA declaration and manage quota calculation

-Support accounting functions such as processing vendor invoices, preparing payment vouchers, receiving vouchers and others.

-Assist in bookkeeping activities and inventory management.

-Consistently checking and update inventory records of incoming and outgoing goods.

-Liase with supplier, checking invoices and matching DO, matching tonnage

-Prepare monthly payroll including submission of monthly CPF & FWL

-Tabulating and assist to check through employee claims

-Data entry into software such as Microsoft Excel,Word and accounting system

-Monitor, verify any discrepancies and key in customer and supplier invoices into the accounting system

-Proactive, committed and able to work in fast paced, high volume processing working environments

-5-day workweek

Accounting & Administrative Assistant

This is a permanent position attached to a SME in the import and export business and with regional offices. Location: East.

Job Scope

-Maintain monthly full sets of accounts for overseas subsidiaries on real time basis and co-ordinate with banks.

-Update overseas internet sales including inventories and perform reconciliations timely and accurately.

-Update financial data in databases to ensure that information will be accurate and available immediately when needed.

-Assist with local warehouse team in upkeep of inventories on weekly basis.

-Assist with other accounting projects as assigned.

-Other ad-hoc duties as assigned.

Requirements

-Diploma or Degree in Accountancy

-5 years and above of related experience

-Able to work independently with minimum supervision

-Dependable, responsible and possess positive attitude

-Possess initative and able to organise and prioritise work

-With experience of using accounting software

-Able to work independently under tight deadlines

-Able to speak Hindi and English (to liaise with the India and Melbourne subsidiaries)

Working Hours

Monday to Friday 9am to 6pm 5 day week

Salary: $4,000 to $5,000 monthly

To Apply

WhatsApp resume: 8787-1690 or

Email resume: [email protected]

1. Answering Phones and Emails and directing them to the appropriate parties.

2. Scheduling Appointments and Meetings

3. Managing Correspondence by drafting and proofreading correspondence, preparing reports, memos, and other documents, and handling incoming and outgoing mail.

4. Data Entry and Record Keeping by maintaining accurate records and databases, entering data into systems, and organizing files and documents.

5. Bookkeeping and Expense Tracking such as tracking expenses, processing invoices, and reconciling accounts.

6. Office Organization and Maintenance by ensuring the office environment is tidy and well-organized, order office supplies, and coordinate maintenance and repairs as needed.

7. Handle travel arrangements for staff members, including booking flights, hotels, and transportation, and preparing travel itineraries.

8. Assisting with HR Tasks such as processing paperwork for new hires, maintaining employee records, and assisting with benefits administration.

9. Event Planning by assisting in planning and coordinating company events, conferences, or workshops.

10. Providing Administrative Support to various departments and staff members as needed, including assisting with projects, conducting research, and performing other tasks to help streamline operations.

The Employer

The Employer is a Singapore-based boutique consulting firm that offers market development and business advisory services to companies from US, Europe and South Asia who are interested in entering SE Asian, ANZ, and Greater China markets. It conducts market research, B2B meetings, trade delegations, joint-venturing, product promotion events and other activities to help support its clients. It is looking for an office administration professional to support a wide range of functions/activities.

Position: Admin Assistant

Job Code: EXP/AA/SG/0324

Location: Singapore

Responsibilities

The selected candidate will support a broad range of office administration activities. Key responsibilities include:

• Support the MD and other senior officers with travel, meeting coordination etc.
• Support the Project Manager with a wide range of event organization activities (Product Promotion, Trade Delegation Visits, B2B Meetings etc.)
• Search for information online or by making phone calls
• General support in office maintenance

Requirements

• Ability to work simultaneously on multiple tasks
• Willingness to learn. Ability to collect and process information.
• Good English communication skills – both written and verbal
• Knowledge of MS-Office.
• Pleasant personality. Ability to work in a small multi-ethnic team.
• Good work ethics. Hands-on. Good telephone skills.

The Events Administrative Executive is responsible for all administrative matters and provision of sale support to the events team. Observes and adheres to the Values of Accor, i.e. Guest Passion, Respect, Innovation, Trust, Sustainable Performance and Spirit of Conquest.

Primary Responsibilities

Delivers Friendly and Efficient Events Service

• Advises on availability and offering alternatives when applicable.
• Preparation and sending of sales proposals and contracts (corporate and wedding).
• Makes a good first impression through first enquiry.

Focuses on Meeting Planner / Guest Experience

• Ensures the accuracy of bookings and internal BEO.
• Familiarises with the house system to assist managers in making booking. (Opera, Table Management System & Social Tables).
• Timeliness in responding to enquiries from various platforms.

Works as a Team and Facilitate Processes

• Keeps the workplace functional.
• Generates relevant reports timely and accurately.  
• Ensures that the department meet timelines required by other department.
• Effective communication among inter departments.
• Promotes team cohesiveness.

Involvement in Wider Job Function Actions / Relationships

• Participates in training activities to improve knowledge and skills.
• Follows guidelines provided in employee handbook.
• Understands emergency procedures, health and safety requirements.
• Maintains collaborative working relationships with colleagues, supervisors and managers.
• Upholds the Accor Values in the work nature, increasing stakeholders’ interest.
• Performs any other duties and responsibilities that may be assigned.

The Events Administrative Executive is responsible for all administrative matters and provision of sale support to the events team. Observes and adheres to the Values of Accor, i.e. Guest Passion, Respect, Innovation, Trust, Sustainable Performance and Spirit of Conquest.

Primary Responsibilities

Delivers Friendly and Efficient Events Service

• Advises on availability and offering alternatives when applicable.
• Preparation and sending of sales proposals and contracts (corporate and wedding).
• Makes a good first impression through first enquiry.

Focuses on Meeting Planner / Guest Experience

• Ensures the accuracy of bookings and internal BEO.
• Familiarises with the house system to assist managers in making booking. (Opera, Table Management System & Social Tables).
• Timeliness in responding to enquiries from various platforms.

Works as a Team and Facilitate Processes

• Keeps the workplace functional.
• Generates relevant reports timely and accurately.
• Ensures that the department meet timelines required by other department.
• Effective communication among inter departments.
• Promotes team cohesiveness.

Involvement in Wider Job Function Actions / Relationships

• Participates in training activities to improve knowledge and skills.
• Follows guidelines provided in employee handbook.
• Understands emergency procedures, health and safety requirements.
• Maintains collaborative working relationships with colleagues, supervisors and managers.
• Upholds the Accor Values in the work nature, increasing stakeholders’ interest.
• Performs any other duties and responsibilities that may be assigned.

Candidate Profile

Knowledge and Experience

• Minimum Diploma or equivalent.
• Minimum of 1 year of relevant experience preferably in the hotel industry within Singapore
• Strong working knowledge of Microsoft Office.

Competencies

• Good interpersonal skills.
• Service oriented with an eye for details.
• Ability to work effectively and contribute in a team.
• Multicultural awareness and able to work with people from diverse cultures.
• Flexible and able to embrace and respond to change effectively.
• Willingness to learn and takes initiative under dynamic environment.
• Conscientious and energetic.
• Ability to prioritise work tasks and has a sense of urgency.
• IT Savvy and well versed with systems.

Benefits of Joining Raffles Hotel Singapore

• 5-day Work Week.
• Duty Meals are provided.
• Colleagues’ Discount and/or Preferential Room Rates at worldwide Accor Hotels.
• Flexible Benefit – Dental/Optical/Vacation Expenses/Children’s Education.
• Medical and Wellness Benefit.
• Comprehensive Insurance Coverage.
• Local/Overseas Career Development & Growth Opportunities.
• Holistic Learning and Development Opportunities.

Using discretion and judgment, provides consistent, high-level administrative support to assigned members of the Investment Department in a value-added manner. Ability to perform administrative responsibilities with minimal supervision.

Principal Responsibilities:

• Partners with assigned investment professional to perform a variety of specialized duties, which may be complex in nature. Understands their business needs; works proactively to meet those needs while following department procedures and guidelines.
• Comprehends the companies and industries being followed by assigned investment personnel and independently works to streamline and minimize administrative burden on the investment professional.
• Understands and masters all department systems, databases and research tools to ensure smooth and efficient department operations.
• Gathers research/data for presentation material, organizes travel for company visits, conferences and marketing trips and processes expense requests in a timely manner.
• Collaborates with the senior office associate to assist with administrative procedures and performs a variety of specialized duties which can be confidential in nature and require knowledge or understanding of department operations.
• Ensures external and internal communication, documents and materials are accurate and error free.
• Consistently looks for ways to improve various department processes and procedures to ensure efficiency.
• Performs additional responsibilities as requested.

Job Requirements:

• Bachelor’s degree or equivalent education and work experience (in an MNC, able to work in a fast-paced environment with colleagues of diverse backgrounds and levels.)
• Minimum five years administrative experience, preferable in the Financial Services Industry but not limited.
• Corporate Access (Planning and arranging Conference /Bespoke trips) experience is an added advantage.
• Meticulous, an enthusiastic problem-solver, exercises good time-management with excellent calendar management skills is necessary.
• Excellent interpersonal, communication and analytical skills. (Has strong written and oral communication abilities and interact confidently with cross-functional teams.)
• Able to multi-task and is flexible to change priorities as needed to attend to more urgent and important tasks.
• An initiator who is able to work independently at the same time collaborates well with the team.
• Advanced computer skills including Microsoft Outlook and Word, Excel, Power Point, & Access (Sharepoint).
• Experience with travel (Flights, hotels, train and rental car, etc) and expense management (Concur system), video conferencing equipment (Zoom, TEAMS, Webinar, etc).

At MFS, we are dedicated to building a diverse, inclusive and authentic workplace. If you are excited about this role but your past experience doesn't align perfectly, we encourage you to apply - you might be just the right candidate for this role or others.

What we offer:

At MFS, we view our employees as family — and like you, we want our family happy and healthy. That's why we provide competitive benefits programs and family-friendly policies which support the work-life balance needs of our employees.

MFS is a hybrid work environment (remote/onsite) unless otherwise stated in the job posting.

This position will require individuals to be fully vaccinated against COVID-19 as part of their job responsibilities, unless MFS approves an exemption as an accommodation due to a medical condition. Submission of an exemption request does not guarantee that an exemption will be approved or that the request can be accommodated.

MFS is an Affirmative Action and Equal Opportunity Employer and it is our policy to not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity, genetic information, disability, veteran status, or any other status protected by federal, state or local laws. Employees and applicants of MFS will not be subject to harassment on the basis of their status. Additionally, retaliation, including intimidation, threats, or coercion, because an employee or applicant has objected to discrimination, engaged or may engage in filing a complaint, assisted in a review, investigation, or hearing or have otherwise sought to obtain their legal rights under any Federal, State, or local EEO law is prohibited. Please see the Know Your Rights: Workplace Discrimination is Illegal document and Pay Transparency Nondiscrimination Provision, linked for your reference.

If you are interested to apply for this job, please sumit your CV to [email protected]

Accounting & Administrative Assistant

This is a permanent position attached to a SME in the import and export business and with regional offices. Location: East.

Job Scope

-Maintain monthly full sets of accounts for overseas subsidiaries on real time basis and co-ordinate with banks.

-Update overseas internet sales including inventories and perform reconciliations timely and accurately.

-Update financial data in databases to ensure that information will be accurate and available immediately when needed.

-Assist with local warehouse team in upkeep of inventories on weekly basis.

-Assist with other accounting projects as assigned.

-Other ad-hoc duties as assigned.

Requirements

-Diploma or Degree in Accountancy

-5 years and above of related experience

-Able to work independently with minimum supervision

-Dependable, responsible and possess positive attitude

-Possess initative and able to organise and prioritise work

-With experience of using accounting software

-Able to work independently under tight deadlines

-Able to speak Hindi and English (to liaise with the India and Melbourne subsidiaries)

Working Hours

Monday to Friday 9am to 6pm 5 day week

Salary: $4,000 to $5,000 monthly

To Apply

WhatsApp resume: 8787-1690 or

Email resume: [email protected]

Company dealing with contact lenses located in the East looking to hire a accounting and administrative assistant

Job Scope

-Maintaining a full set of accounts for overseas subsidiaries on real time basis and co-ordinating with banks.

-Updating overseas internet sales , inventories and perform reconciliations .

-Updating financial data in databases .

-Assist warehouse team on upkeep of inventories
-Assist with other accounting projects as assigned.
-Other ad-hoc duties as assigned.

Requirements

-Diploma or Degree in Accountancy

-Able to work independently with minimum supervision under tight timelines.
-Possess initiative and able to organise and prioritise work.
-With experience of using accounting software.

-Excellent attention to detail and accuracy in work.

Working Hours

Monday to Friday 9am to 6pm 5 day week

Starting Salary: $4,000 to $5,000 monthly

To Apply

WhatsApp resume: 8787-1690 or

Email resume: [email protected]

Job Description & Requirements

• Develop and maintain a filing system
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Maintain computer and manual filing systems
• Coordinate office procedures
• Reply to email
• Answer telephone calls and pass them on
• Implement clerical duties and administrative processes
• With CEI certificate
• With or without experience
• Knowledge of office management systems and procedure
• Proficient in MS Office
• High school diploma or equivalent

Job Role:

• Provide customer service support to assist clients on their servicing needs
• Prepare clients' proposals and collate data and statistics.
• Manage and execute day-to-day office operations
• Administrative support for events and projects
• Propose and create campaign materials and electronic mailers
• Other executive support services that may arise

Requirements:

• Recent University or Polytechnic Diploma graduate
• Service oriented and enjoys building rapport with clients
• Proactive and able to multi-task in an organised manner
• Resourceful, reliable and an independent administrator
• Strong interpersonal & communication skills
• Keen learner, self-driven and task oriented
• Tech-savvy and proficient in Microsoft and Google Suite
• Proficient in English and Chinese to attend to Chinese speaking clients

(Starting salary will commensurate with qualifications and working experience)

Job Description & Requirements

Key Responsibilities:

• Provide admin support in training and material preparations and other logistics purposes.
• Assist in training, marketing, and execution of both physical and virtual training events (e.g., webinars, talks and workshops)
• Assist in managing training calendar to ensure all training programmes are running smoothly and timely.
• Coordination of all course registrations and enrolments.
• Assist in handling trainers, clients, and end-users’ feedback, enquires, and correspondences.
• Provide support in answering incoming calls, appointment bookings, and administrative supports whenever is needed.
• Ad hoc admin support whenever requested by the Executive Director.

Requirements:

• GCE “O” Level and above
• At least 3 years in a similar role, experience in a charity is advantageous.
• Good communication and interpersonal skills.
• Customer-focused.
• A good team player.
• Proficient in IT-related troubleshooting, and Microsoft Office applications, especially Excel, PowerPoint, and Outlook.
• Able to multi-task and be flexible to cover front-desk duties.

* Note: Only shortlisted candidates will be notified.

[What you will be working on]

Responsibilities:-

• Coordinate learning journey with external organizations as well as internal staff to support the learning journey, providing pre-learning journey information, setting up the venue, seeking approval and arrangement of refreshments and monitoring the number of attendees etc.
• Handle administrative support tasks such as filing, document organization, and data entry.
• Oversee admin/logistic matters related to interns such as arrange interviews, presentations and collate timesheets for payment processing.
• Manage office space and ensure space is managed well for use by staff and students.

[What we are looking for]

Requirements:-

• Proficiency in Microsoft Office Suite (Powerpoint, Word and Excel).
• Strong organization skills with a keen eye for details.
• Excellent communication skills and interpersonal skills.
• Ability to work in a collaborative team environment.
• Candidate must be a team player as well as be able to work independently.

Closing date: 31 March 2024

If you are shortlisted for the position, you should hear from us within 30 days of the closing date of the advertisement.

Overview:

We are looking for a proactive and skilled Administrative and Marketing Specialist to join our team in Singapore. The ideal candidate will be able to effectively manage administrative duties while playing a key role in developing and implementing LinkedIn-based marketing strategies. This role is tailored for individuals who have a passion for social media marketing and are adept at fostering professional relationships online.

Responsibilities:

1. Administrative Duties:

• Oversee daily office operations, including organizing schedules, handling correspondence, and maintaining filing systems.
• Provide administrative support to the team, such as preparing documents and managing databases.
• Perform administration duties inclusive of management of stationery, purchase and maintenance of office equipment.
• Liaise with Government agencies relevant funding, grants applications, and claims.
• Any other ad-hoc duties as assigned.

2. Marketing Duties:

• Develop and implement a LinkedIn marketing strategy aligned with our brand's goals.
• Create engaging LinkedIn content, including posts, articles, and company updates to enhance brand visibility and engagement.
• Foster connections and interactions on LinkedIn to build a professional network and increase the company's reach.
• Analyze LinkedIn insights and metrics to refine strategies and report on performance.
• Collaborate with other marketing initiatives to ensure a cohesive online presence.
• Any other ad-hoc duties as assigned.

Requirements:

• Bachelor’s degree in Business Administration, Marketing, Communications, or a related field.
• Proven experience in an administrative role; experience in social media or digital marketing, particularly LinkedIn, is highly preferred.
• Strong organizational, planning, and time-management skills.
• Excellent communication skills, both written and verbal, with a flair for professional social media communication.
• Proficiency in Microsoft Office Suite and LinkedIn analytics tools.
• Ability to work independently with minimal supervision and collaboratively in a team.
• Creative thinker with attention to detail and an understanding of branding principles.
• Familiarity with the global market, with a primary focus on Singapore and China, and understanding their respective business etiquettes.
• Ability to write and converse in English and Mandarin.

Job Description:

We are seeking a proactive and detail-oriented Accounts & Admin Intern to join our team. As an intern, you will have the opportunity to gain hands-on experience in both accounting and administrative tasks, contributing to the smooth operation of our organization. This role requires excellent communication skills, attention to detail, and the ability to multitask effectively.

Responsibilities:

• Answer inquiries from customers, guests, and vendors promptly and professionally.
• Handle guest reservations and ensure all bookings are accurately recorded.
• Prepare invoices and customers' statements of accounts in a timely manner.
• Monitor online reviews and social media channels to identify any negative feedback and collaborate with the team for service recovery.
• Perform data-entry duties, including updating records and maintaining databases.
• Assist with other administrative tasks as needed, such as filing, scanning, and organizing documents.
• Collaborate with team members to support various projects and initiatives.

Requirements:

• Currently pursuing at least a diploma in Accounting, Finance, Business Administration, or a related field.
• Strong communication skills, both verbal and written.
• Excellent attention to detail and organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to multitask and prioritize tasks effectively.
• A positive attitude and willingness to learn.

Benefits:

• Hands-on experience in both accounting and administrative functions.
• Opportunity to work closely with experienced professionals.
• Exposure to various aspects of the hospitality industry.
• Potential for future employment opportunities based on performance.

How to Apply:

Please submit your resume and a brief cover letter outlining your interest in the Accounts & Admin Intern position. Include any relevant experience or skills that make you a strong candidate for this role. Applications can be sent to [email protected].

Part-time positions are available.

Job description

1. To scan accounting documents and upload to PCloud.

2. You will be trained to sort accounting documents into various categories,

such as sales invoices, suppliers invoices, bank statements, petty cash vouchers,

and other cash receipts

3. To perform filing of documents to respective folders.

4. To download documents from PCloud into an accounting software.

5. To visit our clients' premises to do the above tasks.

6. To perform any other jobs that may be assigned to you.

Qualifications.

1. Completed secondary school education

2. Completed NS training.

3. Must be able to speak Mandarin and English

4. Must be able to write Mandarin and English

5. Willing to travel to clients' premises to work

6. Willing to carry a laptop and a portable scanner to clients' premises

Core Responsibilities:

1. Sales Administration Support

All administrative support required for Project Sales Team

- Handle incoming sales call/ emails and perform leads administration

- Sourcing for new leads from Tender Portals

- Create, compile and submit tender documents

- Assist in preparing quotations & proposal

All administrative support required for the Services Sales Team

- Preparation of maintenance contract renewal notice

- Preparation of services sales report to track renewal

2. Marketing Support

All administration support to the Marketing Team with key focus in sales-related activities

- Assist in developing marketing material

- Assist in marketing projects/ events

3. Other roles

- Supporting the Head of Operations and MD in all other administrative matters

- Buddy to the Administration Executive

- Assist to match supplier invoices with the necessary documents and key into the system

- Other ad-hoc duties as assigned

Job Specifications:

Education Qualification:

· Minimum Diploma in any discipline or A Level

Experience:

· Fresh Graduate or min 1 year of working experience or max 3 years working experience

· Knowledge of MS Office, Teams

· Able to work independently

· Able to start work immediately

Job Description & Requirements

• Daily administration of front desk duties such as answering calls, handling clients enquiries via email/phone, filing and etc
• Simple accounting works using a user-friendly accounting software to generate sales invoices
• Handle incoming or outgoing couriers, postages and mailing of documents.
• Handle any administrative and clerical work given
• Candidate must possess at least minimum GCE O' Level or Diploma in any field
• At least 1 year(s) of working experience in the related field will be an added advantage for this position
• Assisting Auditors with bank confirmations, audit schedules & formalities.
• Organized, meticulous, able to multi-task and work independently with positive working attitude.
• Be proactive, ready to take on new responsibilities and willing to learn new things
• Having a good eye for details
• Good interpersonal and communication skills and able to relate well with staff from all levels
• Must be proficient in English (both verbal and written)
• Proficiency in MS Excel and MS Word
• Able to commence work immediately or within short notice will be an advantage.
• Basic training will be provided

We are an SME software house founded by experienced IT-savvy veterans to provide CRM solutions and other customized software applications for our clients. We aim to grow and nurture our pool of talents to deliver innovative products for the ever-demanding market.

We are actively seeking an Administrative Assistant to join our team, focusing on managing staff travel arrangements, overseeing office facilities, performing administrative support activities, and coordinating records maintenance. If you are a self-motivated individual with an administrative background, we encourage you to apply.

Responsibilities:

• Manage staff travel arrangements, including visa support.
• Handle incoming and outgoing mail, packages, deliveries, document circulation, and visitor reception.
• Oversee office facility and safety management, liaising with landlords, building management, suppliers and vendors to resolve issues.
• Maintain overall office operations for a clean and comfortable workspace.
• Perform administrative and office support activities.
• Coordinate and maintain records for the office.
• Execute routine source office supplies as needed.
• Effectively organize, prioritize, and manage time-sensitive, confidential documents with utmost integrity and discretion.
• Any other ad-hoc duties as assigned by the Management.

Qualifications:

• Bachelor's degree and has previous experience in administrative roles.

Requirements:

• Proficient in Microsoft Word, Excel, and PowerPoint.
• Fluent in both Mandarin and English (verbal and written)
• Demonstrates excellent organizational and time management skills, excelling in multitasking and task prioritization.
• Exhibits maturity, adaptability, and effective interpersonal skills across all levels.
• Possesses the flexibility to adapt to a fast-paced environment.
• Capable of both independent work and collaborative teamwork.

ILC was established in 2013, is a boutique student care Company, taking care of students from China for their Secondary and Tertiary Education in Singapore.

ILC is committed to help its student to excel in education and also life skills.

ILC handles a wide range of student services include school selection, pre-enrolment preparation, enrolment and guardianship, monitoring student progress, arranging short practical workshops, as well as consultation and tuition services.

We are looking for an Administrative Accounts Executive to join our current team to delivery of our services and managing the students.

The post holder will have extensive experience of working with students from China, comfortable with student, and liaising with their parents, providing monthly progress report of the student

- Candidate must possess at least Candidate must possess at least Diploma/Advanced/Higher/Graduate Diploma

- Assisting in preparing of company full set accounts

- Monitoring tutor and student tuition schedule

- Monitoring individual student account balances (include payment in and out)

- Issuing invoice and monitor payment

- Applying for student pass on behalf

- Ability to work flexibly in a busy environment with an established team and processes

- Liaising with internal and external parties.

- Have a passion and patience for working with young adults

- Good in written and verbal communication skills both English and Chinese (In order to liaise with the English and Mandarin speaking associates)

- Any other ad-hoc duties when required.

- Computer literate with experience in Microsoft Office

Job Title: Administrative Secretary (Shipping Business)

Job Description:

1. Secretarial & Administrative Support

• Performs general clerical and secretarial duties
• Liaising with relevant organizations and clients
• Coordination and scheduling of meetings within office and with external parties
• Determine which issues require immediate attention, and communicate to leadership
• Prepare letters, reports, memoranda, meeting minutes, forms, and similar material based on dictation
• Booking and preparing of conference rooms for meetings.
• Making travel arrangements (flight, hotel, transport, etc.), and itineraries for executives
• Logging and processing bills or expenses
• Printing and copying documents as needed
• Any other duties as assigned

2. Support to Business Group

• Updating of vessels’ schedules and voyage record information in file
• Prepares Hire invoices to Charterers
• Prepares and sends remittance instructions with supporting documentation
• Prepares documents required in accordance with financial contracts
• Upkeeping of cash waterfall
• Internal coordination on commercial claims handling
• Any other duties as assigned

Job Requirement:

• Minimum Diploma in relevant fields
• Detail-oriented and professional experience in an administrative role
• Exceptional communication skills
• Ability to work ndependently and reliably
• Flexible and adaptable in various situations and when interacting with many different personalities
• Ability to organize and prioritize tasks including delegation of tasks when appropriate

Proficient with Microsoft Office Suite.

What is in it for you?

• You get access to an international, open, and friendly environment where help each other to develop and create values for customers, people, and planet.

• You work in a company that values personal development and leadership.

Interested applicant may send your updated CV via email [email protected]