Training Administration

1. Administer online training registrations and issue invoices from the registration portal

2. Ensure all invoices issued are paid on time. Take proactive steps to manage overdue invoices to reduce the aging of accounts receivables

3. Maintain up-to-date trainers' resume, profile, and agreements (agreed fees), as well as claim records for internal control and audit purpose

4. In charge of administrative, logistics and technical support in both in-person training and online training (setting up the room/zoom, room booking, arranging for cleaning, refreshments, equipment, attendance taking)

5. Maintain records of training events in compliance with programmes funding requirements.

6. Manage post-learning activities, including course evaluations and record-keeping

7.To coordinate meeting arrangement and logistics.

8. To assist in Minutes writing

Office Administration

1. Assist in answering enquiries in the training mailbox

2. Acquire office supplies and submit claims

Your Role

We are looking for a Sales Executive to ensure highest standard of service delivery to our customers.

What Will You Do

• To monitor and respond to AR, incoming calls, emails, and written correspondences.
• Ensure highest standard of service delivery to our customers.
• To maintains confidentiality of the customers and data.
• To identifies and resolves customer issues and enquires received via calls, emails, and social media platforms, accurately within the committed turnaround time and in accordance with the company SOP standards to ensure contact handling accuracy and operational effectiveness.
• To use customer service and sales skills to optimize the opportunity of each customer contact.
• To provide new customer about the Company products and services.
• To resolve existing customer complaints and problems to the satisfaction of the customer, and completes accurately the necessary documentation of complaints, issues, and subsequent solutions.
• Ensure group compliance & control standards are observed and met in the execution of customers’ transaction requests.
• Ensure knowledge is up to date by participating in individual and team trainings, meetings and reading the information posted in the Company’s management system.
• To keep abreast with current issues in the industry and competitors’ innovations.

What Do We Want

• At least an O Level or Diploma in any discipline.
• At least 1 year of Sales and administrative experience in related field.
• Have experience in Customer Service, calls and correspondents environment will be added advantage.
• Proficient in MS Office.
• Good interpersonal and communication skills.

We are now looking for admin staff to provide administrative & operations support in an effective manner for our company in Acelink Logistics Pte Ltd or Tee Yih Jia Food Manufacturing.

We welcome those who have previously applied before as we will assess all applications even if it is re-applied.

Work location will be at 1 Senoko Road.

As a Clerical Officer, depending on your assigned department, some of your additional responsibilities include but are not limited to the following:

• Coordinate activities of service or technical personnel focusing on quality and efficiency in delivery (Internal)
• Liaising with customers for delivery schedule and status (External)
• Answer customer telephone and email inquiries, orders, service needs, and complaints and respond where applicable (External & Internal)
• Understand the needs and requirements of customers in order to provide the right information, and assistance (External & Internal)
• Follow-up and coordination with customers, and internal teams (General)
• Any other assigned duties related to the customer service and operations function
• Coordinating for deliveries, deployment, etc. (Internal)
• Responsible for issuing Proforma Invoice and payment
• Responsible for export schedule updating
• Responsible for shipping documentation and filing
• Any other duties as and when assigned
• Purchasing of stationary / uniforms

Qualifications & Work Experience

• Minimum GCE ‘N’/‘O’/'A' level with at least 2-years experience in any admin work.
• Able to converse in English and Mandarin to handle English and Mandarin speaking clients and staff
• Able to use Microsoft Office at work.
• Singaporeans Only

*We are looking for contract admin assistants to be outsourced to our clients*

Temp / Contract Admin

3 - 6 Months Commitment

Working hours :

Mondays - Fridays (Office Hours)

8:30am - 6:00pm

Job Scope :

• Scheduling of appointments
• Basic administrative duties
• Adhoc duties as assigned

Job Requirements :

• No experience needed
• Training provided
• Able to start ASAP

All qualified applicants, please send in your resume to:

[email protected]

Manfred Ong ZhengJie (Outsourcing Team)

Recruit Express Pte Ltd | Company Reg. No. 199601303W | EA License Number: 99C4599

Responsibilities :

• Handle reception services such as greeting visitors, answering incoming phone calls and outgoing calls, and assisting in overseas calls
• Arranging incoming/outgoing mail
• To assist in handling corporate secretarial works (draft resolutions, execute filings with ACRA, update & maintain statutory and corporate records required by Company Act
• Manage general admin, such as billing and collection, attendance records and medical claims for staff, etc
• Respond to a variety of customer requests and inquiries
• To build, establish, maintain, and improve relationships with existing and potential clients

Requirements:

• Able to multi-task and prioritize work
• Mature, responsible, adaptable, and flexible with a good work attitude
• Fast learner and resourceful with good logical and analytical thinking skills
• Good communication and interpersonal skills
• Good command of Chinese & English in both written & spoken (to liaise with Chinese-speaking associates)
• Relevant experience in the corporate secretarial field would be an added advantage

By sending your job resume to us, it shall be deemed that you have agreed and hereby give your consent to Merries Employment LLP in collecting, using and/ or disclosing your personal data for the purpose of accessing and processing your job application and/ or for future job opportunities within Merries and/ or with the client(s) of Merries. If you wish to withdraw your consent, please notify us.

We regret to inform only shortlisted candidates will be notified.

Merries Employment LLP
EA Licence No: 14C7362
Posting Personnel: Jasmine Chew
EA Personnel Registration No: R1769441

We are a well-established corporate secretarial firm which currently seeking interested individuals for the position; Administrative Support Assistant.

Job Responsibilities/Scope:

Handling full spectrum of administrative supports duties for our clients which includes but not limited to the following:

Assist Senior to manage a portfolio of clients by providing administrative supports for the the following:

• Ensuring compliance in accordance to relevant regulatory and statutory requirements
• Manage corporate documentation for the clients (eg, minutes and resolutions)
• Perform customer due diligence for Company incorporation
• Filing with the Accounting and Corporate Regulatory Authority (ACRA)
• Maintenance of statutory registers, minutes book and submission of statutory returns to ACRA
• Managing compliance work related to share transfers, share allotments, appointment and resignation of directors, and the preparation of the Company's Constitution.
• Assist with other administrative tasks as required

As a leader, you are responsible for managing a team of administrative support staff and overseeing their day-to-day operations. You will work with your team to ensure all tasks are completed on time and to create a positive and collaborative work culture within the administrative team.

• Perform general administrative duties like counter duties, filing and documentation
• Clearing the daily general email mailbox for the business unit.
• Use of in-house software systems for daily operation
• Provide administrative assistance to both the Operation Teams and the Finance Department and ensure that both departments are well-supported in their respective tasks.
• Oversee timekeeping, attendance tracking and duty roster for the Admin Team
• Manage office equipment and stationery orders.
• Monitor and ensure filing and record-keeping systems compliance with document retention policies.
• Ensure administrative operations adhere to policies and regulations.
• Assist in new staff onboarding processes in collaboration with HR.
• Any ad hoc duties assigned by the Supervisor from time to time.

Requirements

• Possesses a Diploma in Business Studies or relevant studies
• With at least 5 years of administrative experience with good customer service
• Able to lead a team and work together as a team
• Possessed strong MS Office skills
• Working hours: 5.25 work week
• Ability to work independently with minimal supervision.
• Attention to detail and ability to handle tasks in a prompt and efficient manner
• Able to multi-task and work in a fast pace environment

The Opportunity

• My Client, a reputable MNC is looking to hire an Adminstrative Assistant
• Monday - Friday
• Office hours
• Central - Hybrid work arrangements
• Salary - Up to $5k! (Subjected to experience)
• 1 year renewable contract
• Candidates who are available on an immediate basis will be preferred!

The Talent:

• Min 10 years of experience as supporting Senior Management team in MNC environment
• Structured individual with excellent administrative, logistic and coordination skills
• Attention to detail and problem-solving skills, as well as the ability to think holistically to “see the big picture”
• Flexible working in terms of when work is performed as business is conducted across multiple time zones
• Good communications and interpersonal skills. Ability to take initiative and build strong, productive network and relationships

Job Description

• Provide daily support to the senior management (management committee)
• Perform an extensive array of administrative tasks (calendar management, booking of travels, etc.)
• Meeting management such as sending meeting invites, reservation of meeting rooms, prepare meeting materials and coordinate logistics
• Handle travel expenses and invoices
• Build, develop or consolidate power point presentations
• Coordinate team meetings and taking minutes if necessary
• Responsible for developing efficient processes, routines and potential automation of administrative task

Next Step

Prepare your updated resume, send to the following email:

[email protected]

*Only shortlisted candidates will be contacted*

Responsibilities

• Manage all matters relating to company bus transportation for staff and foreign workers.
• Assist in review company bus routes and contractual term with transportation vendors periodically.
• Manage all matters pertaining to taxi voucher issuance and accounting, taxi fare reimbursement and recording to staff and workers.
• Manage all matters relating to dormitories and workers’ accommodation related requirements.
• Co-conduct periodic inspection of workers’ accommodation with departments.
• Manage all matters relating to teleco requirements and billing.
• Assist in working out annual budgets which includes expenses in dormitories, transportation, uniforms & PPE, etc.
• Conduct tender briefing and work closely with purchasing department.
• Any other ad hoc matters when requires.

Requirements:

• Diploma with min 3 years of experience
• Ability to adapt well and fast into the workplace cultures and procedures.
• Good network skills, and able to recognize linkage and synergies between departments and stakeholders (internal and external).
• Able to write reports and good office administration organization knowledge and experience.
• Able to work late and response to works occasionally in odd hours.
• Resilience, positive and able to work independently.

Location: Benoi Road (Island-wide transport provided)

We are looking for an administrative assistant with the following skills and qualifications:

1. Must be a Singaporean citizen or permanent resident.
2. Proficient in filing invoices and managing financial documentation.
3. Capable of sending invoices, purchase orders, and quotations.
4. Proficient in Excel for data management and reporting.
5. Ability to coordinate project details with customers and colleagues.
6. Responsible for checking incoming stocks upon delivery and monitoring outgoing stocks for projects.
7. Ex-offenders are welcome to apply.
8. Proficiency in English and Chinese languages is preferred.

We, at Tay Dental Surgery, seek an administrative assistant to join our fast-moving, highly congenial workplace. The ideal candidate is efficient, detail-oriented, and skilled in developing and maintaining workplace and customer relationships.

Tay Dental Surgery is located within Bukit Timah Plaza. We have been at this location for 26 years. We have 7 dentists, 3 of whom are specialists.

The job description of the administrative assistant are as follows:

• Provides administrative support to ensure efficient office operations.
• Maintains physical and digital filing systems.
• Answers phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and other visitors.
• Responds to emails and other digital queries and correspondence.
• Drafts and edits letters, reports, and other documents.
• Inputs and updates information in databases and spreadsheets.
• Uses word processing and presentation software to create and edit documents.
• Operates and maintains clinic and office equipment, including digital scanner, imaging machines, compressors, autoclaves, dental units, airconditioners, printers, copiers, and fax machines.
• Works with maintenance staff and outside vendors to ensure clinic and office equipment is in good working order and office supplies are always on hand.
• Researches as requested and compiles and summarizes information for reports or presentations.
• Works closely with other administrative staff and supports other colleagues as needed.
• Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.
• Ensures that deadlines are met and adapts to changing priorities.
• Presents a positive and professional image for the organization.