Senior Administrative Executive, OSS

In a new era of work, Knight Frank Occupier Strategy and Solutions (OSS) undertakes Hybrid Workplace Consulting, Office Space Leasing Transactions and Fit-out Project Management, that ensure corporates a seamless process from inception to implementation of office space requirements. Our clients consist of world-class corporate occupiers, asset owners, public-listed, private and government organisations with portfolios spanning all types of office space.

Join our experienced team of Occupier Strategy & Solutions Professionals and be part of Knight Frank’s family of Exceptional People!

Senior Administrative Executive, OSS

Responsibilities

• Provide administrative support to the Head of Department e.g. meeting arrangements, submission of expenses claims etc
• Provide administrative support to the OSS and Project Management Teams
• Assist in the production and dissemination of internal communications to keep employees informed and engaged
• Organising meetings and recording minutes
• Processing revenue reports and invoices including monitoring of payments and obligations
• Ensuring that case documents and records are organized and up-to-date
• Managing and maintaining a client database and preparing reports with details of deals, contracts and payments
• Submission of documents
• Assist in preparing marketing materials
• Supporting business development initiatives, communications, events and gifts
• E-filing and archiving business development resources
• Serve as a point of contact for internal and external stakeholders, answering inquiries and redirecting as appropriate
• Collaborate with various teams to ensure effective communication and coordination of administrative tasks
• Covering of Front Office Duties as rostered

Requirements

• Administration, Business and / or Management Certificate or Diploma qualifications
• Preferably 5 years’ of relevant experience in similar capacity
• Good interpersonal and communication skills
• Proficient in Microsoft Office
• Technology savvy

We regret that only shortlisted applicants will be notified.

Logistics Administrative Assistant

Salary $3300 - $4000 (depending on experience)

Mon to Fri

8.30am - 5.30pm

General description

The Administrative Assistant works within Chartering & Logistics Department. The Department is

responsible for all logistical elements of supply chain management within our client’s organisation.

Job objectives

The Administrative Assistant is responsible the correct administration of our client’s local warehousing and

logistics processes at logistical service providers and warehousing/yard facilities.

Reporting lines

The Administrative Assistant reports directly to the Unit Head Logistics of our client’s company

General responsibilities

• Conduct all activities and tasks in accordance with our client’s corporate objective

• Familiarise with and comply to our client’s company management system;

• Promote and support continuous improvement within the organisation;

• Identify areas of exposure or improvement within the department or its objectives;

• Submit personal timesheets into the time registration system for approval on a weekly basis;

• Ensure all personal documentation is up-to-date and valid, such as passport, seaman's booklet,

medical certificate and offshore survival certificate.

Job specific tasks

• Administrate warehouse/yard inbound and outbound flows;

• Prepare administration for shipments for transport;

• Maintain contact with logistical service providers, as required;

• Perform physical verification of inventory, as required;

• Perform any required task relating to the facility and Logistics Department.

Authorities

• Have access to all information as required for the proper execution of the job;

• The Administrative Assistant is in charge of all departmental administration.

Experience

• Some experience with logistics or administration preferred

Personal skills

• Results driven;

• Common sense;

• Hands-on mentality.

Additional skills:

• Able to organise and plan own work;

• Flexible;

• Responsible;

• Interpersonal skills.

Interested, please email to [email protected]

Rachel Ow | Registration Number: R2094613

Recruitment Executive

HP: 9672 7787 | Email: [email protected]

60 Paya Lebar Rd, Paya Lebar Square

#04-09 (Office Lobby 1)
Singapore 409051
Jobs Alley Pte Ltd

EA License: 21C0599

• Answer and direct phone calls, Maintain contact lists
• Organize and schedule appointments and meetings
• Produce and distribute correspondence memos, letters, faxes, and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Order office supplies
• Provide general support to clients
• Provide information by answering questions and requests
• Research and create presentations, Generate reports
• Handle multiple projects or tasks
• Prepare and monitor invoices
• Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities
• Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, evaluating new equipment and techniques
• Contribute to team effort by accomplishing related results as needed
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Write letters and emails on behalf of management
• Handle sensitive information in a confidential manner
• Take accurate minutes of meetings
• Coordinate office procedures
• Reply to email, telephone, or face-to-face inquiries
• Develop and update administrative systems to make them more efficient
• Resolve administrative problems
• Receive, sort, and distribute the mail
• Answer telephone calls and pass them on
• Manage staff appointments
• Oversee and supervise the work of junior staff
• Maintain up-to-date employee holiday records
• Greet and assist visitors to the office
• Provide polite and professional communication
• Implement clerical duties and administrative processes

Job Description:

• Assist Admin Executive in scheduling Director’s meeting
• Assist officers to Coordinate in-person and set up virtual meetings, including security clearance for visitors, booking of meeting rooms
• Compile reports, submissions, calendar of events and meeting agendas
• Manage follow-up actions from meetings
• Handle filing, data entry, and office organisation tasks
• Support the planning and execution of Group/Division activities and staff events
• Design and prepare festive greeting cards for partners
• Stock-take of collaterals/assets
• Assist with sourcing goods and services
• Monitor and track invoices for delivered goods and services
• Any other duties assigned by officers

Work Schedule:

• Monthly salary range: TBA
• Period duration: 3 Months
• Location: Jalan Besar
• Working Days: Monday to Friday
• Working Hours: Office Hours

Job Requirements:

• Excellent organisational and time management skills
• Strong attention to detail
• Proficiency in Microsoft Office suite
• Ability to multitask and prioritise effectively
• Creative mindset with an eye for design
• Good communication skills, both written and verbal
• Experience in administrative support or project coordination (preferred)
• Familiarity with social media trends and content creation (advantageous)

EA License No.: 96C4864

Reg. No.: R22110485

• Front desk duties: answering of phone calls and walk-in enquiries from students, parents and vendors.
• Attend to injured students.
• Admin work: filing, counting and distributing of flyers and data entry using Microsoft applications - Excel, Word.
• Able to keep calm and work under stress when the front-desk is crowded.
• Attend to staff enquiries and requests.
• Any other adhoc duties assigned by supervisors

Qualification

• Passed “N” levels
• Able to communicate well in English, and enjoy attending to children.
• 3 years working experience in administration in a school. All personnel should provide a list of current and past experience
• Ability to use Microsoft applications - Excel, Word.

Job Description & Requirements

You will be involved in day-to-day office administrative, book keeping, accounts and audit related reporting activities. Highly proficient in using MS Office software especially Excel advanced formula features is important.

Ultimately, need to provide with accurate quantitative information on financial position, liquidity and cash flows of our business, while ensuring we’re compliant with all tax regulations.

Responsibilities

• Manage all accounting transactions
• Prepare budget forecasts
• Publish financial statements in time
• Handle monthly, quarterly and annual closings
• Reconcile accounts payable and receivable
• Ensure timely bank payments
• Compute taxes and prepare tax returns
• Manage balance sheets and profit/loss statements
• Report on the company’s financial health and liquidity
• Audit financial transactions and documents
• Reinforce financial data confidentiality and conduct database backups when necessary
• Comply with financial policies and regulations

Requirements and skills

• Work experience as an Accountant
• Excellent knowledge of accounting regulations and procedures.
• Hands-on experience with accounting software.
• Advanced MS Office skills
• Experience with general ledger functions
• Strong attention to detail and good analytical skills
• BSc in Accounting, Finance or relevant degree

Job Scope:

• Provide front-line customer service such as manage telephone calls and walk-in queries from students and parents.
• Mail/Email Management such as distribution of incoming and outgoing mail/email.
• Assist in administrative duties such as data entry, data collation, goods receiving and printing of certificates
• Provide manpower support during ad-hoc school activities
• Filing of documents
• Sorting and distribution of materials to teachers & students
• Attend to students who are not feeling well, late comers and early dismissal
• Administering basic First Aid to students
• Receive and verify documents of Financial Assistance Scheme applications and Bursary applications
• Carry out any other administrative duties assigned by School Leaders and Administration Manager

Requirements:

· GCE ‘O’ or relevant Office Skills Certificate or its equivalent

· Preferably with relevant experience in secondary school environment

· Customer service oriented with good interpersonal and communication skills

· Proficient in MS Office skills & use of IT systems.

Salary: $2390/month

Contract Period: From 1 Jan 2025 to 31 Dec 2025

Working Schedule:

· Mondays to Thursdays: 8:00am to 5:00pm

· Fridays: 8:00am to 4:30pm

Service not required on Saturdays, Sundays and gazetted public holidays

Location: Yishun Ring Road

EA License No: 96C4864

Reg. No.: R24121728

CHILDCARE ADMINISTRATOR

$2,800 - $3,600

Roles And Responsibilities:

• Manage centre’s children enrolment, sales and fees collection
• Update and maintain regular and accurate records
• Attend to parent enquiries (phone calls, emails, face-to-face)
• Handle ad hoc duties as assigned
• Assist the Supervisor in ensuring all administrative work is completed and support the supervisor and the management team, good customer service
• Assist in the centre’s operational needs when assigned
• Salary will depends on the numbers of years experience
• Assist in the planning/organising/execution of school events

Benefits:

• Group medical and hospitalisation insurance
• Career advancement opportunities

Requirements:

• Diploma in any discipline / GCE ‘O’ Level
• Prior administrative or industry experience would be advantageous
• Strong communication & customer service skills
• Good interpersonal skills, able to relate to people from diffrent culture and languages
• Good written and verbal communication skills
• Able to work well independently as well as in a team, multi-tasking and adapt to fast-paced environment, young and energictic and be able to work independently
• Ever work in a child care sertting will be an added advantaged.
• Able to handle confidential information with discretion and integrity
• Proficiency in Microsoft Office, words and excel application
• Salary will depend on the number of years experience

Ever work in childcare setting is an added advantage.please state your expected salary

Please send resume to : [email protected] or whatspp to hp : 90690910.

Location: Bedok Green Primary School, 1 Bedok South Ave 2, Singapore 469317
Contract Duration: 1 March 2025 to 28 February 2026 (with an option to extend for 1 year)

Working Hours:

• Monday to Friday: 8:30 AM to 5:30 PM (inclusive of a 1-hour lunch break).
• No work required on Saturdays, Sundays, or public holidays.

Key Responsibilities:

Front Desk Operations:

• Serve as the first point of contact for the school, greeting students, parents, and vendors in a professional manner.
• Answer phone calls and respond to walk-in inquiries.
• Assist injured students and ensure they receive proper care.
  Handle any inquiries from staff and escalate them when necessary.

Administrative Duties:

• Perform data entry using Microsoft Excel and Word.
  Organize and maintain filing systems.
• Count, sort, and distribute flyers and other materials.
• Provide administrative support to various departments as needed.
• Undertake ad hoc tasks assigned by supervisors.

Customer Service:

• Communicate effectively with children, parents, and school staff.
  Remain calm and composed during peak periods at the front desk.
• Handle multiple tasks while maintaining a high level of customer service.

Qualifications and Skills:

Education:

• Minimum qualification: “N” Levels.

Experience:

• At least 3 years of administrative experience, preferably in a school setting.
• Experience with front desk responsibilities, customer service, and administrative tasks.

Skills:

• Proficiency in Microsoft Office applications, especially Excel and Word.
• Strong verbal and written communication skills in English.
• Ability to work well under pressure and manage stress during busy periods.
• Friendly, approachable, and enjoys working with children.
• Strong organizational skills with attention to detail.
  

Location: Northbrooks Secondary School, 585 Yishun Ring Road, Singapore 768692
Contract Duration: 1 January 2025 to 31 December 2025

Working Hours:

• Monday to Thursday: 8:00 AM to 5:00 PM (inclusive of a 30-minute lunch break).
• Friday: 8:00 AM to 4:30 PM (inclusive of a 30-minute lunch break).
• No work required on Saturdays, Sundays, or public holidays.

Key Responsibilities:

Front Desk Reception:

• Manage incoming telephone calls and respond to walk-in inquiries from students, parents, and visitors in a professional and friendly manner.

Mail and Email Management:

• Handle and distribute incoming and outgoing mail and emails to the appropriate staff or departments.

Administrative Support:

• Perform data entry, data collation, and general administrative tasks such as goods receiving and printing of certificates.
• Assist with filing documents and organizing school records.
  Sort and distribute materials to teachers and students as required.

Student Support:

• Attend to students who are unwell, late for school, or require early dismissal.
• Administer basic first aid to students when necessary.

Financial Assistance Scheme (FAS) and Bursary Applications:

• Receive and verify the necessary documents for Financial
• Assistance Scheme and Bursary applications.

Event Support:

• Provide manpower support during ad-hoc school activities and events.

Other Administrative Tasks:

• Carry out additional administrative duties assigned by School Leaders and the Administration Manager.
  

Qualifications and Skills:

Minimum Education:

• GCE ‘O’ Level or relevant Office Skills Certificate or its equivalent.

Experience:

• Preferably with relevant experience in a secondary school environment or in a similar customer service and administrative support role.

Skills:

• Excellent customer service skills with strong interpersonal and communication abilities.
• Proficient in Microsoft Office applications (Excel, Word) and comfortable using IT systems.
• Ability to manage multiple tasks efficiently and remain calm under pressure.
• A keen eye for detail and a proactive attitude.

Eligibility:

• The contract staff must be a Singapore Citizen or Permanent Resident.
  

-Working with sales and purchase ledgers and journal.

-preparing checks, calculating billing statements, preparing and submitting tax forms, coding documents, compiling financial records and managing inventory records are also completed-

-sorting out incoming and outgoing daily post and answering of queries

-controlling credit and chasing payment

- 1 to two years at admin experience

-5.5 working days per week-able to work on sunday and public holiday

Key Responsibilities:

• Provide administrative support to office and production teams.

• Manage incoming calls, emails, and correspondence, directing them to the appropriate departments.

• Assist in scheduling meetings, managing calendars, and organizing travel arrangements.

• Maintain filing systems and ensure data is accurately recorded and stored.

• Handle inventory tracking for office supplies and production materials.

• Support documentation related to engineering production, such as preparing and filing reports, production logs, and safety records.

• Assist with procurement processes, including liaising with suppliers and vendors.

• Coordinate with the engineering team to facilitate smooth workflow between office and production departments.

• Perform general administrative duties such as data entry, photocopying, and document management.

• Perform other ad hoc tasks as requested by the company.

Qualifications and Skills:

• Minimum O-Level education or equivalent.

• Strong organizational and time management skills.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, etc.).

• Proficiency in Mandarin Chinese and English.

• Excellent written and verbal communication skills.

• Ability to work both independently and as part of a team.

• Basic knowledge of office and production environments is preferred, but not required.

• Attention to detail and a commitment to accuracy.

• Problem-solving skills and a proactive approach to work.

Responsibilities

• Efficiently handle documentation and filing tasks.
• Regularly check and replenish office supplies such as stationery and pantry items.
• Assist in the completion of daily administrative tasks.
• Manage incoming phone calls and greet visitors professionally.
• Support other tasks as assigned by the superior or Director.

Requirements

• Minimum Diploma in the related field.
• Proficient in speaking and writing in English.
• Demonstrated ability to meet deadlines and deal with competing priorities.
• Excellent attention to detail, including proofreading and editing skills.
• Ability to independently resolve routine problems and issues.

Job Scope:

• Front desk duties: answering of phone calls and walk-in enquiries from students, parents and vendors.
• Attend to injured students.
• Admin work: filing, counting and distributing of flyers and data entry using Microsoft applications - Excel, Word.
• Able to keep calm and work under stress when the front-desk is crowded.
• Attend to staff enquiries and requests.
• Any other adhoc duties assigned by supervisors

Requirements:

• Passed “N” levels.
• Enjoy attending to children.
• 3 years working experience in administration in a school.
• Ability to use Microsoft applications - Excel, Word.

Salary: $2000/month

Contract Period: From 1 Mar 2025 to 28 Feb 2026 (option to extend till Feb 2027)

Working Schedule:

• 8.30 am to 5.30 pm, inclusive of 1 hour lunch break

• Service is usually not required on Saturdays, Sundays and gazetted public holidays. If required, candidate will be informed and given off- in-lieu.

Location: Bedok South

EA License No: 96C4864

Reg. No.: R24121728

Job description:

• Supporting the recruitment administrative duties such as creating and updating job postings on job boards, career page and other media, screening candidates and interview coordination.
• Provide administrative support such as data-entry, documentation, printing and filing
• Training and course arrangement

- High incentives per successful placement (subject to terms and conditions)

You will assist in ensuring the efficiency of daily operations in the polyclinic by providing administrative support in the following areas:

• Clinic meetings, events and managing of logistics
• Collaterals & consumables
• Lost & Found inventory
• Clinic's assets recording and updating
• Digital archiving
• Patient record management
• Phone/Fax/Email Enquiries

You will also provide support in staff and patient engagement and registration when required, in addition to any other ad-hoc duties as assigned by supervisor. Training will be provided for hires with no prior experience.

Job Requirements

• GCE O / N level / NITEC / Higher NITEC with 1 to 3 years of working experience
• Entry level candidates welcome
• Meticulous and withn strong administration, coordination and organizational skills
• Strong communications and interpersonal skills
• Able to multi-task and work independently in a fast paced and dynamic environment
• Proficient in Microsoft Office applications
• Able to commit to 5.5 days' work week

Job description:

• Supporting the recruitment administrative duties such as creating and updating job postings on job boards, career page and other media, screening candidates and interview coordination.
• Provide administrative support such as data-entry, documentation, printing and filing
• Training and course arrangement

- High incentives per successful placement (subject to terms and conditions)

Responsibilities:

• Ensure all incoming calls are answered and directed to respective employees promptly and politely.
• Welcome all company’s visitors and assist them in locating the employees that they want to meet.
• Courier services are properly coordinated.
• Distribution of incoming faxes and mail. Ensure faxes and mails are being distributed according to the distribution list.
• Recording and maintenance of records for incoming and outgoing mails.
• Responsible for office pantry, stationery ordering and maintenance, maintenance of general cleanliness of the office premises, surveying state of office equipment and furniture and liaising with repairmen etc
• Liaising with IT personnel on office computers and server maintenance
• Arranging for office events such as birthday parties, fun runs, charity events etc
• Complete all assignments as assigned by the General Manager.
• Complete other duties assigned by the Senior Administrator.

Requirements:

• At least "N" / "O" Level or Certificate in Business Administration
• At least 1 year of related working experience
• Possess good communication and administrative skills.
• Able to work independently & efficiently.
• Computer literate with knowledge in MS Word, Excel and Powerpoint.
• Preferably able to commence immediately.

If you meet our criteria, please forward a comprehensive resume, stating notice period required if applicable, and your current and expected remuneration to:

[email protected]

(All applications will be in strict confidence. We regret that only short-listed candidates will be notified)

Responsibilities:

• Assist in administrative duties & data entry.
• Data-Digitalisation
• Any Ad-hoc duties assigned

Requirement:

• Proficient In Excel
• Attention to detail and ability to work independently
• Location: Central
• 4 months Contract
• Up to $2,500

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PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg No: R1982883 (Koh Wei Ling, Gao Weiling)

GOREF:9321

Job Purpose

The Accounts Cum Administrative Assistant is responsible for providing administrative support to the organization and its subsidiaries’ accounting and finance functions. The role also includes general office administration tasks to ensure smooth operations and compliance with company policies.

Key Responsibilities

1. Accounting Responsibilities:

• Accounts Payable and Receivable:
  • Process supplier invoices, employee reimbursements, and customer payments.
  • Monitor and follow up on overdue invoices.
  • Ensure timely and accurate payment processing.
• Bank Reconciliation:
  • Reconcile bank statements with internal financial records on a monthly basis.
  • Identify discrepancies and report them for resolution.
• Data Entry:
  • Maintain accurate financial records by entering accounting data in MYOB accounting system.
  • Prepare and process journal entries when necessary.
• Expense Tracking:
  • Track and verify company expenses, ensuring proper documentation and approval.
  • Assist in preparing expense reports.
• Assist in Month-End and Year-End Closures:
  • Help prepare documents and reports needed for monthly, quarterly, and annual financial closing.

2. Administrative Responsibilities:

• Office Administration:
  • Handle daily administrative duties such as answering phone calls and managing emails.
  • Issue purchases and sales orders.
  • Stock management.
• Filing and Documentation:
  • Organize and maintain physical and digital filing systems for financial and administrative documents.
  • Ensure proper filing and archiving of invoices, receipts, contracts, and other important records.
• Staff Support:
  • Provide administrative support to various subsidiaries as needed.

3. Compliance & Reporting:

• Support Audits and Reviews:
  • Assist with the preparation of documents for internal and external audits.
• Statutory Filings:
  • Assist in the preparation and submission of statutory filings such as GST, CPF, and other compliance-related reports.

Qualifications & Skills

• Education:
  • Minimum Diploma in Accounting, Finance, Business Administration, or a related field.
• Experience:
  • 1-2 years of experience in accounting and administrative roles, or similar.
  • Fresh graduates are welcomed to apply.
• Skills:
  • Proficiency in Microsoft Office (Excel, Word, Outlook).
  • Familiarity with accounting software MYOB.
  • Strong organizational and multitasking abilities.
  • Excellent communication and interpersonal skills.
  • Attention to detail and ability to work with accuracy under tight deadlines.

Job Title: Solar Energy Company Administrative Executive

Job Summary: We are seeking a highly organized and efficient Administrative Executive to support our residential solar energy company’s operations. The Administrative Executive will manage office procedures, support various departments, handle correspondence, and ensure seamless daily operations. This role requires a strong attention to detail, excellent communication skills, and the ability to multitask in a fast-paced environment.

Key Responsibilities:

• Prepare proposals, quotes, contracts, or presentations for potential solar customers.
• Provide customers with information like quotes, orders, sales or warranties.
• Serve as the primary point of contact for internal and external stakeholders on all matters pertaining to the office of the Executive Director.
• Organize and schedule meetings and appointments, managing calendars for executive staff.
• File and retrieve documents and reference materials.
• Conduct research, collect data, and prepare papers for consideration and presentation by executives.
• Manage and maintain executives' schedules and appointments
• Arrange and coordinate meetings and events.
• Answer and manage incoming calls and respond to inquiries.
• Record, transcribe, and distribute minutes of meetings.
• Monitor, screen, respond to, and distribute incoming communications.
• Liaise with internal staff at all levels.
• Interact with external clients and partners.
• Coordinate project-based work.
• Review operating practices and implement improvements where necessary.
• Oversee and supervise the administrative department's workflow.
• Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time.
• Manage executive office budget, ensuring accurate and timely reporting.
• Provide general administrative support to the executive team.

Qualifications:

• Diploma/Degree Equivalent.
• Proven experience as an administrative executive or senior administrative assistant.
• Knowledge of office management systems and procedures.
• Excellent time management skills and ability to multi-task and prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills.
• Proficient in MS Office and familiar with accounting software.
• Knowledge of clerical practices and procedures.
• Knowledge of human resources management practices and procedures.
• Knowledge of business and management principles.

Preferred Skills:

• Experience in the solar energy industry or a related field.
• Project management experience.
• Ability to work well with all levels of internal management and staff, as well as outside clients and vendors.
• Sensitivity to confidential matters is required.

Work Conditions:

• Office environment; may require extended hours to accommodate deadlines or special meetings.

Job purpose:

• Perform a variety of student services duties under the supervision of the Student and Administration Manager.
• These duties include timetabling, maintaining student academic and financial records, student inquiries, and pastoral care services.

Key responsibilities and accountabilities:

1. Manages and maintains all student academic and financial records.
2. Administers a range of student academic services from enrolment, student pass matters to graduation.
3. Performs student academic services which include class schedule, issuance of the transcript, and the collection of course fees.
4. Cultivates good relationships with students and addresses their needs in administration-related matters.
5. Performs general admin duties.

Requirements:

1. Diploma or equivalent with at least 2 years of working experience in student administration processes.

2. Have a sense of urgency in meeting deadlines and meticulousness.

3. Possess good interpersonal, presentation, and communication skills.

4. Dynamic with a pleasant disposition.

Responsibilities:

• Ensure all incoming calls are answered and directed to respective employees promptly and politely.
• Welcome all company’s visitors and assist them in locating the employees that they want to meet.
• Courier services are properly coordinated.
• Distribution of incoming mail. Ensure mails are being distributed according to the distribution list.
• Recording and maintenance of records for incoming and outgoing mails.
• Responsible for office pantry, stationery ordering and maintenance, maintenance of general cleanliness of the office premises, surveying state of office equipment and furniture and liaising with repairmen etc.
• Liaising with IT personnel on office computers and server maintenance
• Arranging for office events such as birthday parties, fun runs, charity events etc
• Complete all assignments as assigned by the General Manager.
• Complete other duties assigned by the Senior Administrator.

Requirements:

• At least "N" / "O" Level or Certificate in Business Administration
• At least 1 year of related working experience
• Possess good communication and administrative skills.
• Able to work independently & efficiently.
• Computer literate with knowledge in MS Word, Excel and Powerpoint.
• Preferably able to commence immediately.

If you meet our criteria, please forward a comprehensive resume, stating notice period required if applicable, and your current and expected remuneration to:

[email protected]

(All applications will be in strict confidence. We regret that only short-listed candidates will be notified)

The Role

Reporting to the Administrative Manager, you will oversee and coordinate the administrative functions of the organization, ensuring efficient office operations. This role involves managing schedules, preparing reports, organizing meetings, and supporting senior management with various administrative tasks.

Role Summary

Office Administration

• Assist with day-to-day office and employee administration tasks.
• Manage office supply inventory and place orders when necessary.
• Perform basic clerical duties such as photocopying, scanning, and filing.
• Maintain and update contact lists and databases.
• Coordinate with vendors for office maintenance and repairs.
• Handle and distribute incoming and outgoing mail and packages.
• Respond to general inquiries via phone, email, and in person.
• Assist with budgeting, expense tracking, and financial reporting.

Visitor and Event Coordination

• Greet and welcome visitors in a friendly and professional manner
• Schedule and coordinate appointments for clients and visitors
• Assist in organizing company events or meetings

Employee Support

• Serve as a point of contact for employees regarding administrative and IT-related inquiries.
• Set up door access for new hires.
• Printing of name cards for new hires and existing staff.
• Assist with onboarding new employees, assign workstation, setting up laptops and office tools.

Travel Arrangements

• Travel arrangements, flights and hotel bookings.

Other Duties

• Perform any other duties as assigned by the Reporting Manager.

The Requirements

• Minimum a Diploma in any discipline.
• Minimum 3 years of administration experience.
• Proficient in MS Office Suite (Word, PowerPoint, Excel and Outlook).
• Strong communication and interpersonal skills, essential for effective stakeholder engagement.

Location Jurong West, West Region

Salary UP TO 1800 / per month

Full Time, Contract

5.5 Day Week (Off Day Sunday)

14 days Annual Leave

Description

***** SINGAPOREANS / PR ONLY *****

5.5 days work per week

Work Shift Hours:

First Shift (Admin & Operation):

07:30AM - 16:30PM (Included 1hrs break per day)

Second Shift (Operation): 11:45AM - 20:45PM (Included 1hrs break per day)

Second Shift (Admin): 09:00AM - 18:00PM (Included 1hrs break per day)