Produce and distribute correspondence memos, letters, faxes, and forms
Develop and maintain a filing system
Order office supplies
Submit and ..
Produce and distribute correspondence memos, letters, faxes, and forms
Develop and maintain a filing system
Order office supplies
Submit and reconcile expense reports
Provide general support to visitors
Provide information by answering questions and requests
Research and creates presentations
Generate reports
Prepare and monitor invoices
Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities
Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
Organize travel arrangements for senior managers
Maintain computer and manual filing systems
Handle sensitive information in a confidential manner
Take accurate minutes of meetings
Coordinate office procedures
Reply to email, telephone, or face to face inquiries
Resolve administrative problems
Receive, sort, and distribute the mail
Manage staff appointments
Oversee and supervise the work of junior staff
Maintain up-to-date employee records
Coordinate repairs to office equipment
Implement clerical duties and administrative processes
What to expect as an Administrative Executive with us
As an Admin Executive in our Singapore office, you will be in-charge of several activities perta..
What to expect as an Administrative Executive with us
As an Admin Executive in our Singapore office, you will be in-charge of several activities pertaining to the administration of the office. You will be working closely with the team of consultants located in Singapore but might have the opportunity to work with other offices in the region (i.e. Hong Kong, Beijing, New Delhi).
Your role will encompass the following tasks:
Greet office visitors, and maintain office efficiency by arranging repairs
Administrative support and office logistics coordination for the Singapore office
Organise and schedule meetings
Assist on business travel bookings, administrative support (scheduling, expenses, timesheets, etc.), organise internal events, commercial activities, and seminars.
Procurement of office supplies
Provide support on the business development side
Other tasks: recruitment and providing administrative support to the Hong Kong and Beijing offices, etc.
Requirements
We are looking for a candidate who is flexible, dynamic, have a sense of ownership and self-confident yet humble. You will need to demonstrate curiosity, enthusiasm, common sense and attention to detail.
Preferably you will:
Have strong time-management and multitasking abilities
Have good oral and written communication skills in English
1. Document Control and manage Factory audits.
2. Local and Overseas Procurement
3. Inventory Management
4. Perform cost margin analysis of product li..
1. Document Control and manage Factory audits.
2. Local and Overseas Procurement
3. Inventory Management
4. Perform cost margin analysis of product lines to ensure within budget
5. Excellent MS Xcel skills and knowledge ( at least 8 out of 10 competency)
6. High EQ, able to work well under pressure and deliver under tight timelines.
7. Ability and track record of working with cross functional teams to deliver results.
8. Excellent oral and written ( email, whatsapp ) communications skillsets.
9. Tenacious, resourceful and able to at a very short time connect the dots to form a big picture.
Roles & Responsibilities
Role Overview:
Administrative Assistant is integral to the smooth operation of our office. Your role will involve a varie..
Roles & Responsibilities
Role Overview:
Administrative Assistant is integral to the smooth operation of our office. Your role will involve a variety of administrative tasks, including but not limited to, document management, communication handling, and liaison with external parties. The ideal candidate possesses a high level of professionalism, attention to detail, and efficiency in all aspects of their work.
What You Will Do:
Prepare, file, and organise various company documents and records, including HR, billing, expenses, internal equipment, and corporate files, ensuring accuracy, completeness, and that all information is current
Maintain confidentiality of all company information
Handle incoming communications via phone and email, ensuring timely and professional responses
Liaise on behalf of the company with external parties, including but not limited to, government departments, auditors, vendors, and associations, building and maintaining good relationships.
Address staff queries
Staff onboarding and offboarding
Coordinate schedules, meetings, and appointments for company management and leadership, ensuring optimal time management and avoidance of scheduling conflicts
Distribute agendas and prepare minutes for meetings
Monitor office supplies inventory, place orders, and manage budgets
Provide administrative support to other teams and projects as needed
The Must-Haves Qualifications:
Bachelor’s degree
At least 1 year of experience in administrative or secretarial roles.
Excellent written and spoken English
High proficiency in Adobe Suite, MS Office and other office productivity tools
Tech-savvy, with the aptitude to learn new software
Key attributes: meticulousness, discretion, and exceptional time management skills
• Perform Data Entry - Purchase Order, Delivery Order, Invoices and Packaging.
• Liaise with supplier on goods in & out.
• Order logistic items for Head Office and outlets.
• Assist in any ad-hoc duties when assigned.
Requirements:
• Minimum 'O' level certification.
• Proficient in Microsoft Excel and Word.
• Well verse in English and Mandarin to liaise with overseas counter-part.
By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company for the purpose of the processing and administration by company relating to this job application.
**We regret to inform that only shortlisted candidates would be notified. **
• Perform Data Entry - Purchase Order, Delivery Order, Invoices and Packaging.
• Liaise with supplier on goods in & out.
• Order logistic items for Head Office and outlets.
• Assist in any ad-hoc duties when assigned.
Requirements:
• Minimum 'O' level certification.
• Proficient in Microsoft Excel and Word.
• Well verse in English and Mandarin to liaise with overseas counter-part.
By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company for the purpose of the processing and administration by company relating to this job application.
**We regret to inform that only shortlisted candidates would be notified. **
You will be responsible for administrative duties in the daily operations of the company.
Key Responsibilities as following:
· Manage incoming phone ..
You will be responsible for administrative duties in the daily operations of the company.
We are on the lookout for an experienced Admin Executive to join us
Job Responsibilities:
Attending to phone and email enquiries
Maintain proper ..
We are on the lookout for an experienced Admin Executive to join us
Job Responsibilities:
Attending to phone and email enquiries
Maintain proper filing and disposal of confidential documents
Communicating and following up with clients
Following up with clients on invoicing, billing and payment matters
Data entry and ensuring data integrity
Requirements:
Proficient in MS Office applications
Strong interpersonal and communication skills
A team player who helps foster a cooperative work environment
Traits to thrive in this role:
Excellent time management and communication skills
High attention to detail
Highly Organised
Experienced in a service-oriented environment, resolving customer questions, issues and enquiries
A competitive remuneration package commensurate with relevant experience and qualifications will be offered to the successful candidates.
Other Benefits & Perks
2 days of wellness leave
Birthday leave and Birthday Token $100
Medical and Dental Benefits
Please state your current or last drawn salary, expected salary, and availability in your CV. We regret that only shortlisted candidates will be notified.
Job Description:
1. Support salesperson on submissions / requests via counter or other mode of communication.
2. Ensure that legal procedures are comp..
Job Description:
1. Support salesperson on submissions / requests via counter or other mode of communication.
2. Ensure that legal procedures are complied with by every of our salesperson.
3. Process Project transactions via various platforms.
4. Data entry of all transactions.
5. Attend to salespersons’ enquiries.
6. Maintain proper filing of all related forms & documents.
7. Any other administrative duties / ad-hoc duties as assigned.
Job Requirements:
1. GCE 'O' level and above
2. Good communication skills
3. Keen eye for details
Kindly state last drawn salary and expected salary.
We regret that only shortlisted candidates will be notified.
(A) Job Summary:
Assist the Building Department in all related works.
(B) Essential Job Functions:
The Administrative Officer is responsible for, b..
(A) Job Summary:
Assist the Building Department in all related works.
(B) Essential Job Functions:
The Administrative Officer is responsible for, but not limited to, the following:
General
Coordinate office activities in compliance with company policies.
Communicate closely with the person in charge of the Building Department to assist his/her work.
Office Administration
Support office administration functions, such as ordering office supplies (eg stationery/name cards)
Manage the control of documents (mail, letters, packages, etc….) delivered to the department including the disposal.
Manage arrangements of meeting rooms.
Organise company vehicles/drivers’ schedules.
Department/Unit Work
Participate in routine and ad-hoc meetings that aim to improve the efficiency and effectiveness of the unit and/or department.
Provide department information, such as annual event schedule, weekly regular meeting table, leave platform, and staff directory.
Translate Japanese-English for documents/notices issued by the Tokyo Head Office.
Coordinate and arrange guest visits, such as hotel and restaurant bookings, transportation, scheduling, and appointments with clients/consultants.
Coordinate business trip itineraries, travel, visas, insurance, accommodation, data roaming, etc.
Arrange seasonal greeting cards and client celebrations.
Manage Department News and Announcements via APRHQ’s web portal.
Create an internal newsletter every quarter.
Coordinate and arrange for new and transferred expatriates.
Apply for reimbursement of entertainment, conference expenses, etc.
RHQ Public Relations
Liaise with the Tokyo Head Office, group companies, and other offices.
Prepare and coordinate procedure PR documents (mainly internal)
Arrangement for national staff to register with the HQ system.
(C) Minimum Qualifications/ Job Experience:
Bachelor qualifications.
At least 3 years of relevant working experience.
Business-level Japanese skills of at least JLPT N1 or equivalent are necessary as the incumbent will be required to communicate and collaborate with counterparts in Japan, such as the Tokyo Head Office.
Business communication level of English language fluency.
Prior experience in working in the construction industry is preferred.
(D) Knowledge/ Skills/ Abilities:
Excellent verbal and written communication skills.
Strong time management skills with exceptional attention to detail and ability to manage multiple tasks at one time
About Allkin
Founded in 1978 as Singapore's first family service centre, Allkin Singapore (formerly known as AMKFSC Community Services) is a leading c..
About Allkin
Founded in 1978 as Singapore's first family service centre, Allkin Singapore (formerly known as AMKFSC Community Services) is a leading community-driven social service agency that believes everyone has the potential to create positive change, regardless of age, race, or background.
Through our service offerings, strategic partnerships, and community initiatives, we unlock opportunities for vulnerable individuals and families to overcome life's challenges, pursue a brighter future, and inspire others to do the same. Today, Allkin uplifts and journeys with diverse communities such as children, youths, families, and seniors at close to 40 touchpoints across Singapore.
The Administrative Officer is responsible for the smooth running of clinical administrative operations within the Family & Community Support Division. This includes managing financial records, liaising with various department staff and directors, and ensuring seamless workflows that support the divisions functions.
Roles & Responsibilities:
Clinical and Operational Administrative Support:
Support senior management with administrative tasks such as practice standards reports, data tracking and analysis, audit preparation, and other tasks as needed.
Oversee daily divisional correspondence, handling incoming and outgoing communication for the Clinical Team, e.g., smooth operations of phone, email, mail, and Teams.
Schedule meetings and appointments and prepare meeting rooms for management meetings and clinical training sessions, including logistics support. Assist with minute-taking when required.
Prepare and distribute correspondence, memos, reading materials, and reports.
Collaborate with internal and external parties to develop and implement new clinical work processes and systems for the centres/division.
Support relevant clinical engagements and staff evaluations.
Support Finance, HR, Procurement processes, such as purchase orders, issuing payment receipts, and expense reimbursements.
Update and maintain required records for group supervision, such as attendance data and fees.
Communication and Coordination:
Collaborate with internal and external parties to review clinical work processes, forms, and systems for the division.
Coordinate with internal parties to support the publicity and communication of internal clinical training sessions.
Candidate Profile:
Diploma in Administration or a relevant qualification.
At least 5 years (for Admin Officer) and 7 years (for Senior Admin Officer) of relevant working experience.
Empathetic and understanding when working with clients from diverse backgrounds.
Comfortable traveling across different work locations when required.
High sense of accountability and responsibility.
Good leadership and team management skills.
Good problem-solving and critical thinking abilities, with attention to detail.
Strong verbal and written communication skills.
Strong organizational and multitasking abilities.
Proficient in Microsoft Office Suite (Outlook, Teams, Word, Excel).
Reputable Enrichment Brand
LCentral is a reputable Premier English Specialist providing quality enrichment for students from N1 to P6 since 2008. We ..
Reputable Enrichment Brand
LCentral is a reputable Premier English Specialist providing quality enrichment for students from N1 to P6 since 2008. We are seeking a dynamic candidate as a full-time Customer Service Officer.
Job Responsibility
Customer Service Officers are key to supporting the daily operations of the business and managing customer service relationships. The primary responsibilities include:
Assist in the day to day administration of the centre (roster, scheduling, payments, etc.)
Assist in student enrolments (enquiries, assessments, registration, etc.)
Assist in scheduling classes to ensure optimal use of resources (classrooms, materials, etc.)
Record keeping
Establishing excellent rapport with parents, children and teachers
Responsible for maintaining brand standards (image and presentation, safety and hygiene)
Ensuring a positive and nurturing learning environment
- Good communication skills.
- Proficiency in Microsoft Office.
- Able to work independently and be meticulous.
- Attention to detail to ensure accura..
- Good communication skills.
- Proficiency in Microsoft Office.
- Able to work independently and be meticulous.
- Attention to detail to ensure accuracy in cost calculations and reporting.
- Competent in performing all tender activities necessary for the procurement of new projects.
- Competent in preparing tender/quotation submissions.
- Assist in sourcing and obtaining quotations from subcontractors/suppliers for tenders & projects.
Responsibilities
Provide front-desk coverage by managing a busy, multiline phone system, greeting guests as they enter the office, managing incomin..
Responsibilities
Provide front-desk coverage by managing a busy, multiline phone system, greeting guests as they enter the office, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment
Provide administrative support to senior leaders, including email correspondence and generation and distribution of memos, letters, spreadsheets, forms, and faxes
Plan, organize, and schedule company meetings in the office, off-site, and via videoconference
Coordinate domestic and international travel arrangements for employees
Maintain filing system, contact database, employee list, and inventory
Order and oversee office supplies and food deliveries for group meetings
Required skills
Proven administrative experience
Superb written and verbal communication skills
Strong time-management skills and multitasking ability
Aptitude for learning new software and systems
24 hours on call is needed
Preferred skills
Previous success in office management
Experience managing budgets and expenses
Experience developing internal processes and filing systems
Job Summary:
We are looking for a detail-oriented and organized Administrative Assistant to support the production team in managing daily operations. ..
Job Summary:
We are looking for a detail-oriented and organized Administrative Assistant to support the production team in managing daily operations. The ideal candidate will assist with scheduling, inventory management, and document handling to ensure smooth production processes.
Key Responsibilities:
Assist in coordinating and scheduling production activities.
Maintain and update production records, reports, and documents.
Monitor inventory levels and coordinate with the procurement team to ensure materials are available.
Support the production team with administrative tasks such as data entry, filing, and report generation.
Communicate with other departments to ensure timely and efficient production.
Help resolve any production-related issues by providing administrative support.
Track and report production progress and performance metrics.
Qualifications:
High school diploma or equivalent; additional administrative or production-related certification is a plus.
Proven experience in an administrative or production support role.
Strong organizational and time management skills.
Proficiency in MS Office (Excel, Word, etc.).
Excellent communication skills, both written and verbal.
Ability to work well in a team environment and under pressure.
Job Scope:
Support various work teams with administrative requests such as managing of invoices processing and tracking.
Assist in purchasing and..
Job Scope:
Support various work teams with administrative requests such as managing of invoices processing and tracking.
Assist in purchasing and tracking of stock orders.
Maintain stock of office supplies and order as needed.
Responsible for answering & directing phone calls, greeting & coordinating appointments, scheduling & facilitating on- or off-site consultations and meetings.
Job Requirements
Candidate must possess at least Primary/Secondary School/"O" Level, Professional Certificate/NiTEC in any field.
Required language(s): English
No work experience required.
Required Skill(s): Microsoft Office
Preferably Entry Level specialized in Clerical/Administrative Support or equivalent.
If you thrive in support functions and fit the role of an Administrative Executive, you would be the one that we are looking for. We will be happy to notify the shortlisted candidates.
1) Checking and audting of submitted documents
2) Folllowing up for outstanding documents
3) Preparation and Billing
4) Monitoring collection
5) Prces..
Are you an organized, detail-oriented professional looking to make a difference in a dynamic accounting firm? We’re searching for a talented Adminis..
Are you an organized, detail-oriented professional looking to make a difference in a dynamic accounting firm? We’re searching for a talented Administrative Assistant to join our team and help us keep everything running smoothly.
Key Responsibilities:
Serve as the first point of contact for clients—answering calls, emails, and welcoming visitors.
Manage schedules, appointments, and meetings for team members.
Handle correspondence, document preparation, and file management.
Maintain office supplies and ensure a smooth-running workplace.
Assist with invoicing, expense tracking, and basic accounting tasks.
Prepare and issue billing to clients.
Prepare secretarial work such as drafting letters and maintaining records.
Handle personal assistant tasks for the Director, such as managing personal schedules or travel arrangements.
Take on any ad-hoc tasks assigned by the direct report supervisor.
Support team members with administrative and organizational tasks as needed.
Qualifications:
O-Level or Diploma in any relevant field.
Proven experience as an administrative assistant, office manager, or similar role (experience in an accounting or financial environment is a plus).
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and comfort with office technology.
Excellent organizational and multitasking skills.
Strong written and verbal communication abilities.
A proactive attitude with a high level of professionalism and confidentiality.
What We Offer:
Competitive salary and benefits package.
Opportunities for professional development and growth.
A friendly and supportive work environment.
The chance to be part of a firm that values your contributions
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