COMPANY DESCRIPTION

Headquartered in Singapore, The EtonHouse International Education Group has 120 schools across 11 countries. We run pre-schools as well as K-12 international schools. Together, these schools provide internationally recognized programmes and high-quality education to over 20,000 students globally. The group also runs enrichment programmes and cutting-edge ed-tech programmes to scale the provision of high-quality education in pre-schools.

Over the last 27 years, EtonHouse has been at the forefront of international education in the Asia Pacific region and has won numerous awards. In 2019, our founder, Mrs. Ng Gim Choo won the EY Entrepreneur Of The Year Award in the Education category. In addition, EtonHouse was recently selected to be in the inaugural cohort of the Scale-Up SG programme, which is an Enterprise Singapore programme selecting high-growth potential local companies which can be groomed into future global champions.

With children at the heart of what we do and the vision to make good quality education accessible to every child in Singapore, EtonHouse launched the EtonHouse Community Fund (ECF) in 2015. As an independent IPC charity, ECF continuously runs initiatives to make a difference in the lives of vulnerable children.

EtonHouse Vision

Shaping the future through education

EtonHouse Mission

Developing confident and capable global citizens

Be a part of the EtonHouse family

We welcome passionate and dedicated professionals who share our belief in the power of education. Together, we can make a meaningful difference to children and society through education.

RESPONSIBILITIES

The Assistant Teacher will assist the English/Mandarin Teacher and the Principal in the execution of professional duties and responsibilities.

• Working alongside English/Mandarin Teacher, provide appropriate learning experiences for children within an inquiry, play-based context
• Assist the English/Mandarin Teacher in documenting the children's learning through contributions via newsletters, portfolios etc.
• Create a warm and nurturing environment for children
• Build and maintain close partnership with parent

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• Possess a Diploma in Early Childhood Care and Education or its equivalent with at least 1 year of relevant teaching experience are welcome to apply.
• Good communication and interpersonal skills
• Able to work well independently as well as within a team

• ECDA L2
• 1

Location: 126 Kim Tian Road & 178 Bishan Street 13

Responsibilities:

• Handle inquiries and provide product knowledge
• Identify new partnership opportunities
• Maintain a proactive relationship with existing clients
• Meet targeted sales objectives
• Provide real-world intelligence to the marketing department
• Responsible for drafting and preparation of drawing for client
• Deal with telephone and email enquiries for sales, operational and accounting matters
• Liaise with overseas counterpart and business partners to meet client

Job Requirements:

• Able to communicate efficiently in English (Know speaking Cantonese will added advance)
• Min Diploma, Degree or equivalent qualification in and discipline
• Handle, transpose and edit meeting notes and audio into written documents
• Proactive, good interpersonal, communication and customer handling Skills
• Cheerful, cooperative, and proactive
• Willing to travel (if needed)

· Move inventory and materials across facilities

· Process inventory for delivery

· Sort, organize and store inventory in the proper location

· Report damaged or missing inventory to supervisors

· Stack and organize large bulk items

· Update logs and documentation for inventory processing

· Operate heavy machinery like forklifts to move or store inventory

· Work as an active team member to complete team goals

· Prepare documentation and inventory for audits

Job Description:

• Provide administrative support to the office and purchasing manager.
• Provide support for office administrative duties, data-entry and filing of documents.
• Answer incoming phone calls and emails.
• Performing general office duties such as setting up filing systems, data entry, typing, copying.
• Manage employee training and other HR matters.
• Ad hoc duties as assigned.

Requirements:

• Proficient in Microsoft Office.
• Candidate must possess at least a Diploma in Business Studies administration or human resource management or equivalent.
• Responsible, mature, meticulous and good team player.
• Good communication and interpersonal skills and able to communicate well with all levels of people.

We are looking for an Finance Executive professional to join the team.

As a Finance Executive professional, you will be responsible for keeping the system running smoothly by managing cash flow and paying vendors and suppliers. You will be expected to keep track of all expenditures and reconcile processed work by verifying entries and comparing system reports to balances.

Responsibilities:

· Post business transactions, process invoices, verify financial data for use and maintain accounts payable records.

· Provide other clerical support necessary to pay the obligations of the organization.

· Maintain meticulous records of outstanding payables.

· Ensure the accuracy of an organization’s financial documents for payment, auditing and tax purposes.

· Process out going payments in compliance with financial policies and procedures.

· Perform day-to-day financial transactions, including verifying, classifying and recording accounts payable data.

· Keeping track of all payments and expenditures, including payroll, purchase orders, invoices and statements

· Protect businesses against unintentional overpayment.

· Practice effective monitoring to ensure payments are made to vendors in a timely manner.

· Verifies vendor accounts by reconciling monthly statements and related transactions

· Clarify any questionable invoice items, prices, and receiving signatures.

· Assemble and review invoices to be completed for payment.

· Maintain copies of vouchers, invoices or correspondence necessary for files.

· Obtain proper information and data regarding invoice payments.

· Check vendor files for any previous payments and assign voucher numbers.

· Prepare vouchers listing invoice number, date, vendor address, item description, amounts and coding per accounting policies and procedures.

· Verify invoices against purchase orders and ensure goods or services were received before issuing payment to vendors.

Job Requirements:

· Degree or Diploma in Finance, Economics, Business Studies or a similar discipline.

· Candidates who are currently enrolled in CPA Australia will be considered as well.

· Solid understanding of basic bookkeeping and accounting skills is required.

· Proven ability to calculate, post and manage accounting figures and financial records.

· Proven ability to calculate, post and manage accounting figures and financial records.

· Team player with strong communication, interpersonal and organisational abilities.

· Capable of working independently and under time constraints.

· Proficient in the use of Microsoft Office applications.

Job Title: Corporate Secretarial Executive (ID8021)
Location: Bukit Batok
Working Hours: 9 am to 6 pm, Mondays to Fridays
Salary: $3000 to $4000 (Up to 2 months VB/annum)

Job Description:
• To provide a full suite of corporate secretarial services to our clients.
• Assist in the incorporation of new companies, registration of Singapore Branches and other entities, striking off, ensuring compliance with the requirements of the Singapore Companies Act and the relevant laws
• Assist in ACRA e-filings
• Responsible for preparing directors/shareholders resolutions, relevant statutory forms and other related documents for ongoing corporate secretarial matters, the opening of bank accounts, change of bank signatories, etc.
• Assist in KYC (Know Your Client) checking and onboarding of new clients from across the world as well as liaison and coordination with third parties (auditors, accountants, etc.) for clients
• Update and maintain statutory registers and other records including the Register of Controllers and Register of Nominee Directors
• Any other corporate and ad-hoc jobs as required

Requirement:
• Diploma/Advanced Diploma/Degree in a relevant field, Business Administration, Business Management or Law
• ICSA qualification or currently pursuing SAICSA course (Beneficial but not compulsory)
• At least 1-2 years relevant experience in corporate secretarial firms
• Working knowledge of relevant provisions of the Singapore Companies Act is a plus
• Strong interpersonal and communication skills; team player
• Self-motivated and proactive; able to work independently and meticulously under tight deadlines.

Join our team as an Accounts Assistant! We're seeking a detail-oriented individual to support our finance department with bookkeeping, invoice processing, reconciliations, and financial reporting. If you're organized, reliable, and eager to learn, we want to hear from you. Apply now to be part of our dynamic team!

Our Company:

• Beauty Industry
• 5 Days, Office Hours
• Bukit Batok (West)
• Basic Up $2800 + AWS + Company Benefits

Job Responsibilities:

• Creating and processing invoices for goods or services provided
• Processing and verifying invoices from suppliers, ensuring timely payment.
• Issuing invoices to customers, following up on outstanding payments, and recording receipts.
• Prepare financial statements, reports, and budgets as required.
• Assisting with bank reconciliations to ensure that bank statements match the company's records.
• Inputting financial data into accounting systems accurately

Requirements:

• Minimum 1-2 years’ experience in accounts
• Minimum Nitec/Higher Nitec in Accounting or relevant.

If you're ready to join our dynamic team and make a difference in the lives of our customers, please submit your resume to [email protected].

We look forward to hearing from you!

General Administration

• Typing of Letter of Appointment and other personnel letters for assigned projects/divisions

• Updating of employee data in the system

• Maintaining of electronic personnel files to ensure employment contracts and related documents are in place.

• Source and arrange for adhoc training courses

• Application of training grants

• Updating of Training Plan and collating of training evaluation forms for ISO 9000 certification

• Provide support for answering of incoming phone calls and enquiries

• Any adhoc HR duties as assigned Staff Retention

• Ensure exit interviews are conducted with resigning employees

Requirements

• Diploma in Human Resource Management, Administrative or similar

• Minimum 2 years of experience in related functions

• Good communication skills (written and oral)

• Pro-active manner, willing to offer new suggestions and share

• Knowledge of Foreign Manpower Act

• Familiar with work pass regulations

• Proficient in Microsoft Office/Excel with an eye for details

1. Answer/ follow up on school matters via general line or via school mobile line in English and Chinese.

2. Handle general enquires

2. Assist in the day-to-day running of school operations.

3. Record/Data entry of students in the CMS system

4. Maintain school cleaning schedule and upkeep cleaners’ duty roster.

5. Arrange and conduct school tours.

6. Maintain and records of information.

Job Responsibilities

• Responsible for the quality of care provided to the residents.
• Provide supervision and coaching to the care team.
• Assist in planning, implementing and management of staff training and development programmes.
• Ensure overall serviceability and cleanliness of the living environment.
• Support manager in the day to day administrative and operational roles.
• Support and participate in projects and initiatives.

Job Requirements

• A recognized degree or its equivalent.
• Experience in healthcare industry desired but not mandatory.
• Be a team player and possess good interpersonal skills.

Job Highlight

• Opportunities for development and growth
• Attractive Allowances & Incentives
• Competitive remuneration
• Attractive employee benefits
• AWS
• Performance Bonus

Responsibilities

• Regulate the Electrical Power Distribution of DTL HV, LV & DC traction power networks in the operation control center
• Monitoring and control of power equipment such as HV equipment, DC traction power equipment and LV equipment in the operation control center
• Monitoring and control of ECS equipment such as Tunnel ventilation system, station air-con, mechanical ventilation
• Liaise with maintenance team to ensure fast response to clear system faults and carry our the repair servicing works
• Ensure safety plans are implemented with all safety hazards eliminated
• Perform works and documentation in accordance to ISO Quality Standards and quality procedures

Requirements

• Possess a Polytechnic Diploma in Electrical Engineering / Electrical & Electronic Engineering / Clean Energy / Renewable Energy Engineering or equivalent
• Entry level candidates are welcome to apply
• Good interpersonal skill
• Good planning and writing skills
• Resourceful, self-motivated and result-oriented
• Good team leader
• Able to perform 3 rotating shift work
• Able to identify colours

We regret to inform that only shortlisted applicants will be notified.

· DO/Inv, matching & posting & Filing (for all salesman)

· GRN (Sales Report Order)

· Create new customer code

· Submit E-invoce for Govt & school Agencies

· GRN report checking (for all salesman)

· OE report checking (for all salesman)

· Weekly Loan report (for Salesman)

· Checking SO report & Shipped not invoiced report updated by sales co

· At least 10 years experience
· Willing to work on holidays / work on shifts / change of shift
· Able to stand/work for long hours



1 COOK FOOD IN A TIMELY MANNER

2 SET UP THE KITCHEN WITH COOKING EQUIPMENT, LIKE KNIVES, PANS AND FOOD SCALES

3 STUDY EACH RECIPE AND GATHERING ALL NECESSARY INGREDIENTS

4 WORK TOGETHER WITH KITCHEN STAFF AND DELEGATE TASKS RELATED TO MEAL PREP, COOKING AND DELIVERING FOOD TO DINERS IN A TIMELY FASHION

5 FOLLOW THE BUDGET ESTABLISHED BY THE RESTAURANT MANAGER

6 ENSURE SAFETY AND SANITATION PRACTICES IN THE KITCHEN

7 KEEP UP WITH INDUSTRY TRENDS AND CREATE NEW RECIPES

· At least 10 years experience
· Willing to work on holidays / work on shifts / change of shift
· Able to stand/work for long hours



1 COOK FOOD IN A TIMELY MANNER

2 SET UP THE KITCHEN WITH COOKING EQUIPMENT, LIKE KNIVES, PANS AND FOOD SCALES

3 STUDY EACH RECIPE AND GATHERING ALL NECESSARY INGREDIENTS

4 WORK TOGETHER WITH KITCHEN STAFF AND DELEGATE TASKS RELATED TO MEAL PREP, COOKING AND DELIVERING FOOD TO DINERS IN A TIMELY FASHION

5 FOLLOW THE BUDGET ESTABLISHED BY THE RESTAURANT MANAGER

6 ENSURE SAFETY AND SANITATION PRACTICES IN THE KITCHEN

7 KEEP UP WITH INDUSTRY TRENDS AND CREATE NEW RECIPES

Foreign Worker Administration

• Apply, renew, and cancel work pass for foreign workers and update changes. in personal particulars and address of foreign workers via MOM.

• Update work permit renewal/expiry in the HR system.

• Monitoring movement of passport of foreign worker.

• Purchasing of air tickets when repatriating foreign workers.

• Update the movement of foreign workers list for the various sites.

• Update the changes in foreign worker accommodation in the system and relevant shared folder timely and ensure accuracies.

Recruitment

• Advertise vacancies on all major job posting sites, and on social media platforms, working with government and recruitment agencies.

• Assist HR Director for recruitments, collaborate with Operations. Managers/Directors and other stakeholders in developing temporary staffing strategies to cover extended absences or extended openings of key positions.

• Review applications to shortlist candidates.

• Conduct initial interview for the shortlist candidates.

• Forward resumes of suitable candidates to the hiring managers for their consideration.

• Arrange interview appointment between the chosen candidate and the hiring managers.

• Conduct reference and background checks if necessary.

• Prepare necessary papers for the hiring process.

• Support recruitments for HR and Operations teams with recruitment. administrative, organizational and logistical tasks.

• Serving as the logistical point of contact for both internal and external candidates at the written offer stage, including interacting directly with the candidates and ensuring signed paperwork is received in a timely manner.

• Managing various aspects of the candidate experience post offer acceptance, including ensuring accurate start dates and compliance of onboarding paperwork.

• Coordinating with the HR team to ensure correct procedures followed at all times and operational risks are minimized.

• Establish positive relationships within the various stakeholders and candidates to assist with the seamless recruiting process.

• Engage with HR team to recommend process improvements as needed

• Maintain accurate record keeping and consistent storage of new hire candidate records.

• Effective and efficient management of day-to-day queries and raising of issues.

• Completing daily, weekly, monthly and quarterly reports as required.

• Conduct new employees’ orientation, exit interviews, referral programs.

• Updating of handbooks, orientations programs and documents templates when required.

• Any other ad-hoc tasks that are assigned.

Requirements

• Diploma in Human Resource Management, Administrative or similar

• Minimum 2 years of experience in related functions

• Good communication skills (written and oral)

• Pro-active manner, willing to offer new suggestions and share

• Knowledge of Foreign Manpower Act

• Familiar with work pass regulations

• Proficient in Microsoft Office/Excel with an eye for details

Foreign Worker Administration

• Apply, renew, and cancel work pass for foreign workers and update changes. in personal particulars and address of foreign workers via MOM.
• Update work permit renewal/expiry in the HR system.
• Monitoring movement of passport of foreign worker.
• Purchasing of air tickets when repatriating foreign workers.
• Update the movement of foreign workers list for the various sites.
• Update the changes in foreign worker accommodation in the system and relevant shared folder timely and ensure accuracies.

Recruitment

• Advertise vacancies on all major job posting sites, and on social media platforms, working with government and recruitment agencies.
• Assist HR Director for recruitments, collaborate with Operations. Managers/Directors and other stakeholders in developing temporary staffing strategies to cover extended absences or extended openings of key positions.
• Review applications to shortlist candidates.
• Conduct initial interview for the shortlist candidates.
• Forward resumes of suitable candidates to the hiring managers for their consideration.
• Arrange interview appointment between the chosen candidate and the hiring managers.
• Conduct reference and background checks if necessary.
• Prepare necessary papers for the hiring process.
• Support recruitments for HR and Operations teams with recruitment. administrative, organizational and logistical tasks.
• Serving as the logistical point of contact for both internal and external candidates at the written offer stage, including interacting directly with the candidates and ensuring signed paperwork is received in a timely manner.
• Managing various aspects of the candidate experience post offer acceptance, including ensuring accurate start dates and compliance of onboarding paperwork.
• Coordinating with the HR team to ensure correct procedures followed at all times and operational risks are minimized.
• Establish positive relationships within the various stakeholders and candidates to assist with the seamless recruiting process.
• Engage with HR team to recommend process improvements as needed
• Maintain accurate record keeping and consistent storage of new hire candidate records.
• Effective and efficient management of day-to-day queries and raising of issues.
• Completing daily, weekly, monthly and quarterly reports as required.
• Conduct new employees’ orientation, exit interviews, referral programs.
• Updating of handbooks, orientations programs and documents templates when required.
• Any other ad-hoc tasks that are assigned.

Smilepoint is a dental group with clinics located in the central and southern Singapore.

Job Description

• Formulate and implement comprehensive business development strategies to drive the expansion of our dental clinics
• Identify, prioritize, and leverage new patient acquisition opportunities through various channels including corporate partnerships, medical affiliations, insurance providers, and digital platforms.
• Manage the entire partnership lifecycle from prospecting to onboarding, executing campaigns, and monitoring performance, tailoring propositions to meet clinic growth objectives.
• Collaborate with partners to design and execute joint marketing plans and events aligned with market trends and competitors' activities

Requirements

• Self-motivated individual
• Bachelors degree in a relevant discipline
• Strong managerial and leadership skills.
• Effective decision-making and excellent communication abilities.
• Ability to adapt quickly to dynamic situations and thrive in a fast-paced environment.

· At least 10 years experience
· Willing to work on holidays / work on shifts / change of shift
· Able to stand/work for long hours



1 COOK FOOD IN A TIMELY MANNER

2 SET UP THE KITCHEN WITH COOKING EQUIPMENT, LIKE KNIVES, PANS AND FOOD SCALES

3 STUDY EACH RECIPE AND GATHERING ALL NECESSARY INGREDIENTS

4 WORK TOGETHER WITH KITCHEN STAFF AND DELEGATE TASKS RELATED TO MEAL PREP, COOKING AND DELIVERING FOOD TO DINERS IN A TIMELY FASHION

5 FOLLOW THE BUDGET ESTABLISHED BY THE RESTAURANT MANAGER

6 ENSURE SAFETY AND SANITATION PRACTICES IN THE KITCHEN

7 KEEP UP WITH INDUSTRY TRENDS AND CREATE NEW RECIPES

· At least 10 years experience
· Willing to work on holidays / work on shifts / change of shift
· Able to stand/work for long hours



1 COOK FOOD IN A TIMELY MANNER

2 SET UP THE KITCHEN WITH COOKING EQUIPMENT, LIKE KNIVES, PANS AND FOOD SCALES

3 STUDY EACH RECIPE AND GATHERING ALL NECESSARY INGREDIENTS

4 WORK TOGETHER WITH KITCHEN STAFF AND DELEGATE TASKS RELATED TO MEAL PREP, COOKING AND DELIVERING FOOD TO DINERS IN A TIMELY FASHION

5 FOLLOW THE BUDGET ESTABLISHED BY THE RESTAURANT MANAGER

6 ENSURE SAFETY AND SANITATION PRACTICES IN THE KITCHEN

7 KEEP UP WITH INDUSTRY TRENDS AND CREATE NEW RECIPES

· At least 10 years experience
· Willing to work on holidays / work on shifts / change of shift
· Able to stand/work for long hours



1 COOK FOOD IN A TIMELY MANNER

2 SET UP THE KITCHEN WITH COOKING EQUIPMENT, LIKE KNIVES, PANS AND FOOD SCALES

3 STUDY EACH RECIPE AND GATHERING ALL NECESSARY INGREDIENTS

4 WORK TOGETHER WITH KITCHEN STAFF AND DELEGATE TASKS RELATED TO MEAL PREP, COOKING AND DELIVERING FOOD TO DINERS IN A TIMELY FASHION

5 FOLLOW THE BUDGET ESTABLISHED BY THE RESTAURANT MANAGER

6 ENSURE SAFETY AND SANITATION PRACTICES IN THE KITCHEN

7 KEEP UP WITH INDUSTRY TRENDS AND CREATE NEW RECIPES

Primary Objective:

• Perform functional audit of RHB Asset Management and other Singapore entities in order to ensure:-
• Soundness and adequacy of governance, risk management and internal control system (with a focus on Asset Management but should be comfortable with all auditable areas of a bank)
• Compliance with statutory and regulatory requirements as well as internal policies and guidelines.

Key Responsibilities:

• Execute risk based audit assignments within the approved audit plan and budget, which include:-
• Proper documentation of audit works with adequate supporting documents;
• Draft audit findings to highlight internal control weaknesses, irregularities, inefficiencies and non-compliances as well as recommendations to enhance existing control system and remedial action
• Attend audit exit discussion with respective Head of BG/FG/BA/FA to discuss audit issues and recommendations and subsequently draft the audit reports; and
• Follow-up and tracking resolution status of outstanding audit issues.
• Maintain Audit Program and ensure continuous review of audit approach by taking cognizance of changes effecting the operations and to ensure that the audit methodology is comprehensive and up to date.
• Participate in project review, meetings and other audit assignments when required by Section Head or Head of Internal Audit
• Attend and witness the opening and closing of tenders called by the Management as and when required

Responsibilities:

• Perform IQAM within the stipulated time-frame and with accuracy
• Perform Kitting, Exchange and supply the consumables within the stipulated time-frame
• Carry out the cycle-count and consumable shelf-life check at the stipulated time frame set
• Perform the train operation by delivering kitting to production cells and collecting finished goods from production

Requirements:

• Min. GCE “O” level
• Experience in a production environment will be an advantage
• Experienced in basic warehouse operations

Other information:

• Working Location: Changi
• Working Hours: Monday - Friday, 9am - 6pm
• Company shuttle bus is provided at designated MRT stations

As a Reservation Executive, We Rely On You To

• Provide the highest level of service to promote customer satisfaction and retention while optimizing booking opportunities
• Assist to maintain effective booking processes and follow through guest bookings
• Deliver an exceptional customer experience at the point of booking with both telephone and email reservations
• Assist in handling reservation sales and guest requests in a professional and efficient manner

We Are Looking For Someone Who

• Has a passion for customer sales
• Preferably has experience working in reservation and with relevant hospitality background
• Loves interacting with guests
• Has strong interpersonal skills and communication skills
• Enjoys working as part of a team
• Has a can-do attitude
• Is a self-starter
• Enjoys crafting best-fit solutions for guests

GESS is looking to recruit an Assistant Finance Manager to support the Director of Finance in all areas relating to finance AR and GL functions, project, financial reporting, management analysis and consolidation.

Job Purpose

• Assist and report to Director of Finance in all areas relating to finance operation, project, financial reporting, management analysis, consolidation and all treasury related matters.
• Work with team members and stake holders to compile data /information for variance / trend analysis, conduct market research, and consolidate analysis to support decision making.
• Prepare/review materials, input, analysis, reports and presentations for senior management meetings, board meetings, parents’ townhall and other purposes.
• Assist in designing, communicating and implementing new finance / procurement templates and forms to promote the digitalization of internal process wherever required.
• Ensure smooth AP functions by overseeing the AP team to collate, verify and process payments and staff reimbursement within the internal timeframes.
• Streamline AR functions by participating in AR projects, such as formulating new AR related policies, GST migration project and other AR related process.
• Supervise/ carry out the month end and year end closing process, review / prepare journal entries, bank reconciliation and monthly schedules.
• Be the key liaison person for all the school fund raising events, monitor internal approval process, the incoming and the disbursement of donations and keep comprehensive records.
• Prepare and update cash flow forecast, monitor cash positions and manage all bank and investment related matters, such as changes in authorised bank signatories, FD placement/renewal, purchase / disposal of ST investments, repayments/drawdown/ rollover of bank loans, etc.
• Ensure compliance of budget control by preparing/reviewing/monitoring budget vs actual reports, communicating and highlighting issues to all budget holders.
• Ensure compliance with all internal policies and SOPs in the allocated job functions.
• To be actively involved in the change process of School, including but not limited to the reviewing, streamlining, standardizing, and implementing internal controls and processes by achieving a risk vis-à-vis efficiency balanced approach.
• To be part of the project leadership in the assigned IT related projects for Finance/Procurement team to assist system improvement, data migration exercise and implement new process and controls in the new IT system.
• Update knowledge and expertise of changing statutory requirements, accounting standards, tax laws and charity regulations to determine the implications of such changes to financial / management reporting and internal process.
• Communicate effectively with both internal and external parties, keep complete record of meeting discussions and follow up the outstanding matters closely.

Budget, Forecast, Board Reporting and financial analysis projects

• Assist Director of Finance to consolidate the budget/forecast inputs from all budget holders, prepare consolidated budget/forecast and analysis of the entire school for review and decision making by management.
• Prepare / monitor budget vs actual reports, communicate and highlight issues to all budget holders whenever necessary.
• Carry out monthly or quarterly forecast by collating and analysing latest information such as enrolments status, budget spending plan of key stake holders, financing arrangements etc.
• Assist in all projects relating to strategic planning of the school by collating and analysing relevant data and preparing reports in a professional manner.
• Carry out market research of other international schools both in Singapore and overseas, prepare market data analysis and comparison with the school.
• Assist Director of Finance to collate all relevant information and prepare/review presentations for AGM, EGM, monthly Board Meetings, Parents Townhall and other Senior Management meetings.
• Carry out management and financial analysis for school programs, such as breakeven analysis of miscellaneous fees vs associated costs, school events/trips, holiday camps, etc.
• Provide financial information for all statutory reporting, including but not limited to reports to Statistic bureau, Charity Council, CPE, German Government agencies, etc.

Finance Operation

• Update and monitor finance team calendars by incorporating critical timelines throughout each academic year, such as month end closing, year-end closing and audit, annual AGM, EGM, annual statutory filings, etc.
• In charge of all fund-raising activities by coordinating with relevant departments to collect funds, monitor disbursement of donations and keep proper accounting records.
• Update financial reports for fund raising events, CARE Committee, Student and Parents Committees
• Assist Director of Finance to implement and monitor new policies and procedures in finance operation
• Be a main partner for system migration and a main driver of stream- lining operation process

Internal Controls, Policies and Standard Operational Procedures

• Be a partner with Director of Finance to streamline internal process and design new policies and procedures
• Involve and coordinate the assigned pipeline projects, analyse the impacts of current process and propose constructive and feasible improvements and solutions
• Prepare the assigned new policies and procedures with professional quality of best industry practice and compliance with rules and regulations of the school and the governments.
• Coordinate discussions and meetings with relevant team members, keep proper record of meeting discussions and track project progress.
• Prepare presentations for briefing of new policies/ SOPs to the school management, stake holders and staff (wherever applicable)
• Closely monitor the progress of each assigned project and ensure the tasks are completed within the agreed timelines.
• Other ad-hoc projects/ tasks to be assigned

Treasury Functions

• In charge of all treasury related functions of finance team.
• Coordinate with banks, financial institutions and payment gateway service providers for all bank related matters.
• Ensure the formalities for bank account open/ closures, implementation of new payment gateways and migration of payment portals etc. are done properly.
• Coordinate and ensure all formalities for changes in authorized signatories are prepared properly according to the signing mandate approved by BOG.
• Monitor and ensure the formalities for renewals/withdrawal/payment of Bank Loan/Hedging/FD are carried out within timeframe.
• Oversee and arrange approvals for purchase, disposal and tracking of investment in financial assets.
• Ensure weekly and monthly treasury report are updated correctly within timeline.
• Prepare monthly cash flow forecast with accuracy within the required timeline.
• Ensure the usage of Corporate Card are in line with school policy.
• Monitor bank balances, propose bank transfers, FD renewal / maturity whenever necessary.
• Oversees the entire cash transactions and controls of school, including but not limited to petty cash, donations, kiosk machines, school shop cash collections, etc.
• Other tasks, duties or projects as assigned from time to time.

Account Payables

• Lead the AP team to receive, match, verify and record supplier invoices (both PO and Non PO) in the accounting system.
• Review and ensure the invoices are captured in the correct GL account codes.
• Verify and ensure all the purchased items have followed the internal procurement SOPs and DOA authorization limits; communicate and resolve any discrepancies or exceptions with stakeholders.
• Ensure payment batch is processed at least once a week promptly before the payment due dates of suppliers.
• Identify, communicate and resolve all staff claim issues and reinforce school internal policies.
• Streamline payment process within the entire school and propose feasible solutions to Director of Finance.
• Prepare new policies, SOPs and new forms for management review and approval.
• Reinforce school policies by identifying abnormalities and communicating. rectifications with relevant stakeholders.
• Monitor the actual utilization of budget for all payments, prepare monthly report of actual vs budget for all budget holders and communicate issues whenever necessary.
• Other tasks, duties or projects as assigned by Head of Finance from time to time.

GL, AR, FA functions and annual audit

• Supervise/prepare GL closing and ensure month-end, year-end closings and annual audit tasks are completed within timelines.
• Liaise with external auditor for all audit related tasks, including but not limited to audit planning, year-end closing timeline, preparation of audit schedules, follow up audit issues and prepare draft financial statement.
• In charge of month end closing, prepare/ review journals, Debit Note, Credit Note, bank reconciliations and monthly schedules.
• Coordinate with relevant team members to follow up the open items identified in the monthly schedule.
• Supervise FA functions by ensuring FA transactions are correctly recorded in accounting system.
• Conduct reasonableness test for revenue recognition, AR provision and other AR related adjustments.
• Involve in AR related pipeline projects by assisting to draft new policies and procedures.

All tax related matters

• Prepare/review quarterly GST filing calculation and reconciliation.
• Review withholding tax calculation and provide technical advice / support to AP officer.
• Assist to establish the control process for all tax compliance aspects.
• Communicate with IRAS, internal and external parties for tax related matters.
• Perform tax filings on IRAS websites.
• Assist to follow up, communicate and resolve tax matters with IRAS.
• Identity potential tax risks proactively and propose solutions.

GESS Fund

• Lead / conduct month end and year end closing for GESS Fund (a legal entity)
• Prepare/ Review monthly P&L and B/S schedules for management review and approval
• Facilitate and arrange the year end audit, prepare all documents/schedules required by auditor
• Involve in the daily operation of GESS Fund and oversees the financial related matters

IT and other ad-hoc projects and tasks

• Involve in the assigned IT related projects for Finance and Procurement Team.
• Be a key member of the leadership team in the new system implementation project, data cleaning and data migration exercises from time to time.
• Implement new process and policies in new systems if required.
• Design new forms for internal application/approval and other reports using excel, JotForm, Microsoft Form and any other applicable software.
• Other tasks, duties or projects as assigned by Director of Finance from time to time.

Knowledge and Experience

• Bachelor/ Master’s Degree in Accounting, Finance or other equivalents, or professional degrees (e.g. ACCA)
• Hands-on experience in all areas of finance operation, GL, AR, AP, FA and treasury function for at least 8 years
• Good knowledge and hands-on experience of financial planning and analysis, budgeting, forecast, strategic planning and board reporting
• Full hands-on experience in handling both external and internal audit
• Being IT tech savvy in learning new systems and designing new templates using IT tools
• Good knowledge of Financial Reporting Standards of Singapore and Charity Accounting Standard
• Excellent knowledge and experience in designing internal controls, policies, and standard operating procedures is highly desired
• Prior Big 4 CPA firm experience and familiar with Charity Acts and other charity regulations in Singapore would be an added advantage
• Experience in leading a small team with 3-4 members

Technical and Soft Skills

• Highly proficient and advanced level in Microsoft Excel, Word and Power Point
• Have proven skills in using scenario/pivot table/macro and other advanced functions in Microsoft Excel
• Highly experienced in designing Power Point slides, presenting numbers and storytelling in a professional and creative manner
• Hands-on experience in BI, Tableau, other data analysis software and hands on experience in constructing financial modelling are added advantages
• Excellent communication skills in liaising with various internal and external stakeholders
• A stress-taker with high level of tolerance, patience, and proactive mindset in resolving issues across internal and external department
• Willing to be flexible for longer working hours (may include ad-hoc weekends) during peak seasons
• Embrace “student focus” culture and have “customer service” mindset to promote professional services to the community
• Passionate to achieve continuous improvement and willing to go beyond comfort zones
• Able to adapt fast to the changing environment and be “flexible” in possible areas while maintaining professional codes of conducts
• A matured team player with a spirit of sharing and willing to help others
• Being highly self- motivated, self-driven and proactive to resolve issues
• Able to adjust quickly in the changing environment and embrace on-going changes
• Flexible to take on additional tasks or changes in work scopes when required

Operation Executive ($2800 - $3200)

Job Highlights:

- Singaporean/SPR

- Career Progression

- Positive Working Environment

- Sponsorship for accredited courses

Roles & Responsibilities:

- Supervise a team of cleaners & team lead in carrying out cleaning works and maintaining cleanliness of the assigned areas.

- To oversee and plan work activities of cleaning staff in commercial and residential establishments

- Able to perform cleaning jobs / hand on whenever required for homes and offices assignment.

- Handle feedback and complaints, respond to customer’s request promptly.

- To take regular inventory check of cleaning supplies and maintain all cleaning equipment to ensure seamless execution of daily cleaning activities

- To train new / existing site staff where applicable.