GENERAL SUMMARY
The Admin and Finance Executive supports the overall operations of Dayspring Residential Treatment Centre (DRTC) by providing administrative assistance and effective financial system. By collaborating with the different DRTC Departments and HCSA Corporate Department, she ensures smooth day-to-day operation of DRTC.
DUTIES AND RESPONSIBILITIES
Administration
1. Word processing, minute taking, photocopying, scanning, document posting, etc
2. Lead office supply management and inventory controls
3. Maintain proper records and filing of documents for audit by MSF and external auditor
4. Support and provide administrative assistance to the different DRTC Department
5. Other ad hoc admin duties assigned from time to time
Finance
1. Process petty cash claims ensuring that payments are timely and accurately reimbursed
2. Settle DRTC bills, invoices, etc
3. Banking in of cash receipts/Encashing of DRTC cash float cheque
4. Maintain proper accounting records for audit purpose
5. Attend to external auditors during statutory audit
6. Submit timely reports
7. Other ad hoc financial responsibilities
8. Process ad hoc payments for suppliers, contractors, part-timers, volunteers’ other allowances
Office Management
1. Greet guests/visitors to DRTC
2. Share responsibility for maintaining a tidy and appropriately maintained office
3. Perform office communication as part of managing DRTC Calendar
4. Manage and maintain equipment and office supplies, room booking system, etc
Meetings
1. Organise and lead office meeting.
2. Attend and participate in admin and staff meetings.
3. Attend HCSA-wide meeting and other required meetings.
4. Participate in special projects/programmes and committees.
Others
1. Perform additional duties as required by the nature of the position or as requested by Supervisor/Head of Home.
QUALIFICATIONS
Education And Experience
· Minimum degree in related field of study is preferred but not required.
· 2 years’ experience working in residential setting is an advantage.
Other Requirements (if any)
1. Effective communication skills (oral and written)
2. Basic knowledge on bookkeeping, accounts payable and receivable
3. Computer literate, including effective working skills of MS Word, Excel and e-mail
4. Ability to communicate effectively with individuals at all levels of the organization
5. Ability to work independently and as a team
6. Able to work well under pressure and meet set deadlines
7. Good organizational, time management and prioritizing skills
8. Ability to implement company policies and procedures
9. Attention to detail in all areas of work
10. High level of personal integrity
Salary commensurate with experience. Venue of Work: Pasir Panjang
