COMPANY DESCRIPTION
Founded in 1970, Mediterranean Shipping Company (MSC), S.A of Geneva, Switzerland, is one of the worlds leading container shipping lines. We are a privately-owned global organization operating a network of over 675 offices in 155 countries, employing a team of over 200,000 dedicated individuals. We have an established fleet of800 container vessels with an intake capacity of circa 22.5 million TEU carried annually. Our global sailing schedules cover 300 routes, calling at 520 ports, allowing us to deliver our clients cargo almost anywhere in the world.
Operating as independent national carriers, with sea freight offering complemented by our integrated warehousing and haulage services, we offer customers a true door-to-door and global service with unrivalled local knowledge. Trained and experienced experts for our full range of services, including reefer, out-of-gauge, breakbulk and each of our trade services, gives us the ability to uphold the personal service were globally recognized for, offering customers peace-of-mind that we will be on-hand to help whenever we are needed.
An opportunity is now available for a career-minded individual to join us in MSC South East Asia (Singapore) Pte Ltd, as Senior Human Resources & Administration Executive.
RESPONSIBILITIES
We Offer
You will embark on a great journey with excellent career development opportunities in a global organization. As Senior Human Resources & Administration Executive you will join a dynamic team responsible for executing administration activities, ensuring the seamless operation of daily business requirements within the organisation.
Key Responsibilities
You will be responsible for the day-to-day Human Resources & Administration operational activities, your key responsibilities include:
Office Procurement:
- Identify and evaluate potential suppliers, negotiate contracts, and secure favourable terms and conditions within the annual budget;
- Oversee the end-to-end procurement process, including sourcing, negotiation, and supplier management for office supplies, equipment, and services;
- Manage and maintain contracts with suppliers, ensuring that terms and conditions are met, and contracts are renewed or renegotiated as needed;
- Ensure compliance with companys procurement policies, procedures, and relevant regulations.
Office Maintenance:
- Manage all aspects of the office lease, including negotiations, renewals, and compliance with lease terms;
- Supervise and manage the overall maintenance and cleanliness of the office premises to ensure a safe and functional work environment;
- Identify and resolve issues related to office equipment, fixtures, or furniture. Collaborate with external vendors for repairs and maintenance services.
Expat Management:
- Manage the relocation logistics for expatriates, including housing arrangements, transportation, and settling-in services;
- Administer expatriates accommodation, car rental and related maintenance services;
- Act as the main point of contact for expatriates, addressing their concerns and providing ongoing support;
- Plan and coordinate the repatriation process, assisting expatriates in their return to the home country or their next assignment.
General Insurance:
- Accountable for review and renewal of organisations general insurance.
Travel Arrangements:
- Establish and manage travel approval processes and policies, including maintaining and managing travel related vendors, such as travel agents and hotels with aim to achieve work and cost efficiency;
- Arrange and coordinate all aspects of business travel for employees, including flights, accommodations, transportation, and other related services.
Budget & Projects:
- Achieve cost leadership by anticipating requirements; submitting information for budget preparation; scheduling expenditures, monitoring costs and analysing any variances;
- Undertake special projects that will help improve processes, create work efficiencies, and benefit the organisation, which includes planning, coordinate, communicate, execute, and of monitor results.
Human Resources Operational Support:
- Responsible to design and implement employee engagement programs and initiatives to foster a positive workplace culture.
- Support to generate required HR reports from HRIS system to support HR & Admin Manager on HR data analytics as necessary.
QUALIFICATIONS
Who We Are Looking For
- Minimum Diploma or Degree in Business Administration or any other related discipline;
- Min 4 to 5 years of past administrative and HR support experience;
- Microsoft Office applications Word, Excel, Powerpoint, Outlook;
- Good communication in English, both written and verbal;
- Good teamwork;
- Ability to interact positively and professionally at all levels with high integrity in managing information;
- Strong organizational and time management skills with the ability to multi-task;
- Meticulous with strong attention to detail;
- Basic people management skills.
OTHER INFORMATION
If you are up for the challenge, you could be our new colleague!
Please send updated CV by clicking on the Apply Now button.
Kindly indicate your current availability period, current salary & expected salary when you submit your application.
Please note that your application will be sent to and reviewed by the direct employer - Mediterranean Shipping Company South East Asia (Singapore) Pte Ltd
