Brief Description
Reports directly to the Executive Director, and will be responsible for the full spectrum of finance and accounting matters in BCARE. One of the key requirements in this role is the need to ensure accuracy, completeness, and compliance with internal controls for all financial transactions. This role is also expected to prepare and submit financial corporate statements following the industry practices for audit and regulatory purposes. The incumbent for this position will work closely with the ED and Centre Heads/ Programme Managers to ensure seamless transfer and submission of accounting reports.
Job Responsibilities
I Annual Budgeting
1. Work closely with the various Centre Heads to develop the annual budget and seek approval from the Management Committee.
2. Review ad-hoc budget requests, ensuring compliance with the organisation's fiscal policy.
3. Review budget variances at the end of the financial year (actual vs budget for key centres and programmes e.g. SAC, JOYC, FAME Club).
II Funding and Investment Matters
4. Handle funding matters related to MSF/ NCSS/ MOH/ AIC and BCARE’s funders.
5. Support and provide timely updates on funding/ project/ fundraising.
6. Handle Fixed Deposits and investment matters.
III Annual Audit and AGM
7. Work closely with various stakeholders including auditor, staff to close the accounts for annual audit.
8. Prepare and submit schedules to auditors for audit.
9. Ensure audited accounts are signed and timely submission of Annual Reports and statutory reports to ROS, Charity Portal and IRAS.
10. Present financial year accounts at the AGM.
IV Management Functions
11. Analyse the financial data in the financial reports and identify opportunities to strengthen income/ revenue generation or operational efficiencies that can reduce costs.
12. Prepare Management Reports when required.
13. Attend Finance Sub-Committee meetings.
14. Liaise with the Hon. Treasurer, Finance, and Audit Committees, and the external auditors as necessary.
15. Maintain timely and accurate financial statements and reports that are appropriate for the users and under generally accepted accounting principles.
16. Ensure that all statutory requirements of BCARE and its satellite centres are met including withholding Payments, Income Tax, and GST (if any).
V Internal Controls and Finance Procedures
17. Manage risks and compliance; develop and implement processes that:
a) ensure that financial information is secure and stored in compliance with current legislation.
b) maintain internal controls related to financial expenditures, procurement and payment/claims such that risks are mitigated (e.g. document and maintain complete and accurate supporting information for all financial transactions).
c) maintain all financial accounting systems and controls.
d) in charge of Asset Management Policy, implementation and execution e.g. tagging of assets and record-keeping.
19. Day to Day Accounting includes:
a) book-keeping and monthly bank reconciliation including maintenance of proper accounting records for the general ledger, accounts payable, accounts receivable, and payroll.
b) track and manage the different types of restricted funds/ funding schemes for BCARE and its satellite centres.
c) handle all daily cash management including managing money that comes into, within cash receipts and payments).
d) handle all accounts payable including checking and processing invoices, payments, petty cash, expenses, claim and reimbursement following internal controls/ procedures.
e) handle all accounts receivable; manage BCARE’s credit standing to ensure that all invoices are billed and collected timely.
f) take charge of all the necessary VCF/SDF claims for the Organisation.
g) safeguard other finance-related instruments/ contracts including securities, and other valuable papers (cheques, subscriptions, tenancy agreements/ stamp fees etc.).
Only shortlisted candidates will be notified.
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