Do you want to work with a global engineering design consulting organization and assist teams by handling administrative responsibilities? Are you a detailed oriented and versatile person who can work effectively? Then join us to take your career to the next level.
Create the solutions that will enable a better tomorrow:
In this role, you will closely work and support the Office Manager by leading smooth daily office operations. Additionally, you will perform a variety of day-to-day administrative tasks and oversee a full spectrum of internal and external events, purchases, and inventory.
Your key responsibilities will be to:
- Perform clerical tasks, receive guests, manage office pantry, and maintain office cleanliness and supplies. Coordinate with office cleaners and ensure proper maintenance of office fixtures and furniture.
- Source vendors, negotiate contracts, and oversee procurement processes. Track and record orders, handle vendor transactions, coordinate payments, and manage documentation.
- Assist employees with inquiries, coordinate onboarding and exit processes, update and maintain employee records, and manage annual leave and expense claims.
- Plan and implement company events, meetings, and conferences.
- Coordinate staff travel arrangements, including visa applications, flights, and accommodations.
- Handle IT requisitions, set up and troubleshoot laptops, manage IT inventory, assist with finance tasks such as depositing cheques and submitting invoices, and support project tenders by completing and organizing tender documents.
Your Skills. Our Team. Together We Design the Future
The first step to success in this role is that you are eager to collaborate with the people around you, whether they are colleagues, partners or customers. Developing ties with others is something you do by acting respectfully and delivering on your promises. And you never get set in your ways but keep exploring new insights and ways to improve.
On top of that, you will have:
- At least an "O" level, ITE, or Polytechnic qualification with 1-2 years of working experience, preferably within a civil or structural engineering firm or consultancy.
- Advanced verbal communication skills and proficiency in written and spoken English and Chinese (preferred).
- Time-management and multitasking abilities, meticulous attention to detail, and a proactive, positive attitude towards tight deadlines.
- Proficiency with office applications and a willingness to learn new software and systems.
- Ability to plan, coordinate, and complete tasks efficiently.
- Sensitivity, understanding, versatility, openness to change, and the ability to maintain confidentiality of company information.
- Good knowledge of the local Employment Act and Regulations (preferred).
A place to work and so much more
At COWI, we work together with our customers to shape a sustainable and liveable world. We do it by applying our knowledge and curiosity – and sometimes even our courage – to create the solutions the world needs today to enable a better tomorrow. That is why we say no to fossil-based projects and aspire to have 100 per cent of our revenue come from activities that move our customers towards sustainability.
We value differences and development and cultivate an environment of belonging and having fun. Because that is what brings out the best in you, at work and at home.
With offices primarily located in Scandinavia, the UK, North America and India, we are currently 7,300 people who bring their expertise in engineering, architecture, energy and environment into play.
Got more questions?
If you have any unanswered questions about the role or what we have to offer, please reach out to Office Manager Ms. Sani Ng at [email protected].
Get to know us even better at our website, www.cowi.com, where you can learn more about our projects, our strategy, what we want to achieve and what life is like at COWI.
